APRIL 24TH PARISH COUNCIL MINUTES 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH APRIL 2018 AT EAST RUNTON VILLAGE HALL COMMENCING AT 7.25 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. Bruce Bedwell – Vice Chairman. Mrs. J. Hodson, Mr. R. Spinks, Mr. C. Hawkins, Mr. K. Jonas, Mr. J. Creasey, Mr. B. Cushion, Mr. M. Brandish, Mr. D. Bakewell.
Mrs. B. Emery – Clerk.

18/043. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
There were no members of the public at this meeting.

18/044. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. S. Bacon and Cllr. R. Annis.

18/045. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. R. Spinks declared a pecuniary interest in Item 18/049 – PF/18/0563

18/046. TO AGREE THE MINUTES OF MEETING HELD 27TH MARCH 2018.
The above minutes had been circulated beforehand and were accepted as a true record and signed by the Chairman. Prop. R. Spinks, seconded by J. Creasey.

18/047. MATTERS ARISING
Cllr. Cushion reported that he had measured the allotments at Wyndham Park to determine the boundary and the information collected pointed to the bank on the west side of the track known as Pig Lane as being the boundary. The litter causing concern is mostly across the bank.

18/048. CLERK’S REPORT
No further report on obtaining the waste bins as it had proved difficult to get hold of anyone at District Council. Work on the Moyes Close sale and end of year accounts which have now concluded, has taken priorities over the Clerk’s other duties.
No further report on the Data Protection work. Work was taking place on the Regulation Audit and Policy, which will be presented when finished.
The Chairman thanked the Clerk for the extra work put in during the sale of the land and suggested a gratuity. It was proposed by the Chairman seconded by Cllr. Bakewell that the Clerk be awarded £150.00 this was agreed unanimously. It would be added to the salary next month.

18/049. PLANNING
Pf/18/0644 – Erection of garden shed – Land adjacent to Sunray ER. After discussion and comments that the plans were not clear, it was decided to make no comment.
PF/18/0607 – Change of use of outbuilding to holiday let at Valley Farm ER. No objection.
PF/18/0316 – Extensions, alterations etc for Links Hotel West Runton. No comment.
PF/18/0563 – Change of use from shop to residential for Kit Bag E. R. At this point Cllr. Spinks having declared an interest, left the meeting. There were no objections.
Cllr. Spinks returned to the meeting.

18/050. TO HEAR REPORT AND UPDATE ON THE SALE OF MOYES CLOSE LAND
The decision was taken at the extraordinary meeting to include the strip of land between Moyes field and Gold Coast. This was conveyed to the purchaser’s solicitors on a Without Prejudice basis and subject to any rights private or public and retaining the entrance adjacent to the allotments. The completion went ahead and the funds will be transferred to our account.

18/051. TO HEAR UPDATE AND REPORT ON THE SPEED AWARENESS SIGNAGE
Locations have been accepted and the process of ordering is taking place.

18/052. TO CONSIDER RE-SURFACING WEST RUNTON CAR PARK.
The Clerk reported that the surface has got very bad again with large potholes opened up. A local parishioner has kindly been filling them in with the left over material from the last works, but is fighting a losing battle. It was agreed to get a price from Russell Harrod for a temporary levelling again. The future of the car park surface will be discussed at a later date as the lease will need renewing before any significant money is spent.

18/053. TO RECEIVE REPORT ON END –OF- YEAR ACCOUNTS
Clerk reported the figures to the end of March. Receipts amounted to £54,095.00, payments were £49,855.00 and the balance at 31st March 2018 was £38,084.00. The commons and street lighting costs are the highest of the services to the village paid for by the Parish Council. Commons cost £6,175.00 and street lighting £4,780.00. Waste and dog waste bins were another service provided at a cost of £1,831.00. The figures are rounded to the nearest pound.

18/054. FINANCE
i. Income
After costs: Legal £2775.00, Disbursements £318.51, VAT £610.70
Making total costs for Solicitor £3704.21
Agents commission £2520.00
Receipt for sale of land £180,495.79 net, not yet paid in. Includes reimbursements for deposits paid.

ii. Direct Debits paid
e.on energy for Street Lighting £129.17
Opus Energy for Reading Room £115.65
Anglian Water Reading Room £34.17
iii. Invoices to agree for payment
Darling and Son – grass cutting £40.00
Northrepps Parish Council £25.00 Training
Barbara Emery – Clerk £839.40 Salary
HMRC £153.93 Tax and NI
TT Jones Electrical – maintenance £227.23
N.A.L.C. Subs £298.23
Bank balance £36,084.74

18/055. CORRESPONDENCE
RoSPA informing of forthcoming inspection of the play area Top Common

18/056. MEMBERS REPORTS plus REPORTS FROM NNDC AND NCC
Cllr. Bedwell reported that the Caravan Club had erected a sign on the common at W.
Runton. Parish Council had not been informed. The Clerk was instructed to write to
the Caravan Club. Also reported that other signage had appeared on the crossways
apex, for the Social Club and Fishing shop.
Cllr. Brandish reported an electric fence had been erected by the Links Hotel owners at the east end of Station Close. The Clerk confirmed that it had been reported to Norfolk County Council and action would be taken.
Cllr. Cushion reported that the plastic letters – part of the play tower on E. Runton Top Common – had been broken. The Clerk would deal with this.
Cllr. Hodson reported her attendance at the SNAP meeting. The latest idea is that police will park in villages and walk around the areas from time to time.
Cllr. Creasey was concerned that where the house “Threeways” was being altered, the porch had been taken down. This was in a conservation area. The Clerk would check with NNDC.

18/057. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING,
This will be the Annual Parish Council Meeting on Tuesday 22nd May at West Runton Church Hall commencing at 7.15pm.


Signed…J. Simpson..Chairman.


Date………22nd May 2018………
……….

APRIL 24TH 2018 - DRAFT ANNUAL PARISH MEETING MINUTES

RUNTON PARISH  DRAFT ONLY To be signed APM 2019
MINUTES OF THE ANNUAL PARISH MEETING OF RUNTON HELD ON TUESDAY 24TH APRIL 2018 AT EAST RUNTON VILLAGE HALL COMMENCING AT 6.30PM

PRESENT: Seven members of the public, ten councillors and two officers of the district council. The Chairman of the Parish Council presided and the Clerk, Mrs. Barbara Emery took the minutes.

1. CHAIRMAN’S WELCOME
The Chairman Mr. John Simpson welcomed Ms. Nicky Debbage and Mr. Graham Connolly who were to present the next item.

2. TO RECEIVE A PRESENTATION on THE EXCEPTION HOUSING SCHEME:
Ms. Debbage opened the presentation and explained the need for affordable homes in Runton and maps were distributed showing areas where homes had been built and the numbers constructed in each area. Some with more than ten, and some with fewer. Mr. Connolly took over and outlined the differences in distribution of homes. A person can be allocation a council house or housing association house according to their place on the list regardless of where they live. The Exception Housing Scheme provides homes with priority given to the people on the list for that area who must have some connection to the village or town.
The Chairman thanked Ms. Debbage and Mr. Connolly for the informative presentation.

3. To receive the MINUTES of the meeting held on 25th April 2017
The Chairman read out the minutes above and they were agreed and signed.

4. Matters Arising from the Minutes. None.

5. To receive the CLERK’S REPORT of the Audited Statement of Accounts for Runton Parish Council for year ending 31st March 2017 with a general report of the accounts for year ending 31st March 2018.
The audited statement of accounts was completed for the year ended 31st March 2017 by the external auditors - Mazars – in October 2017.
The accounts are audited meticulously by our internal auditor before the figures are presented to the external auditor.
The auditors’ opinion was that there were no matters which gave cause for concern and all regulatory requirements had been met.

This year ended 31st March 2018 the figures came out somewhat differently owing to expenditure the previous year on the Reading Room and the loan taken out to cover this.
We brought forward from 2017 £33,181.87, receipts were £54,095.21. Payments amounted to £49,855.02 leaving a closing balance to carry forward of £37,422.06.
The Parish Council has sold a piece of derelict land which yielded the surprising income of £186,000. This money will be carefully dealt with on behalf of the village and on expert financial advice.

6. To receive the CHAIRMAN’S ANNUAL REPORT of the Parish Council for year ended 31st March 2018.
The Chairman gave the annual report: Points raised were:

* Changes in the Local Constabulary which meant that visits to the villages did not now take place and reports were sporadic and of little relevance to Runton.
* The award of the Blue Flag status to both of the beaches in Runton was very welcome and also the refurbishment of the toilet block at West Runton beach. It was hoped that a new facility incorporating an interpretation of the “Living Landscape” would have been started but the project has been delayed.
* The Commons were cut poorly and now a new contractor has been appointed. Commons were cut but not owned by the Parish Council and the obligation of ownership, eg; drainage etc, remain with the Lord of the Manor.
* Condition of some allotments has improved on some, but the poor husbandry of some jeopardises efforts of the many.
* The Reading Room is now a popular meeting place and focus for the History Society. Also housing the parish office.
* Electronic speed warning signs will be installed with successful funding from the Parish Partnership.
* Parish Councillors were commended for their work and representation on other bodies, as were the many villagers and volunteers who give up their time for litter picking, beach cleaning, pond clearing, bus shelter cleaning and organising clubs and social activities.
* Street lamps are being modernised to LED lamps under a programme of renewal.
* Litter is an ongoing problem and extra waste bins have been provided.
The Chairman thanked all the Councillors for their help throughout the past year and especially Barbara, our Parish Clerk for her unceasing efforts on our behalf.

7. OPEN FORUM
VIEWS AND COMMENTS WELCOME
A spokesperson for the parishioners present, outlined a request for the Parish Council to support and help in some way with a concern that land with garages on currently rented by residents of Buxton Close was to be sold and the garages removed. It was asked if the Parish Council would buy the land. The Chairman pointed out that this may not be an option for the Council as it was a matter between the residents and Victory Housing Trust.
Residents were under the impression that the Parish Council had been informed of the details. The Chairman and Clerk had been briefly informed of this last week but no concrete details had been received. There had been no communication from Victory Housing. Mrs. Butikofer had been dealing with Victory over the issue but the Parish Council had not been kept up to date with this. Information received was too late to go on the agenda for the following Parish Council meeting and therefore could not be discussed.
It was agreed to put it on the agenda for the next meeting, but time was apparently of the essence. The Clerk would try to find out what could be done.

It was confirmed that the commons would be cut in the coming week.

There being no further business the meeting closed at 7.25pm.


Signed……………………………………….Chairman.


Dated………………………………………….


 

MARCH 2018

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH MARCH 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. R. Spinks, Mr. J. Creasey, Mr. C. Hawkins, Mrs J. Hodson, Mr. K. Jonas, Mr. B. Cushion.
Ms. B. Emery (Clerk) Mrs. S. Butikofer for (NNDC and NCC)

18/028. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS – No reports.

18/029. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. S. Bacon, Cllr. M. Brandish, Cllr. D. Bakewell, Cllr. R. Annis. Reasons given and accepted.

18/030. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

18/031. TO AGREE THE MINUTES OF MEETING HELD 27TH
FEBRUARY 2018.
The above minutes having been circulated beforehand were agreed by all and signed by the Chairman. Prop. R. Spinks seconded J. Creasey.

18/032. MATTERS ARISING
None.

18/033. CLERK’S REPORT
The build-out in East Runton street has now been fitted with new posts. In spite of requests, they are not more reflective than the previous ones. Also promised was the renewal and improvement of the white markings approaching the build-out. This has not been done.
Local Plan Site visits – Thursday 3rd May 2018. One representative per council
Police report: Minor offences in the area for last month, mainly domestic and public order offences. There is a weekly engagement surgery every Wednessday 1pm – 3pm at Cromer Police station. Next S.N.A.P. meeting Monday 16th April 2018 6.30pm Cromer Town Council offices North Lodge Park.Priorities : Speeding and hi vis patrols.
Have had request for a donation towards setting up a singing group for local residents with Parkinsons disease. This would be considered at a later date if requested again.
Also work owing to damage has had to be done on the Playing Field pavilion.

18/034. PLANNING
Applications : PF/18/0394 Erection of replacement single storey dwelling with double garage and workshop. Land at Mill Lane East Runton. Similar to the previous application but with extra buildings, it was agreed that the site would only be improved by the development. Therefore no objections.
Mrs. Butikofer was asked and confirmed that there was no further information about the Beacon Hill planning appeal (PF/17/0870)

18/035. TO HEAR REPORT ON THE NEW GENERAL DATA PROTECTION REGULATION
(Clerk’s report on what the Council need to do to comply with the above)
The Clerk attended the session at Northrepps Village Hall on March 13th along with Cllr Hawkins. The GDPR bill is to be passed as an Act in May. The main things to put in place are the appointment of the Data Protection Officer (while this at the moment is likely to be the Clerk), a Regulation Audit and a policy. The website will need to have a page with the policy and a privacy statement. Risk assessments and contracts will need updating to reflect the new regulations.

i. To Appoint Data Protection Officer (Clerk would be appropriate)
Proposed by J. Creasey seconded by R. Spinks that the Clerk would act as the DPO.
ii. To update Risk Assessment
iii. To agree update to Standing Orders to include Data Protection
iv. To update Clerk’s contract and job description to include DPO if appointed.
All of the above have been updated to include Data Protection – updates proposed by B. Cushion seconded by K. Jonas. Agreed by all.

18/036. TO HEAR UPDATE AND REPORT ON THE AUCTION OF MOYES CLOSE
The auction was conducted on 22nd March 2018. The land made £186,000.00. The completion date is 14th April 2018.
The Chairman proposed that a savings account be opened initially for the money. Seconded by C. Hawkins and agreed.

18/037. TO CONSIDER NEW WASTE BINS FOR LOCATIONS IN THE
RUNTONS
The Clerk produced details of types and prices. It was decided to contact the District Council to provide one bin for the Hurn at W. Runton and one for Lower Common E. Runton. Proposed. B. Cushion seconded J. Creasey. These would have to be paid for by the Parish Council.

18/038. TO HEAR A REPORT ON THE PARISH PARTNERSHIP BID AND TO AGREE ACTION
The bid for Speed Awareness Mobile Signage was successful and can be implemented as soon as sites have been verified. Fifty per cent of the cost of £3606.00 will be borne by the Norfolk County Council Parish Partnership.

18/039. FINANCE
i. Income – none this month.
ii. Direct Debits paid report
Opus energy £188.27 prices still being adjusted
Unicom telephone etc £68.16
iii. Invoices to agree for payment
Chevertons £70.00
Barbara Emery Clerk £847.92
HMRC tax and NI £159.36
iv. Balance of accounts.
£33290.10

18/040. CORRESPONDENCE
Community Interest Company – request for donation. See clerk’s report.
North Norfolk District Council – copy of a response to a letter to the assets team at NNDC regarding the ownership of the pond in Lower Common.
Property Services at NNDC – regarding the allowance of a licence for the ice cream van to operate from Beach Rd. Car Park E. Runton.
NNDC – advising of the review of the Boundaries. Also to advise that from the elections 2019, The Runtons and Beeston Regis will be represented by a single councillor from NNDC.
Chairman of NNDC – invitation to attend the award ceremony for the blue flag awards Thursday 17th May 2018 beginning at 1.00pm on Cromer Pier. One Councillor from each village invited to attend. The Chairman Mr. J. Simpson and Cllr. C. Hawkins would represent West and East Runton respectively.

18/041. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report:
A beach clean was organized by the Café owners for April 28th.
No new concessions were being given to vendors such as ice cream vans etc. Only
existing businesses were being given license to trade.
Parking permits for West Runton beach would only be issued to fishermen at the time
of going to sea, no parking for all other members of the public. Safety signs had been
reported as having been taken down to use as traction for wheels of a boat which was
stuck on the beach.
There is an ongoing investigation over the ownership of the shelter at West Runton
gap.
The Police Crime and Commissioner was trying to get the fire service under his portfolio.

Cllr. Spinks reported that old tractor tyres were still left on the car park at Beach Road
E. Runton and asked Mrs. Butikofer if they could be removed.
Cllr. Cushion reported that another litter pick had been done to cover the lane on the
west side of the Wyndham Park allotments, but that there was a lot of debris from the
plots which had been left on the banks. The Clerk was instructed to contact Inglenook
Caravan Site to check the boundaries, with a view to widening the track.


18/042. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 24th April 2018. Annual Parish Meeting at 6.30PM followed by Parish
Council Meeting 7.15pm approx. This will be held at East Runton Village Hall.



Signed……J.…Simpson ..Chairman


Date………24th April 2018..
 

…

 

FEBRUARY 2018

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH FEBRUARY 2018 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chairman, Mr. R. Spinks, Mr. J. Creasey, Mrs. J. Hodson, Mr. K. Jonas, Mr. C. Hawkins, Mr. D. Bakewell, Mr. B. Cushion, Mr.R. Annis.

18/015. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST
SPEAKERS - There were none.

18/016. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. S. Bacon, Cllr. M. Brandish and Cllr. B. Bedwell.

18/017. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS - None

18/018. TO AGREE THE MINUTES OF MEETING HELD 23RD JANUARY
2018
The above having been circulated beforehand were agreed as a true record and signed by the Chairman. Prop. R. Spinks seconded J. Creasey.

18/019. MATTERS ARISING – No matters brought to attention.

18/020. CLERK’S REPORT
At our next meeting 27th March Hilary Cox will be attending to update the members on the current position of the Cromer Shoal Chalk Bed. The Marine Conservation Zone is due to be managed by Eastern IFCA following Natural England's conservation advice in March. As this maybe a sensitive subject Mrs. Cox will answer any queries.
The pond work has had to be put back owing to the weather. The base for the slide on Top Common is in place. Fiona Davies is in the process of repairing the sign for ER.
The waste bin on The Hurn has been taken away by NNDC and this was a concern for locals.

18/021. PLANNING
PF/17/00870 Beacon Hill, Sandy Lane WR. An appeal has been launched against refusal. PF/18/0261 124 Cromer Rd. WR, erection of front and side extensions. No objections.
Decisions.PF/17/1445 permitted, retention of camp tents for the Caravan and Camping Club WR.

18/022. GDPR - TO HEAR REPORT FROM THE CLERK AND TO DISCUSS
THE NEW GENERAL DATA PROTECTION REGULATIONS AND RUNTON PC
COMPLIANCE
The Clerk attended a webinar on the subject and will attend the session at Northrepps
Village Hall on March 13th. At least then we will be fully informed. It may not mean
any changes for us as we do not process information.

18/023. FINANCE
i. Income – None this month
ii. Direct Debits
Opus energy - Reading Room electricity £540.92
Unicom - Broadband and phone £65.56
Wave water - Allotments W. Runton £11.97
e.on energy - Street lighting supply £129.17
iii. Invoices to agree for payment.
Brown & Co. Auction fee for land sale £594.00
Hayes & Storr Fee on account of land sale £350.00
Bentham Ltd. - Ink cartridges £37.08
J. Middleton – Hedge and field cutting £180.00
SLCC - Webinar for Data Protection £36.00
Sovereign - safety base for play slide £494.27
Fiona Davies - Repair of village sign ER £295.00
Barbara Emery – Clerk’s salary £837.00
HMRC – Tax and NI £159.36
Darling and Son - Hedging and grass Pig Lane
W. Park allotments £220.00

You will notice that the electricity bill is rather high. This is because a new meter was fitted and there were a lot of estimated bills. Also the storage heaters were used on the old meter last winter and were not on night time rate. This of course also includes lighting and computer usage etc. It averages out at £70 per month for this year, but should even out from now on.

18/024. CORRESPONDENCE
From: Kickstart Norfolk. The charity can now provide individuals with the opportunity to be issued with their own moped for a period of up to 6-months, and this will allow them to seek and secure the provisions they need to move forward towards employment.
Norfolk County Council – Caring for the Community – a Vision for Norfolk 2021.
Mrs. Hilary Cox – comfirming attendance at meeting on 27th March.
Natural England – changes and updates on payment of Stewardship, which are later than usual.
Emails back and forth between Clerk and Highways regarding the build-out at East Runton High St. No further forward.

18/026. TO HEAR AN UPDATE ON PROCEEDINGS FOR THE SALE OF
MOYES CLOSE
Response has been very good. All the marketing is in place now and the land has a guide price of £20,000 to £30,000. At least thirteen people have requested an auction pack and two have attempted to put in an offer before the auction. The auction is on 22nd March at the Assembly Rooms in Norwich at 11am. Brown’s are getting four to five calls a day. The auction is going ahead as planned.
Cllr. J. Bakewell asked if there had been any development on the prospective sale of
other land in the parish. Advice was to leave this until a later date.

18/025. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
No report from District or County Council.
Cllr. B. Cushion requested that the consideration of new waste bins for the commons in East
Runton should be on the next agenda. The Clerk would obtain prices.
Cllr. Creasey reported that the Dormy House hotel W. Runton was now under new ownership.

18/027. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING Tuesday 27th March 2018 7.15pm at West Runton Church Hall.
Confirmed.
The meeting closed at 7.40pm


Signed…J. Simpson….Chairman. Date…27th March 2018…..


 

JANUARY 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD JANUARY 2018 AT THE CHURCH HALL WEST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. M Brandish, Mr. K. Jonas, Mr. R. Spinks, Mr. S. Bacon, Mrs. J. Hodson, Mr. C. Hawkins, Mr. J. Creasey, Mr. B. Cushion, Mr. R. Annis. Mr. D. Bakewell.
Also attending: Mrs. B. Emery – Clerk. Mrs. S. Butikofer –NNDC and NCC.

18/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT Presentation on the Community Housing Scheme – NNDC
Ms. Nicky Debbage of NNDC community housing scheme gave an informative talk to bring the Parish Council up to date regarding the scheme. NNDC were currently approaching landowners to free up land for affordable homes. Affordable housing is considered to be 75% of the market value and usually are rented homes or part buy, part rent in some cases. Land is considered when it is close to and included in the area of other homes and usually for eight to ten dwellings. The Chairman thanked Ms. Debbage.

The Chairman was asked for clarification of the responsibilities for the commons roadways and ditches. Cllr. Simpson confirmed that the Parish Council cut the grass and vegetation on the commons and around ditches and banks but the land owner is responsible for keeping ditches and roadways in good order.

18/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – None.

18/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS. None.

18/004. TO AGREE THE MINUTES OF MEETING HELD 19th DECEMBER 2017
The above having been circulated beforehand were agreed as a true record of proceedings. Prop; Cllr. Spinks, seconded Cllr. Creasey.

18/005. MATTERS ARISING
Cllr. Creasey asked if the build-out at East Runton had been repaired. The Clerk explained that in spite of many requests, there remained a temporary fencing in place.

18/006. CLERK’S REPORT
The monthly newsletter has been received from the police: Officers are being asked to undertake more community based patrolling with a particular emphasis on understanding what matters most to local people. Priorities remain as speeding and high viz patrols in Cromer and neighbourhood. Crimes are listed in the area but we don’t know where they took place. Not many in December; mostly public order offences and domestic. Five thefts.
Pond work is to take place in East Runton the week at the end of January.
The long awaited base for the play equipment on Top Common is to be installed on 2nd February.
Received from Fiona Davis – quote for repairing the E.R. village sign which was vandalised. £295.00. It was agreed that this needs repair proposed by Cllr. J. Simpson seconded by Cllr. S. Bacon. The Clerk would request Ms. Davies to carry out the work.

18/007. PLANNING
PA/17/2192 – Erection 15m high, telecommunications monopole and ground based equipment cabinets at land at layby off Holt Rd., Cromer. There were no objections.

18/008. FINANCE
i. Income allotment rent £30.00
ii. Direct Debits paid report
Opus energy £47.59
Anglian Water £29.71
e.on energy £129.17
Unicom telephone/broadband £64.98
iii. Invoices to agree for payment
Holy Trinity Church Hall W.R. £75.00 for 2018
TT. Jones Electrical £220.21
Barbara Emery salary/expenses £890.18
HMRC tax and NI £159.36
iv. To ratify £500.00 donation given to Holy Trinity Church West Runton on 19th December 2017. Proposed by Mr. Bedwell .seconded by Mr. Jonas.
Balance at bank £40,177.85

18/009. CORRESPONDENCE
Emails concerning the presentation by Ms. Debbage. No other correspondence.

18/010. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bedwell reported that he, Sarah Butikofer and Cllr. Creasey attended the opening of the new scout hut in West Runton. Also that some potholes had been filled in Sandy Lane.
It was asked who maintained the defibrillator machines in the villages. The Clerk informed members that it was the shops where they were situated who had agreed responsibility. The Clerk suggested that the Parish Council could offer to take this on and agreed to contact the people concerned.
Cllr. Bakewell reported moss on the pavement under the trees at the west-east junction in Renwick Park and a small damaged manhole at the top of R. Park east.
Cllr. Hodson had attended the S.N.A.P. meeting on 22nd January. Drivers using mobile ‘phones at the wheel were to be targeted.
Mrs. Butikofer was invited to report: A planning application for Beacon Hill, Sandy Lane had gone to appeal. Sandy Lane could not have a weight limit imposed as was hoped, because this would require a road traffic order. New signs indicating “road narrows” could be erected. The Chairman suggested that the road traffic order should be pursued and the Parish Council may agree to contribute to the cost.
Parking near Spring Cottages could be alleviated by painting a white H bar on the road which prevents parking in the area marked. This was met with approval and Mrs. Butikofer would pursue it.
The cutting of bus subsidies and road gritting has been abandoned. East Runton car park has been cleared of the detritus.

18/011. TO AGREE TO CLOSE THE MEETING FOR THE NEXT 2 ITEMS
on the grounds that publicity would be prejudicial to the public interest. Proposed by Cllr.
Simpson seconded by Cllr. Brandish. Agreed.

18/012. TO CONSIDER THREE QUOTES FOR CUTTING OF THE
COMMONS
Three quotes were considered and it was finally agreed to go with a contract with Mr. Kevin Richardson for a year trial. Proposed by Cllr. Brandish seconded by Cllr. Bakewell. Total cost for the year would be £3,536.00.

18/013. TO DISCUSS AND CONSIDER THE REPORT FROM SURVEYOR
AND THE WAY FORWARD REGARDING THE POSSIBLE SALE OF PART OF
MOYES CLOSE FIELD.
The Clerk had advised the Council that all options should be explored in order to get the best consideration possible.
The consideration of affordable homes took place using the information imparted by the
presentation at this meeting earlier. It had been indicated that the views of the planning
authority were that the land did not meet the criteria needed for community housing and
therefore was not suitable. This meant that a Community Land Trust was also not an option. Other means of disposal were considered and the Clerk had presented information given by the Norfolk Association of Local Councils on the disposal of land. Councillors had previously perused this information and the valuations given last year by the District Valuer and also taken note of recent advice and valuation by W. Brown and Co., land agent.
After discussion on all the above it was proposed by Cllr. J. Simpson seconded by Cllr. R. Spinks that a sale by auction should be pursued preferably in March as recommended by W. Brown and Co using a discretionary reserve. This was agreed unanimously by a show of hands.
Discussion took place on another piece of land and it was agreed, proposed by Cllr. Simpson seconded by Cllr. Jonas that Browns would be asked for advice on a possible sale if viable.

18/014. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 27th February 2018 at The Reading Room Felbrigg Rd. East Runton 7.15pm.
Confirmed.




Signed  J.  Simpson….Chairman dated…27th February 2018….

 

DECEMBER 2017

RUNTON PARISH COUNCIL


MINUTES OF A MEETING HELD BY THE ABOVE ON 19TH DECEMBER 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.

PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman.
Mr. M. Brandish, Mr. B. Cushion, Mrs. J. Hodson, Mr. C. Hawkins, Mr. J. Creasey, Mr. D. Bakewell, Mr. R. Spinks. Mr. R. Annis, Mr. S. Bacon.
The Clerk, Mrs. B. Emery.

17/155. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
There was no-one available to report.

17/156. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Mrs. S. Butikofer (NNDC, NCC)

17/157. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

17/158. TO AGREE THE MINUTES OF MEETING HELD 28TH NOVEMBER 2017
Having been circulated beforehand the above were agreed as a true record and signed by the Chairman.

17/159. MATTERS ARISING
The Chairman reported on the Greater Cromer meeting which was attended by three councillors. It generally concerned Neighbourhood Plans and the reasons for compiling one. It was agreed that it wasn’t appropriate or possible for Runton to achieve. The grant was £9,000.00 regardless whether other parishes were involved together or one parish alone.
The Chairman also reported having attended the Ploughlet Charity meeting.

17/160. CLERK’S REPORT and calendars for meetings 2018.
Calendar cards were given out to all Councillors present.
Cllr. Hawkins has replaced the post on the entrance to Coopers Common and was thanked.
Adam Jones has kept his price for the cut and collect work on W. Runton common the same, at £1400.00.
The posts on the build-out in E. Runton street have been knocked out again. Highways have been approached. So far nothing has been done and there is a cone in place of one of the bollards.
Clerk gave out details. The Clerk was instructed to write to confirm the danger of this damage being left without repair.
Three people have been approached to tender for the commons contract. Karl Stoakley of Norse, but a different dept. (They cut W.R. but not East.) Paul Collins, whom Martin met and Kevin Richardson who cut W.R for Norse two years ago. One quote received, others awaited.
St. Josephs work and the state of the commons has been reported to NNDC. The builders have been spoken to and they have apologised and promised to re-instate the common and grass when they have finished. Emails received with complaints, have been answered as above.
The Reading Room project has now been signed off as finished and we have received the final fee invoice, (retention fee of two and half percent) also Purslows final invoice.

17/161. PLANNING
PF/17/2026 Finestra, The Hurn WR. First floor rear extension, balcony, roof lights and timber to front dormers. Permission granted for single storey and double car port in Jan 2017. Object on grounds that “building at front, is incongruous and out of keeping with others in conservation area.
PF/17/2093 Rusholme, 124 Cromer Rd., W.R. Single storey rear extension. No observations.
PF/17/2017 9 Renwick Park W.R. Single storey rear extension and alterations to roof. Previously withdrawn in June 2017. Although thought buildings rather large, no objections raised.

17/162. TO CONSIDER TO ACCEPT RENEWAL OF NORSE CONTRACT FOR PLAYING FIELD GROUNDS MAINTENANCE
This is for the Playing Field only. An increase of 8.5% it amounts to £2741.74 plus vat. This year costs were £2527.00 plus vat. After brief discussion it was agreed to accept. Proposed Cllr. Simpson seconded Cllr Spinks.

17/163. TO ACCEPT FOR PERUSAL LEADING TO DISCUSSION AT JANUARY MEETING SURVEYOR REPORT FOR PROSPECTIVE SALE OF MOYES CLOSE
All councillors were given a copy of the surveyors report. It would be on the agenda for January.

17/164. TO CONSIDER A SIGN REQUESTED BY PARISHIONER FOR THE HURN
Although discussed before, another letter has been received requesting that signage is placed on The Hurn indicating “Residents only – No Through Road. After discussion it was decided that this type of signage would not be provided by the Parish Council.

17/165. TO CONSIDER PROVIDING GROUNDS MAINTENANCE ACTIVITY PREVIOUSLY PROVIDED BY NNDC (areas include Beach Rd. car park and The Gap verges and banks. Indication of interest requested by 13th January 2018. – Clerk gave out further details. It was generally agreed that Runton could not take on this work.

17/166. FINANCE
i. Income
£304 allotment rents paid in since last meeting. Total paid in £1767.00 with £105.00 outstanding.
The Clerk explained that more rents had come in and now only £60.00 was outstanding.
ii. Direct Debits paid report
e.on energy street lighting supply £125.01
Unicom telephone/broadband £63.98
Opus Energy – for Reading Room £47.30
iii. Invoices to agree for payment
Cheverton and son – newsletter printing £70.00
T.M. Browne Ltd. Final fee. £1561.25 Reading Room work.
Purslows Surveyors final fee. £546.60 Reading Room work.
Clerks Salary and expenses December £853.75
HMRC – tax and NI on above £159.16
Holy Trinity Church W. Runton £500.00 donation towards grounds maintenance.
The above donation would be ratified at the next meeting.


17/167. CORRESPONDENCE
From:
The Parish Church of Holy Trinity, Runton with St. Andrew. Requesting donation towards grounds maintenance. Dealt with above.
Consultation sent online regarding bus subsidy cuts. Emailed out to councillors.
Email – Michael Cousins, regarding the request for signage on The Hurn. Dealt with above.

17/168. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Annis reported attending the Coastal Forum meeting. There were no references to any work being done in Runton Parish.
Cllr. Bedwell reported that a short stretch of Sandy Lane had been resurfaced but large potholes were still causing concern.
Cllr. Creasey reported an issue with the parking restriction not being enforced in the shops’ layby. Cllr. Hodson suggested that the West Norfolk Highways can be contacted and they will attend.

17/169. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING Tuesday 23rd January 2018 at West Runton Church Hall 7.15pm. Confirmed.


Signed..J  Simpson…….Chairman. Date 23rd January 2018 …….

NOVEMBER 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH NOVEMBER 2017 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. K. Jonas, Mr. J. Creasey, Mr. C. Hawkins, Mrs. J. Hodson, Mr. R. Spinks, Mr. R. Annis, Mr. D. Bakewell, Mr. B. Cushion, Mr. M. Brandish.
Also attending – Mrs. B. Emery – Clerk. Mrs. S. Butikofer for (NNDC and NCC)
One member of the public.

17/142. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT – No reports.

17/143. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
From Cllr. S. Bacon.

17/144. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS - None.

17/145. TO AGREE THE MINUTES OF MEETING HELD 24TH OCTOBER 2017
Having been circulated beforehand the above were agreed as a true record and signed by the Chairman. Prop. R. Spinks, seconded J. Creasey, all agreed.

17/146. MATTERS ARISING
The Clerk was asked and confirmed that there had been no further work on the Car Park lease as yet. Also confirmed which parcels of land were considered for sale. The Clerk had met with Mr. Nicholson from Brown & Co and was awaiting information.

17/147. CLERK’S REPORT
Greater Cromer Planning meeting 12th December 7pm Cromer Community Centre – confirmed councillors attending.
Anglian Water had to attend to a leak in the meter on our new path at ER. They left the cover raised but attended to it quite quickly after being contacted.
Mill Lane hedging and Moyes Close have been cut.
The tractors which have been left on Beach Road car park have been broken up but old tyres and a trailer is now making the area very untidy.
A car which was left off road on our car park at West Runton has now been removed. NNDC very helpful with this and with fly tipping at Abbs common.
Trees overhanging the road on Top Common near Runton Old Hall have now been lopped.

17/148. PLANNING
Decisions: PF/17/1445 Caravan and Camping Club – retention of tents approved. Would not have known without consulting the website. No information from Planning Authority.
PF/16/1537 Dwelling between Beaconsfield and the Buddlias Appeal dismissed.
Another application has been put in for the CC Club for 2018 for which we haven’t been informed.
Some decisions are sent by email, some are not.
The Chairman reported on the work at St. Josephs on West Runton Common and the concerns of the residents. The Clerk had received a letter of complaint about the usage of the common for skips, mixing materials etc. It was regularly monitored and councillors were of the opinion that the common would recover once the work was finished.

17/149. TO APPOINT A SECOND REPRESENTATIVE FOR THE PLOUGHLET CHARITY
Have been informed by the Secretary that we should have one person from East and one from West.
Cllr. Simpson (Chairman) offered to represent from West Runton and would attend the next meeting. 4th December 2017.

17/150. TO HEAR REPORT ON INSPECTION OF E.RUNTON PONDS AND AGREE WORK
The Clerk met Adam Jones on site last week to see what needs to be done to Top Common pond. He is of the opinion that dredging does not need doing, but will clear the sedge, yellow flag and roots from around the outlet pipes as there is a lot of encroachment into the pond causing blockages. This will cost around £250.00. With Parish Council approval the Clerk will ask him to look at the Lower Common pond with a view to carrying out work such as compacting the substrate to help the lining of the pond, mow the grassy vegetation and replant key plants. Agreed to go ahead with this.

17/151. FINANCE
i. Income
T. Hay for Hazelbury £29,040.00
The above is the rent of £28,500 plus 50% of the cost of the review by the District Valuer.
Allotment rents paid in to date £1463.00

ii. Direct Debits paid report
Anglian Water Reading Room £28.10
Unicom for telephone etc £65.02
e.on energy street lighting supply £120.74
Npower £21.57 final invoice
Opus energy - Reading Room elec £43.03 new supplier
PWLB – loan repayment £2211.04
Anglian Water – West Runton £12.10
Unicom – Broadband/telephone £65.02
e.on energy – street lighting £120.74

iii. Invoices to agree for payment
J. Lynes for pat testing £48.00
Norse – commons final bill £5008.87 two final invoices for both commons
Darling and Son £70.00 final cut of The Hurn
Valuation Office Agency £2772.36 Includes valuation of all land requested.
Barbara Emery - Clerks Salary £842.14
HMRC – tax and NI £159.36
Total of payments this month £11,352.66

iv To sign the precept request for £15,000.00 – amount agreed at last meeting. Signed by the Chairman and Clerk.
Councillors were given a bank reconciliation and details. Bank balance £42,322.07
Includes the above.
17/152. CORRESPONDENCE
Kate Dougan – information on the inspection of ponds.
Norfolk ALC regarding the meeting on planning 12th December.
Nicky Debbage – regarding attending a meeting to go through details of Community Housing.

Letter from a Michael Cousin regarding the parking on The Hurn and suggestions of signage. Clerk has further details. The Clerk explained the letter and it was discussed. It was generally agreed that it is not Parish Council responsibility and the same problem occurs on other commons in the Parish. The contents of the letter were noted.

17/153. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report on behalf of the above.
Points of interest in the report:
* The Splash replacement and possible hotel site at Sheringham.
* Money available for sports facilities being used for Cromer Tennis Club.
* Council Business Awards. Nominees invited.
* Receipt of a complaint that the cliff top has been blocked on the west side of the steps leading to the beach at East Runton. Parish Council response to this is that a large portion of this cliff has fallen and is now a sheer and dangerous drop. The decision was taken to allow it to be fenced and the matter is closed.
* Mobile libraries which are under threat. It is hoped restructuring will keep them going.
* SAMS 2 are to be fitted on the A148.
* Cut backs to road gritting.
* Cuts in rural bus subsidies.

Cllr. Cushion reported that fly tipping had been dealt with.
Cllr. Creasey reported that there was still garden waste on Station Common.

17/154. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Note earlier date Tuesday 19th December 2017 at East Runton Reading Room. 7pm.
Confirmed.

Signed…J  Simpson……..Chairman.


Date…19th December 2017…..

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH OCTOBER AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. R. Spinks, Mr. D. Bakewell. Mr. K. Jonas, Mr. C. Hawkins, Mr. S Bacon, Mr. R. Annis.
Also attending Mrs. B. Emery (Clerk). Mrs. S. Butikofer (for NCC/NNDC)
Two members of the public.

17/125. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Agreed open for speakers. A parishioner from West Runton requested that the Parish
Council in considering a planning application local to the resident, that certain
conditions be pointed out to the planning authority.
There were no more comments and the open session closed.

17/126. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllrs. B. Bedwell, M. Brandish, B. Cushion.

17/127. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS:
Cllr. Bacon declared personal interests in donation to British Legion decision also on
Planning application in Mill Lane E. Runton.

17/128. MATTERS ARISING
Cllr. Bakewell reported that the renewed footpath along the A149 west of E. Runton was an excellent job.
The Clerk was asked and confirmed the locations for the mobile speed signs.

17/129. CLERK’S REPORT
The path between the playing field and Woodhill has now been completed and some remedial work done at the entrance of the playing field.
Runton Parish History Society is now to hold a coffee morning on the first Thursday of each month.
S.A.M. signage. Locations have now been established. There would be five locations and we are bidding for 50% of the cost which should be around £1800.00.The bid will go in soon.
The commons have been cut again in East Runton.
Bishop David Leake has written on behalf of a group concerned about Lower Common pond. A copy also sent to NNDC. The outcome of a meeting held this morning 24th October with Ed Stocker (ecologist NCC) and Kate Dougan (Norfolk Coast Partnership) was that initially the Top Common pond needs clearing around the outlet pipes which are blocked. If this doesn’t restore water to Lower Common pond then the possibility of managing Lower pond as a seasonal wildlife pond is the way forward. Mr. Stocker is to meet with a conservationist to check the water quality of the pond at Top Common and obtain a quote for cleaning outlets.

17/130. PLANNING
Decisions: PF/17/1085 at 10 Renwick Park – Approved. (Over development plans modified)
Applications:
PF/17/1366 at Mill Lane East Runton. Erection of replacement dwelling and a change of use of agricultural land to domestic curtilage (garden). Generally thought to be an improvement of the site. Therefore no objections.
PF/17/1648 at Shire View Water Lane W. Runton. A neighbour of the property had concerns that “rights to agricultural use should be withdrawn” and had notified the planners of this. Councillors agreed that although no objections would be raised, concerns of the neighbour should be noted.

17/131. CAR PARK WEST RUNTON - to hear information on term of lease and discuss future.
Members heard that the lease runs out in 2020. The land is twice the size of that which is used. Work to improve the surface and/or extend the car park could be considered but only if the lease was renewed. The Clerk was instructed to puruse the renewal of the lease.

17/132. TO AGREE DISPENSATION FOR CO-OPTED COUNCILLOR FOR FOLLOWING ITEM
The above allows councillors to waive the declaration of interest to be able to set the
precept. The Clerk produced a dispensation for Cllr. B. Cushion to be added to the
list. Proposed R. Spinks, seconded K. Jonas and agreed. Signed Chairman and Clerk.

17/133. TO DISCUSS BUDGET AND SET PRECEPT
All councillors have had the budget figures delivered by hand by the Clerk.
The figures were accepted. The Chairman on behalf of the Council congratulated the Clerk on her financial acumen. It was suggested that any money surplus at the end of the year could be used to pay off some of the loan. (Reading Room work). It was then proposed by Chairman J. Simpson, seconded by Cllr. R. Spinks that the precept should remain unchanged at £15,000.00 (fifteen thousand pounds) for 2018. This was agreed unanimously by a show of hands.

17/134. TO CONSIDER DONATIONS TO OTHER BODIES eg; Royal
British Legion. C.A.Bureau. Holy Trinity Church.
The above were considered. Proposed by Chairman J. Simpson seconded by Cllr. J.
Creasey and agreed by majority that £60.00 (sixty pounds) should be donated to the
Royal British Legion. A wreath is always provided for Holy Trinity Church West
Runton. There had been no bid as yet for a donation from the Church. It was decided
not to donate to C.A.B.

17/135. FINANCE
i. Income:
from NNDC precept plus grant £7734.00
RPA for stewardship payment £362.25
Allotment rents paid in so far £876.00
ii. Direct Debits:
Anglian Water for two allotment sites £161.64
Unicom for telephone etc £63.34
e.on energy street lighting supply £116.84
Opus energy - Reading Room elec £31.86

iii. Invoices to agree for payment
Adam Jones (commons cut and collect) £1400.00
TT Jones – lighting maintenance £260.40 three months
Barbara Emery - Clerks Salary £852.30
HMRC – tax and NI £159.36
Royal British Legion £60.00
Darling and Son £350.00
The above were all accepted and agreed. The Clerk reported the Statement of Accounts for the end of March 2017, in that the external auditors had signed off the accounts with no cause for concern nor any items needing attention.

17/136. CORRESPONDENCE
From:
Bishop David Leake – written on behalf of a group concerned about Lower Common pond. A copy also sent to NNDC. Reported by clerk at item 6.
Nicky Debbage – providing update on Community Housing Fund. Would like to attend a meeting to seek potential opportunities for community housing. Clerk replied to say we had already discussed this with Elaine Ferguson.
Invitation to attend a Civic Celebration carol concert, Sunday 3rd December at Cromer Parish Church 3pm. Please R.S.V.P to Cromer Town Council – deputy@cromer-tc.gov.uk
County Highways offering a “top up service” from the Highway Rangers (of whom we don’t see anymore) to include small pothole repairs, grass strimming and sign cleaning. £300.00 per half day!!
Mr. G. Fox – copy of a letter, sent to the Social Club about the gate he has erected on their land.
Harlequin Group (by email) regarding plans to put a mast for EE with infrastructure on Holt Road.
Norfolk Constabulary – regarding their review programme.

17/137. ALLOTMENT COMMITTEE REPORT
Report following an inspection on 18th October 2017. Overall it was thought that the
standard of cultivation was better than at previous inspections. However there were
two derelict plots at W. Runton with two not cultivated.
Four plots at Moyes Close were not cultivated although the Clerk had just re-let one
of those and extracted a promise that the others would re-start cultivation soon.
Wyndham Park – most show a degree of cultivation. Lugger Stile Mill Lane is the
best site. Two were noted as uncultivated, there again the Clerk had been in contact
with one tenant who was to resume work. However part of one plot has been used to
dump various household items over a section of about 20 sq yds. The Clerk was
instructed to give notice to clear this within six months.

17/138. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bacon – reported Mill Lane hedge. The Clerk confirmed that the order had been put in for
this to be done as soon as contractor is able. This was reported also by Cllr. Jonas plus pot holes in Mill Lane.
Cllr. Annis – reported surface/potholes in Sandy Lane at the top end, which is not in Runton Parish.
Mrs. Butikofer was invited to speak and confirmed that after an inspection of the Parish with the Highways engineer Steve White, the re-surfacing of Sandy Lane was in hand.
Other items reported:
* The sign at junction Felbrigg Rd/A149 E.R. is to be replaced
* There have been complaints about Norse from other parishes.
* Signage at Sandy Lane is being changed.
* Caravan and Camping Club – being recommended that condition of any permission given should include that tents be removed in winter, and platforms that remain, to be screened. The Chairman pointed out that this was a concern when the bases were being put in but the Planning Authority did not follow up. An official complaint would now be lodged.
* Mobile Libraries were now under threat owing to cuts.
* Deep History Coast – NNDC now have a question over ownership of the land where the new information building would be built. Also a large unused boat dry-docked on the promenade was a cause for concern.
* The report on the traveller problem affecting parts of East Runton would be published the day after this meeting.
Cllr. Hodson attended the S.N.A.P. meeting and the topic was the removal of PCSOs and more police officers to replace them.

17/139. TO AGREE TO CLOSE THE MEETING FOR THE NEXT ITEM on the
grounds that publicity would be prejudicial to the public interest.
The above was agreed by all – proposed by Cllr. Spinks, seconded by Cllr. Bakewell. The meeting was then closed to the public.

17/140. TO DISCUSS AND CONSIDER POSSIBLE SALE OR FUTURE OF UNUSED LAND
Valuations were submitted and detailed in the minutes of July. Two parcels of land were reviewed and the Clerk reminded the meeting that the Council were obliged to obtain the best price either for rent or sale of any of their assets as this was tax payers money. Both plots under review were not yielding a market value.
One of the plots was occupied by a tenant. The field at Moyes Close was the other. It was proposed by Cllr. Bakewell, seconded by Cllr. Spinks and agreed by all that the tenant would be written to regarding the tenancy.
Moyes Close field was discussed and it was decided by that this land should be sold. Proposed by Cllr. Spinks, seconded Cllr. Bakewell and agreed by all. The Clerk was instructed to appoint a solicitor and Land Agent.
The money raised could pay off some of the loan taken out for the Reading Room and office refurbishment and possibly provide extra services to the Parish.

17/141. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING as 28th November 2017
Commencing at 7.15pm at West Runton Church Hall. Confirmed.


Signed J.  Simpson……….Chairman


Date…28th November 2017…………….
 

SEPTEMBER 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH SEPTEMBER AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. K. Jonas, Mr. J. Creasey, Mr. C. Hawkins, Mrs. J. Hodson, Mr. R. Annis, Mr. R. Spinks, Mr. M. Brandish, Mr. D. Bakewell, Mr. B. Cushion.
Also attending Mrs. S. Butikofer (NNDC and NCC)
Mrs. B. Emery – Clerk.
17/107. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT – agreed open. No reports.

17/108. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
No apologies had been received. It was reported that Cllr. Bacon was on holiday.

17/109. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS - None

17/110. TO AGREE THE MINUTES OF MEETING HELD 25TH JULY 2017
After the above had been circulated the minutes were agreed as a true record and signed by the Chairman. Prop. R. Spinks, Sec. J. Creasey.

17/111. MATTERS ARISING
No matters arose from the minutes.

17/112. CLERK’S REPORT
Highways are to replace a section of the path between the villages. They have asked to store plant on the playing field. Liaising with the car boot operator we decided on a corner where they won’t be in the way. Negotiations with the Clerk and a member of the Playing Field Committee resulted that as a good will gesture they (Highways) will renovate the entrance and driveway into the Playing Field and make good.
The Clerk has been in contact with Kate Dougan of Norfolk Coast Partnership and we are going to find out how to manage a “seasonal pond” at East Runton for Lower Common. The ponds are included in their ponds project.
Runton History have been holding coffee mornings through September on Thursdays, the last on being this Thursday at 10.30. Small groups have attended each time. Calendars are now on sale at £7.50.

17/113. PLANNING
PF/17/0870 – Beacon Hill. Copies of letters of objection received from residents.
PF/17/0664 – 9 Renwick Park rear extension – withdrawn.
PF/17/1066 – 124 Cromer Rd. Extension – withdrawn.
PF/17/1537 – Land between Beaconsfield and Budlias, Davy Hill ER – Appeal.
PF/17/1186 – 20 Buxton Close ER – variation of condition of planning permission. Sent by email – no objections.
PF/17/1225 – 40 Cromer Rd. WR facia sign at shop. Sent by email – no objections.
PF/17/1102 – Bridgend Station Rd. WR. Dismantle garage and erect 2 storey extension. Sent email – no objection.
PF/17/1243 – Orchard Cottage High St. ER. Rear extension. Sent email, no objections.
EF/17/0997 – Woodhill Houe ER. Certificate of Lawful Proposed Use or Development. Detached garage to replace existing.
PF/17/1131 – 34 Renwick Park West WR. Single storey extension. Sent email, no objections.
PF/17/1445 – Retention of 5 Camp Tents – Caravanning Club site. Holgate Lane WR. Sent email. Comments by 2nd October. Councillors object to this application as the previous permission was for hard standings in an aesthetic look, and any object on them removed. This was not done and the erection of the “tents” and subsequent retention is not acceptable.

17/114. TO HEAR UPDATE ON PLAY EQUIPMENT REPAIRS AND
CONSIDER A QUOTE FOR SURFACING UNDER SLIDE.
Quotes for surfacing under the slide exit have been received ranging from £450 to £700.
Renosteel have replaced shackles on the swings and replaced a handle, according to recommendations from RoSPA. The shackles were in a very worn state. It was proposed by Cllr. Spinks seconded by Cllr. Jonas that the lower quote of £411.00 be accepted for the surfacing at the slide exit. All agreed.

17/115. TO HEAR UPDATE ON THE BID FOR S.A.M.S. (PARISH
PARTNERSHIP) AND MAKE DECISION.
S.A.M. signage. Locations have been looked at. The signs will need to be moved each
month to another location and remain in place for one month each location. The batteries
last for one week and we get two so one can be on charge and one in use. The signs are
quite heavy and would take two people to manhandle them. After discussion it was
decided that five locations would be requested if possible. Someone would be appointed
to monitor the movement of the signs. The Clerk would negotiate best locations with the
company Wescotec. The bid would go ahead proposed by the Chairman seconded by
Cllr. Creasey and agreed by all.

17/116. TO DISCUSS COMMONS CUTTING CONTRACT
After writing to both the managing director and head of grounds for Norse, The Clerk got no reply. Having now after more investigation, found that East and West Runton are cut by separate subsidiaries of Norse. The manager of Norse Landscape Project for West Runton informed us that East are cut by the Grounds Maintenance who don’t always have the right equipment to cut long grasses but are mainly for playgrounds etc. Neither had any information as to where to cut or what, in either village. Nothing had been passed on.
It was agreed and the Clerk was instructed to get three quotes for cutting next year. Cllr. Cushion reported that the overhanging trees near Runton Old Hall were causing problems for drivers of high vehicles. This would be reported to Highways. Also fly tipping of excessive garden waste had occurred on Abbs common and Station Common. This would also be reported to NNDC.
It was reported also that the post preventing unauthorised vehicles accessing Coopers common had been broken. It would be replaced.

17/117. TO DISCUSS ALLOTMENTS – to hear and discuss quote for extra stand
pipe for water on Lugger Stile and to agree next inspection visit.
An inspection would take place in the near future and a report given to the meeting next time.
Quote for extra tap at Lugger Stile; having to dig out 75 metres of pipeline will cost £1000 plus vat. It was decided that offset against the revenue received, this was not worth spending money on at present.
A letter has been received to say that the parking on the Wyndham Park allotment No;13 is now being addressed and “hopes that it will put an end to further correspondence from us”.

17/118. TO HEAR UPDATE AND/OR REVIEW OF HAZELBURY IF
AVAILABLE
The District Valuer had suggested to Mr. Hay that the rent be increased to £30,000 but he
has not accepted this. Rather, he has suggested that he rent the nearby plot and then he
will agree to the £30,000 as he could then apply for roll-back. If the above is not
acceptable then he will agree to a 10% increase to £26,400. Currently £24,000. The
Clerk was instructed to request the increase to equal that of recent reviews of £3,000.00
(£1000.00 per annum). The review took place every three years.

17/119. FINANCE
Income: from Airwave Solutions £1500.00 Rent for mast on Playing Field half year.
Direct Debits:
i. PWLB – 1st payment of 2017 £2211.04
ii. Anglian Water lugger stile £100.99
iii. NPower Reading Room elec £16.60 July
iv. E.on Energy August lighting £120.74
v. Unicom – broadband/phone £64.54 August
vi. Anglian Water WR allotments £16.04
vii. Unicon – broadband/phone £63.37 September
viii. E.on energy September lighting £120.74
ix. Npower Reading Room elec £116.78 September
Invoices paid in August for retrospective agreement
i. Darling and Son grass cutting £70.00
ii. RoSPA play equipment inspection £79.80
iii. Viking – office supplies & stamp £226.29
iv. TT Jones electrical defects and LEDs £2733.25
v. Barbara Emery – Clerk salary £837.20
vi. HMRC – Tax and NI £159.16
Invoices to agree for payment at this meeting
i. Darling and Son Grass cutting £70.00
ii. NALC – Subs £294.96
iii. Norse Playing Field work £1516.16
iv. Cheverton and Son £70.00
v. Renosteel Construction £192.00
vi. Barbara Emery – Clerk £853.83
vii. HMRC £159.36

17/120. CORRESPONDENCE
From:
West Runton Social Club – regarding the erection of a gate on their land.
Mr. Brownsell – regarding the closure of the cliff top area near steps E. Runton
Norfolk Citizens advice appeal for donation
Natural England – regarding the way payments are made for stewardship.
CPRE requesting support in signing a pledge that Parish Council supports the campaign aimed at ensuring that no new sites are allocated for house building in revised local plans until all existing allocations have been developed. This was not taken up.
Barclays Bank on closure of Cromer branch.

17/121. MEMBERS REPORTS
Mrs. Butikofer was invited to report. Points were: The Norfolk County Council cuts, mean that libraries were under threat. Cromer disturbance; police commissioner accepted that mistakes were made. Some East Runton shops were affected. Vodaphone; the signal has been poor, changes have been made to improve. Car parks: regarding tractors on Beach Road car park. There was an agreement with District Council to allow equipment to be left on the car park.
Car parking on the WR common has been reduced. Residents have erected a notice to indicate three spaces only. NNDC have been spoken to about the rodent problem at Wyndham Park.
Police and Crime Commissioner want to take on the Fire Service. The reason why PCSOs are not attending Council meetings was due to financial pressures.
Cllr. Jonas reported pot holes in Mill Lane.
Cllr. Cushion asked for clarification of the request from C.P.R.E., and was concerned that it may be beneficial to sign. Mrs. Butikofer explained that by having a land bank would ensure that there is land to develop if requested. If a developer cannot be offered land then you could end up with development where it’s not wanted. The CPRE want to stop land being banked for future and have it used up before any more land is allocated. The land between Boulevard Road and Home Close has been identified as one potential site.

17/122 TO AGREE TO CLOSE THE MEETING FOR THE NEXT ITEM on the
grounds that publicity would be prejudicial to the public interest due to the nature of the
business being considered. The outcome will be minuted. Agreed.

17/123. TO CONSIDER ADVICE GIVEN BY INSURANCE COMPANY AND
MAKE DECISION, ON THE REQUEST FOR COMPENSATION BY PARISHIONER
After consideration of the advice given it was proposed by Chairman J. Simpson seconded by Cllr. Bakewell that £50.00 (fifty pounds) be paid to the claimant as a “without prejudice goodwill gesture”. Agreed by all.

17/124 TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING which
will be on Tuesday October 24th at The Reading Room East Runton 7.15pm

Signed…J. Simpson……………Chairman


Date……24th October 2017………

 

JULY 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25th JULY 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell, Mr. J. Creasey, Mr. D. Bakewell, Mr. R. Spinks, Mr. C. Hawkins, Mr. B. Cushion.
Mrs. B. Emery – Clerk. Mrs. S. Butikofer – NNDC & NCC.
Two members of the public.

17/090. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Two representatives from Seaview Caravan Park attended to clarify the situation regarding the piece of land which they have taken over adjacent to the park.
Requesting to put a fence across at one point to stop people from using the path which now leads off the edge of the cliff, which is a dangerous drop. Councillors were of the opinion that this should be accepted so long as the fence was no more than three feet high.

17/091. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from: Cllr. J. Hodson, Cllr, K. Jonas, Cllr. R. Annis, Cllr. M. Brandish, Cllr. S. Bacon.

17/092. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

17/093. TO AGREE THE MINUTES OF MEETING HELD 27TH JUNE 2017.
The above having been circulated beforehand were agreed as a correct record of the meeting and signed by the Chairman. Prop. J. Creasey, seconded R. Spinks.

17/094. MATTERS ARISING
Cllr. Cushion asked if there had been any advance on land near Clifton Park as housing. Members heard that this would eventually be determined when the Neighbourhood Plan was in place.

17/095. CLERK’S REPORT
The Clerk reported inefficiencies which have arisen since the implementation of the new planning system. These have been reported to the District Council.
Reading Room – The snag meeting has taken place and the 2.5% retention fee will be due plus Purslows end fee. The water heaters are to be replaced. T. M. Browne (builders) final payment will be approximately £1500.00.
Review of land cost total will be £1200.00. Mr. Hay usually is liable for half of the cost of the review of rent for Hazelbury (£750.00 total). Details of valuation copied to councillors. Total valuation of the three parcels of land is £115,000 Land adjoining Hazelbury £20,000, Moyes Close field £45,000 and Wyndham Park allotments £50,000. No rent review on Hazelbury available yet.
A parishioner has undertaken filling in the holes on the car park at West Runton using the road planings on site. The Parish Council is very grateful for this.
Cllr. Jane Hodson attended the SNAP meeting recently and reported that speeding and Cromer skate board park remain priorities, but no further action.
A car parked on Wyndham Park is being dealt with by NNDC. The owner is deceased so the responsible person is being sought.
A car parked on The Hurn is being dealt with by NNDC also.
The seat at the apex of east and west Renwick Park is being replaced by a parishioner, for which the Parish Council is grateful.

17/096. PLANNING
PF/17/1122 – 49 Renwick Park WR. Erection of single storey rear extension.
PF/17/1085 – 10 Renwick Park WR. Two storey extension and double garage.
PF/17/1066 – 124 Cromer Rd. WR.. Erection single storey extension plus alterations to roof and loft conversion.
All the above were sent by email and no objections to any registered to date.

17/097. TO RECONSIDER ALLOWING SEAVIEW CARAVAN PARK TO BLOCK OFF THE PATH TO THE CLIFF TOP ADJACENT TO THE PARK.
It was agreed to allow a three foot fence to be erected across this path.

17/098. TO CONSIDER COMPENSATION REQUESTED BY RESIDENT
Members heard that a letter had been received from a Ms. Clarke requesting compensation for clothing torn following a fall on the common allegedly caused by a concealed hole. The Clerk had been in touch with the National Association of Local Councils who advised that it should be forwarded to our insurers. The Clerk was instructed to write to the claimant to ask if she would like this to happen.

17/099. TO HEAR RoSPA REPORT ON PLAY EQUIPMENT AND CONSIDER REPLACE AND REPAIR TO ITEMS SUGGESTED.
The Clerk informed Members of the content of the report and advised that some maintenance was now necessary. She had met with Sovereign Play Equipment company and was awaiting a quote for matting. The swings also would be inspected.

17/100. COMMONS – report
The work so far done by Norse has not been satisfactory. The Clerk was instructed to write to the managing director of Norse to express our dissatisfaction.

17/101. STREET LIGHTING DEFECT REPORT – TT Jones Electrical
Defect list was read out by the Clerk and has given instruction for the repairs to take place. LED replacement for lamps designated will be done within three months and are on order.

17/102. TO CONSIDER PARISH PARTNERSHIP BID
One of the things we may bid for this year is Speed Awareness Mobile Signs. These flash up your speed instead of giving the speed limit. These are found to be more effective in reducing speed than the limit signs. They can be moved around on an agreed rota. NCC are offering a 50/50 basis. It would come within the budget for 2018. Closing date is 11th December 2017.
They are easy to remove and move around. Posts are erected by Highways with agreement as to location. Parish Council are responsible for maintenance and for moving from location to location. After discussion it was agreed to pursue the matter.

17/103. FINANCE
i. Income – none
ii. Direct Debits paid:
Anglian Water for Reading Room £36.85
e.on energy – street lighting supply £116.84
Unicom – broadband and phone £63.84
iii. Invoices to agree for payment
Darling and Son – grass cutting and footpaths £420.00
Richardsons Carpets – Reading Room floor £835.20
TT Jones – Street lamp inspection/repairs £553.13
Norfolka2z (Mrs. M. Clarke) – website fee £110.00
Bentham Ltd – Inkjet cartridges £66.90
Barbara Emery - Clerk’s salary etc £841.68
HMRC – Tax and NI on above £159.36
Mazars – external auditor £480.00
last year the above was £240 but fees are generated by the income and expenditure and it’s £400 for those with Income and expenditure over £100,000. This should regulate down next year.
Previously agreed purchase of a fridge £30.00
All the above include vat where applicable – recoverable
Balance at bank including above not cleared £24,966.31
Projected balance to date with regard to earmarked reserve £23,131.31 £1850 reserves for LED lamp replacement and Reading Room (taking into consideration £835.00 spent on carpet)

17/104. CORRESPONDENCE
Seaview Caravan Site – regarding cliff top path.
Miss Clarke – regarding request for new clothing after damage occurred on common.
Mazars – return of Accounting Statement
District Valuer – regarding land valuation.

17/105. MEMBERS REPORTS
Mrs. Butikofer was invited to report. Points made were:
> Refurbishment of the W. Runton toilets. Photo’s were passed around and met with approval.
> The Green spaces registration which Councils were being consulted on. Runton did not have any that could be deemed “Green spaces” except commons which were already registered.
> The P.C.C. were trying to establish a bid to bring the Fire Service under the auspice of the Police.
> A beach clean would be rolled out along the whole of the coast.
> On planning – the Clerk’s notes would be brought up at the next planning meeting. The planning enforcement at the Caravan and Camping Club at W. Runton is progressing.
> Signage to stop caravans using Sandy Lane is being looked at.
> The problems with the roadway and Kier lorries is ongoing at The Hurn. The Parish Council are not responsible but are aware that a solution must be found. Mr. Batt has shown a willingness to provide materials but has indicated that residents must fund the work.
Members expressed concern about the chaotic traffic management arrangements in Sandy Lane, West Runton, whilst repairs were made to Anglian Water’s systems. They also asked that their frequent requests for proper visible signage for large vehicles be acted upon. Members were also concerned as a report had come in that double yellow lines had been replaced after roadworks at Beach Road E. Runton which had not been continued around the turning point near the shelter. This meant that people were using the point as a car park and causing obstruction to larger vehicles needing to turn around, eg; refuse truck etc.
Cllr. Spinks asked if something can be done to remove the rusting tractors and boat etc on NNDC car park at Beach Road E. Runton.

Cllr. Creasey has been getting reports that the Spring Pond at Sandy Lane is full of vegetation and getting very clogged up.

17/106. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
September 26th 2017 7.15pm at West Runton Church Hall. Confirmed.


Signed………………………………Chairman. Date……………

 

JUNE 2017

RUNTON PARISH COUNCIL
 
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JUNE 2017 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. R. Spinks, Mrs. J. Hodson, Mr. B. Cushion, Mr. J. Creasey, Mr. S. Bacon, Mr. C. Hawkins, Mr. D. Bakewell, Mr. K. Jonas, Mr. M. Brandish.
Ms. B. Emery – Clerk. Also attending: Mrs. S. Butikofer (NNDC & NCC)
Two members of the public.

17/078. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE
A member of the public reported that the gentleman who normally cut the swathes to make paths through the common is now unable to carry this out as equipment he used was broken.

17/079. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Ongoing apology accepted from Cllr. R. Annis.

17/080. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. Bedwell declared a personal interest in Planning application for Beacon Hill.

17/081. TO AGREE THE ANNUAL PARISH COUNCIL MINUTES OF MEETING HELD 23RD MAY 2017.
The above had been circulated beforehand and were agreed as a true record of the meeting.
Proposed Cllr Spinks, seconded Cllr Bakewell.

17/082. MATTERS ARISING
None.

17/083. CLERK’S REPORT
Commons have been poorly maintained by Norse. West Runton was not cut for the first time until mid June and East Runton have been poorly cut with untidy areas left. The Clerk has been in touch with Norse but had no further information. A contractor was contacted who would tender for next year and would have cut WR as a one-off, if Norse had not done so soon. It was agreed that we would go with the contract for this season but put out for tenders for next year 2018.
Seaview Caravan Park – clarification as to whether they can block off the path to the cliff top on the piece of land which RPC have allowed them to tidy and informally “adopt”. It was decided that the Clerk should write to clarify that the footpath was to remain with the notice in place that it was an unfenced cliff edge.
Street Lamps to LED will be done within three months.

17/084. PLANNING
Application CL/17/0438 - Certificate of Lawful Existing Use or Development at Flats 1 &3 Oak Lodge Wyndham Park, East Runton. Conversion of single dwelling into two flats. For our information.
Applications to consider:
PF/17/0870 – Erection of single storey dwelling at Beacon Hill, Sandy Lane West Runton.
Access not suitable, alters balance of environment, against policy. Objection would be raised.
PF/17/0888 – Erection of single storey rear extension at Southways, The Common West Runton. No objections.
PF/17/0842 – Proposed first floor balcony to west at 20 Clifton Park Cromer. No comment.
PF/17/0510 – at Shire View Water Lane West Runton – this has been withdrawn.
PF/17/0664 – at 9 Renwick Park application withdrawn.
The above applications were sent by email to councillors.

17/085. TO CONSIDER A REQUEST FOR EXTRA WATER TAP AT LUGGER STILE ALLOTMENTS
Six plot holders had signed a letter requesting a tap situated closer to the plots at the west end of Lugger Stile allotment site E. Runton. The Clerk was instructed to get a quote.

17/086. FINANCE
i. Income - None
ii. Direct Debits paid report
e.on energy for street lighting £120.74
Anglian Water W Runton £11.31
Anglian Water Moyes Close £100.87
ICO data protection fee £35.00
Unicom phone broadband £65.20
iii. Invoices to agree for payment
Stuart Meakin – internal audit £85.00
Darling and Son – grass cutting £70.00
NNDC – dog waste collection £1248.00 East Runton
NNDC – Litter bin collection £200.64
NNDC – dog waste collection £748.80 West Runton
Barbara Emery – clerk salary £879.06
HMRC - tax and ni £159.36
TT Jones – street lighting £220.21
Chevertons – newsletter £100.00

The above were all agreed for payment. All include vat.

17/087. CORRESPONDENCE
RoSPA Play Safety Team – inspection of play area taking place in June
Bishop David Leake, - thanking the Council for installation of the path on the common and stressing the need to try to limit the parking and to implement the signs at each end of the common.
Mr. and Mrs. Hunt – request on behalf of plot holders at Lugger Stile for a tap at the lower end of the site. Signed by six plot holders.
Natural England – information as to botanical surveyors to assess the grasslands at West Runton Common and to request permission to do so.
Outgoing – to Seaview Caravan Park to request that in refurbishing the land adjacent to their park they do not block off the pathway to the cliff top.

17/088. MEMBERS REPORTS
Mrs. Butikofer was invited to report. Points made were:
* Highways; new scheme allocating £6000.00 to each County Councillor to use appropriately in the area covered by that councillor.
* Deep History Coast – money has been cleared for spending on W. Runton toilets.
* Local Plan – the field near Clifton Park for possible housing has been deferred.
* Problems with brown bins have now been resolved.
* NDR – now costing more than at first tendered.
* Caravan and Camping site had believed that they had licence to erect structures on their land. NNDC are refuting that and enforcing unlawful development order.
* Coastwatch group in E.R. would like to do collections at the top of the steps. There was no objection to this.

Cllr. Brandish reported that waste bins in Calveswell Lane are missed regularly.
The Chairman reported the cars parked on Station Road were obstructing vision and hoped that the traffic warden would check the area.
Cllr. Bedwell also reported poor parking near the shops, also reported to Mrs. Butikofer.
Pavement near shops appears to be marked for work. Hogweed on the common was cut down but left in place by Norse. Signs regarding weight of vehicles at top and bottom of Sandy Lane are advisory but thought they should be restriction signs instead. Mrs. Butikofer agreed to talk to the Highways Engineer.
Cllr. Cushion reported that a litter pick would take place this week.
Cllr. Bakewell reported that a notice near the café at WR was restricting dogs access to the beach. It was explained that this was to protect their property and that NNDC signage was in place to restrict dogs on the beach.
The access from Water Lane to the A149 is made difficult by the overgrown hedge in the garden on the corner. Cllr. Bakewell also reported an enjoyable open afternoon given by the About With Friends group at E. Runton allotments. Also tickets for WR gardens day would be available on The Hurn on Sunday.
Cllr. Bacon reported that the 20mph illuminated sign was still not working.
Cllr. Spinks was concerned that nothing has been done about tractors and trailers on the Beach Road car park – NNDC.
Some discussion took place about the encroachment onto the common with decking being erected by the Links Hotel. This is common land and would be monitored but not thought to be a problem at the moment.

17/089. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING as
Tuesday 25th July 2017 at The Reading Room East Runton. 7.15pm.
Confirmed above.

Signed  J. Simpson………Date…25th July 2017.


 

MAY 2017

 RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE ABOVE ON 23RD MAY 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. Bruce Bedwell, Mr. D. Bakewell, Mr. R. Spinks, Mr. S. Bacon.
Also attending: Mrs. S. Butikofer (NNDC) Ms. B. Emery (Clerk)

17/056. TO ELECT THE CHAIRMAN
Cllr. J. Simpson asked for nominations. Cllr. Simpson was nominated by Cllr. Bedwell, seconded by Cllr. Creasey – accepted and agreed.

17/057. CHAIRMAN TO SIGN DECLARATION OF INTEREST
Duly signed and counter signed by the Clerk.

17/058. TO ELECT A VICE CHAIRMAN
The Chairman asked for nominations. Cllr. B. Bedwell was nominated by Cllr. M.
Brandish, the outgoing Vice Chairman, seconded by Cllr. Bakewell. Accepted and
agreed.

17/059. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC
AND GUEST SPEAKERS. No speakers.

17/060. TO RECEIVE AND ACCEPT APOLOGIES
Received and accepted from Cllr. R. Annis, Cllr. C. Hawkins, Cllr. K. Jonas.

17/061. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

17/062. TO AGREE THE MINUTES OF MEETING HELD 25th APRIL 2017
The above minutes having been circulated beforehand were agreed as a true record and signed by the Chairman. Prop. R. Spinks, seconded D. Bakewell.

17/063. MATTERS ARISING – None
Mrs. Butikofer was invited to report at this point. A meeting will be arranged with Mr. Steve White (NCC Highways engineer) to discuss various problems in the Parish.
Also is in negotiation with NNDC who are to upgrade the toilets at W. Runton Gap with new showers plus internal and external work in time for summer as an interim measure before the work to promote the “Mammoth” takes place.
The Caravan and Camping Club have been asked to submit a retrospective application as their misuse of the hard standings is not acceptable. Conditions have not been adhered to.
Residents on The Hurn W. Runton are concerned over the condition of the roadway and have approached Mr. Batt. Mrs. Butikofer reported that Mr. Batt has pledged to provide sand and gravel but has said that legally he is not obliged to provide a roadway and has suggested that residents club together to pay for surfacing.
The Clerk confirmed that Mr. Batt had spoken to her and had agreed that a note could be put with the newsletter to go just to those people who live at The Hurn area to outline what they could do without prejudice to the Parish Council.

17/064. CLERK’S REPORT - Re: Parish Plan workshop.
The Clerk reported on the workshop held at Weston Longville regarding the production of a Neighbourhood Plan. Cllr. Hodson and Cllr. Jonas also attended. It was a big task to undertake usually taking around 18 months to complete and culminating in an examination and a referendum for it to be accepted. The District Council would then have Runton’s policies to consider before deciding on an application for planning in the Parish. It was thought that as District Council’s own policies were often ignored during planning consultation, it was not worthwhile promoting a Plan for Runton.
A Police newsletter had been received but it was now a general information notice and no indication as to calls or reports made in Runton Parish. Police liaison officers would now not attend Parish meetings as a matter of course.
Highways: An invitation had been received to invite all those who contributed to the A148 roundabout to attend a photo’ shoot on 14th June..

17/065. PLANNING
Applications:
PF/17/0510 - Shire View Water Lane West Runton. Side and rear two storey extension. Objections from neighbour noted. Parish Council objected at last meeting. Consultee time expired.
PF/17/0662 Apple tree Cottage – one and half storey dwelling. Discussed. No objections although will be bigger than original footprint.
PF/17/0664 9 Renwick Park WR – summer house and extension. Reservation about the size but no planning objection.
PF/17/0706 St. Josephs Cottage, WR. Enlargement to ground floor extension. No comments.
Decisions.
PF/17/0382 – Crossrow WR – variation of condition Approved.

17/066. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES
ON OTHER COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES
FOR THE YEAR 2017-2018
Runton Parish History Society:
Current representative - Cllr. Ray Spinks - reported that the History Society was organising coffee mornings and so far two had been held and were successful. A calendar will be produced again this year for 2018. It had been decided to request that a black out curtain/blind be fitted to the window in the Billiard room to enable slide shows to be held. The History Society would contribute to the cost. It was agreed to look into the cost.

Playing Field Management committee:
Current - Cllr. Ray Spinks. – Reported that work to get the field tidied and cleared was slow. The players had done good work restoring the pavilion but the committee were not motivated. It was decided that the Playing Field committee should be asked to formally request for the grounds management to be paid for by the Parish Council and this can then be agreed if the clearing work is completed.

East Runton Village Hall committee:
Current - Cllr. Jane Hodson. – Reported that all is as it should be and the village hall is well used.

Ploughlet Charity:
Current - Cllr. Jane. Hodson. (Need one new representative)
Cllr Hodson had attended the meeting and reported that it was difficult to find persons in genuine need. It originally would provide tools for apprentices and it was suggested that it could provide books for students in need. The question was asked if the scheme could be brought up to date to allow for the money to used in a different way. Cllr. Creasey informed that the scheme was thirty years old.

Commons working party:
Current - Cllr. Martin Brandish, Cllr. Bruce Bedwell.
Mr. Brandish reported that the Hawk and Owl Trust could not promise to attend regularly anymore, but the Foul Beck Trust may be approached to see what they can do. The cutting this year so far was not satisfactory.

Representative for SNAP (Safer Neighbourhood Action Panel)
Current – Cllr. J. Hodson had attended meetings and the priorities have not changed. High vis patrols and speeding still on the agenda.

Allotments Advisory Group
Cllr. David Bakewell, Cllr. Richard Annis. Cllr. Chris Hawkins, Cllr. Ray Spinks.
Cllr. Bakewell would arrange a tour.

Planning Advisory Group
Cllr. Ray Spinks, Cllr. David Bakewell, Cllr. Steve Bacon and Cllr. Bruce Bedwell
The Clerk reported that she sent out details of planning applications but did not hear back.
Members of the group said that the website was not user friendly and it was often difficult to view plans as only one document could be open at any one time but were trying to get to grips with it.

17/067. TO CONSIDER AN APPLICATION TO FILL THE VACANT SEAT
ON THE PARISH COUNCIL.
An application from Mr. Brian Cushion had been received. There had been no other applications and an election had not been requested. The appropriate notifications had been displayed on the notice boards. This was discussed and it was proposed by the Chairman seconded by Cllr. Bakewell that Mr. Cushion be co-opted onto Runton Parish Council. Agreed by all.

17/068. TO HEAR A REPORT ON WYNDHAM PARK ALLOTMENTS
AND ARRANGE FURTHER INSPECTIONS OF OTHER ALLOTMENTS
Allotments. Inspections to be decided. At last meeting the subject of bees on Lugger Stile plot was discussed. Since then there has been a number of people who would object if the bees were removed. General census of opinion is that they are good for the area and want them to stay. The Clerk had replied to the letter of concern to confirm the bees would stay. Wyndham Park has been monitored by Cllr. Jonas and no vehicles have been parked there. Dates provided.

17/069. TO HEAR REPORT ON THE PROPOSED VALUATION OF LAND
A provisional date for inspection has been arranged for 13th June. The Clerk is awaiting a time. A request had been made by T. Hay for the Parish Council to use the R.P.I. for subsequent reviews. Using this approach would mean the increase to be £660.00 at this year’s figures. It would mean changing the lease. It was agreed that as the lease was only renewed and accepted a few years ago that the current approach to the reviews should remain.

17/070. TO CONSIDER THE REVIEW FOR THE WAYLEAVE FOR MAST
ON THE PLAYING FIELD. No increase at the last review.
As an increase could only be around £300 it was decided to keep the rent at £3000.00. Prop. R. Spinks, seconded D. Bakewell. Agreed.

17/071 TO CONSIDER INSTALLING FLOORING IN THE BILLIARD MEETING
ROOM AT THE READING ROOM.
ALSO TO CONSIDER INSTALLING BLACK OUT CURTAINS OR LIKE FOR
THE WINDOW IN BILLIARD ROOM. Parish History Society would contribute.
The contractor has kept the quote the same as was given last year at £835.20 for same flooring as office floor carpet tiles. It was proposed by Cllr. Spinks seconded by Cllr. Bakewell that the installation of the flooring should be implemented and a quote be obtained for a blind/curtain for the window. This was agreed by seven votes and one abstention. It was also suggested that a small fridge be bought for use for coffee mornings etc.

17/072. TO RATIFY AGREEMENT TO ALLOW SEAVIEW CARAVAN PARK
TO INFORMALLY ADOPT LAND ADJACENT TO THE PARK
Ratified by proposal by Cllr. Spinks seconded by Cllr. Bakewell and agreed by all.

17/073. TO AGREE AND SIGN ACCOUNTS FOR YEAR ENDING 31ST MARCH 2017. ALSO THE STATEMENT OF ACCOUNTS FOR EXTERNAL AUDIT
The above having been circulated beforehand were proposed for acceptance by the Chairman seconded by Cllr. Bedwell and agreed by all. The Chairman thanked the Clerk for the excellent work put into the accounts.

17/074. FINANCE
To ratify increase to Clerk’s salary as recommended by N.A.L.C., by one point on the spinal column point scale. Ratified by proposal by Cllr. Spinks, seconded by Cllr. Creasey and agreed.
i To appoint Internal Control Officer - Currently Cllr. J. Creasey
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent)
Both of the above were agreed by all to be re-appointed.
iii. Income
From Runton Parish History Society £150.00 donation towards blue plaques.
NNDC precept and grant £7,735.00
iv. Direct Debits paid
Unicom telephone/broadband £63.59 for April
Unicom Telephone/broadband £63.14 for May
e.on energy £116.84
Anglian Water for The Reading Room £26.46
v. Invoices for payment
Darling and Son – for The Hurn £70.00 PTO
TT Jones Electrical £220.69
Norse for Playing Field 6 months £1516.18
Norse for commons 6 months £2504.44
Came and Company Insurance £898.40 3 year agreement
Barbara Emery (salary) £841.68
HMRC – tax and NI £159.36
vi. Balance to date £32,548.49

17/075. CORRESPONDENCE
Mrs. Golding, re: bees on allotments. Clerk replied.
Norfolk County Council – re: photo opportunity for those involved in A149 roundabout.
Police newsletter.

17/076. MEMBERS REPORTS
Cllr. Bacon reported that water was running down Davy Hill from the holding tanks. It was confirmed that they had been cleared out recently. Highways would be informed.
Also the 20mph illuminated sign was still not working in spite of the Clerk having reported it twice.
Cllr. Bakewell reported that tree branches had been cut in Sandy Lane.

17/077. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
This is scheduled for 27th June 7.15pm at West Runton Church Hall. The Clerk had asked for the meeting to be brought forward for personal reasons but as the Chairman was unable to attend at an earlier date it was agreed that it could be a short meeting without supporting notes being necessary.
Meeting confirmed as Tuesday 27th June 2017 7.15pm at West Runton Church Hall.


Signed…J. Simpson…. Date……27th June 2017…
 

APRIL 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH APRIL 2017 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. D. Bakewell, Mr. C. Hawkins, Mr. S. Bacon, Mr. B. Bedwell.
Also present were: Ms. Barbara Emery – Clerk. Mrs. S. Butikofer – NNDC Two members of the public.

17/044. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Open session agreed. A local resident expressed concern about a planning application in Water Lane West Runton. The Chairman noted the comments for when the item came up on the agenda.

17/045. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and reasons accepted from Cllr. K. Jonas and Cllr. R. Annis.

17/046. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.

17/047. TO AGREE THE MINUTES OF MEETING HELD 28TH MARCH 2017.
The above minutes having been circulated beforehand were taken as a true record, agreed by all and signed by the Chairman.

17/048. MATTERS ARISING
The Clerk was asked for update on the valuation of land. We are waiting for an appointment.

17/049. CLERK’S REPORT
There is to be a closure of part of the road from 8th May to 13th May at the junction of A148/B1436 owing to the works on the roundabout.
We now have a vacancy on the Parish Council as Mrs. Jane Bothwell has resigned. The necessary forms from the returning officer will be displayed as soon as they are received and when the regulatory period has ended the matter will be on the agenda for us to co-opt a new councillor if there any uptakes. The Chairman asked for a vote of thanks to Mrs. Bothwell to be recorded for the years of work on the Council and in other posts in the Parish.

17/050. PLANNING
Applications:
PF/17/0510 - Shire View Water Lane West Runton. Side and rear two storey extension. Objections from neighbour. Having perused the plans and considered the constraints it was agreed to object to the application on the grounds of overdevelopment ie; coastal development with regard to policy for the area.
PF/17/0100 - Holiday lodges for Links Hotel – refused 6th April 2017.
PF/17/0135 – Front terrace etc; for Sammy’s Bar East Runton – permitted 27th
March2017.

17/051. TO HEAR A REPORT ON ACTIVITY AT WYNDHAM PARK ALLOTMENTS
Cllr. S. Bacon at this point declared a personal interest in this item.
There had been two letters regarding the plot in question opposite 23 Wyndham Park. After discussion and the reading out of the letters, the Clerk was instructed to reply to the complainant to re-iterate a previous letter which outlined the action the Parish Council were taking. Further discussion resulted in the agreement that the District Valuer when valuing other land should value the whole of the Wyndham Park site as well as the individual plots.

17/052. FINANCE
TO RECEIVE COPIES OF THE ACCOUNTS FOR YEAR ENDED 31ST
MARCH 2017.
Copies of the 2016-17 accounts were handed out to all councillors present for their attention, to be agreed and signed at the next meeting by which time the internal audit will have taken place.

Other Finance
i. Income – None this month
ii. Direct Debits paid
e.on energy £120.74 street lighting
Npower £146.40 Reading Room
iii. Invoices for payment
Chevertons £70.00 Newsletters
West Runton Social Club £200.00 Car park annual fee
Darling and Son £280.00 Footpath trimming
Bentham Ltd. £39.42 Ink cartridges
Barbara Emery £841.88 Salary and expenses
HMRC £159.16 Tax and NI
Emma Harrison £180.00 Neighbourhood plan workshop
The above were accepted and invoices agreed for payment. The Clerk brought to the attention a pay increase in accordance with the NALC pay award. Prop. J. Creasey seconded C. Hawkins.

17/053. CORRESPONDENCE
Ms. Oldroyd – regarding allotment at Wyndham Park
Mr. and Mrs. Stansfield regarding Wyndham Park allotments.
Norfolk County council – regarding road closure
Mrs. J. Bothwell – resignation letter.
Local Government Boundary Commission. Electoral Review Recommendations.
Valuation Office (DVS) regarding terms and conditions and details of the scope of work requested by RPC for the valuation of property. Clerk has responded.
HMRC – regarding the declaration of compliance in respect of pensions. Clerk has dealt with.

17/054. MEMBERS REPORTS
Mrs. Butikofer was invited to report by the Chairman.
i. Had been approached by parishioner concerned about the cutting of the commons in W. Runton. Cllr. Brandish explained the regime of cutting in front of the ditch as amenity area and the other side being managed under the Stewardship agreement set up by the Hawk and Owl Trust and English Nature.
ii. Regarding the persistent complaints about allotments, suggested that the Council have a “Persistent Complaints Procedure” in place. Details would be given to the Clerk.
iii. The Hurn surface is causing problems with the refuse company vehicles. NNDC will be liaised with, also Mr. Batt to find a solution.
iv. The Caravan and Camping Club misuse of hard standings is under enforcement.
Cllr. Bacon reported that the illuminated sign at the eastern approach to E.R. is not working still.
Cllr. Bedwell reported that selective patching had been done in Sandy Lane but not enough and caravans were still travelling up and down the road along the unsuitable approach to the caravan site. Believe that the signs warning of heavy vehicles not suitable for the road are not adequate or visible enough.
Cllr. Hodson reported on the latest S.N.A.P. meeting and said that speeding was back on the agenda as a priority. Also was concerned that the verges alongside the A149 East to West R. were becoming overgrown again.
Cllr. Creasey reported that hedge trimmings were still being dumped on the Station Common.
The Clerk brought to attention of members that the Seaview Caravan site at E. Runton had requested permission to “adopt” informally the piece of waste ground between it’s boundary and the steps leading to the beach, currently owned by Runton Parish Council. This was agreed and would be ratified at the next meeting.

17/055. TO CONFIRM DATE TIME AND PLACE OF THE ANNUAL PARISH COUNCIL MEETING:
MAY 23RD 2017 AT THE READING ROOM EAST RUNTON. 7.15pm.


Signed………J   Simpson    Chairman…….

Date…23rd May 2017………