APRIL 26TH 2022

RUNTON PARISH COUNCIL

Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON EAST RUNTON VILLAGE HALL 26TH APRIL 2022 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chair. Mr. B. Cushion Vice Chair. Mr. D. Bakewell, Mr. R. Annis, Mr. G. Baker, Ms. T. Edwards, Mr. S. Gurney, Ms. C. Davidson, Mr. B. Bedwell, Mr. P. Nichols. Ms. B. Emery (Clerk) Mr. E. Vardy (NCC). Four members of the public.

22/49. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN
A resident of the driveway referred to as Longacre reported of some storm damage to trees,
overhanging vegetation and some detritus undesirably deposited. Requested a councillor to survey
the area. Cllr. Gurney offered.
A former resident of Wyndham Park as a tenant of an allotment had been given notice to quit and put forward an appeal against it, citing working in the area daily, family living nearby and their keeping a well looked after plot while others were unkempt.

22/50. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Jonas and Cllr. Memish.

22/51. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
none

22/52. TO AGREE THE MINUTES OF MEETING HELD 29TH MARCH 2022
These had been circulated beforehand and were agreed by all as a true record and signed by the Chairman.

22/53. MATTERS ARISING none.
Councillor Vardy gave his report on behalf of N.C.C., informing members that he was now in a cabinet position and will be attending meetings for that. Reiterating his involvement, in helping to speed up the process of a survey for West Runton regarding traffic calming. Also Mr. Vardy offered to help with District Council matters if Mrs. Butikofer is unable to respond. Cllr. Vardy took questions at which Cllr. Cushion asked if County Highways could be persuaded to carry out clearing work on detritus on roads at Davy Hill ER. The Highways Engineer had indicated that members of the public could clear parts near their houses. Cllr. Vardy would try to get a site visit. The Chairman pointed out that it was Highways Authority responsibility to keep roads clear.

22/54. CLERK’S REPORT
The Clerk reported that the final stage of electrical work on the railway is to be started soon and their works portacabin would again be positioned on the common as before. The works expected to take about two weeks. Also reported that the mast site lease on the Playing Field is due this year. It will be on the next agenda. The company is Motorola Solutions who are drawing up a lease. Problem reported about foul water overflowing a manhole in The Hurn. It’s been reported. NNDC have asked if we wish to comment on the public conveniences. Also from NNDC are placing a mammoth sculpture at the discovery point for the duration of the trail.
There will be an increase in car parking charges – the thirty minute charge is to be increase by 30 pence and the hourly charge is up by 50 pence

22/55. PLANNING
Applications/proposals:
PF/22/0605 Dormy House Hotel – to remove existing outbuilding and replace with extension. No objection from Councillors.
PF/22/0837 Long Planting – to erect a porch extension. No objections.
PF/21/0694 – Links Hotel WR. Altered proposal for holiday lodges. This was heard at a planning meeting at District Council and refused. Some councillors attended the planning meeting.
PF/22/0239 – Sammy’s East Runton – to demolish and build houses. Withdrawn.
Dormy Sign was approved by the Planning Authority at NNDC.
There had been a meeting between the Clerk two councillors and two representatives from Woodhill regarding their application to move caravans and change the site around. Cllr. Cushion reported and explained that the reason they wanted caravans permanently nearer the road was of the difficulty they have with various covenants on the land and RPC have been asked to report more favourably. After discussion it was decided that the objection was to the caravans being permanently nearer the roadside which would still stand. The Clerk would write to the authority to reiterate that whilst there is sympathy for the dilemma in needing to move them, there is still objection to them being so close to the road A149.

22/56. TO CONSIDER ANY COMMENTS ON THE FOLLOWING (has been circulated)
Local Transport Plan 4, Implementation Plan - Norfolk County Council. Some discussion took place on the above mainly that it seems that it is aimed at Norwich Yarmouth and Kings Lynn and rural areas are not being taken into consideration. Cllr. Vardy urged members to respond it that was their main concern. It was agreed that this objection would be recorded as comments on the plan.

22/57. COMMONS – To hear a report on the informal meeting to summarise work on commons and to consider the installation of seats at ER. Clerk has circulated costs from one company.
Councillors had seen the latest report sent around. Confirmed that the Clerk contacts the Shire Horse Centre to request the sheep be put on the common at the time of the “cut and collect” work in the autumn. The Clerk reported that it is also dependent on whether they have enough sheep at the centre. The Chairman informed members that the electric fence used for this belongs to the Parish Council but is kept at Hillside.
Cllr. Davidson reported that the ford across the lane to Hillside was being filled in apparently under instruction from Hillside but a small channel had been left so the water could still flow across. The Parish Council had not been contacted. It was suggested that the matter wasn’t taken any further.
Nick Darling has strimmed Lower Common and around the posts. The removal of the tree etc at Sparrows Park has to wait until autumn. Regarding seats to implemented at Top Common. Someone has made and installed two seats, one near the playing equipment. Because of this public spirited effort, it was thought only one seat near the pond would now be needed. The Clerk had circulated details of recycled plastic seating which was durable and reasonably priced, made of high density polypropylene with no maintenance. It was suggested to wait until the seat at The Hurn arrived and if it’s acceptable, use it as a model for decision which to order for Top Common.

22/58. TO HEAR UPDATE ON THE INSTALLATION OF A SHED AT VILLAGE HALL
Cllr. Gurney reported that the base was down and it was just a matter of ordering the shed. The Clerk asked whose responsibility it was to order the shed as it would have to be on invoice because the Parish Council has no means of ordering online by card etc. It was confirmed that the shed has not been ordered. The company Tiger Sheds had been contacted but had not returned calls. The Clerk pointed out that we need a vat invoice and to order it she was not confident of ordering online for the Parish Council. Cllr. Gurney asked why there is no bank card. The Clerk explained that because there is two signatories needed the bank wouldn’t issue one. The Chairman explained that it was a common problem. The Clerk will ring again to find out if a cheque can be sent on a pro forma invoice.

22/59. ALLOTMENTS – to hear report on fencing at WR and consider quote of £1840.00plus vat
To hear an appeal from a tenant against the termination of a tenancy at Wyndham Park.
Cllr. Annis was meeting a representative from Heritage Fencing tomorrow morning. It was agreed that if the fencing was no more than £1000.00 it could be started. If more then would need to come back to the Council. Proposed Chair, second Cllr. Bakewell.
The Clerk gave a summary of the details of the eviction notice and the subsequent appeal against this by the tenant, who does not now live there owing to circumstances beyond their control. It was now a policy not to rent to anyone outside the Parish. Mitigating circumstances were produced and explained by the Clerk and confirmed that the rent has been paid. After discussion and summing up by the Chairman and proposed that the tenant be allowed to remain until October and would be looked at again then. Agreed by all.

22/60. TO DISCUSS AND CONSIDER ANY PURCHASES NEEDED FOR THE JUBILEE EVENT
An updated proposals of costs had been circulated and the Chairman congratulated those responsible. Some discussion took place and Cllr Edwards explained the timeline of payments and that volunteers would be needed on the day. It was suggested that the local scout group could be asked. Cllr. Edwards asked if “About With Friends” could be sent a donation as they were growing plants to put on the wall at Moyes Close. The Clerk explained the “Power of Competence” and the need to be careful about donating to national services. It was proposed by the Chairman that £100.00 be donated to AWF seconded by Cllr. Davidson and agreed.

22/61. TO CONSIDER APPOINTING A FINANCE COMMITTEE TO RESEARCH WAYS TO USE THE CAPITAL GENERATED FROM THE SALE OF LAND
The Chairman explained that committees need to have notices, minutes and be open to the public.
Cllr. Bakewell thought that it would be better for the whole Council to decide on finance matters of this sort. Cllr. Cushion reported that his idea was that a smaller group could come up with suggestions to take to the whole Council. Cllr. Davidson pointed out that a list of likely expenditure had already been discussed. The Chairman said that although good we have money, it doesn’t need to be spent immediately. The Clerk explained that there is enough revenue to pay for whatever is needed short term and that it has to be explained to the Auditors that we carry forward more than we should at the end of the year. The Chairman pointed out that we may need a considerable sum at a point in the future to help pay for some sort of traffic calming measures in the Parish including the hoped for survey for West Runton. Some discussion took place on the merits of investments, short or long term. Cllr. Cushion requested that this could be explored with the NALC by the Clerk with a view to “trust” investments. Agreed.

22/62. FINANCE
i. Income: none this month
ii. Direct Debits report and ratify
Unicom – telephone and broadband £73.18
Npower for street lighting three months Jan £118.82)
“” ` Feb £103.27)
“” Mar £109.53)
The above were all taken in April so are in 2022-2023 account.
Npower have taken over from e.on energy regarding the street lighting charge hence the catch up of three months.
Opus Energy for electricity at the Reading Room. We have had two invoices for the last two months which need investigating as they are extremely high.
March £629.68
April £327.41
The Clerk was unable to explain the high cost above but would investigate it with the company as the heating was down to standby for the time the office was not occupied and the meter reading was apparently correct.

iii. Invoices to agree for payment
Viking for stamps £135.48
NALC for Summer Conference (Cllr. Davidson) £25.00
Carl Bird (skip hire) £301.50
Chevertons for newsletter printing £78.00
To consider and agree on Clerk’s salary and back pay as information circulated from
The Nat Assoc of Local Councils last month. Back pay of 0.28 per hour (annual 1040 hours) from April 2021 = £291.20 New rate of £14.30 as from April 2022. Salary for April 2022 of £1239.34
The above salary was proposed for acceptance by the Chairman, seconded by Cllr.
Cushion and agreed by all.
Total to pay after tax deducted £1294.54
HMRC tax and employers NI on above £352.27
Kevin Richardson for commons £496.00
The above were agreed for payment.

22/63. CORRESPONDENCE
Email from the Hurn to ask why the ditches weren’t finished and why the commons weren’t cut.
The Clerk had replied and explained about the programme of ditches and commons would be cut
in May.
Also a report of drains overflowing in The Hurn, which is not a Parish Council matter.
Details received of increase in car parking charges from NNDC.

22/64. MEMBERS REPORTS
Cllr. Gurney had had a request from a parishioner for a litter bin on Top Common. Also Cllr.
Gurney had details of boundary “gates” to consider for East Runton to denote the correct boundary
as the “East Runton” sign is too near the village in his opinion. This would be on the agenda for the next meeting.
Cllr. Davidson reported that the Retting Pit level was now very low and was a concern. The Environment Agency had been contacted with no response. Mr. Vardy would be sent an email about it to see if he could help.
Cllr. Bedwell had been in contact again about the detritus between White House and Renwick Park in Sandy Lane and was informed that it would be six to eight weeks before it could be cleared but some work was done the following day. This was an ongoing problem.
Cllr. Cushion, regarding the Retting Pit: It has been agreed to look at it in the autumn. No further news on footpaths.
Cllr. Annis asked whose responsibility the bench near the Constantia in East Runton was. Cllr. Cushion confirmed that he had reported it some months ago to the District Council and hopefully it was in hand.

22/65. TO CONFIRM DATE AND TIME OF NEXT MEETING
This will be the ANNUAL PARISH COUNCIL MEETING ON Tuesday 24th May at West
Runton Church Hall 7:15pm

The meeting closed at 8:45PM.



Signed                Chairman Date





 

MARCH 29TH 2022
RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 29TH MARCH 2022 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chair. Mr. B. Cushion – Vice Chair.
Mr. K. Jonas, Mr. R. Annis, Mrs. B. Memish, Ms. C. Davidson, Mr. G Baker.
Cllr. E. Vardy (NCC). The Clerk, Ms. B. Emery. Eight members of the public.

22/34. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN
Mr. Broome spoke on behalf of himself and seven other allotment tenants of the Lugger Stile site concerned that bonfires had been banned. As far as is known in recent years there has only been one other issue regarding bonfires. The majority of plot holders are reasonable and responsible. A skip would be difficult for many to reach depending on the placement. A petition was produced requesting that “Bonfires are lit only in winter months and burn only organic material, suggesting that if a violation occurs then termination of the tenancy could be implemented if warnings were ignored. The Chairman thanked those present and said, the matter would be considered during the meeting.
Another parishioner was concerned about the clearing of the ditches on West Runton common and would like to see the work continued past the houses. The Chairman explained that the ditches were not the responsibility of the Parish Council but some remedial work had been carried out and the rest could be investigated at a later date. There was a proposal from Anglian Water to get involved with the water courses and this was being investigated with the landowner.

22/35. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Gurney and Cllr. Edwards.

22/36. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – none.

22/37. TO AGREE THE MINUTES OF MEETING HELD 22ND FEBRUARY 2022
The above minutes had been circulated and were agreed by all present as a true record of the meeting.

22/38. MATTERS ARISING
Cllr. Vardy was invited to speak at this point and reported that a new dept., for communication between County Council and Parish Councils had been set up and asked for a review of this when it is implemented.
Report on a meeting date re: Cromer Town Council for proposed cycleway from Cllr. Cushion. Cllr. Vardy took this up as he had been informed by Cllr. Cushion about the situation. Cllr. Vardy had been meeting with Cllr. Oliver (County Councillor for Sheringham and Beeston Regis) discussing a cycleway. Cllr. Cushion explained that the initial attempt to get a meeting set up with Cromer Town Council to discuss the Cycleway proposed by them had failed, as no further communication had been received. Cromer TC had been asked to provide dates for a meeting to be considered. Cllr. Vardy had not seen the proposal as it had not been sent electronically but the Clerk had a typed copy. Cllr. Cushion explained also that there were anomalies which mostly lie in the Runton part of the proposal. There was no further consideration to be taken at the moment.
Cllr. Vardy also had forwarded details with regard to a new Transport Plan being circulated. This would be circulated by the Clerk after this meeting and be put on the agenda for the next.
Cllr. Cushion informed Cllr. Vardy of the frustration felt regarding the debris washed down and collected around drains on Greens Lane ER as no action is being taken in spite of many reports to NCC. Cllr. Vardy asked for details to be sent to him and he would try to get something done.

22/39. CLERK’S REPORT
To hear a report on the pay award to be implemented from1st April 2021. This had been circulated and the Clerk explained the situation and said it would not need to be decided upon until the April meeting as it would not be implemented until 1st April 2022. Figures were to be backdated to April 2021 and new figures from 1st April 2022. This will be on the next agenda.
The new pads for the defibrillator ER have now been received and fitted. Two sets have been ordered and in future a set would be ordered every year to always have one set in hand.
Received details of the route for the Macmillan Hike annual walk. Saturday 14th May 2022. Route is mainly along the cliff top following the coastal path. This was circulated merely for information.

22/40. PLANNING
Applications/proposals:
PF/22/0316 Erection of garage in place of storage container Wyndham Caravan Park. No objection.
PF/22/0631 Erection of covered – open sided – store structure Woodhill Caravan Park. No objections.
PF/22/0731 Single storey rear extension and alterations to outbuilding at Inglewood House High St. East Runton. No objections.

22/41. COMMONS
To hear reports on: Work done on ditches (spoil has been spread) and Anglian Water’s new proposal to pipe water from the borehole into the water course and to consider a letter of response. The Chairman had seen officials from Anglian Water who were considering work on the watercourses. This would not take place for at least two years and the Secretary of State would need to be consulted first. There was no further involvement for the Parish Council.
To hear a report of chemicals being discharged into the water course WR common and to consider action. Cllr. Davidson gave an explanation ie; that a couple of residents had used a chemical either to kill weeds or to enhance the grass which was actually common land. It was a concern regarding the water course. The Clerk has passed this report on to Mr. Batt as landowner. It was agreed that monitoring the situation might be the way forward and to place a piece in the next newsletter reminding parishioners of their responsibilities regarding the environment.
Commons cutting. Cllr. Cushion reported that some strimming had been done around Lower Common pond. We were still waiting for the rest of the commons to be cut. There was still some work to do on Sparrows Park. It was agreed that Cllr. Cushion would contact Nick Darling with a view to removing some overhanging vegetation so that Cllr Nichols could then complete the ditch profile. Regarding the gravel part at Top Common pond; Cllr. Gurney had estimated that some shuttering and gravel to enhance this area enough to place a seat there would cost around £100.00 plus the seat. A seat similar to the one ordered for the Hurn would be approximately £750.00.
It was suggested that the seats could be placed to commemorate the work of two of our long standing councillors who have given many years of commitment to Runton one in West Runton and one in East Runton.

22/42. ALLOTMENTS
To consider tenants’ concerns about the ban on bonfires. Discussion took place and both sides were considered. It was decided that as the decision to ban the fires could not be rescinded for six months according to Standing Orders, then it would apply until September at least and a firm decision would be made then which it was hoped would satisfy all. In any case fires would not be allowed in summer months. It was suggested that the ban could be lifted between November and February. Cllr. Annis reported that the tenants at West Runton were in agreement with the Lugger Stile tenants.
To consider the removal of ivy and disposal. It was reported that some of the Ivy had been burnt and a skip to dispose of the rubbish removed from a plot could also take the rest. The removal of the rest of the ivy from the wall will be done later in the year. The Clerk would contact Mr. Brownsell for a quote to repair the damaged wall.
To hear report from Cllr. Cushion regarding the rights of way to WR allotments from Boulevard Road. Cllr. Cushion confirmed that Runton Parish Council have a right to pass and repass along the track between the houses, known locally as Anne Barwicks Lane. The choices for action are: to register as owner, to register an interest or to do nothing as right of way is established. It was suggested that it be left as it is at the moment as solicitors would need to be involved and the status quo is not a problem as the right of way will remain.
Cllr. Gurney was said to be obtaining a quote to remove brambles from Moyes Close, but that cannot now be done until autumn.
To hear Clerk’s update on birds at Moyes Close. The Clerk reported that some chickens etc had been removed, but it appeared that they had been replaced. The tenant has one more month to comply.
To ratify acceptance of £900.00 quote for work at West Runton, Dr Stump. Accepted and ratified. The work has been completed.
To hear and update and consideration of the Allotment Vegetable etc Show. Cllr. Memish reported that preparations were going well. Posters had been produced and it was hoped a leaflet drop could take place, costs for printing could be got from Chevertons. Getting support from Tesco and Morrisons would be investigated. An initial advert had been put in the newsletter due out soon. It was confirmed that the Council intended to defray legitimate expenses for this. It is intended to be a “free” competition for parishioners.

22/43. TO CONSIDER SIZE AND PRICES FOR THE SHED PROPOSED FOR LAND BEHIND THE VILLAGE HALL ER AND MAKE DECISION FOR ORDERING
Cllr. Gurney will construct a base for the shed. This had been costed out as approximately £200.00 plus the shed at approximately £1500.00. Prop Cllr. Cushion, seconded Cllr. Memish. Cllr. Cushion confirmed that details had been reported to the Village Hall Committee and the Fire Service who just said that it has to be at least three metres from the Hall and a metre from boundaries. The Clerk had checked the policy and the shed just needs to be added as a building owned by RPC.

22/44. TO HEAR UPDATE ON THE JUBILEE CELEBRATIONS FOR JUNE 2ND 2022.
Cllr. Memish produced a detailed spreadsheet on the items ordered, in hand or finalised. This also included the activities. It was circulated around members present and included information that music was booked, also food and drinks, the beacon, a competition to light it and flowers to be planted around the wall of Moyes Close allotments.

22/45. FINANCE
i. Income:
VAT refund of £2440.30
Opus Energy compensation £60.00
paid for inconvenience for being unable to fit a new meter.

ii. Direct Debits report and ratify
Unicom telephone/broadband £73.36

iii. Invoices to agree for payment
Viking for stamps £135.48
Ed Farrow £1680.00 plus £328.00 Ditches
Cllr. Cushion queried the extra charge for spreading the spoil. The Chairman
explained that the work couldn’t be done at the time of the original work as the
common was too wet and the extra remedial work had taken a whole day.
Community Heartbeat - defib pads £182.40 for 2 sets.
East Runton Village Hall £12.00 hire of hall meeting Feb
Norfolk ALC subs £307.77
Clerk’s Salary £1030.44
HMRC tax and NI on above £226.62
Dr. Stump clearance on allotments £900.00
Mrs. B. Memish £23.97 reimbursement for items purchased for Jubilee event.

22/46. CORRESPONDENCE none not covered above.

22/47. MEMBERS REPORTS
Cllr. Jonas reported that he is now secretary of the Playing Field Committee.
Cllr. Annis reported that the footpath from A149 to the Beach Road is overgrown.
Cllr. Memish had been asked by parishioners if some hoggin could be put at the northern end of the path to alleviate the muddy surface. The Chairman explained that as it was a County footpath, so the landowner would need to be asked.
Cllr. Davison reported that a “toad patrol” had taken place and Duncan Baker MP had joined the group. Also a litter pick had been carried out.

22/48. TO CONFIRM DATE AND TIME OF NEXT MEETING This would be the
ANNUAL PARISH MEETING APRIL 26TH AT 6:30 PM followed by an ordinary Parish
Council meeting at approximately 7:15PM. At East Runton Village Hall. There would not be a guest speaker on this occasion but the Jubilee Working Party would explain their plans for the Platinum Event on June 2.

The meeting closed 9:00PM



Signed Chairman             Date 26th April 2022

 

FEBRUARY 22ND 2022

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND FEBRUARY 2022 AT THE VILLAGE HALL EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chairman. Mr. B. Cushion Vice Chairman
Mr. P. Nichols, Mr. K. Jonas, Ms. T. Edwards, Mrs. B. Memish, Mr. D. Bakewell, Mr. S. Gurney, Mr. B. Bedwell, Mr. R. Annis, Mr. G. Baker.
The Clerk Ms. B. Emery. Mrs. S. Butikofer. Eight members of the public.

22/19. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN
A resident of “Longacre” driveway East Runton spoke on behalf of the residents in the area about the effect that bonfires were having on their lives and enjoyment of their properties, especially in summer.
The owner of Sammys Bar and Grill outlined the reasons for the application to redevelop the site. The owner of the house and flats which replaced the former newsagent and café wished it to be known that he has no monetary interest in Sammys Bar and Grill in spite of speculation to the contrary, but he fully supports the proposal.
Another resident was concerned about the number of caravans on the cliff top now.
The Chairman thanked all those who spoke.

22/20. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Davidson, apologies received and accepted.

22/21. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS Cllr. Gurney declared an interest in planning for 18 Renwick Park.

22/22. TO AGREE THE MINUTES OF MEETING HELD 25TH JANUARY 2022
The above minutes having been circulated were agreed as a true record of proceedings and signed by the Chairman.

22/23. MATTERS ARISING
Cllr. Annis reported that no work had been started on removing the roots etc from the access track at WR allotments.

22/24. CLERK’S REPORT
The leak on WR common has been inspected and a process is in place to try to discover where the effluent is coming from.
A new meter was to be installed at the Reading Room but could not happen as we have storage heaters, so a return with the correct meter will be necessary. Cllr. Cushion was thanked by the Clerk for being in attendance as the Clerk was ill. A report of a fine being issued at the WR car park in spite of payment was reported to the Clerk. The visitor was informed that the land belonged to the Social Club.

22/25. PLANNING
Applications/proposals:
RV/22/0202 variation of condition at 18 Renwick Park WR No objections.
PF/22/0239 Demolition of existing buildings and erection of three dwellings. Sammys Bar and Grill ER. This had been looked at beforehand and Councillors and after discussion agreed to support the proposal. The Chairman commented that it was up to the Planning Authority to decide on the merits of the design.
PF/22/0351 Phased re-location of static pitches at Wood Hill ER. Mrs. Butikofer would call this in if certain conditions were not met. The plans were objected to as they stood because of the close proximity of permanent vans to the A149 thereby creating a possible “ribbon” development. Suggestions were made to have vans set a good distance from the road as in other sites along that coastal area.
LOCAL PLAN – any further comments to be sent before deadline of consultation. The main cause for concern was the land adjacent to Clifton Park being included in the plan. As this had been taken out of the plan there were no further comments. Councillor Cushion thanked Mrs. Butikofer and her colleagues connected with the work in getting that piece of land taken out of the plan.

22/26. TO HEAR REPORT ON ALLOTMENTS INSPECTION AND TO CONSIDER BONFIRES AT ER
Clerk has written to the perpetrator of the offending fire to point out the rules of the
agreement and read out information regarding fires of any sort, from Government website.
The comments made by parishioners above were taken into consideration and it was
decided that a minority of tenants in spite of the rules banning anything other than garden
waste, were indeed burning undesirable substances, some of which were brought from
other areas. As it was accepted that some things cannot be composted it was proposed by
the Chairman seconded by Cllr. Gurney, that bonfires will be banned on all sites and
instead a skip would be provided each autumn in early November at the expense of the
Parish Council and rents reviewed in time accordingly. A tenant of a Lugger Stile plot had offered to trim the ivy away from the wall and also if a skip was provided would clear the
rubbish from Plot 23 and remove the poly tunnel which belonged to him as he had lent it to the tenant. This was accepted and agreed.
The Clerk would order the skip. A tenant at Moyes Close site had an unacceptable number
of fowl and ducks and would be asked to cut down the numbers to six for each plot rented
with two months notice. At West Runton there had been no work started on clearing the
rest of the boundary and therefore the Clerk was instructed to contact Dr. Stump who had
done excellent work in the past. It was hoped to hold a produce show this year. Cllr.
Memish had taken this on. A cup would be provided for the winner.

22/27. TO HEAR REPORT ON COMMONS SITE MEETING AND CONSIDER WORK DONE IN DITCHES ETC. ALSO CONSIDER WORK TO BE DONE ON OAK TREE NEAR RETTING PIT
The full report is attached to these minutes. The ditches had been cleared with a stepped
bed to allow the water to flow more slowly. It was decided to ask the contractor to come
back during a drier period to redistribute the spoil on the common.

22/28. TO CONFIRM CONSTANT USAGE (LOCAL KNOWLEDGE) OF PATH BEING CONSIDERED FOR UPGRADE TO BRIDLEWAY ON ER BORDER WITH CLIFTON PARK This had been confirmed by the Clerk.

22/29. TO HEAR UPDATE OF WORKING GROUP FOR JUBILEE CELEBRATIONS AND APPROVE PURCHASE OF MARQUEE – Beacon ordered and pro forma
invoice recd. Payment to be requested on or before delivery 29th May 2022.

22/30. FINANCE
i. Income: none this month
ii. Direct Debits report and ratify
Wave Water Moyes Close £85.89
Wave Water West Runton £11.09
Opus Energy Reading Room elec £140.01
Unicom – Tel/broadband £74.03

iii. Invoices to agree for payment
Edward J. Farrow – SAMS relocations etc £320.00
Adam Jones – work on Ponds ER £220.00
Barbara Emery Clerk £1026.80
HMRC tax/NI on above £226.62
Runton PCC for meetings £189.00

22/31. CORRESPONDENCE
Reply letter from allotment holder of unkempt plot relinquishing the plot after the summer
and asking for more time to clear.

22/32. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report: The loophole allowing second homes to be sublet as
holiday homes has been closed to prevent this practice. Trial tree planting is to take place over four years planting 100,000 trees. Car park charges are being raised but not for long term permits. Work on Cromer pier in the bar area is to take place costing £45,000. Increases in council tax this April average £4.99 per month. The Local Plan is not now including the site adjacent to Clifton Park. There was no more to report on the Links Hotel proposals.
Cllr. Bedwell asked if the enforcement on the Dormy Hotel included the sign. It was confirmed that it did.
Information from Cllr. Vardy (NCC) as follows: UK Power Networks provide extra help to customers on their Priority Service Register during a power cut.  Households with older or disabled people, those with children under five, or where someone uses medical or mobility equipment that requires electricity as well as other reasons can join the register.  You can find out more information about our Priority Service on the website: ukpowernetworks.co.uk/priority .
Cllr. Nichols reported that he had tried to cut brambles in Moyes Close but was uncertain of any rubbish in with the vegetation and had done what could be done.
Cllr. Cushion had been in contact with Cromer Town Council about a meeting regarding their proposed cycleway and had no response as yet. ER pavements were covered in silt after the recent work and then the rain. Highways have been informed.
Cllr. Edwards asked about the high cost of this quarter’s water at Moyes Close. The Clerk presumed that it may be an estimate.
Cllr. Annis reported the hedge at the corner of Renwick Park is overgrown onto the path.
Cllr. Baker would attend the SNAP Meeting.
Cllr. Gurney: asked about the access track to the allotments from Boulevard Rd WR. Cllr. Cushion would look into it and report back.
The Clerk reported that she had resigned from the Playing Field committee as secretary.

22/33. TO CONFIRM DATE AND TIME OF NEXT MEETING
Scheduled for Tuesday March 22nd at West Runton Church Hall. 7:15PM. It was put to the meeting by the Chairman that after the Annual Parish Meeting in April that the East Runton meetings venue should revert back to the Reading Room. This was agreed by all.

The meeting closed at 8:45PM


Signed Chairman.



Date 29th March 2022

 

JANUARY 25TH 2022

 RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 25th JANUARY 2022 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Ms. C. Davidson, Mr. D. Bakewell, Mr. G. Baker, Mr. S. Gurney, Mr. R. Annis, Mr. P. Nichols, Mr. B. Bedwell, Ms. T. Edwards. The Clerk Mrs. B. Emery. Mr. E. Vardy (NCC). Three members of the public.

22/01. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – No reports.

22/02. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Cushion.

22/03. TO CO-OPT A NEW COUNCILLOR TO FILL THE VACANT SEAT
This item was brought forward from Item 6 listed on the agenda.
Two firm applications had been received. The Chairman declared the meeting closed to the public while candidates were discussed. A vote was taken by ballot paper and Mrs. Beverly Memish was co-opted by seven votes to three. Mrs. Memish was then invited by the Chairman to join the meeting.

22/04. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.

22/05. TO AGREE THE MINUTES OF MEETING HELD 14th DECEMBER 2021
These were agreed as a true record of what took place at the above meeting and signed by
the Chairman.

22/06. MATTERS ARISING None.

At this point Norfolk County Councillor Vardy was invited to speak by the Chairman.
Mr. Vardy offered to contact the Highways engineer about the survey to be carried out for traffic calming possibilities at West Runton. He also pledged as before half the cost of the survey. Parish Council had pledged half also. Mr. Vardy brought to the attention a Community Action pilot scheme. This was to help facilitate any projects by local councils
to deliver environmental action to help nature.
Mr. Vardy also reported on behalf of NNDC that Tim Adams was the new leader of the District Council. There was eight million pounds given to NNDC from NCC to further support small businesses during the latest wave of Covid. Details were on NNDC website.
Norfolk Fire and Rescue have a support scheme to help persons who wish to join the fire service.

22/07. CLERKS REPORT
The Clerk reported that the new seat for The Hurn has been ordered. There is an inscription on the present seat, a memoriam of the name of Luster. The Clerk has photographed the inscription and if the owner comes forward an agreement could be reached as to a possible plaque or similar on the new seat.

22/08. PLANNING
Applications/proposals:
New proposal by Links Hotel WR PF/21/0694 for lodges. Objections had been sent in for this new proposal, citing the original objections and the policies they appertain to.
DP/22/0120 Demolition of derelict building at 24 Clifton Park. Although this building had asbestos to be removed, it was being done correctly and there were no objections to it’s being removed.
PF/21/3174 Retention of gazebo Links Hotel WR. This item had been erected originally without planning permission. Retrospective was now being sought to retain it for further use. The Parish Council commented that retrospective planning was being used too much for buildings such as these and they disapproved of the practice.
Details of the latest consultation for the Local Plan had been circulated and it would be on the February meeting to allow the formulation of comments to be included.

22/09. TO FORMALLY ACCEPT THE NEW COMMONS PROPOSAL FOR EAST RUNTON
This had been brought up at a previous meeting and the Clerk requested
that it be formally approved as all Councillors had now had a chance to read it.
The new Commons Proposal therefore was proposed for acceptance by Cllr. Gurney
seconded by Cllr. Nichols and agreed by all. Cllr. Gurney reported that he had spoken to
an Arboreal and Woodland officer from Norfolk County Council, who advised that
existing areas need work and treatment to be able to successfully plant seeds for
wildflowers. The new cutting contract would be undertaken by the existing contractor for
the forthcoming season.
a) To consider a proposal to place a seat near Top Common pond and decide on suitable location. The pond had been dredged of silt but the location for a seat had been compromised by unsupervised work. The area would be left to settle to see if it improves and then carry out any remedial work before a seat could be placed. The Chairman pointed out that all decisions whether suggested by working groups or individuals must come to a full meeting for approval unless delegated powers had been approved or exceptional circumstances prevailed.
b) To hear an update regarding ditches on commons.
There was no update on work and it was thought to be getting late for any further work to be started. Cllr. Davidson offered to speak to the contractor about work to be done in November this year and to get a definite date.
The Clerk had received a request informally for the Parish Council to consider possibly supporting the small group who look after the geese on Top Common East Runton. There are only five remaining geese from a flock which has been roaming the common for over 100 years now not reproducing. The cost of feed and medical help from the “Wild Touch” charity cost around £500.00 per annum. Cllr. Edwards thought that it would be a nice gesture as the geese were fondly thought of and had been appreciated as part of the commons for many years. It was suggested that if a Village Group Fund were to be set up then the Parish Council could consider a donation.

22/10. ALLOTMENTS:
To hear costs of clearing further vegetation by digger to enable a fence to be erected WR.
The above was expected to cost in the region of £1200.00 depending on the number of
grab lorries needed to clear the debis. Work was starting either tomorrow 26th or 27th January.
To consider having plots cleared at Lugger Stile ER in order to enable re-letting, for
those that are too overgrown to re-let. The Clerk explained that Notice to Quit had been
issued for one plot. Another had been relinquished voluntarily and been re-let.
A further plot was so overgrown it would need extensive clearance before re-letting.
It was agreed that letters would be sent to terminate tenancies by recorded delivery.
One plot had had a lot of rubbish dumped and would need a skip to remove it. Cllr. Annis
agreed to inspect the plots.

22/11. TO HEAR A REPORT ON THE RENT REVIEW FOR AIRWAVE LTD(Now Motorola Solutions). Re: Mast site on the Playing Field.
Although the rent for the mast site had been kept at £3000.00 per annum it had appeared
that the reviews should have taken place. A different company had taken over and had
produced reviews for 2014-17, 2017-20 and 2020-23. Therefore increments had been
worked out and back pay was due. Added to the half year payment for the current year a
deposit of £8515.33 had been made to the bank account.

22/12. TO HEAR PROGRESS ON THE PLATIUM JUBILEE PREPARATIONS
Cllr. Gurney reported that two bands had been approached and were willing to play
at 5pm and 7pm respectively. Cost of a marquee was being looked into. The W.I., police
and ambulance service had been contacted to attend. A form from the “Events Manager”
at NNDC was needed to be signed and this would be done as and when needed.
It was decided that prices for a shed would be obtained to house equipment for future use
having been bought for the event and for other items. This had been considered at a
previous meeting and The Village Hall had no objections to it (shed) being housed at the
back of the hall. It was proposed by Cllr. Davidson seconded by Cllr. Bakewell that costs
for a shed be sought.
Finances were discussed and costs were likely to exceed £2000.00 for the event. It was
proposed by the Chairman seconded by Cllr. Gurney that a budget of £5000.00 (five
thousand pounds) would be pledged. Agreed by all.
The beacon would be ordered and Cllr. Nichols agreed to have it delivered to his address.

22/13. TO CONFIRM NAMES OF COUNCILLORS WILLING TO MEET CROMER TOWN COUNCIL REGARDING CYCLEWAY PROPOSAL
Cllr. G. Baker and Cllr. B. Cushion have volunteered and the Clerk would contact
Mr. Bossingham for dates and times.

22/14. TO DISCUSS PARISH COUNCIL PROJECTS FOR 2022-2023
Charted information had been provided by Cllr. Davidson. The Chairman suggested that money would be needed to carry out maintenance on ponds on a regular basis and some budget should be in place for that. Also that bus shelters in both villages needed attention . The Clerk confirmed that the figures for solar lighting had not been obtained in time to apply for the Parish Partnership Bid, but that it would come around again this year. After discussion Cllr. Davidson agreed to re-organise the list and the Clerk suggested that then a firm decision could be made as to what to prioritise for the budget in October.

22/15. FINANCE
i. Income:
RPA Stewardship £724.50
Total of allotment rents of 2021 £1950.50 with one defaulter of £15.00 – notice to quit has been issued
Rent for Playing field mast from Motorola £8515.33 up to 1st Feb 2022
ii. Direct Debits report and ratify
Opus Energy Reading Room electricity £124.45
Unicom telephone etc £84.00
e.on energy street lighting £18.82 plus £85.76 two invoices
Anglian Water Reading Room £26.60

iii. Invoices to agree for payment
Dr. Stump for trees Mill Lane £1320.00 paid December
Edgefield Nurseries – Christmas tree plinth £150.00
TT Jones – Street light maintenance £42.47
Chevertons for newsletters £74.00
East Runton village hall hire £12.00
Clerk’s Salary £1026.80
HMRC tax and ni. £226.62
Russell Harrod £102.60

22.16. MEMBERS REPORTS
Cllr. Baker had had a parishioner ask whether driving on commons was legal. Cllr.
Gurney pointed out that the rule was cars allowed within fifteen yards to park temporarily
or for access The Chairman explained that old by laws forbade it but in recent years things
have changed. Also a road closure sign was still in place near the viaduct ER presumably
placed by Highways.
Cllr. Annis reported that the leak on WR common was still present. The Clerk had tried to
get answers but Anglian Water say it’s not their problem. NNDC would be tried again.
Also reported much more dog waste in the vicinity of Incleborough Fields caravan site.
Cllr. Gurney had done a safety check on the play equipment and suggested that the swings
should be cleaned up and painted. Cllr. Gurney also asked why the East Runton road sign
is not on the actual boundary and suggested the white gate signage. It was confirmed that
NNDC were responsible for road signage.
Newly co-opted Councillor Beverly Memish thanked the meeting for voting for her.

22/17. CORRESPONDENCE
NNDC regarding the Local Plan consultation.
A parishioner expressing dissatisfaction with the handling of his input at a meeting in July.
The Clerk had answered and explained that public participation was not part of the meeting
and therefore is not minuted verbatim.
Another parishioner had asked about traffic calming illuminated signs. The Clerk had
answered to point out that there was such signage one permanent and one mobile.

22/18. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 22nd February 2022 at East Runton Village Hall. 7:15pm.

The meeting closed at 8.50PM



Signed                      Chairman            Date

Signed by the Chairman  John Simpson Date 


 

DECEMBER 14th 2021

RUNTON PARISH COUNCIL

Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 14th DECEMBER 2021 AT THE VILLAGE HALL EAST RUNTON COMMENCING AT 7.15.
PRESENT: Councillors: Mr. J. Simpson Chairman. Mr. B. Cushion Vice Chairman.
Ms. C. Davidson, Mr. D. Bakewell, Mr. K. Jonas, Mr. R. Annis, Mr. S. Gurney, Mr. B. Bedwell, Mr. G. Baker, Mr. P. Nichols. The Clerk, Ms. B. Emery.
Also attending Cllr. E. Vardy (NCC) joined at item 7.

21/182. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – none at this time.

21/183. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. T. Edwards. Also from Mrs. S. Butikofer (NNDC)

21/184. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – Cllr. Cushion declared a personal interest in item 10.

21/185. TO AGREE THE MINUTES OF MEETING HELD 23RD NOVEMBER 2021
Having been circulated beforehand the above minutes were agreed as a true record of
proceedings and signed by the Chairman. Prop: C.D. seconded D.B.

21/186. MATTERS ARISING None not covered elsewhere on agenda

21/187. CLERK’S REPORT
The Christmas tree is in place in West Runton on The Hurn. Also the National Assoc. Local Councils and Local Government Lawyers are calling on the government to restore the ability of councils to meet remotely in England in light of the emergence of the Omicron covid variant.

21/188. PLANNING
Applications/proposals: No proposals but details of a change in the way suspected breaches of planning can be brought to the attention of NNDC planning authority through a web based reporting portal at Home Planning Enforcement (north-norfolk.gov.uk).
At this point Mr. Eric Vardy was invited to give his report in order to be able to leave for commitment elsewhere. Mr. Vardy was asked to enlarge on a report that the Clerk had given on his behalf regarding a scheme initiated by NCC to support people who have lost their jobs or long term unemployed who face barriers to finding work. The Chairman asked how the details of this were being distributed so as to reach outlying parishes such as Runton. Mr. Vardy explained that there was information on the website and social media and it was hoped that local Parish Councils would give out the information on their outlets and social media locally. Speaking for NNDC also, Mr. Vardy reported a government grant which had been secured by NNDC as part of the Norfolk Warm Homes Consortium to provide energy efficient works to homes in low income households. The scheme is now open and eligible owners will not have to pay anything. NNDC Help Hub has details.
Regarding the applications for the Dormy Hotel sign and The Links Hotel, Mrs. Butikofer would be asked to update on these.

21/189. TO HEAR A REPORT ON THE POSTS AROUND THE HURN AND TO
CONSIDER A NEW SEAT IN THE AREA
Post around the Hurn have been finished. The remaining seat is in poor condition. The Clerk produced a picture and a quote for a new seat in the same recycled material as the posts. The total cost to supply and fit the seat would be £795.00 plus extra work on the plinth to take the middle support as the old seat had only two supports £140.00.
After discussion it was proposed by the Chairman seconded by Cllr. Bakewell and agreed by all that the work installing the new seat should go ahead.

21/190. TO HEAR A REPORT AND PROPOSED CONTRACT FOR THE COMMONS
Cllr. Cushion reported that details of clearing the ditches had not yet been received from the contractor.
Regarding the work at East Runton commons, it was suggested that the area around the lower pond and the sign could be kept short and fashioned as a “green” much like The Hurn. The Clerk confirmed that Mr. Darling would add it to the fortnightly cuts at The Hurn. This was proposed by Cllr. Cushion and seconded by Cllr. Jonas and agreed by all.

21/191. TO AGREE THE REGISTRATION OF FOOTPATHS IN THE PARISH
The Clerk has received maps and a request to confirm that certain paths be given either, restricted byway or footpath status and be registered as such. Councillors agreed that the paths had been used for many years. At the next step depending on the status put on the paths, it would be re-iterated that the footpath leading towards West Runton from Thains Lane should be kept as a footpath only.

21/192. TO HEAR AN UPDATE ON WORK ON THE ALLOTMENTS UPGRADE
Cllr. Nichols agreed that he would carry out the clearance work to improve the width of
the lane and then a new fence could be erected. Quotes would be obtained in due course. The owner of the land has yet to be contacted.

21/193. TO DISCUSS INVOLVEMENT IN OPPOSING THE USE OF CABLES
ACROSS THE COUNTY TO SUBSTATIONS OF WINDFARMS IN FAVOUR OF ONE
RING MAIN
The Clerk explained that Runton had been added to the list of Councils who would support the introduction of one ring main and therefore prevent cables being laid across mile of countryside. The Chairman reported that the new wind farm had been approved.

21/194. TO DISCUSS AND DECIDE ON BUDGET PROPOSALS FOR THE COMING
YEAR. Cllr. Davidson asked that this item be deferred until the new year and proposed
working on a document using the knowledge of the Chairman and Clerk regarding needs in
the parish to prioritise items on the list of projects. The Chairman pointed out that
although the Council has liquid assets, there should be no rush to spend it.

21/195. FINANCE INCLUDING INTERNAL CONTROL OFFICER REPORT
Cllr. Bedwell gave his report on the recent Internal Control Officer’s Check during which random payments, direct debits and cheques against the account and found all in order. Pointed out that it made good practice for both signatories to initial the cheque stubs and thanked the Clerk for her co-operation. The Chairman thanked Cllr. Bedwell saying that it was reassuring for Councillors.
i. Income:
Allotment rents: total of £1800.00 paid into the bank.
ii. Direct Debits report and ratify
e.on energy street lighting supply £101.20
Opus Energy – Reading Room electricity £246.32
The Clerk explained that there hadn’t been a payment since August on the Opus Energy contract.
Unicom telephone broadband etc £81.83
iii. Invoices to agree for payment
J. Lynes for Portable Applicance Testing £50.00
Viking stamps etc £138.55
Barbara Emery (salary) £1039.17
HMRC tax and NI on above £226.62
BBT Construction – payment for post The Hurn £6377.00
Ben Darling for hedge cutting and The Hurn grass £260.00

21/196. CORRESPONDENCE
Norfolk County Council – information and maps relating to the proposed registration footpaths.

21/197. MEMBERS REPORTS
Cllr. Annis – the leak on West Runton common was still present. A parishioner had
contacted the environmental health department at NNDC. The Clerk also had done so but
there was no further report.
Cllr. Gurney – A letter had been sent around various bodies regarding the Jubilee
celebrations for 2022. Also regular inspections of the play equipment were taking place
and an inspection sheet produced which would be kept up to date and the Clerk given a
copy.
Cllr. Cushion – regarding the Village Hall peppercorn rent; the treasurer asked for an
invoice and then the rent would be paid into RPC account. Also reported that Network
Rail had unblocked the culvert under the embankment and water now flows onto Coopers
common. The situation would need further investigation regarding the water flow further
down.
Cllr. Bakewell asked if and when we were meeting in the Reading Room.
Cllr. Nichols asked if he was to cut vegetation in Mill Lane again this year. Confirmed.
Cllr. Davidson – seventy positive comments had been seen on local social media about the
new posts on The Hurn. A public spirited parishioner had cleaned the Village Sign there.
The speed report in the newsletter had also prompted comments on the traffic
situation in Cromer Road WR.
Cllr. Baker had earlier contacted the contractor regarding the water courses on WR
common and had just received the reply that there was concern over responsibility as he
(contractor) was not registered to work on water courses. It was agreed that the best action
would be to write to Mr. Batt and point out his responsibility for the water courses, but that
the Parish Council would contribute towards the cost and were prepared to carry out the
work.

21/198. TO CONFIRM DATE PLACE AND TIME OF NEXT MEETING 25th January 2022 West Runton Church Hall 7:15PM Also consider meetings for 2022 venue as Village Hall has a request for Tuesdays in 2022.
It was agreed that a return to the Reading Room for East Runton meetings was desirable, but this would depend on the present circumstances. The matter would be re-visited in January.

The meeting closed at 8:15PM

Signed Chairman.


Date

NOVEMBER 23RD 2021

 RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 23rd NOVEMBER 2021 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. B. Bedwell, Mr. P. Nichols, Mr. S. Gurney, Ms. T. Edwards, Ms. C. Davidson, Mr. D. Bakewell, Mr. R. Annis. The Clerk Ms. B. Emery. Two members of the public.

21/165. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – no reports or comments.

21/166. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Jonas and Cllr Baker. County Cllr. E. Vardy also tendered apologies.

21/167.TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

21/168. TO AGREE THE MINUTES OF MEETING HELD 26TH OCTOBER 2021
The above having been circulated were agreed as a true record of proceedings proposed by
Cllr. Bakewell and seconded by Cllr. Cushion. Agreed by all.

21/169. MATTERS ARISING
Cllr. Davidson had circulated a proposed budget plan and requested that it be on the next agenda. Cllr. Cushion suggested that a separate meeting may be necessary and the Chairman pointed out that funds had already been allocated to some projects; eg, posts around the Hurn and traffic measures at West Runton which is an unknown figure at the moment and may result in much more money being contributed that at first thought.
Cllr. Jonas had erected the “Tommies” for remembrance week and he is thanked for that.

21/170. CLERK’S REPORT
Defibrillator pads are due to be changed at the end of November. These are on order.
A pop-up police surgery took place on 14th November in the Runtons, as a walk-round by two officers between the hours of 10:am and 2:pm. The event was advertised on the notice boards. Quotes for solar lighting for the bus shelters has been sought.
Confirmed that the trees in Mill Lane will be done 3rd December by Dr. Stump as agreed
at the October meeting.
The Notice of Vacancy has been displayed following Cllr Creasey’s resignation. The
deadline for an election to be called is 30th November 2021. There have been some encouraging enquiries.
New posts for replacing the existing ones surrounding The Hurn are being delivered soon and work should start next week beginning 29th November 2021.

21/171. PLANNING
Applications/proposals: None since the last meeting.

21/172. TO CONSIDER ALLOWING THE OWNERS OF CORNER HOUSE WEST RUNTON TO PLACE A CHRISTMAS TREE ON THE HURN WITH LIGHTS – To consider financial support to placement of holder and cable supply. Approximately £150.00.
The above was considered to be an excellent idea and it was agreed to support it financially for the cost needed.

21/173. THE QUEENS PLATINUM JUBILEE to consider which beacon to order and to confirm the working group for planning the event.
It was agreed after circulation of details that a globe shaped beacon, gas fired for safety would be ordered at a cost of £490 plus vat. The working party was confirmed as Cllr. Edwards, Cllr. Gurney and Cllr. Jonas. The preparations are in early stages but will form around a street party theme.

21/174. TO HEAR THE CLERK’S REPORT ON THE RENEWAL OF STREET LIGHTING ELECTRICITY CONTRACT
Owing to the installation of LED lamps, the monthly cost of electricity was greatly reduced. The new contract however shows a marked increase and has doubled the monthly cost to £98.00 plus vat. However it still remains considerably lower than the pre-LED lamps. The Clerk had looked into other companies but failed to find one that would consider unmetered supply.

21/175. TO HEAR A REPORT AND OUTCOME OF THE MEETING ABOUT DITCH
CLEARANCE AND COMMONS MANAGEMENT and to establish what is to be done:
Mowing, clearing etc and pond dredging.
Cllr. Cushion reported on a meeting with a contractor for the ditch clearance and we await details of work needed to try to help with excess water causing flooding in places especially in The Hurn if possible. Mowing for East Runton and wildflower areas will be discussed at the next meeting of the working group and presented at a future Council meeting.

21/176. TO HEAR A REPORT FROM THE ALLOTMENTS WORKING GROUP
Cllr. Annis reported on findings and circulated an action plan. It had been decided to start with West Runton site to determine the boundary with the land adjoining if possible. Then, to look at Lugger Stile, Moyes Close and Wyndham Park in that order.
Cllr. Cushion pointed out that the boundary may be difficult to mark at WR as the track fluctuates and so may have gone over the boundary in places. Cllr. Cushion offered to re-measure it. Some discussion took place on the merits of clearing and widening the track to it’s original width. Cllr. Nichols offered to have a look at it. The Chairman suggested also that Mr. Darling could be asked to meet Cllrs there to see what needs doing and if he is able to assist.
The Clerk reported that on one site the tenant had been sent letters and was now asking if he could keep the plot until next year owing to bereavement.

21/177. NEWSLETTER – this is being put together and the Clerk would welcome copy to include. Cllr. Davidson had produced a simple version of the traffic report for the year and this would be included.

21/178. TO CONSIDER A DATE AND EVENT FOR THE PRESENTATION OF A LIEUTENANCY MEMORIAL PLAQUE eg; coffee morning or parish meeting.
This is a plaque given to all communities to commemorate the camaraderie and helpful work done in the villages during the lockdowns. It was suggested that a Coffee Morning would be a nice time to have it presented.

21/178. FINANCE
i. Income:
Allotment rents received and paid in £1454.50
Received from 26 Wyndham park rent for land £30.00
Rent for Hazelbury including 50% of solicitor fees £31,512.35
ii. Direct Debits report and ratify
e.on energy street lighting £51.66
Unicom telephone etc £77.78
Wave Water WR allotments water £11.09
Wave Water Lugger Stile water £67.93
Wave Water Moyes Close water £54.47
A concern was raised about the seemingly high cost of water to Moyes Close. The Clerk would
check the invoice but suspected that it was an estimate.
iii. Invoices to agree for payment
East Runton Village Hall for meetings £12.00
Ben Darling grass cutting The Hurn £80.00
Barbara Emery salary £1026.80
HMRC tax and NI on salary £226.62
The above were all agreed for payment.
The Chairman enquired as to the payment of 50p for Village Hall and confirmed
that a verbal agreement with the Chairman of the Village Hall Committee had been
made when he was a Councillor and that would stand. The Clerk would follow it
up.

21/179. CORRESPONDENCE
Five emails and one telephone call interest in Councillor vacancy.
A letter from an allotment holder stating reasons why his plot had not been cultivated this
year.

21/180. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bedwell: Still concerned over the debris in Sandy Lane. The drains block so easily
and cars parked present a problem.
Cllr. Nichols; reports the same problem of gullies blocking up in Greens Lane. Highways
can be contacted to request the gullies be cleaned out.
Cllr. Annis: the sewage leak is still present on West Runton common. Anglian Water have suggested that it is not from their pipes and that it may be from a dwelling in the area. It was still thought to be a health hazard and the Environmental Health Dept. would be contacted.
Cllr. Bakewell: Allotments, problems apart, are in good overall condition albeit with many being more down to amenity areas than cultivation.
Cllr. Cushion: reported that as the Top Common ER pond is silting up due to the diversion years back of the surface water; then Highways should bear some responsibility. Therefore they have been contacted and tentatively have agreed that maybe when a digger is in the area they could help with dredging from time to time. The Clerk has yet to hear back from the Highways Engineer. Mr. Vardy was helpful with this.
Cllr. Davidson: The Spring pond was cleared and Hillside Sanctuary kindly used a tractor to pull the debris left, away from the area and to the rear of the common. They would be thanked.
Cllr. Gurney: Letters are being sent to other local councils and police, ambulance and also the W.I. to invite them to the Jubilee celebrations. Cllr. Edwards was on board with this also. Cllr. Cushion suggested that the Playing Field Committee also should be informed.

21/181. TO CONFIRM DATE 14th DECEMBER 2021 AND TIME 7:15PM OF NEXT
MEETING TO BE HELD AT EAST RUNTON VILLAGE HALL and to consider
if returning to the Reading Room for East Runton meetings is an option.
The Chairman suggested that the venue should remain for the December meeting and
would be considered again in the new year. Cllr. Cushion suggested that the Village Hall
could be used until April and consider the Reading Room again then.

The meeting closed at 8:10PM.

Signed Chairman Date



 

OCTOBER 2021

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26th OCTOBER 2021 AT THE VILLAGE HALL EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Ms. C. Davidson, Mr. K. Jonas, Mr. R. Annis, Mr. S. Gurney, Mr. G. Baker, Mr. D. Bakewell, Ms. T. Edwards Mr. P. Nichols. Mr. B. Bedwell.
Also present: Ms. B. Emery – Clerk.

21/146. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – No members of the public present.

21/147. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE Mr. E. Vardy Nfk County Councillor.
The Chairman reported that Cllr John Creasey had resigned following his recent illness anno domini. He suggested that consideration should be given to a means of recognising his long service.”

21/148. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.

21/149. TO AGREE THE MINUTES OF MEETING HELD 28TH SEPTEMBER 2021
The above had been circulated beforehand and were agreed as a true record of the meeting. Proposed
Cllr. Bakewell seconded Cllr. Cushion.

21/150. MATTERS ARISING
Ms. Davidson informed the meeting that she was preparing an easy-to-read report of the traffic data received from the Speed Awareness Signs.

21/151. CLERK’S REPORT
A traffic report has been asked for from Highways. Earliest timescale for this is 2022, no actual time frame given. Norfolk County Councillor Mr. Eric Vardy is to try to bring it forward.
Parishes in Norfolk have been awarded a commemorative plaque from the Lord Lieutenant. Runton has not yet received theirs but they will be distributed soon and can be presented at an event such as the Annual meeting. These are for the efforts the parish has made during Covid. The Chairman voiced the thought that as the Clerk had kept the work and office going in the difficult time, that the plaque should be displayed at the Reading Room.
The new lease for Hazelbury is now finalised and initial payment for rent and 50% of the cost of valuation and solicitors fee has been sent by invoice.
The lease sent to the owner of the piece of ground covered by a wall has been sent back signed and agreed and the first year’s rent of £30.00 paid as agreed at a previous meeting.
The commemorative “Tommies”, would be installed again to cover the time of remembrance. Cllr. Jonas offered to do the placements.
The posts for The Hurn have been ordered with a six to eight week delivery.

21/152. PLANNING
Applications/proposals:
PF/21/2593 Dormy Hotel – Alterations to extension and outbuildings. As these are historical
alterations there was no objection.
PF/21/2556 Flint Barn, Incleborough Close ER. Erection of porch. No objections to this.
PF/21/2780 at Holgate – Single storey extension. Whilst there were no objections in principle to an
extension at this property, there was concern over the use of the coloured concrete cladding to be
used. Members feel that it is out of context with the local finish of other buildings in the vicinity.

21/153. TO DISCUSS AND CONSIDER DOG WASTE DETERRENT IN STATION
CLOSE AREA WEST RUNTON
A parishioner had reported dog waste being a problem on the footpaths around the area. It was
pointed out that waste bins were in place in prominent positions and it was thought enough was
being done.
21/154. TO CONSIDER QUOTES FOR REMOVAL AND WORK ON TREES
Dr. Stump quoted £1320.00 – MJ Trees £1865.00 Quotes differ slightly in the description of the
work needed. Both have done good work in the past for us. The details were described and it was agreed to accept the quote from Dr. Stump. Cllr. Cushion expressed reservations about the work being necessary at all.

21/155. TO HEAR A REPORT FROM ALLOTMENT INSPECTION
Cllr. Annis gave a full report on all sites covered by the inspection. There were problems of varying
sorts at all sites. The Clerk had written to a number of tenants of unused or derelict plots and had
replies from three with either promising to start clearance and one which had relinquished the plot. This one and a half of one other would be re-let. One plot mentioned at Wyndham Park had already been re-let to a family. The inspection group was asked to work up proposals for the implementation of their recommendations and observations.

21/156. TO DISCUSS AND CONSIDER SUGGESTIONS FOR THE PARISH PARTNERSHIP
BID
As was discussed at the last meeting it was proposed by Cllr. Davidson, seconded by Cllr. Cushion that a bid for lighting in the two brick bus shelters would be applied for. Agreed.

21/157. TO HEAR A REPORT FROM THE COMMUNITY ENGAGEMENT WEBINAR
Cllr. Davidson, Cllr. Jonas, Cllr. Edwards and the Clerk attended. Cllr. Davidson gave a report on the ways for better communication with the public which came out at the webinar. There were differing comments on the use of social media from members. One of the best ways it was thought was to hold an occasional event or for a councillor to be present to operate a “surgery” at the History coffee mornings or similar. Further ideas would be discussed at a later date following the report from Cllr Davidson.

21/158. TO DISCUSS THE QUEEN’S PLATINUM JUBILEE FOR 2022 Possible event, beacon etc. This was agreed was a good idea and a beacon would be purchased. Cllrs. Jonas, Edwards and Gurney would look into ideas for an event to mark the lighting of the beacon on 2nd June 2022.

21/159. TO HEAR A REPORT ON COMMONS INFORMAL “WALK ROUND” WITH THE N.W.T. OFFICER
Cllr. Cushion reported on the meeting at the commons. The outcome was that ditches could be cleared and Greens common pond cleared out and generally improved. Wildflowers could be encouraged at a number of places. Mr. Farrow would be contacted to look at the clearing of the ditches for this autumn. The working group was authorised to facilitate the necessary work. A renewed contract would be formulated for commons cutting in 2022 so that tenders could be invited.

21/160. TO DISCUSS THE BUDGET FOR 2022-23-24. INCLUDING THE USE OF THE
£10,000 COVID GRANT AND ANY DONATIONS
Budget figures had been circulated to all and discussion took place on it’s content.
The Chairman explained that although the bank balance was high, it wasn’t prudent to reduce the
precept greatly as in the future there could be a cap on the percentage of increase allowed which
would take a long time in that case to get the level back up to support the revenue if and when
projects had reduced the capital. Therefore the Chairman proposed that the precept be reduced by
£300 to £15,000 and freeze it at that amount for 2022. Seconded by Cllr. Bakewell this was agreed.
The Clerk had contacted the District Council to confirm that they wouldn’t accept the
return of the Covid grant. They confirmed that the grant was allocated from Central Govt and cannot
be returned as it was a one off allocation, long gone and dispensed with. NNDC would confirm this.
Donation to Royal British Legion and request from Norfolk Community Foundation for the Dial a
Ride transport registered charity. It was agreed to send the usual donation for the poppy wreath to
the Royal British Legion of £60.00, and agreed that the Chairman would place the wreath at the service as usual. The Clerk had researched figures for the Norfolk Community Foundation for Runton and there are currently six residents using the Dial a Ride service. There was no proposal to donate. Cllr. Edwards suggested donating to the AWF charity. It was explained that they use an allotment at no charge at the moment.

21/161. FINANCE since last meeting.
i. Income: Allotment rents are coming in gradually.
Precept for second half of year £7,650.00
ii. Direct Debits report and ratify
Anglian Water for Reading Room £32.04 monthly
Unicom for telephone/broadband £78.80 monthly
e.on energy – street lighting electricity supply £49.99 monthly
iii. Invoices to agree for payment
Bentham Ltd. Inkjets/toner for printers £157.14
Viking Direct extra litter pickers £40.66
Adam Jones – commons end of year cut £1,500.00
Ben Darling – Cut grass on Hurn plus hedges £170.00
Barbara Emery – salary £1026.82
HMRC tax and NI on above £226.62
Norfolk Assc. Parish Councils £108.00 Training event.

21/162. CORRESPONDENCE not dealt with above.
A parishioner regarding the £10,000 grant to Parish Council and concern that correspondence is not being brought to meetings. Correspondence is not necessarily needed to be brought to notice if the matter is resolved before the meeting. Under the GDPR we are not permitted to give out names or anything which would show identity.
Norfolk Community Transport.
Equinoor – regarding the Sheringham Shoal and Dudgeon Projects consultation. Clerk had displayed details.
` Parishioner regarding Sandy Lane and caravans or campers causing traffic problems and eroding the bank. Also mentioning Water Lane junction. Replied to inform that the Water Lane junction is in hand and Sandy Lane traffic is Highways.
Also communication from a new parishioner to ask if there were any restrictions regarding general living in the conservation area. The clerk had advised the person to contact NNDC.

21/163. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Davidson, had organised a litter pick at West Runton and discovered garden waste being
deposited on a footpath behind the houses from Links Way. This was undesirable but without
knowing the culprit it is difficult to act. Ms. Davidson also asked for details about the Ploughlet
Charity. The Chairman explained their work in the community.
Cllr. Cushion reported that the Village Hall now had a full compliment of officers and committee.
Cllr. Baker reported that Public Health England were doing research under a 5m grant to help health in Norfolk. The Chairman suggested that the Parish Council could be involved if a proposal was received.
Cllr. Jonas asked if the Council is intending to roll forward the capital in the bank or to spend it. The Chairman explained that we need to see how much will be needed for the allotments re-vamp and the traffic calming measures if that is viable. Allotments revamp and traffic calming measures already planned. Councillors were asked to bring forward any further suggestion for projects in the long and shorter term.
Cllr. Nichols asked if something will be done about the Lugger Stile wall and the silt in the pond.
Both were contained in the budget proposals.

21/164. TO CONFIRM DATE AND TIME OF NEXT MEETING 23rd November 2021
At West Runton Church hall 7:15pm. Confirmed.

The meeting closed at 8:45pm.


Signed  by   Chairman    Date 23rd November 2021

 

SEPTEMBER 2021

MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH SEPTEMBER 2021 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Chair – Mr. J. Simpson. Vice Chair – Mr. B. Cushion.
Mr. B. Bedwell, Ms. C. Davidson, Ms. T. Edwards, Mr. K. Jonas, Mr. D. Bakewell, Mr. R. Annis, Mr. G. Baker, Mr. P. Nichols.
Attending also: The Clerk Ms. B. Emery. Mrs. S. Butikofer (NNDC). Four members of the public.

21/125. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN
A local businessman spoke about the loss of the free car park, and expressed concern that it  would not be available free in the future and that it had been used regularly by some local people who don’t have anywhere to park.
A visitor to the area also expressed concern about the lack of parking.
A spokesman for the Aylmerton Field Study Centre reported that their bus company which carried the children using the centre to the beach were having much difficulty as there wasnow a height barrier at the Beach Road car park and dropping the children off near Boulevard Road to use the footpath was not ideal.

21/126. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apologies received from Cllr J. Creasey, Cllr, S. Gurney. Mr. E. Vardy for (NCC) also tendered apologies.

21/127.TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

21/128. TO AGREE THE MINUTES OF MEETING HELD 27th JULY 2021
The above having been circulated beforehand were agreed as a true record and signed by the Chair.

21/129. MATTERS ARISING
Cllr. Davidson, suggested that the legal status concerning the lease from the Social Club be taken into account when discussing further later in the agenda.
Cllr. Cushion reported, nothing more had been heard about the situation on the footpath at Moyes Close. (Awaiting information from County Council).

21/130. CLERK’S REPORT
The Clerk had been asked if a family could put a memorial bench on The Hurn. As it happened the broken bench had been removed by the family who erected it and there now was space. It was thought to be a good idea and the Clerk would liaise with the person concerned.

21/131. PLANNING
Applications/proposals:
PF/21/2379 at Stenhus, 16 High St East Runton: External gate, increase height of wall and alteration to windows. Circulated. No objection.
PF/21/1688 at Land North of Gap Caravan Site, Beach Rd., East Runton. Installation of a 5m pole with CCTV on top. Circulated, no objections.
PF/21/1956 at 5, Renwick Park West Runton. Replacement of garden room roof, extension
and porch. No objections.
ADV/21/1260 – Amended plans for signage at Dormy Hotel. Received too late for discussion and Councillors will review at a later date. However the Chairman read a letter from the enforcement officer regarding this application and the ongoing Links Hotel application which would be coming up for review.

21/132. TO DISCUSS THE WEST RUNTON SOCIAL CLUB CAR PARK
The Chairman informed the meeting that when the car park was originally leased, it was for short term parking for visitors and shoppers. It was never meant to be a long term free parking facility for residents. It has been it is believed the only free car park between here and Hunstanton. Approximately £10,000 had been spent over the years in rent and maintenance. Restrictions in the village for parking were very different then. In
recent years with Parish Council negotiations the parking has improved near the shops.
The land is owned by the Social Club and they can do what they like with it. They have a right to charge as is done all the way along the coast. It will be open again and it’s understood that parking will be free from 7pm to 7am. The Parish Council will accept however that they are responsible for erecting the fence and some improvements. Therefore it was proposed by the Chairman seconded by Cllr. Davidson, that the £1510.00 (fifteen hundred and ten pounds) requested by the Social Club will be paid.
Cllr. Davidson said that the situation was unfortunate but things could possibly have been done better on both sides and that after the receipt of further information we now understand that West Runton Social Club is a not-for-Profit organisation and its rules do not allow for any individuals to benefit financially from its activities.

21/133. TO HEAR AN UPDATE ON THE REQUEST FOR A FEASIBILITY STUDY
FOR WR, TRAFFIC SITUATION, INCLUDING THE TRAFFIC ANALYSIS REPORT
The meeting heard that Mr. Vardy (NCC) had offered 50% from his budget and the Parish Council were willing to forward the rest for a feasibility study to be done initially with a  view to road improvements. The Clerk had put this in motion with Highways, but was told
that it was unlikely to happen until 2022. The traffic data collected from the speed awareness signs was reported by the Clerk. Cllr. Davidson suggested that the information be collated in an easy-to-read form and reported in the parish newsletter.

21/134. TO HEAR A REQUEST FROM A PARISHIONER CONCERNING TREES
IN MILL LANE EAST RUNTON REQUIRING ATTENTION
The Clerk had received a letter and photo’s, which were circulated, about overhanging trees in Mill Lane. This was discussed and agreed to get expert opinion and quotes.

21/135. TO DISCUSS AND CONSIDER A PROPOSAL BY THE COMMONS WORKING PARTY FOR DIFFERENT MANAGEMENT OF EAST RUNTON
COMMONS AND UPDATING AT WEST RUNTON
The Commons Group had reviewed the situation on the commons as a whole and Cllr.Cushion explained the findings. The Stewardship has two years to run. Spring pond requires partial clearance of surface vegetation at a future date. One concern was the water course on WR common and downstream it goes under the railway. This will be investigated. ER commons Lower Common it was thought would be kept the same and the verge near the bridge could be included in the strimming. Other areas might benefit by a different regime. Advice would be sought again on ditch clearance. The Clerk read a letter by a local parishioner who would pleased to see the commons cut more sympathetically for wildflowers. Consideration would be given to seeking the views of residents on any significant changes that could be made to the present management regime of ER commons.

21/136. TO HEAR UPDATE ON UNKEMPT ALLOTMENTS
The Clerk said there were an increasing number of plots reported to be overgrown and requested that the Allotment group have a look around the sites. This was agreed.

21/137. TO CONSIDER A QUOTE FOR RENEWING THE POSTS AROUND
THE HURN
It had been agreed and a quote accepted some time ago, but no work had taken place. The Clerk had obtained a new quote for either concrete or wooden posts. The cost would be to replace like for like £5920.00 or to use wooden fencing £3900.00. After discussion it was proposed by the Chairman and seconded by Cllr. Bakewell that the quote for the replacement like for like, be accepted subject to a check if a composite material could be substituted. This was agreed by all.

21/138. TO UPDATE STANDING ORDERS – have been circulated

21/139. TO UPDATE FINANCIAL REGULATIONS - have been circulated

21/140. TO UPDATE THE RISK ASSESSMENT - have been circulated.
The updates to the previous three items were agreed en block with the proviso that the words “Chairman and Vice Chairman” were replaced with “Chair and Vice Chair” respectively in all cases.

21/141. TO AGREE TO AN UPDATE ON THE DISPENSATIONS FOR THE
SETTING OF THE PRECEPT
The Chair explained that a dispensation for the whole Council was necessary as they are also tax payers and therefore would be affected by the precept. This means that they have an interest and without the dispensation would be excluded from setting the precept.
The dispensation was agreed.

21/142. FINANCE
i. To hear the report from the External Auditor and the response to the Statement of Accounts. The Clerk reported that the Audit had been signed off with no causes for concern.
ii. Income and expenditure for the previous month and current month
iii. Income: Wayleave of £100.00 from UK Power Networks.
iv. Direct Debits report and ratify for August and September
Wave Water for Lugger Stile £709.56 caused by a leak.
Wave Water for WR plots £11.09
e.on energy for street lights August £51.66
e.on energy for street lights September £51.66
Unicom – telephone/broadband August £79.34
Unicom – telephone/broadband September £77.78
Opus Energy August £122.63
Opus Energy in credit for September -£191.74

v. Invoices to ratify retrospectively for August.
ER Village Hall for meetings hire £12.00
Ben Darling – The Hurn grass £80.00 August
Ben Darling – The Hurn and footpaths £120.00 September
Barbara Emery – Clerk’s salary £1026.80 August
HMRC tax and NI August £226.62

vi. Invoices to agree for payment for September
Chevertons for Newsletter printing £102.00
Hayes + Storr – fees for Hazelbury review £1318.00
PKF Littlejohn – external audit fee £360.00
Soc Local Council Clerks – sub £166.00
Barbara Emery Salary September £1026.80
HMRC tax and NI £226.62
Social club West Runton £1510.00
Manor Farm East Runton £90.00 hedge cutting

21/143. CORRESPONDENCE
The Clerk brought to the members’ attention a letter from a concerned parishioner regarding the poor access to the village down Davy Hill should Felbrigg road be closed again as was last week. This is a Highways Matter.

21/144. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
The Clerk read a report from Mr. E. Vardy (NCC) reiterating his willingness to help with the feasibility study for WR traffic situation. Also to inform that the county’s fire service although had suspended provision for home fire safety visits to keep vulnerable people safe, this will continue where necessary if there’s a high risk. Safety advice can be got from telephone 0800 9178137 or email > hq@fire.norfolk.gov.uk <
Mrs. Butikofer was invited to report and did so: Public conveniences had been vandalised of late causing much damage in Cromer. Police were investigating.
Cllr Cushion asked about the Local Plan and land near Clifton Park. “For now the inclusion of the land in the Plan had been dropped although the inspector may change that decision”. Cllr. Jonas asked if sport was provided for the area that was now included and this was affirmed.
Cllr. Cushion also asked if the conditions for Gold Coast new site had been met. “These were ongoing with some work still to do”.
Cllr. Annis asked if the temporary warehouse at the Links Hotel would be taken down at the end of the month. Mrs. Butikofer said that until the application for the lodges was decided then the enforcement would not be considered. If officers approve the lodges then it will be called in as there were many objections.
Cllr. Davidson asked if the Clerk and Cllr. Baker had any progress with the history society. Something would be looked at as soon as was possible. In the meantime the Clerk reported that a coffee morning would be held on 7th October in the Reading Room.
Cllr. Cushion reported the East Runton Village Hall AGM would be held on Wednesday 6th October 2021.
Cllr. Jonas asked if there were any suggestions as to how Parish Council could help the Aylmerton Field Study Centre with their coach problems. The Chair suggested that Highways be asked to create a bus inlet near Woodhill so that children could access the beach through there to the cliff top path. The Clerk would enquire.
Cllr. Baker reported on the recent S.N.A.P. meeting. The community Police Team had offered services and to attend a meeting. This was met favourably.

21/145. TO CONFIRM DATE AND TIME OF NEXT MEETING
This will be Tuesday 26thth October 2021 at East Runton Village Hall 7:15pm Confirmed.

The meeting concluded at 2100 hours.




Signed    Chair Date 26th October 2021

JULY 27TH 2021

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JULY 2021 AT THE VILLAGE HALL EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Ms. T. Edwards, Mr. J. Bakewell, Mr. G. Baker, Mr. R. Annis, Mr. B. Bedwell, Mr. P. Nichols, Mr. S. Gurney. The Clerk Ms. B. Emery. Mrs. S. Butikofer (NNDC)
Mr. Duncan Baker MP.
Six members of the public also attended.

21/105. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
Mr. Ashwell introduced himself to the meeting and spoke about his and parishioners concerns
over the closure of the Car Park in West Runton.
Mrs. Large informed the meeting that the P.C.C., had been approached to ask if land
belonging to the Church, could be used for parking. The request had been reluctantly
refused for many reasons.

21/106. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from: Cllr. Jonas, Cllr. Creasey and Cllr. Davidson. Mr. E. Vardy (NCC) had also tendered apologies.

21/107. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None.

21/108. TO AGREE THE MINUTES OF MEETING HELD 22nd JUNE 2021
After having been circulated, the above Minutes were agreed as a true record and signed.
Prop: Cllr. Cushion seconded Cllr. Edwards.

21/109. MATTERS ARISING no matters were brought forward from the minutes.

21/110. CLERK’S REPORT
The updated lease for Hazelbury Caravan Park is awaiting approval by the tenant.
North Norfolk District Council have incorrectly reported register of interests for Runton and missed off elected Councillors.
Three members of the Parish Council have had to do new ones.
Holiday times for the Clerk two weeks from Monday 16th August to Monday 30th August inclusive.

21/111. PLANNING
Applications/proposals:
PF/21/1735 Renwick House, West Runton. Conversion of attic and new dormer window
Emailed to Councillors. No objections. Decisions ratified.
PF/21/0694 Amended proposal for the siting of nine holiday lodges for The Links Hotel WR.
The above was discussed and concluded that the comments made previously still stand and would
be sent to the Planning Authority in the same vernacular. The Chairman read out the previous
comments and it was agreed to send same.

21/112. TO CONFIRM ELIGIBILITY OF POWER OF COMPETENCE
The Clerks holds Certificate of Local Council Administration section 7. More than 80% of
councillors elected. This was agreed and confirmed by all.

21/113. TO DISCUSS ANY WAY HELP CAN BE GIVEN REGARDING OVER USE OF
STATION ROAD WR. Eg; caravan traffic, parking on common etc. Letter from parishioner.
The Clerk had written to the Links Hotel and had received a telephone reply which was reported.
The Hotel proprietors discouraged any parking of their residents or visitors on the common and
had monitored the situation and found that the parking and disruption was caused by caravans
waiting to get onto the site. The Clerk had written to the Caravan and Motorhome Club both at
the site and at the headquarters and received no replies to date. Letters would be written again
pointing out the considerable obstruction to the village that the activities were causing and
suggesting that the site provided space for waiting vans. Mr. Baker suggested that the local Police
liaison officer be contacted with a view to visiting the site area as some of the parking was
obstructing the road over the bridge.

21/114. TO HEAR A REPORT FROM HIGHWAYS ENGINEER REGARDING
SPEEDING AND WATER LANE JUNCTION IN WEST RUNTON
The above issue had been discussed between Mr. Duncan Baker MP and Mr. Steve White,
(Highways Engineer). Mr. Baker spoke about his part in the consultation. The resulting information was sent to the Clerk indicating that a feasibility study would cost three thousand pounds initially. A guide based on other schemes suggested that the Traffic Report for a speed reduction could cost at least six thousand pounds and engineering works for it: fifty thousand pounds.
The Chairman said that to generate interest it would be prudent of the Parish Council to offer to pay half (fifteen hundred pounds) toward the cost of the feasibility study and proposed same.
Seconded by Cllr. Gurney this was agreed with one abstention.

21/115. TO DISCUSS AND CONSIDER A PROPOSED CYCLEWAY BETWEEN
BEESTON REGIS TO CROMER. Proposed by Cromer Town Council and circulated.
The above proposal had been circulated and Cllr. Cushion had seen the route and mapped it out
for Councillors with a written report of the route and the pros and cons of using it for cycling. It had become obvious that parts of the route were wholly unsuitable for cyclists and after careful consideration Councillors agreed with the report made by Cllr. Cushion. The Clerk would write to say that Runton Parish Council thought that the cycleway was not feasible.

21/116. TO CONSIDER A REPORT FROM ROSPA AND IMPLEMENT REGULAR
INSPECTIONS OF PLAYGROUND – recommended.
All Councillors had seen the report sent around by the Clerk. Cllr. Cushion and Cllr. Gurney had
inspected the equipment and reported that there was very little damage that couldn’t be fixed
easily, with a bit of DIY work. This was agreed. The Clerk was instructed to obtain a quote.

21/117. TO CONSIDER FUTURE MANAGEMENT AND CUTTING OF EAST
RUNTON COMMONS WITH REGARD TO WILDFLOWERS some letters had been received
from parishioners, some concerned about the cutting and some concerned that wildflowers etc
were not being nurtured. The Chairman explained that the commons do not belong to the Parish
Council and spoke about the arrangement with the owner for RPC to manage it and how the
wildlife was important. Various contactors had been appointed in the past and getting the efficient
ones had proved very difficult. There were no registered rights over the commons and there had
in the past been incursions, resulting in the need for banks and/or posts.
Recently Cllrs. Cushion, Gurney and Davidson had walked around the commons and Cllr.
Davidson had previously suggested that a working committee be formed to bring a set of
proposals to the October meeting, consisting of Cllr. Davidson, Cllr. Bedwell, Cllr. Cushion and
Cllr. Gurney. This was agreed.

21/118. TO CONSIDER CLEARANCE OF PART OF MOYES CLOSE ALLOTMENTS
A part of the west side of the allotments were very overgrown and it was thought that if cleared it
could provide more plots to ease the waiting list. Cllr. Nichols agreed to go over the area in the
autumn to see what was needed.

21/119. TO CONSIDER IMPLEMENTATION OF GRANT POLICY in accordance with
regulations. A policy had been drawn up and sent to all members who were in agreement that it
should be implemented. Proposed Cllr. Cushion seconded Cllr. Gurney.

21/120. TO CONSIDER REQUEST FROM WR SOCIAL CLUB FOR GRANTS FOR
CAR PARK and REQUEST FOR DONATION FOR CHURCHYARD – HOLY TRINITY WR
The grant for Social Club was discussed. Parishioners were concerned that the car park
was closed. The Chairman explained that the car park was to have charges but that the first 30
minutes were to be free for shoppers. The Social Club had requested that the Parish Council pay
£750.00 per annum to offset this cost. Also are requesting a charge of £1510.00 for fencing and
weed clearance. Finally asking for a grant of £4500.00 towards the cost of providing electricity to
the site.
The discussion revealed that after many months of negotiation an agreement on a reasonable rent
for a new lease could not be reached. Therefore as it was now a commercial proposition and the
Social Club was a licensed business, it was agreed that it was not ethical for the Parish Council to
use tax payers money to give to a business and having lost the right to the lease it was considered
not now Parish Council’s responsibility. Therefore it was decided to decline the request for the
grants above. Proposed by the Chairman seconded by Cllr. Nichols and agreed unanimously.
The request from the PCC was discussed and the Chairman explained briefly how important it was
for the Parish Council to help. It was agreed to donate £550.00 (five hundred and fifty pounds) to
the Church for grounds maintenance. Proposed Cllr. Bakewell, seconded Cllr. Edwards.

21/121. FINANCE
i. Income: Interest of £3.76
ii. Direct Debits report and agreement
Unicom telephone and broadband £88.92
e.on energy – street lighting electricity £49.99
Anglian Water – Reading Room £24.03
Wave Water – Moyes Close £16.95
Opus Energy – Reading Room Electricity £122.63
Information Commissioner – Data Protection fee £35.00 annual
iii. Invoices to agree for payment
Kevin Richardson – commons and playing field £966.00
Viking payments – folders and A4 plastic wallets £11.35
TT Jones Electrical – street lighting maintenance £97.28 includes cost of re-aligning a lamp.
RoSPA – playground inspection fee £82.20 annual
Ben Darling – The Hurn and footpaths £280.00
MJ Clarke (Norfolk A2z) – website fee £110.00 annual
NNDC waste bins at East Runton £1556.40
NNDC waste bins at West Runton £1081.08
Ben Darling – hedging, footpaths etc £300.00
B. Emery – salary £1026.80
B. Emery Zoom 2nd year cost £119.00
HMRC tax and NI £226.62
Wave Water – Moyes Close £16.95
NNDC waste for ER £1556.40
NNDC waste for WR £1081.08
Opus energy – Reading Room £122.63

21/122. CORRESPONDENCE not dealt with above.
Norfolk County County Parish Partnership bid letter. This was to offer grants for certain projects,
such as the paths installed across the ER common. Following earlier suggestions an item would
be added to the October Agenda to facilitate discussion about possible projects.
Norfolk Safer Neighbourhood Plan – noted and circulated.
Various parishioners regarding commons. Noted.

21/123. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Cushion: There had still been no response from Norfolk County Council about the
registration of certain foopaths in the village of East Runton. Regarding the Moyes Close footpath, we are still waiting for a response from the County Council about the width of the path in relation to any gates.
Cllr. Bedwell: Excess parking in Sandy Lane an ongoing problem near Renwick Park.
Cllr. Gurney: Checked the water meter in Lugger Stile and found there must still be a leak. It is
switched off for now but will need attention.
Cllr. Bakewell: A metal rail on the Hurn was bent. No details of how this happened.
Cllr. Baker: Regarding the Trails Map on West Runton station. The Trails Team say they are not responsible. The Ranger would be contacted to find out exactly who is.
Cllr. Edwards: Concerned that Thains Lane was so narrow now that she witnessed an ambulance having trouble negotiating it. There are other narrow places which could cause problems.
The Chairman then invited Mrs. Sarah Butikofer to report. The meeting heard that the car park at Beeston Regis was now open. The controversial proposal for development on land adjacent to Clifton Park had been shelved for now and was not at the moment considered to be included in the Local Plan.
The access across the footpath at Gold Coast was being looked at by the Planning Authority.
The Dormy House Hotel application for the sign was coming to committee soon.
The Chairman then invited Mr. Duncan Baker MP to say a few words. Mr. Baker said he was pleased to be at the meeting and confirmed that he is taking an interest in a couple of items on the agenda and as he lived in the Parish, was keen to be available for parishioners. The Chairman thanked Mr. Baker for taking the time to attend the meeting.

21/124. TO CONFIRM DATE AND TIME OF NEXT MEETING
All being well this would be on Tuesday September 28th 2021 West Runton Church Hall 7:15 PM.

The meeting was concluded at 20:45



Signed Chairman.



Date
 

JUNE 22ND 2021

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND JUNE 2021 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. K. Jonas, Ms. C. Davidson, Mr. D. Bakewell, Mr. B. Bedwell, Mr. S. Gurney, Mr. G. Baker, Mr. R. Annis, Mr. P. Nichols.
Ms. B. Emery Clerk. Mrs. S. Butikofer (NNDC), Mr. E. Vardy (NCC). One member of the public.
Cllr. Simpson, the Chairman, opened the meeting with a tribute to Ray Spinks who had sadly passed away at the end of last week. The Chairman spoke about his career as a policeman and as a longer serving member for thirty one years on the Parish Council, and said that he would be remembered for his presence in the village as owner of the Kit Bag shop, involvement in the history society and for his avid passion for trains and the railways. A few moments silence was held to remember Ray.

21/084. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner spoke about her concerns about the safety of the junction at Water Lane.A149 at West Runton. This was acknowledged by the Council and was an item on this agenda.

21/085. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. J. Creasey was still indisposed and unable to attend. Cllr. T. Edwards also working and unable to attend.

21/086. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None.

21/087. TO AGREE THE MINUTES OF ANNUAL PARISH COUNCIL MEETING HELD 4th MAY 2021. Having been circulated beforehand it was Proposed by Cllr. Bakewell and agreed as a true record.

21/088. MATTERS ARISING from the above minutes
Cllr. Davidson asked if further information had been obtained about the trails sign at the Station. Cllr. Baker said it was now on the programme of work with the Trails Team and he would be notified when the work was to be done. Cllr. Davidson would inform the Station Adopters.

21/089. CLERK’S REPORT
Reported that homeless persons had camped on the Playing Field. After a few days they moved on. The Clerk had been concerned that the District Council had not informed Runton Parish Council of this as they were aware and dealing with it.
Letters had been delivered by hand to inform people living near the West Runton rail bridge of proposed work and unit which would be situated on the common.
Reported to Anglian Water a leak which appeared to be foul water on the main common at West Runton. A kind parishioner had placed a marker there. The Chairman confirmed that the main sewer runs across the area.

21/090. PLANNING
PF /20/2491 Wyndham Park Caravan Park – withdrawn.
PF/21/1098 – Alterations to Newlyn East Runton
PF/21/1137 – Single storey extension at 7 Renwick Park WR.
PF/21/1196 – Extension to 126, Cromer Rd. WR.
The above had been seen prior to the meeting and comments made were ratified as being no objections to all.
The following items were discussed.
PF/21/1411 – Demolition of dwelling and replacement 26, Wyndham Park ER. No objections.
ADV/21/1260 – Free standing illuminated sign at Dormy House Hotel WR. This proposal was discussed in detail and the decision was to object very strongly as the sign was out of keeping with the area and much too large among other objections.
PF/21/1495 Treetops East Runton Extension. No objections.
Cllr. Davidson asked if there had been any further information on the proposal at the Links. There had not.

21/091. STREET LIGHTING To hear report on work needed and subsequently taken out
on instructions of the Clerk. The annual inspection had revealed defects and a list had been
sent to the Clerk. It was obvious that the work was needed as soon as possible. Ratified
and agreed.

21/092. TO HEAR CORRESPONDENCE CONCERNING THE SAFETY CONCERNS
ABOUT THE WATER LANE JUNCTION AT WEST RUNTON
The concerned parishioner had contacted Duncan Baker MP after writing to the Parish
Council. Duncan Baker had informed the Parish Council. A meeting had taken place without the Parish Council being present and it was reported that the highways engineer had promised to provide an assessment of the situation. The Parish Council would await this assessment and take it from there.

21/093. TO CONSIDER ACTION REGARDING LAND ENCROACHMENTS
There were two sites to consider. One at Moyes Close land which was ongoing and nothing further could be done until details were obtained from the County Council about access of the footpath.
The other situation was discussed and it was suggested that the small offending area of land be sold. The Chairman informed the meeting that it wasn’t legal to sell land unless it had been offered to the public. After discussion it was proposed by the Chairman that the piece should be leased to the person for £30.00 per annum as a peppercorn rent, seconded by Cllr. Nichols. On being put to the vote the motion was passed with eight votes for and one against.

21/094. COMMONS GENERAL:
To consider extending ditch clearance to include Blacksmiths common leading to The Hurn. The Chairman explained the problem here and it was agreed that this work be added to the programme of ditch clearance in the autumn.
To consider providing litter pickers for Cllr. Davidson for commons group WR. It was agreed to purchase ten pickers.
To consider working group to clear ditches on Top Common ER. Cllr. Gurney was concerned that the ditches were overgrown and needed attention.
Cllr. Davidson had reported parking on common near Links Hotel and further encroachment onto the common by decking etc. Also the Clerk had received complaints that caravans from the nearby site were parking there and waiting in the layby. A letter would be sent to the Links and the Caravan and Motor Campervan Club.
To consider permanent signage warning for motorists regarding geese. Cllr. Cushion said that at the moment temporary signs were in place. Agreed.

21/095. TO CONSIDER TAKING RUNTON HISTORY UNDER THE AUSPICES OF
RUNTON PARISH COUNCIL to work towards cataloguing and digitising the many
photographs and paraphernalia. This was agreed as a good idea and Cllr. Baker offered to
help.

21/096. TO RATIFY OR CHANGE PREVIOUS SUGGESTIONS OF
REPRESENTATIVES ON VARIOUS COMMITTEES OR GROUPS:
Runton Parish History Society: Cllr. G. Baker.
Playing Field Management committee: Cllr. K. Jonas.
East Runton Village Hall committee: Cllr. Cushion.
Ploughlet Charity: Cllr. J. Simpson and Cllr. P. Nichols. As before.
Commons working party: ER – Cllr. S. Gurney. WR - Cllr. C. Davidson
Representative for SNAP (Safer Neighbourhood Action Panel) Cllr. G. Baker.
Allotments inspection group. Cllr. D. Bakewell, Mr. R. Annis. Cllr. S. Gurney. Cllr. T. Edwards.
Planning Advisory group: Cllr. Cushion for East Runton and Cllr. Bedwell for West Runton.
Internal Control Officer: Cllr. Bedwell.
The above all ratified as correct to date.

21/097. TO HEAR REPORT ON THE NEW LEASE FOR HAZELBURY CARAVAN SITE
Hayes and Storr have sent the updated lease. The clerk has sent it back with agreement as the only change is adding the new piece and the new rent from 2020 as being £30,000 with the usual reviews. No further info received as yet.

21/098. TO HEAR REPORT OF INTERNAL AUDIT AND ACCEPT ACCOUNTS
2020-2021. To re-appoint Mr. Stuart Meakin as Internal Auditor. The fee for 2021-2022
will be increased to £120.00. It was proposed by the Chairman seconded by Cllr. Bakewell
and agreed to accept this and re-appoint Mr. Meakin.

21/099. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
TO APPROVE AND SIGN ANNUAL GOVERNANCE STATEMENT SECTION 1 FOR YEAR END 31ST MARCH 2021
Prop: Cllr. Davdison. Seconder: Cllr. Nichols. Approved.

21/100. TO APPROVE AND SIGN ACCOUNTING STATEMENTS SECTION 2 FOR
YEAR END 31ST MARCH 2021.
Prop: Cllr. Davidson. Seconder: Cllr. Cushion. Approved.

21/101. GENERAL FINANCE
i. Income None this month
ii. Direct Debits paid
e.on Energy street lighting £51.66
Unicom Tel/Broadband May £77.48
Unicom Tel/Broadband June £82.73
Opus Energy – electricity ReadingRoom £101.05
iii. Invoices to agree for payment
Ben Darling - grass cutting/footpaths £250.00
S. Meakin – internal audit fee £110.00
Viking – stationery and stamps £108.40
TT Jones Electrical – repairs to street lamps £714.86
The above work was needed after the annual inspection had revealed defects.
Ed Farrow – for SAMS locations £320.00
Kevin Richardson – commons £856.00
Barbara Emery – salary £1026.80
HMRC – tax and NI £226.62
Agreed to accept the above.

21/102. CORRESPONDENCE for information
Social Club WR - Letter of request for grant and request for payment for work wanted on
car park. This would be on the agenda at a future meeting.
Letter from parishioner concerning the Water Lane Junction. Dealt with above.

21/103. MEMBERS REPORTS
Cllr. Bedwell reported that detritus had been cleared on Sandy Lane but recent rain had
caused the problem to re-occur.
Cllr. Davidson reported overhanging vegetation onto the road near the rail bridge. This
is Network Rail property.
Cllr. Annis reported that the footpath around Incleborough Hill was overgrown and doesn’t
seem to be cut often. The Clerk had spoken to a contractor dealing with the landowner and
been assured that it would be cut soon.
Cllr. Cushion reported that the East Runton village hall was in use again.
Cllr. Baker, had spoken to Mr. Farrow who deals with the SAMS and reported that NCC had taken on as a pilot venture to enrol in a remote monitor to access information and battery safety.
Cllr. Jonas had spoken about the footpaths to the Clerk previously. They would be cut soon.
The Chairman welcomed Cllr Vardy who introduced himself and indicated that he supported any improvements that could be made to the Water Lane junction.
Cllr Butikofer commented on planning matters.

21/104. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 27th July 2021 commencing at 7:15pm. Venue to be decided. Possibly East
Runton village hall which had been provisionally booked.


Signed Chairman                  Date

 

APCM  MAY 4TH 2021

RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD REMOTELY BY VIDEO CONFERENCING COMMENCING AT 7.15 PM ON 4TH MAY 2021
PRESENT: Councillors : Mr. J. Simpson Chairman. Mr. B. Cushion Vice Chairman.
Mr. B. Bedwell, Ms. T. Edwards, Mr. P. Nichols, Mr. K. Jonas, Mr. G. Baker, Mr. R. Annis.
Also attending were the Clerk Ms. B. Emery and Mrs. S. Butikofer (NNDC) (NCC).

21/064. TO ELECT THE CHAIRMAN
The current Chairman took the chair and asked for nominations. Cllr. Bedwell nominated Cllr. J. Simpson this was seconded by Cllr. Cushion. Accepted by Cllr. Simpson and put to the vote was agreed by all. The Chairman then informed Councillors that Cllr. J. Creasey is unwell and is wished a speedy recovery.

21/065. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE
It was agreed that the declaration would be signed at a convenient time after the meeting.

21/066. TO ELECT A VICE CHAIRMAN
Chairman Simpson nominated Cllr. Cushion seconded by Cllr. Nichols. Accepted by Cllr.
Cushion and put to the vote agreed by all.

21/067. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC AND GUEST
SPEAKERS.
The Chairman welcomed Mrs. Butikofer and invited her to report. Items mentioned were:
The Wyndham Caravan Site was still under review and is called in to full council.
The Links Hotel application has attracted much concern. Enforcement officers have
visited and will do so again.
There is a move to introduce Park and Ride into the area especially at West Runton where
parking is very limited. NNDC has been asked to take over the present small car park which was under the Parish Council management until May 1st 2021. There has been no further word on that.
Cllr. Cushion asked if enforcement officers had spoken to the owners of the Links Hotel about the services cabling which had been installed and also if there was any further development on the Local Plan and the inclusion of Clifton Park. Mrs. Butikofer would check on those queries.
Cllr. Bedwell mentioned that the Dormy Hotel sign had not been removed as promised. This would also be looked into.
The Chairman thanked Mrs. Butikofer for her report.

21/068. TO RECEIVE AND ACCEPT APOLOGIES
Received from Cllr. Davidson, Cllr. Creasey and Cllr. Gurney.

21/069. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.

21/070. TO AGREE THE MINUTES OF MEETING HELD 23rd March 2021 and
extraordinary meeting of 20th APRIL 2021
The above minutes having been circulated were agreed as a true record Proposed Cllr. Edwards, seconded Cllr. Cushion.

21/071. MATTERS ARISING
On the matter of trails sign at WR station. Cllr. Baker had details of persons concerning this and was intending to set up a meeting with them to discuss.
Update on Village Hall committee – Cllr. Cushion reported that the present Chairman and Treasurer were continuing until such time as someone comes forward to fulfil those roles. There had been no takers as yet. All other aspects of the hall were satisfactory.

21/072. CLERK’S REPORT
The newsletters have been done and will all have been delivered by now. The next one is aimed at July/August. After that, they should be back on track. The parish council owe a debt of gratitude to all deliverers especially six people who are not councillors. The new village sign has been finished and was erected back in place on 22nd April and a very good job has been made of it.
The memorial Tommies had been received and fitting would take place as soon as possible each situated at the relevant village signs. A company were seeking to site a “Welfare Unit” on the common near the rail bridge at West Runton in order to carry out repairs. There was no objection to this but the Clerk offered to inform the residents in the cottages as a matter of courtesy.

21/073. PLANNING
PF/2021/0694 Links Hotel, application for holiday lodges. It was agreed to object to this. The Clerk has sent in the objections.
otelHote

21/074. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER
COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES FOR THE YEAR
2021-2022
The Chairman suggested that reports could wait until a face to face meeting.
However the various Advisory Groups or Representatives were suggested as follows to be
ratified at the next meeting.
Runton Parish History Society:
Cllr. C. Davidson.
Playing Field Management committee:
Cllr. K. Jonas.
East Runton Village Hall committee:
Cllr. Cushion.
Ploughlet Charity:
Cllr. J. Simpson and Cllr. P. Nichols. As before.
Commons working party:
Cllr. B. Bedwell. ER – Cllr. S. Gurney.
Representative for SNAP (Safer Neighbourhood Action Panel)
Cllr. G. Baker.
Allotments inspection group.
Cllr. D. Bakewell, Mr. R. Annis. Cllr. S. Gurney. Cllr. T. Edwards.
Planning Advisory group: Cllr. Cushion for East Runton and Cllr. Bedwell for West Runton.

21/075. TO HEAR A REPORT ON THE ALLOTMENTS AND WATER LEAK MILL
LANE
There had been two leaks at the Lugger Stile allotments and a substantial bill from Anglian Water plus a request that it was dealt with. Cllr. Cushion and the Clerk checked it and were unable to find the leak. Two of our public spirited plot holders found the leak and Cllr. Gurney dug around the area to expose the problem. An ex Councillor very kindly fixed the leak and the water is on again with no problems.

21/076. TO HEAR REPORT ON THE FINAL FIGURE FOR THE RENT REVIEW ON
HAZELBURY CARAVAN PARK
The final figure for the rent has been fixed at £30,000.00 as agreed at the last meeting. This will be for three years from last October 2020. Next review 2023.

21/077. TO HEAR AND CONSIDER A REPORT ON THE ATTEMPTED REQUEST
FOR A GATE AT THE ENTRANCE OF MOYES CLOSE ALLOTMENTS TO
PREVENT UNAUTHORISED VEHICLES BUT ALLOWING FOR FOOT PASSAGE
TO THE FOOTPATH
Cllr. Cushion had looked into this with Norfolk County Council and found that, as the track is a
footpath, a gate or any obstruction even an opening one is not allowable.

21/078. TO CONSIDER AND DECIDE ON SALARY INCREASE FOR THE CLERK
from 1st April 2021.
No pay award this year as yet. Normal spinal column increase from number 20 at £13.47
per hour to number 21 at £13.74 per hour. It was proposed by Chairman Simpson
seconded by Cllr. Cushion that the increase be accepted. Put to the vote and agreed by all.

21/079. TO RECEIVE ACCOUNTS FOR YEAR ENDING 31ST MARCH 2021.
The above have been circulated by email. To be agreed at the next meeting and in any case before 30th June 2021. The Chairman congratulated the Clerk on the thorough work done on the accounts.

21/080. FINANCE
i To appoint Internal Control Officer It was agreed that Cllr. Bedwell would continue in this role.
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent) Agreed.
iii Income Report: None this month
iv Direct Debit Report
Unicom for broadband and telephone £82.79
e.on energy – street lighting £51.66
Wave Water – Mill Lane allotments £204.84
Wave Water – Reading Room £42.15
v To agree invoices for payment.
Kevin Richardson – commons cutting ER £326.00
Dr Stump Ltd; accepted quote January minutes £2,200.00 paid
Norfolk Assc. Local Councils – training £36.00
T.T. Jones Electrical – Street Lights maintenance £42.47
Soc, Local Council Clerks – training £18.00
Ben Darling Hedges, grass cutting, footpaths £240.00
Valuation Agency (HMRC) interim invoice £600.00
Valuation Agency (HMRC) £311.36
Cheverton and Son – newsletter printing £70.00
Fiona Davis – new village sign ER £920.00
Barbara Emery – Salary £1031.48
HMRC tax and ni on above £226.62

21/081. CORRESPONDENCE
Two emails received. One from a resident asking that car parking be looked at in East Runton and allotments tidied.
Another asking for signage depicting a private road at Wyndham Park. Both were noted.

21/082. MEMBERS REPORTS
Cllr. Cushion was in contact with the owners of Goldcoast caravan park about a staggered fence which had been erected on the footpath. Also looking into the anomaly of boundaries at Wyndham Park./Hazelbury.
Cllr. Edwards, reported that the ivy on the Lugger Stile wall was in need of trimming back. And was concerned over speeding in the village of ER at night especially.
The Clerk then added that the weight of the ivy on the wall had pulled part of the wall down and would contact Mr. Darling to see the ivy could be cut initially.

21/083. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
to be decided.


Signed           Chairman Date
 

APM MAY 4TH 2021 draft

MINUTES OF THE ANNUAL PARISH MEETING HELD REMOTELY BY VIDEO CONFERENCING COMMENCING AT 7.00 PM ON 4TH MAY 2021
PRESENT: Eight members of the Parish Council, the Clerk and one member of the public.

1. CHAIRMAN’S WELCOME

2. To receive the MINUTES of the Annual Meeting held on 23rd April 2019.
The above minutes had been circulated at the time and must be agreed this year as there was no Annual Parish Meeting in 2020 owing to Covid19.
The Minutes were then agreed by all and would be signed by the Chairman at an appropriate time.

3. Matters Arising from the Minutes. None.

4. To receive the Clerk’s report of the Audited Statement of Accounts for Runton Parish Council for year ending 31st March 2020 with a general report of the accounts for year ending 31st March 2021:

The auditors’ opinion was that there were no matters which gave cause for concern and all regulatory requirements had been met for year ended 31st March 2020.
This year ended 31st March 2021 the figures came out higher than expected owing to Covid grants being made to the Parish Council of £10,000.00. The Council will this coming year discuss ways of spending some of this money for the benefit of the parish. There is a considerable sum still as capital in a deposit account. At the moment our revenue remains fairly static at approximately £38,000 per annum reliant on the lease of the caravan site, allotment rents and some wayleave money.
We brought forward from the end of March 2020 £37,422.06 receipts in 2020-21 were £238,334.06. Payments amounted to £103,118.90 leaving a closing balance carried forward of £172,637.22.
There is £26,455.43 in a current account and £150,311.72 in the deposit account. Making the total of accounts £176,767.15. This balances out with the accounts with cheques not yet presented of £4,129.93.
The Chairman congratulated the Clerk on the well presented accounts.

5. To receive the Chairman’s Annual Report for year ended 31st March 2021.
In summary, the Chairman reported on:
* The problems encountered during the pandemic of 2020 including the cancelling of the usual Annual meetings and the hope that the situation will improve.
* Meetings that have been held by remote video conferencing and the impracticalities that this has meant for parishioners and councillors alike.
* A resignation of Mr. R. Taylor from the Council and the appointment of Ms. T. Edwards.
* Car parking in both villages. The lease on West Runton free car park to the Parish Council was unable to be renewed which was regrettable. The changes to parking restrictions near the shops however was welcome.
* Planning processes have been made slower by the effect of Covid19.
* Highways maintenance such as pothole repairs, gully emptying and pavement clearance etc have been neglected in spite of persistent reporting. It is hoped this can be improved.
* Heavier rain helped to recharge the aquifers and some ditch clearance has taken place with more scheduled for the autumn.
* A marked difference in the use of allotments has been noted. Bamboo has been an expensive plant to remove in one plot. A small Horticultural Show may be able to take place this coming season.
* Many volunteers in the parish were mentioned for their efforts and thanked. As were the Councillors on many other bodies within the parish.
The Chairman went on to thank all the Councillors for their help during this challenging year and especially the Parish Clerk who in addition to usual duties became a competent “Zoom” host.

6. OPEN FORUM FOR PARISHIONERS. As there were no parishioners to report, the meeting was closed at 7.15pm.

Signed            Chairman      Date.

 

APRIL 20TH 2021 EXTRAORDINARY MEETING

MINUTES OF AN EXTRAORDINARY MEETING HELD REMOTELY VIA THE ZOOM CLIENT ON 20TH APRIL 2021 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman
Mr. G. Baker, Ms. T. Edwards, Ms. C. Davidson, Mr. S. Gurney, Mr. R. Annis, Mr. P. Nichols, Mr. K. Jonas, Mr. B. Bedwell. Also attended was the Clerk Ms. B. Emery.


1. TO AGREE TO EXCLUDE MEMBERS OF THE PUBLIC FOR THE FOLLOWING TWO ITEMS ON THE GROUNDS THAT DISCUSSION MAY BE PREJUDICIAL TO PUBLIC INTEREST – This was proposed by the Chairman seconded by Cllr. Cushion and agreed by all.

2. TO DISCUSS THE CESSATION OF THE LEASE FOR THE CAR PARK – 15 YEAR LEASE PERIOD ENDS ON 1ST MAY 2021.
The meeting heard that after many months of negotiation the Parish Council was unable to secure another lease on the above land. A notice was then received from the landlords that the lease will end on 1st May 2021 and not be renewed. The Parish Council have provided the land as a free car park for fifteen years. There has been assurance that the car park will continue as such.

3. TO DISCUSS THE WAY FORWARD OVER A POSSIBLE ENCROACHMENT ON PARISH COUNCIL OWNED LAND
Councillors had attended a site meeting to inspect the land and boundaries. It was decided to initially write to the owner of the land abutting PC owned land.
 

Signed              Chairman     Date