JULY 2018  DRAFT MINUTES ONLY, do not become minutes until signed.

 RUNTON PARISH COUNCIL

DRAFT MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH JULY 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. R. Spinks, Mr. J. Creasey, Mrs. J. Hodson, Mr. D. Bakewell, Mr. B. Bedwell, Mr. M. Brandish, Mr. R. Annis, Mr. C. Hawkins.
Mrs. B. Emery – Clerk. Mrs. S. Butikofer. Plus fourteen members of the public.

18/097. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A spokesperson from the Tearoom in West Runton expressed concern on behalf of the Tearoom and local residents over the parking restrictions in Station Road West Runton. The short limited time of the parking is affecting residents and the businesses in the area as there is no time to park long enough to use these businesses. Adversely the two hours allotted to the parade of shops prevents the short time turnaround needed for customers of the shops and post office.
The Chairman explained the history of the times being installed, which suited all at the time. Also pointed out that the Parish Council has no powers to enforce the law on parking on the highway but would support where they could.
The residents are requesting that the Parish Council do what they can to get the times changed. Mrs. Butikofer and Norfolk County Council were looking into it. The Clerk to the Parish Council had also made the Highways department aware of the situation.
The members of the public then left the meeting.

18/098. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. S. Bacon and Cllr. K. Jonas.

18/099. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS. None.

18/100. TO AGREE THE MINUTES OF MEETING HELD 26TH JUNE 2018.
Having been circulated beforehand the above were agreed as a true record by all and signed by the Chairman.

18/101. MATTERS ARISING
The Clerk was asked about the new waste bins and confirmed that they were both in place. Thanks to Cllr. Hawkins for their installation.

18/102. CLERK’S REPORT
A letter from a resident of Wyndham Park about parking there was brought to the attention of councillors, the contents of which was duly noted.
A BT cabinet is to be fixed near the fence outside the Village Hall ER, to bring faster broadband to the area. An application was submitted to the District Council. This was not referred to us.

18/103. PLANNING
ADV/18/1195 Display of advertisement panel mounted on posts Dormy House Hotel WR.
Objections for the above sent in. The matter was being dealt with under the enforcement department of the Planning Authority.
PF/18/1302 Replacement dwelling and garage. Homewood Mill Lane ER. No objections.

18/104. TO HEAR DETAILS OF INSPECTION AND QUOTATIONS FOR
REPLACEMENT LAMPS
The Clerk handed out details of the latest inspection of lamps by the contractor. There were several which were obsolete plus one which was dangerous and had to be removed at the Gap East Runton, plus one which needed a complete replacement in Buxton Close. It was agreed to replace the Buxton Close column and lamp and the same type to replace the Gap column and lamp. The others recommended for replacement lanterns only to LED were agreed subjection to a clarification of the number needed in Renwick Park.

18/105. TO HEAR REPORT ON REPLACEMENT SEAT FOR EAST RUNTON SIGN AND WEST RUNTON SIGN REFURBISHMENT.
An excellent job had been made of both the West Runton sign and the seat at the East Runton sign. The Chairman thanked Cllr. Hawkins and Mr. Carl Hodson for their work in taking down and putting up the WR sign. Cllr. Hawkins had also replaced the plastic letters on the play equipment at ER with a sheet of wood.

18/106. TO HEAR INFORMATION AND REPORT ON NEW WASTE BINS. Both bins were now in place.

18/107. COMMONS REPORT
Cllr. Brandish confirmed that as soon as the “cut and collect” work had been completed by the contractor at West Runton, the sheep would be put on the common to graze. It was reported that the bank near Holme Close needed cutting. The Clerk confirmed that it had been added to new regime for the area.

18/108. TO HEAR REPORT ON PLAYING FIELD/CARAVAN PARK
A meeting took place between Cllr. Brian Cushion Cllr. R. Spinks, the Clerk and the manager of Gold Coast. Reported by Cllr. Cushion: Three encroachments were noted onto the Playing Field and also vegetation from the Playing Field side encroaching onto the caravan pitches in places. The boundary needed to be established which being guided by old posts still in place was approximately on the top of the bank.
Recommended first action would be to clear the rubbish and vegetation and mark the boundary. It was agreed to obtain a quote from Russell Harrod (contractor) to clear and then write to the manager with that intention to allow time for pitch residents to remove their items on the encroachments possibly by October/November.

18/109. TO HEAR REPORT ON LOAN REPAYMENT PROGRESS
The Clerk reported that there was a very short window from obtaining the settlement figure to paying it. The method of payment would have to be by bank transfer or similar. Therefore the bank would be contacted. The latest settlement figure was just over £34,000.00. This would vary slightly from day to day.

18/110. FINANCE
i. Income
ii. Direct Debits
Unicom – telephone and broadband £68.72
E.on Energy – Street lighting £125.01
Opus Energy – Reading Room elec £97.67
iii. Invoices for payment
Darling and Son – grass cutting £70.00
Norfolk A2z (Mrs. M Clarke – website £110.00
Fiona Davis – repaint WR sign £646.00 paid
Daniel Bullen refurbish ER sign seat £1186.00 paid
Broxap – new waste bins £670.68
Barbara Emery – Clerk salary £889.60
HMRC tax and NI on above £175.42
Kevin Richardson – commons £356.00
Chris Hawkins (Building and Maintenance) £93.24 village sign etc.
iv. Balances report. Current Account plus savings account including above
£205,461.38

18/111. CORRESPONDENCE
From:
Parishioners at Wyndham Park regarding the parking (Clerk’s report)
Email response Steve White NCC regarding parking restrictions at WR. Clerk’s report.

18/112. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to speak. Reported:
The Dormy Hotel sign was being investigated by the enforcement team as it’s in an
AONB and would need reducing in size.
District Council have agreed to keep the toilets in both villages open in winter at weekends, but it is hoped to get them open continuously particularly for school children visiting the mammoth site.
NNDC are continuing to try to obtain the footprint of the shelter at WR beach.
Problems with the boat at the beach WR are still being followed up.
The consultation about the proposed Fire Service being included with the Police Force is now available for comment. Cllr. Creasey was concerned that there were many people who did not have access to a computer yet all of these consultations as well as the planning applications were online and this precluded such people from commenting. Mrs. Butikofer was looking into this with NNDC.
The white lines for Sandy Lane had not been done but was in hand.
Cllr. Bedwell: WR village entrance signs. The Clerk was asked if the Sandy Lane
one had been reported. This would be checked.
Cllr. Cushion: Ditches in Banville Lane had been cleared out.
Cllr. Hawkins: Vegetation was encroaching onto the Gap to the beach. This was land
owned by NNDC but would be reported.
Cllr. Bakewell: Caravans had been parking on the common while waiting for
Entrance into the sites at both Incleborough Fields and Holgate Lane. Mr. Bakewell
had spoken to the managers and signage had been put up which seems to alleviated
the problem.
Cllr. Hodson: Concerned about the amount of bird mess around two properties in
High Street East Runton. The owners would be contacted if they could be found.
Also the now empty shop in the village is an eyesore and needs cleaning up. The
Clerk would contact the estate agent.
Cllr. Creasey: Footpath to the beach road needs attention.

18/113. TO AGREE TO EXCLUDE THE PUBLIC FOR THE NEXT ITEM IF REPORT CONTAINS INFORMATION WHICH MAY BE PREJUDICIAL TO THE PUBLIC – not necessary to exclude.

18/114. CLIFF LANE ALLOTMENT SITE – TO HEAR REPORT ON FINDINGS
A letter of recommendation had been received from the solicitor and this was discussed. It was proposed by the Chairman seconded by Cllr. Brandish and agreed by all to accept the solicitor’s advice and inform the tenant accordingly. The outcome of this would be considered.

18/115. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
No meeting in August. Next meeting Tuesday 25th September 2018 – East Runton Reading Room. At 7.15pm. Confirmed.

The meeting closed at 8.50PM.
 

JUNE 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH JUNE 2018 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion, Mr. D. Bakewell, Mr. R. Spinks, Mr. M .Brandish, Mr. B. Bedwell, Mr. J. Creasey, Mr. R. Annis.
Also attending: Mrs. B. Emery – Clerk. Mrs. S. Butikofer – NNDC/NCC

18/077. TO AGREE OPEN SESSION FOR PARISHIONERS/GUESTS
The above was not needed.

18/078. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. K. Jonas, Cllr. S. Bacon and Cllr. J. Hodson.

18/079. TO ELECT VICE CHAIRMAN.
Cllr. Brian Cushion was nominated by Cllr. Bedwell, seconded by Cllr. Hawkins and agreed. Cllr. Cushion accepted.

18/080. TO RECEIVE ANY DECLARATIONS OF INTEREST – None.

18/081. TO AGREE THE MINUTES OF THE ANNUAL MEETING OF 22ND MAY 2018.
The above minutes having been circulated beforehand were agreed as a true record after the Clerk had confirmed the exchange of the word “neighbourhood” for “Local” in item 18/066 2nd paragraph.

18/082. MATTERS ARISING
None brought up.

18/083. CLERKS REPORT
The sign at W.Runton has been taken down for re-painting. Cllr. Hawkins and a local resident did the work. A letter of thanks will be sent.
Cllr. Hawkins has also fitted the brackets on all the posts for the speed awareness signs and the one at the Village Inn car park is operating until this week commencing 25th June and then will be moved to E. Runton west end. There is data to get off the signs and at some time in the future a basic laptop computer may be needed to download it to, as it has to be done on site.
Waste bins for the Hurn and ER common have been ordered. Six week delivery.
Car park at W. R. was scheduled for surface work on 20th , but after cones and a notice to close it from 7am were put in place, they were moved away onto the verge and cars were parked thereby preventing any work. It will be reviewed in the autumn.
The plastic letters on the playing equipment ER are cracked and need removing. Cllr.Chris Hawkins will remove the whole block and replace it with wood.
Information has been received about the proposals for the Deep History Coast project.
A list of discovery points has been produced and comments are welcome as the project is due to be started in October with two of the points open.
BT are proposing a superfast broadband cabinet to be place near the fence in front of the village hall East Runton. Details have been passed to the committee

18/084. PLANNING
None this month.

18/085. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER COMMITTEES AND TO APPOINT SAME FOR THE YEAR.
Runton History Society – Cllr. Spinks: The group is doing well with coffee mornings becoming popular among the local people and holidaymakers now taking an interest. Slide shows during the coffee mornings are being trialled soon.

Playing Field Management committee – Cllr. Spinks: Meetings are rather sporadic and a certain lethargy among the committee members means that the field can be uncared for at times.
The Clerk reported that the football team had now left Runton as they had a lot of fixtures cancelled last season owing to the fact that they were too good for the league and other teams struggled to compete. They are now playing for a Holt team in a different league. Cllr. Cushion was asked to represent the parish council along with Cllr. Spinks. Agreed by all.

East Runton Village Hall committee – Cllr. Hodson: The Village Hall continues to be well booked and no fundraising is necessary.  We have one paid cleaner and the rest is done by volunteers.  Rick Taylor does most of the maintenance.
Ruggles has now retired and Rick has taken over as Chairman.
We have 4-5 meetings a year.
We have 2 new members on the committee, both from the Parish Council. Cllr. Hawkins and Cllr. Cushion.

Ploughlet Charity – Cllr. Hodson and Cllr. Simpson: Meetings are once a year, if anyone knows anyone who should be on the list please let me know.
Commons working party: Cllr. Brandish – The wildlife group was not working at the moment and the sheep have not been used this year. More discussion later as the item is on the agenda.
S.N.A.P. Cllr. Hodson: Last meeting 16th April,  next one 16th July.
Apparently the Police have a new website where we can report non urgent problems but we will still have 101 and of course 999.  More information will be heard about this on the 16th July
Allotments inspection group - Cllr. Bakewell, Cllr. Hawkins, Cllr. Annis and Cllr. Spinks.
No inspection has taken place since the autumn of 2017. The Clerk reported that she had been asked by plot holders if an inspection was imminent. It was agreed to organise one as soon as the group could find a acceptable date for all.
Planning advisory group – Cllr. Bedwell, Cllr. Bakewell, Cllr. Bacon and Cllr. Spinks.
Cllr. Bedwell had been most instrumental in reviewing the plans and consulting other members of the council.

Members of all committees and groups agreed to be re-elected en block. This was agreed by all.

18/086. TO DISCUSS COMMONS WORK AND STEWARDSHIP WILDLIFE WORK ETC.
Members had already heard that the sheep were not used and the Clerk had suggested that the far side of the common could be cut more often. Cllr. Brandish pointed out that this was not an option as the Stewardship agreement could not be broken and we were tied into it. However when the Hawk and Owl Trust were no longer able to continue in the work it got a bit neglected. Cllr. Brandish would chase up Hillside about the sheep and see if things could be got back on track. The commons under the agreement were benefiting from the regime.
The contractor had been asked to cut the main common in advance of the schedule as it was much overgrown. The Clerk was asked to clarify the cost and as it was less that the previous contractor it was decided to ask him to cut the main common at West Runton six times per season on the same basis as East Runton. This was agreed by all. It was also agreed to add on the piece adjacent to the railway near Home Close.
A footpath across the common near the Hillside boundary had become overgrown and the Clerk was instructed to request it to be added to the footpath cutting.

18/087. TO DISCUSS AND CONSIDER THE BOUNDARY FENCE ON PLAYING FIELD.
Cllr. Cushion had surveyed the Playing Field and reported that the boundary fence is encroaching onto the caravan park in places and that two caravan owners had claimed pieces of the playing field for gardens. This had been looked at before but not followed up.
There was also old building materials and rubbish scattered around the field.
The Chairman explained the situation with the committee and their responsibilities.
The Clerk advised that the boundary should be secured for the future. This was discussed.
It was decided that the manager of the site would be contacted with a view to a meeting to be able to assess from the caravan site side what needs to be done.

18/088. TO DISCUSS FUTURE LED STREET LIGHTING
There was a programme in place to change six lamps per annum to led lighting.
The Clerk informed the Council that the contractor was unable to get the type of lamps used in our lighting. It was decided and agreed to continue with the programme plus any failed lamps to be replaced with led units as necessary.

18/089. TO CONSIDER PURCHASE OF VACUUM CLEANER AND STEP LADDER FOR THE READING ROOM.
The Clerk reported costs of approximately £250.00 for a vacuum efficient enough to cope with the two rooms, and £35.00 for a step ladder. It was agreed to allow the Clerk to purchase the items.

18/090. TO HEAR DETAILS OF PENALTY FOR LOAN RE-PAYMENT AND TO CONSIDER SAME.
The penalty as at 6th June would be £1632.00, this may change slightly depending on interest rates. The loan is over ten years and would cost £4422.00 in interest if continued to the end. It was proposed by Chairman J. Simpson seconded by Cllr. Cushion that the Clerk investigate the means to re-pay the loan in full. The proposal was carried unanimously.

18/091. FINANCE GENERAL
i. Income
Form NCC 50% cost of Speed signs £1803.00
ii. Direct Debits paid report
Unicom for telephone May £65.72
Unicom for telephone June £66.40
Opus energy office electricity £99.84
ICO data protection fee £40.00
e.on energy street lighting £129.17
Wave water for allotments WR £11.70
ii. Invoices to agree for payment
Cheverton and Son Ltd newsletters £108.00
Darling and Son Grass cutting £70.00
Westcotec – speed awareness sign ££4327.20
Kevin Richardson – commons cut- ER+WR £856.00
Viking – paper, stamps, office items £187.35
Barbara Emery – Clerk’s salary and expenses £1000.24
HMRC – NI and Tax on above £218.01
TT Jones – lighting maintenance three months £227.23
iv. Bank accounts report from the Clerk plus balances
A new account has been opened and £150,000 transferred to it.
The balance stands at Savings account £150,000.00 Current acc ££67,546.49
Total at bank £217,546.49 unpresented cheques £6489.54. Net balance £211,056.95
The above payments were accepted and agreed.

18/092. CORRESPONDENCE
NNDC – Community Led Housing event 5th July Trimingham village hall.
Cromer Shoal Marine Conservation Zone meetings various locations. Closest Sheringham museum Mon 2nd July, 18:30 for 18:45, or Cromer Cliftonville Thursday 5th July.17:45 for 18:00. The Clerk is attending at Sheringham.
NNDC – regarding the revised Local Plan policy to include the protection of green spaces. Consultation for this will be in early 2019.
Letter from a local resident regarding an allotment.
Outgoing letter to the Caravan and Camping Club regarding signs on WR common.

18/093. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report and items reported were:
* Sandy Lane traffic order for weight restriction.
* Fire service amalgamation with police. Waiting to hear. New police officers are deployed in the city and not in rural areas.
* The sale of the Buxton Close garages is progressing.
* There has been anti social enforcement notices issued on an individual regarding West Runton beach. NNDC intend to obtain possession of the shelter there.
* Norfolk County Council are intending to get rid of the mobile libraries. There are attempts to reverse this.
* There is a new leader at NNDC and it is hoped the decision to charge at recycling centres for DIY items can be reversed and that fly tipping can be curbed.
* Several Councillors mentioned that the Dormy Hotel’s new sign was unsightly and far too large.

Councillors:
D. Bakewell: Hydrant leaking at the top of Renwick Park. Cllr. Cushion suggested phoning Anglian Water. H bar still not done in Sandy Lane. Mrs. Butikofer reported it should have been done by 27th June.
B Cushion: Garden waste bin invoices not been received by parishioners. Mrs. Butikofer answered, NNDC have taken this service back from Kier and this may be why invoices are late.
J. Creasey – reported that the gratings in the road near the bus stop WR have been repaired.

18/094. TO CLOSE THE MEETING FOR THE NEXT ITEM.
The meeting was then closed to the public by agreement for the following item on the grounds that it would be prejudicial to the public.

18/095. TO DISCUSS CORRESPONDENCE RECEIVED REGARDING PLOT OF LAND IN CLIFF LANE AND TO DECIDE ON THE NEXT STEP.
Discussion took place on the above and letters were read out to the Councillors. It was decided to maintain the status quo and to take appropriate advice to clarify the situation and help the Council to proceed in the correct manner.

18/096. TO CONFIRM DATE TIME AND PLACE OF THE NEXT MEETING.
Confirmed as Tuesday 24th July 2018 at West Runton Church Hall commencing at 7.15pm.

Meeting Closed 9.10pm.


Signed…J.  Simpson  ………Chairman Date……24th July 2018....
 

MAY 2018

RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OFTHE ABOVE HELD ON 22ND MAY 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mrs. J. Hodson, Mr. K. Jonas, Mr. D. Bakewell, Mr. R. Annis, Mr. J. Creasey.
Ms. B. Emery – Clerk. Mrs. S. Butikofer (NNDC ,NCC)

18/058. TO ELECT THE CHAIRMAN
The Chairman asked for nominations. Cllr. J. Simpson was nominated by Cllr. J. Creasey, seconded Cllr. J. Hodson. Cllr. Simpson accepted and as there were no other nominations the proposal was unanimously agreed.

18/059. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE
Declaration signed and witnessed.

18/060. TO ELECT A VICE CHAIRMAN
The above was deferred as Cllr. Bedwell did not wish to continue and it was thought that
there were not enough councillors to fairly appoint to the post.

18/061. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC AND
GUEST SPEAKERS.
No members of the public present.

18/062. TO RECEIVE AND ACCEPT APOLOGIES
Received and accepted from. Cllr. Brandish, Cllr. Hawkins, Cllr. Cushion and Cllr.
Bedwell.

18/063. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None declared.

18/064. TO AGREE THE MINUTES OF MEETING HELD 24TH APRIL 2018
The above having been circulated beforehand were agreed as a true record of proceedings and signed by the Chairman. Prop. Cllr. Creasey, Sec. Cllr. Hodson.

18/065. MATTERS ARISING
The Caravan Club signs on the common were mentioned again as another one had appeared. The Clerk would write to the site concerned to point out that a request for the placement of the signs would be appropriate.

18/066. CLERK’S REPORT
Waste bins will not be provided by District Council. Parish Council must supply, therefore it was agreed that the Clerk would order the ones originally discussed.
The Speed Awareness Signs have been ordered and training is being given Wed 23rd May at 11am. Meeting on WR village inn car park. Cllr Hawkins has agreed to undertake the training. The Clerk will also be there. Anyone else can attend if they so wish.
Banville Lane: After reports to Highways from the Clerk and Cllr. Cushion, they have agreed to clean up and clear ditches and debris. The roadway had become very muddy with ditches overflowing and had been reported to the Clerk by a member of the public.
Report on Local Plan site visit on behalf of Brian Cushion was given by the Clerk and site maps were handed out to Councillors with details.
A police report received was general and there was no specific news for Runton.

18/067. PLANNING
PF/18/0619 for Honeysuckle Cottage Olley Rd. WR – Erection of two-storey rear extension. This was an updated version of a previous application and there were no objections.
PF/17/0870 Beacon Hill. – confirmation of dismissal of the appeal.

18/068. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES FOR THE YEAR 2018-2019
The Chairman decided to defer this item to the next meeting as Councillors who had
reports were not present.

18/069. TO DISCUSS THE REMOVAL OF GARAGES AND SALE OF LAND BY VICTORY HOUSING TRUST AT BUXTON CLOSE.
It was confirmed that a benefactor had stepped in and purchased the above property.

18/070. TO CONSIDER THE REPAINTING/RENOVATION OF WEST RUNTON VILLAGE SIGN. SEATING AT EAST RUNTON SIGN
The Clerk reported that the village sign at West Runton had become very faded and in need of renovation. A quote had been obtained from Fiona Davis for the WR sign of £646.00. This was proposed for acceptance by Cllr. Bakewell, seconded by Cllr. Hodson and agreed by all. Ms. Davis requested that the Parish Council would need to get the sign off the post.
The seat around the East Runton village sign was in a very bad state of repair and needed replacing. A quote had been obtained for replacement with high quality hardwood for £1186.00. This would ensure a lasting item. Proposed acceptance by the Chairman seconded by Cllr. Jonas and agreed by all.

18/071. TO CONSIDER AND DECIDE ON SALARY INCREASE FOR THE CLERK
After consideration of details produced by the Clerk, it was proposed by the Chairman seconded by Cllr. Hodson and agreed by all that the increase this year would be by two spinal column points to £11.78 per hour to reflect extra work taken on at The Reading Room and the new GDPR.

18/072. TO AGREE AND SIGN ACCOUNTS FOR YEAR ENDING 31ST MARCH 2018 with the STATEMENT OF ACCOUNTS
The accounts as above had been circulated with the agendas prior to the meeting. It was proposed by Cllr. Jonas seconded by Cllr. Bakewell that they be accepted. This was agreed unanimously and the accounts, Statement of Accounts and Governance Statement were signed by the Clerk/RFO and the Chairman.

18/073. FINANCE
i To appoint Internal Control Officer - Currently Cllr. J. Creasey. Cllr. Creasey agreed to carry on in this role.
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent)
The above two roles were agreed by all Prop. Chairman Sec. Cllr. Bakewell
iii Income Report
NNDC precept £7,718.00 includes grant
Final payment for sale of land £180,495.79

iv Direct Debit Report
Unicom £65.08
e.on energy £125.01 Street lighting
Opus energy £110.71 Reading Room
PWLB £2211.04
v To agree invoices for payment.
Bentham Ltd. For ink toner £105.53
ER Village Hall for hire £16.50
Kevin Richardson – commons £856.00
Darling and Son – The Hurn and footpaths £150.00
West Runton Social Club – car park £200.00 annual hire
Norse – playing field work £1645.04 half yearly
Safety Guide £159.00
Came and Co., - insurance £916.38
Barbara Emery – Clerk salary £974.37 increase pending.
HMRC – tax and NI £204.83
Stuart Meakin – internal audit £100.00
The Clerk was asked to request from the PWLB details of any penalties incurred by early settlement of the loan.

18/074. CORRESPONDENCE
RoSPA informing of forthcoming inspection of the play area Top Common June 2018.
TT Jones Electrical – maintenance contract renewal letter. Two year extension in place.
NNDC off- street parking places variation information. No effect on Runton.
SLCC informing of training seminar.
Norfolk Wildlife Trust – information about surveying Abbs Common.


18/075. MEMBERS REPORTS
Mrs. Butikofer was invited to report and spoke about:
* The new planning officer.
* The Blue Flag ceremony held on Cromer Pier.
* The Links Hotel WR proposed application to adapt the rear block also the intention to put in for twelve lodges.
* NNDC were asking the Parish Council if beach huts would be acceptable on ER car park. This was not met favourably.
* County Council (NDR) western links being discussed.
* Fly tipping charges were not supported by Mrs. Butikofer
* County Council would like to know of people with 4x4 vehicles who would be willing to help residents in times of severe weather.
Chairman J. Simpson reported having attended the Blue Flag ceremony.
Cllr. Annis asked about signage on Sandy Lane to control large vehicles using the unsuitable road as was spoken about at a previous meeting. The Chairman re-iterated the parish council’s offer to pay towards the traffic management order. Mrs. Butikofer agreed to look into it.
Cllr. Bakewell asked about the promised H road markings for the entrance to Renwick Park. Mrs. Butikofer confirmed that this should be in place by June 27th 2018.
Cllr. Jonas asked if the football team was giving up playing on the playing field. The Clerk confirmed this and reported that the Cromer Youth team would extend their contract to include two pitches.
Cllr. Hodson reported that Ruggles Love had retired from the Village Hall committee and that Rick Taylor had taken his place.

18/076. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
The above will be on Tuesday 26th June 2018 The Reading Room East Runton
commencing at 7:15pm

The meeting closed at 8.25pm.

Signed…J. Simpson……….Chairman


Date……26h June 2018……………

 

APRIL 24TH PARISH COUNCIL MINUTES 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH APRIL 2018 AT EAST RUNTON VILLAGE HALL COMMENCING AT 7.25 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. Bruce Bedwell – Vice Chairman. Mrs. J. Hodson, Mr. R. Spinks, Mr. C. Hawkins, Mr. K. Jonas, Mr. J. Creasey, Mr. B. Cushion, Mr. M. Brandish, Mr. D. Bakewell.
Mrs. B. Emery – Clerk.

18/043. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
There were no members of the public at this meeting.

18/044. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. S. Bacon and Cllr. R. Annis.

18/045. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. R. Spinks declared a pecuniary interest in Item 18/049 – PF/18/0563

18/046. TO AGREE THE MINUTES OF MEETING HELD 27TH MARCH 2018.
The above minutes had been circulated beforehand and were accepted as a true record and signed by the Chairman. Prop. R. Spinks, seconded by J. Creasey.

18/047. MATTERS ARISING
Cllr. Cushion reported that he had measured the allotments at Wyndham Park to determine the boundary and the information collected pointed to the bank on the west side of the track known as Pig Lane as being the boundary. The litter causing concern is mostly across the bank.

18/048. CLERK’S REPORT
No further report on obtaining the waste bins as it had proved difficult to get hold of anyone at District Council. Work on the Moyes Close sale and end of year accounts which have now concluded, has taken priorities over the Clerk’s other duties.
No further report on the Data Protection work. Work was taking place on the Regulation Audit and Policy, which will be presented when finished.
The Chairman thanked the Clerk for the extra work put in during the sale of the land and suggested a gratuity. It was proposed by the Chairman seconded by Cllr. Bakewell that the Clerk be awarded £150.00 this was agreed unanimously. It would be added to the salary next month.

18/049. PLANNING
Pf/18/0644 – Erection of garden shed – Land adjacent to Sunray ER. After discussion and comments that the plans were not clear, it was decided to make no comment.
PF/18/0607 – Change of use of outbuilding to holiday let at Valley Farm ER. No objection.
PF/18/0316 – Extensions, alterations etc for Links Hotel West Runton. No comment.
PF/18/0563 – Change of use from shop to residential for Kit Bag E. R. At this point Cllr. Spinks having declared an interest, left the meeting. There were no objections.
Cllr. Spinks returned to the meeting.

18/050. TO HEAR REPORT AND UPDATE ON THE SALE OF MOYES CLOSE LAND
The decision was taken at the extraordinary meeting to include the strip of land between Moyes field and Gold Coast. This was conveyed to the purchaser’s solicitors on a Without Prejudice basis and subject to any rights private or public and retaining the entrance adjacent to the allotments. The completion went ahead and the funds will be transferred to our account.

18/051. TO HEAR UPDATE AND REPORT ON THE SPEED AWARENESS SIGNAGE
Locations have been accepted and the process of ordering is taking place.

18/052. TO CONSIDER RE-SURFACING WEST RUNTON CAR PARK.
The Clerk reported that the surface has got very bad again with large potholes opened up. A local parishioner has kindly been filling them in with the left over material from the last works, but is fighting a losing battle. It was agreed to get a price from Russell Harrod for a temporary levelling again. The future of the car park surface will be discussed at a later date as the lease will need renewing before any significant money is spent.

18/053. TO RECEIVE REPORT ON END –OF- YEAR ACCOUNTS
Clerk reported the figures to the end of March. Receipts amounted to £54,095.00, payments were £49,855.00 and the balance at 31st March 2018 was £38,084.00. The commons and street lighting costs are the highest of the services to the village paid for by the Parish Council. Commons cost £6,175.00 and street lighting £4,780.00. Waste and dog waste bins were another service provided at a cost of £1,831.00. The figures are rounded to the nearest pound.

18/054. FINANCE
i. Income
After costs: Legal £2775.00, Disbursements £318.51, VAT £610.70
Making total costs for Solicitor £3704.21
Agents commission £2520.00
Receipt for sale of land £180,495.79 net, not yet paid in. Includes reimbursements for deposits paid.

ii. Direct Debits paid
e.on energy for Street Lighting £129.17
Opus Energy for Reading Room £115.65
Anglian Water Reading Room £34.17
iii. Invoices to agree for payment
Darling and Son – grass cutting £40.00
Northrepps Parish Council £25.00 Training
Barbara Emery – Clerk £839.40 Salary
HMRC £153.93 Tax and NI
TT Jones Electrical – maintenance £227.23
N.A.L.C. Subs £298.23
Bank balance £36,084.74

18/055. CORRESPONDENCE
RoSPA informing of forthcoming inspection of the play area Top Common

18/056. MEMBERS REPORTS plus REPORTS FROM NNDC AND NCC
Cllr. Bedwell reported that the Caravan Club had erected a sign on the common at W.
Runton. Parish Council had not been informed. The Clerk was instructed to write to
the Caravan Club. Also reported that other signage had appeared on the crossways
apex, for the Social Club and Fishing shop.
Cllr. Brandish reported an electric fence had been erected by the Links Hotel owners at the east end of Station Close. The Clerk confirmed that it had been reported to Norfolk County Council and action would be taken.
Cllr. Cushion reported that the plastic letters – part of the play tower on E. Runton Top Common – had been broken. The Clerk would deal with this.
Cllr. Hodson reported her attendance at the SNAP meeting. The latest idea is that police will park in villages and walk around the areas from time to time.
Cllr. Creasey was concerned that where the house “Threeways” was being altered, the porch had been taken down. This was in a conservation area. The Clerk would check with NNDC.

18/057. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING,
This will be the Annual Parish Council Meeting on Tuesday 22nd May at West Runton Church Hall commencing at 7.15pm.


Signed…J. Simpson..Chairman.


Date………22nd May 2018………
……….

APRIL 24TH 2018 - DRAFT ANNUAL PARISH MEETING MINUTES

RUNTON PARISH  DRAFT ONLY To be signed APM 2019
MINUTES OF THE ANNUAL PARISH MEETING OF RUNTON HELD ON TUESDAY 24TH APRIL 2018 AT EAST RUNTON VILLAGE HALL COMMENCING AT 6.30PM

PRESENT: Seven members of the public, ten councillors and two officers of the district council. The Chairman of the Parish Council presided and the Clerk, Mrs. Barbara Emery took the minutes.

1. CHAIRMAN’S WELCOME
The Chairman Mr. John Simpson welcomed Ms. Nicky Debbage and Mr. Graham Connolly who were to present the next item.

2. TO RECEIVE A PRESENTATION on THE EXCEPTION HOUSING SCHEME:
Ms. Debbage opened the presentation and explained the need for affordable homes in Runton and maps were distributed showing areas where homes had been built and the numbers constructed in each area. Some with more than ten, and some with fewer. Mr. Connolly took over and outlined the differences in distribution of homes. A person can be allocation a council house or housing association house according to their place on the list regardless of where they live. The Exception Housing Scheme provides homes with priority given to the people on the list for that area who must have some connection to the village or town.
The Chairman thanked Ms. Debbage and Mr. Connolly for the informative presentation.

3. To receive the MINUTES of the meeting held on 25th April 2017
The Chairman read out the minutes above and they were agreed and signed.

4. Matters Arising from the Minutes. None.

5. To receive the CLERK’S REPORT of the Audited Statement of Accounts for Runton Parish Council for year ending 31st March 2017 with a general report of the accounts for year ending 31st March 2018.
The audited statement of accounts was completed for the year ended 31st March 2017 by the external auditors - Mazars – in October 2017.
The accounts are audited meticulously by our internal auditor before the figures are presented to the external auditor.
The auditors’ opinion was that there were no matters which gave cause for concern and all regulatory requirements had been met.

This year ended 31st March 2018 the figures came out somewhat differently owing to expenditure the previous year on the Reading Room and the loan taken out to cover this.
We brought forward from 2017 £33,181.87, receipts were £54,095.21. Payments amounted to £49,855.02 leaving a closing balance to carry forward of £37,422.06.
The Parish Council has sold a piece of derelict land which yielded the surprising income of £186,000. This money will be carefully dealt with on behalf of the village and on expert financial advice.

6. To receive the CHAIRMAN’S ANNUAL REPORT of the Parish Council for year ended 31st March 2018.
The Chairman gave the annual report: Points raised were:

* Changes in the Local Constabulary which meant that visits to the villages did not now take place and reports were sporadic and of little relevance to Runton.
* The award of the Blue Flag status to both of the beaches in Runton was very welcome and also the refurbishment of the toilet block at West Runton beach. It was hoped that a new facility incorporating an interpretation of the “Living Landscape” would have been started but the project has been delayed.
* The Commons were cut poorly and now a new contractor has been appointed. Commons were cut but not owned by the Parish Council and the obligation of ownership, eg; drainage etc, remain with the Lord of the Manor.
* Condition of some allotments has improved on some, but the poor husbandry of some jeopardises efforts of the many.
* The Reading Room is now a popular meeting place and focus for the History Society. Also housing the parish office.
* Electronic speed warning signs will be installed with successful funding from the Parish Partnership.
* Parish Councillors were commended for their work and representation on other bodies, as were the many villagers and volunteers who give up their time for litter picking, beach cleaning, pond clearing, bus shelter cleaning and organising clubs and social activities.
* Street lamps are being modernised to LED lamps under a programme of renewal.
* Litter is an ongoing problem and extra waste bins have been provided.
The Chairman thanked all the Councillors for their help throughout the past year and especially Barbara, our Parish Clerk for her unceasing efforts on our behalf.

7. OPEN FORUM
VIEWS AND COMMENTS WELCOME
A spokesperson for the parishioners present, outlined a request for the Parish Council to support and help in some way with a concern that land with garages on currently rented by residents of Buxton Close was to be sold and the garages removed. It was asked if the Parish Council would buy the land. The Chairman pointed out that this may not be an option for the Council as it was a matter between the residents and Victory Housing Trust.
Residents were under the impression that the Parish Council had been informed of the details. The Chairman and Clerk had been briefly informed of this last week but no concrete details had been received. There had been no communication from Victory Housing. Mrs. Butikofer had been dealing with Victory over the issue but the Parish Council had not been kept up to date with this. Information received was too late to go on the agenda for the following Parish Council meeting and therefore could not be discussed.
It was agreed to put it on the agenda for the next meeting, but time was apparently of the essence. The Clerk would try to find out what could be done.

It was confirmed that the commons would be cut in the coming week.

There being no further business the meeting closed at 7.25pm.


Signed……………………………………….Chairman.


Dated………………………………………….


 

MARCH 2018

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH MARCH 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. R. Spinks, Mr. J. Creasey, Mr. C. Hawkins, Mrs J. Hodson, Mr. K. Jonas, Mr. B. Cushion.
Ms. B. Emery (Clerk) Mrs. S. Butikofer for (NNDC and NCC)

18/028. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS – No reports.

18/029. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. S. Bacon, Cllr. M. Brandish, Cllr. D. Bakewell, Cllr. R. Annis. Reasons given and accepted.

18/030. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

18/031. TO AGREE THE MINUTES OF MEETING HELD 27TH
FEBRUARY 2018.
The above minutes having been circulated beforehand were agreed by all and signed by the Chairman. Prop. R. Spinks seconded J. Creasey.

18/032. MATTERS ARISING
None.

18/033. CLERK’S REPORT
The build-out in East Runton street has now been fitted with new posts. In spite of requests, they are not more reflective than the previous ones. Also promised was the renewal and improvement of the white markings approaching the build-out. This has not been done.
Local Plan Site visits – Thursday 3rd May 2018. One representative per council
Police report: Minor offences in the area for last month, mainly domestic and public order offences. There is a weekly engagement surgery every Wednessday 1pm – 3pm at Cromer Police station. Next S.N.A.P. meeting Monday 16th April 2018 6.30pm Cromer Town Council offices North Lodge Park.Priorities : Speeding and hi vis patrols.
Have had request for a donation towards setting up a singing group for local residents with Parkinsons disease. This would be considered at a later date if requested again.
Also work owing to damage has had to be done on the Playing Field pavilion.

18/034. PLANNING
Applications : PF/18/0394 Erection of replacement single storey dwelling with double garage and workshop. Land at Mill Lane East Runton. Similar to the previous application but with extra buildings, it was agreed that the site would only be improved by the development. Therefore no objections.
Mrs. Butikofer was asked and confirmed that there was no further information about the Beacon Hill planning appeal (PF/17/0870)

18/035. TO HEAR REPORT ON THE NEW GENERAL DATA PROTECTION REGULATION
(Clerk’s report on what the Council need to do to comply with the above)
The Clerk attended the session at Northrepps Village Hall on March 13th along with Cllr Hawkins. The GDPR bill is to be passed as an Act in May. The main things to put in place are the appointment of the Data Protection Officer (while this at the moment is likely to be the Clerk), a Regulation Audit and a policy. The website will need to have a page with the policy and a privacy statement. Risk assessments and contracts will need updating to reflect the new regulations.

i. To Appoint Data Protection Officer (Clerk would be appropriate)
Proposed by J. Creasey seconded by R. Spinks that the Clerk would act as the DPO.
ii. To update Risk Assessment
iii. To agree update to Standing Orders to include Data Protection
iv. To update Clerk’s contract and job description to include DPO if appointed.
All of the above have been updated to include Data Protection – updates proposed by B. Cushion seconded by K. Jonas. Agreed by all.

18/036. TO HEAR UPDATE AND REPORT ON THE AUCTION OF MOYES CLOSE
The auction was conducted on 22nd March 2018. The land made £186,000.00. The completion date is 14th April 2018.
The Chairman proposed that a savings account be opened initially for the money. Seconded by C. Hawkins and agreed.

18/037. TO CONSIDER NEW WASTE BINS FOR LOCATIONS IN THE
RUNTONS
The Clerk produced details of types and prices. It was decided to contact the District Council to provide one bin for the Hurn at W. Runton and one for Lower Common E. Runton. Proposed. B. Cushion seconded J. Creasey. These would have to be paid for by the Parish Council.

18/038. TO HEAR A REPORT ON THE PARISH PARTNERSHIP BID AND TO AGREE ACTION
The bid for Speed Awareness Mobile Signage was successful and can be implemented as soon as sites have been verified. Fifty per cent of the cost of £3606.00 will be borne by the Norfolk County Council Parish Partnership.

18/039. FINANCE
i. Income – none this month.
ii. Direct Debits paid report
Opus energy £188.27 prices still being adjusted
Unicom telephone etc £68.16
iii. Invoices to agree for payment
Chevertons £70.00
Barbara Emery Clerk £847.92
HMRC tax and NI £159.36
iv. Balance of accounts.
£33290.10

18/040. CORRESPONDENCE
Community Interest Company – request for donation. See clerk’s report.
North Norfolk District Council – copy of a response to a letter to the assets team at NNDC regarding the ownership of the pond in Lower Common.
Property Services at NNDC – regarding the allowance of a licence for the ice cream van to operate from Beach Rd. Car Park E. Runton.
NNDC – advising of the review of the Boundaries. Also to advise that from the elections 2019, The Runtons and Beeston Regis will be represented by a single councillor from NNDC.
Chairman of NNDC – invitation to attend the award ceremony for the blue flag awards Thursday 17th May 2018 beginning at 1.00pm on Cromer Pier. One Councillor from each village invited to attend. The Chairman Mr. J. Simpson and Cllr. C. Hawkins would represent West and East Runton respectively.

18/041. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report:
A beach clean was organized by the Café owners for April 28th.
No new concessions were being given to vendors such as ice cream vans etc. Only
existing businesses were being given license to trade.
Parking permits for West Runton beach would only be issued to fishermen at the time
of going to sea, no parking for all other members of the public. Safety signs had been
reported as having been taken down to use as traction for wheels of a boat which was
stuck on the beach.
There is an ongoing investigation over the ownership of the shelter at West Runton
gap.
The Police Crime and Commissioner was trying to get the fire service under his portfolio.

Cllr. Spinks reported that old tractor tyres were still left on the car park at Beach Road
E. Runton and asked Mrs. Butikofer if they could be removed.
Cllr. Cushion reported that another litter pick had been done to cover the lane on the
west side of the Wyndham Park allotments, but that there was a lot of debris from the
plots which had been left on the banks. The Clerk was instructed to contact Inglenook
Caravan Site to check the boundaries, with a view to widening the track.


18/042. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 24th April 2018. Annual Parish Meeting at 6.30PM followed by Parish
Council Meeting 7.15pm approx. This will be held at East Runton Village Hall.



Signed……J.…Simpson ..Chairman


Date………24th April 2018..
 

…

 

FEBRUARY 2018

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH FEBRUARY 2018 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chairman, Mr. R. Spinks, Mr. J. Creasey, Mrs. J. Hodson, Mr. K. Jonas, Mr. C. Hawkins, Mr. D. Bakewell, Mr. B. Cushion, Mr.R. Annis.

18/015. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST
SPEAKERS - There were none.

18/016. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. S. Bacon, Cllr. M. Brandish and Cllr. B. Bedwell.

18/017. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS - None

18/018. TO AGREE THE MINUTES OF MEETING HELD 23RD JANUARY
2018
The above having been circulated beforehand were agreed as a true record and signed by the Chairman. Prop. R. Spinks seconded J. Creasey.

18/019. MATTERS ARISING – No matters brought to attention.

18/020. CLERK’S REPORT
At our next meeting 27th March Hilary Cox will be attending to update the members on the current position of the Cromer Shoal Chalk Bed. The Marine Conservation Zone is due to be managed by Eastern IFCA following Natural England's conservation advice in March. As this maybe a sensitive subject Mrs. Cox will answer any queries.
The pond work has had to be put back owing to the weather. The base for the slide on Top Common is in place. Fiona Davies is in the process of repairing the sign for ER.
The waste bin on The Hurn has been taken away by NNDC and this was a concern for locals.

18/021. PLANNING
PF/17/00870 Beacon Hill, Sandy Lane WR. An appeal has been launched against refusal. PF/18/0261 124 Cromer Rd. WR, erection of front and side extensions. No objections.
Decisions.PF/17/1445 permitted, retention of camp tents for the Caravan and Camping Club WR.

18/022. GDPR - TO HEAR REPORT FROM THE CLERK AND TO DISCUSS
THE NEW GENERAL DATA PROTECTION REGULATIONS AND RUNTON PC
COMPLIANCE
The Clerk attended a webinar on the subject and will attend the session at Northrepps
Village Hall on March 13th. At least then we will be fully informed. It may not mean
any changes for us as we do not process information.

18/023. FINANCE
i. Income – None this month
ii. Direct Debits
Opus energy - Reading Room electricity £540.92
Unicom - Broadband and phone £65.56
Wave water - Allotments W. Runton £11.97
e.on energy - Street lighting supply £129.17
iii. Invoices to agree for payment.
Brown & Co. Auction fee for land sale £594.00
Hayes & Storr Fee on account of land sale £350.00
Bentham Ltd. - Ink cartridges £37.08
J. Middleton – Hedge and field cutting £180.00
SLCC - Webinar for Data Protection £36.00
Sovereign - safety base for play slide £494.27
Fiona Davies - Repair of village sign ER £295.00
Barbara Emery – Clerk’s salary £837.00
HMRC – Tax and NI £159.36
Darling and Son - Hedging and grass Pig Lane
W. Park allotments £220.00

You will notice that the electricity bill is rather high. This is because a new meter was fitted and there were a lot of estimated bills. Also the storage heaters were used on the old meter last winter and were not on night time rate. This of course also includes lighting and computer usage etc. It averages out at £70 per month for this year, but should even out from now on.

18/024. CORRESPONDENCE
From: Kickstart Norfolk. The charity can now provide individuals with the opportunity to be issued with their own moped for a period of up to 6-months, and this will allow them to seek and secure the provisions they need to move forward towards employment.
Norfolk County Council – Caring for the Community – a Vision for Norfolk 2021.
Mrs. Hilary Cox – comfirming attendance at meeting on 27th March.
Natural England – changes and updates on payment of Stewardship, which are later than usual.
Emails back and forth between Clerk and Highways regarding the build-out at East Runton High St. No further forward.

18/026. TO HEAR AN UPDATE ON PROCEEDINGS FOR THE SALE OF
MOYES CLOSE
Response has been very good. All the marketing is in place now and the land has a guide price of £20,000 to £30,000. At least thirteen people have requested an auction pack and two have attempted to put in an offer before the auction. The auction is on 22nd March at the Assembly Rooms in Norwich at 11am. Brown’s are getting four to five calls a day. The auction is going ahead as planned.
Cllr. J. Bakewell asked if there had been any development on the prospective sale of
other land in the parish. Advice was to leave this until a later date.

18/025. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
No report from District or County Council.
Cllr. B. Cushion requested that the consideration of new waste bins for the commons in East
Runton should be on the next agenda. The Clerk would obtain prices.
Cllr. Creasey reported that the Dormy House hotel W. Runton was now under new ownership.

18/027. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING Tuesday 27th March 2018 7.15pm at West Runton Church Hall.
Confirmed.
The meeting closed at 7.40pm


Signed…J. Simpson….Chairman. Date…27th March 2018…..


 

JANUARY 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD JANUARY 2018 AT THE CHURCH HALL WEST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. M Brandish, Mr. K. Jonas, Mr. R. Spinks, Mr. S. Bacon, Mrs. J. Hodson, Mr. C. Hawkins, Mr. J. Creasey, Mr. B. Cushion, Mr. R. Annis. Mr. D. Bakewell.
Also attending: Mrs. B. Emery – Clerk. Mrs. S. Butikofer –NNDC and NCC.

18/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT Presentation on the Community Housing Scheme – NNDC
Ms. Nicky Debbage of NNDC community housing scheme gave an informative talk to bring the Parish Council up to date regarding the scheme. NNDC were currently approaching landowners to free up land for affordable homes. Affordable housing is considered to be 75% of the market value and usually are rented homes or part buy, part rent in some cases. Land is considered when it is close to and included in the area of other homes and usually for eight to ten dwellings. The Chairman thanked Ms. Debbage.

The Chairman was asked for clarification of the responsibilities for the commons roadways and ditches. Cllr. Simpson confirmed that the Parish Council cut the grass and vegetation on the commons and around ditches and banks but the land owner is responsible for keeping ditches and roadways in good order.

18/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – None.

18/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS. None.

18/004. TO AGREE THE MINUTES OF MEETING HELD 19th DECEMBER 2017
The above having been circulated beforehand were agreed as a true record of proceedings. Prop; Cllr. Spinks, seconded Cllr. Creasey.

18/005. MATTERS ARISING
Cllr. Creasey asked if the build-out at East Runton had been repaired. The Clerk explained that in spite of many requests, there remained a temporary fencing in place.

18/006. CLERK’S REPORT
The monthly newsletter has been received from the police: Officers are being asked to undertake more community based patrolling with a particular emphasis on understanding what matters most to local people. Priorities remain as speeding and high viz patrols in Cromer and neighbourhood. Crimes are listed in the area but we don’t know where they took place. Not many in December; mostly public order offences and domestic. Five thefts.
Pond work is to take place in East Runton the week at the end of January.
The long awaited base for the play equipment on Top Common is to be installed on 2nd February.
Received from Fiona Davis – quote for repairing the E.R. village sign which was vandalised. £295.00. It was agreed that this needs repair proposed by Cllr. J. Simpson seconded by Cllr. S. Bacon. The Clerk would request Ms. Davies to carry out the work.

18/007. PLANNING
PA/17/2192 – Erection 15m high, telecommunications monopole and ground based equipment cabinets at land at layby off Holt Rd., Cromer. There were no objections.

18/008. FINANCE
i. Income allotment rent £30.00
ii. Direct Debits paid report
Opus energy £47.59
Anglian Water £29.71
e.on energy £129.17
Unicom telephone/broadband £64.98
iii. Invoices to agree for payment
Holy Trinity Church Hall W.R. £75.00 for 2018
TT. Jones Electrical £220.21
Barbara Emery salary/expenses £890.18
HMRC tax and NI £159.36
iv. To ratify £500.00 donation given to Holy Trinity Church West Runton on 19th December 2017. Proposed by Mr. Bedwell .seconded by Mr. Jonas.
Balance at bank £40,177.85

18/009. CORRESPONDENCE
Emails concerning the presentation by Ms. Debbage. No other correspondence.

18/010. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bedwell reported that he, Sarah Butikofer and Cllr. Creasey attended the opening of the new scout hut in West Runton. Also that some potholes had been filled in Sandy Lane.
It was asked who maintained the defibrillator machines in the villages. The Clerk informed members that it was the shops where they were situated who had agreed responsibility. The Clerk suggested that the Parish Council could offer to take this on and agreed to contact the people concerned.
Cllr. Bakewell reported moss on the pavement under the trees at the west-east junction in Renwick Park and a small damaged manhole at the top of R. Park east.
Cllr. Hodson had attended the S.N.A.P. meeting on 22nd January. Drivers using mobile ‘phones at the wheel were to be targeted.
Mrs. Butikofer was invited to report: A planning application for Beacon Hill, Sandy Lane had gone to appeal. Sandy Lane could not have a weight limit imposed as was hoped, because this would require a road traffic order. New signs indicating “road narrows” could be erected. The Chairman suggested that the road traffic order should be pursued and the Parish Council may agree to contribute to the cost.
Parking near Spring Cottages could be alleviated by painting a white H bar on the road which prevents parking in the area marked. This was met with approval and Mrs. Butikofer would pursue it.
The cutting of bus subsidies and road gritting has been abandoned. East Runton car park has been cleared of the detritus.

18/011. TO AGREE TO CLOSE THE MEETING FOR THE NEXT 2 ITEMS
on the grounds that publicity would be prejudicial to the public interest. Proposed by Cllr.
Simpson seconded by Cllr. Brandish. Agreed.

18/012. TO CONSIDER THREE QUOTES FOR CUTTING OF THE
COMMONS
Three quotes were considered and it was finally agreed to go with a contract with Mr. Kevin Richardson for a year trial. Proposed by Cllr. Brandish seconded by Cllr. Bakewell. Total cost for the year would be £3,536.00.

18/013. TO DISCUSS AND CONSIDER THE REPORT FROM SURVEYOR
AND THE WAY FORWARD REGARDING THE POSSIBLE SALE OF PART OF
MOYES CLOSE FIELD.
The Clerk had advised the Council that all options should be explored in order to get the best consideration possible.
The consideration of affordable homes took place using the information imparted by the
presentation at this meeting earlier. It had been indicated that the views of the planning
authority were that the land did not meet the criteria needed for community housing and
therefore was not suitable. This meant that a Community Land Trust was also not an option. Other means of disposal were considered and the Clerk had presented information given by the Norfolk Association of Local Councils on the disposal of land. Councillors had previously perused this information and the valuations given last year by the District Valuer and also taken note of recent advice and valuation by W. Brown and Co., land agent.
After discussion on all the above it was proposed by Cllr. J. Simpson seconded by Cllr. R. Spinks that a sale by auction should be pursued preferably in March as recommended by W. Brown and Co using a discretionary reserve. This was agreed unanimously by a show of hands.
Discussion took place on another piece of land and it was agreed, proposed by Cllr. Simpson seconded by Cllr. Jonas that Browns would be asked for advice on a possible sale if viable.

18/014. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 27th February 2018 at The Reading Room Felbrigg Rd. East Runton 7.15pm.
Confirmed.




Signed  J.  Simpson….Chairman dated…27th February 2018….

 

DECEMBER 2017

RUNTON PARISH COUNCIL


MINUTES OF A MEETING HELD BY THE ABOVE ON 19TH DECEMBER 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.

PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman.
Mr. M. Brandish, Mr. B. Cushion, Mrs. J. Hodson, Mr. C. Hawkins, Mr. J. Creasey, Mr. D. Bakewell, Mr. R. Spinks. Mr. R. Annis, Mr. S. Bacon.
The Clerk, Mrs. B. Emery.

17/155. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
There was no-one available to report.

17/156. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Mrs. S. Butikofer (NNDC, NCC)

17/157. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

17/158. TO AGREE THE MINUTES OF MEETING HELD 28TH NOVEMBER 2017
Having been circulated beforehand the above were agreed as a true record and signed by the Chairman.

17/159. MATTERS ARISING
The Chairman reported on the Greater Cromer meeting which was attended by three councillors. It generally concerned Neighbourhood Plans and the reasons for compiling one. It was agreed that it wasn’t appropriate or possible for Runton to achieve. The grant was £9,000.00 regardless whether other parishes were involved together or one parish alone.
The Chairman also reported having attended the Ploughlet Charity meeting.

17/160. CLERK’S REPORT and calendars for meetings 2018.
Calendar cards were given out to all Councillors present.
Cllr. Hawkins has replaced the post on the entrance to Coopers Common and was thanked.
Adam Jones has kept his price for the cut and collect work on W. Runton common the same, at £1400.00.
The posts on the build-out in E. Runton street have been knocked out again. Highways have been approached. So far nothing has been done and there is a cone in place of one of the bollards.
Clerk gave out details. The Clerk was instructed to write to confirm the danger of this damage being left without repair.
Three people have been approached to tender for the commons contract. Karl Stoakley of Norse, but a different dept. (They cut W.R. but not East.) Paul Collins, whom Martin met and Kevin Richardson who cut W.R for Norse two years ago. One quote received, others awaited.
St. Josephs work and the state of the commons has been reported to NNDC. The builders have been spoken to and they have apologised and promised to re-instate the common and grass when they have finished. Emails received with complaints, have been answered as above.
The Reading Room project has now been signed off as finished and we have received the final fee invoice, (retention fee of two and half percent) also Purslows final invoice.

17/161. PLANNING
PF/17/2026 Finestra, The Hurn WR. First floor rear extension, balcony, roof lights and timber to front dormers. Permission granted for single storey and double car port in Jan 2017. Object on grounds that “building at front, is incongruous and out of keeping with others in conservation area.
PF/17/2093 Rusholme, 124 Cromer Rd., W.R. Single storey rear extension. No observations.
PF/17/2017 9 Renwick Park W.R. Single storey rear extension and alterations to roof. Previously withdrawn in June 2017. Although thought buildings rather large, no objections raised.

17/162. TO CONSIDER TO ACCEPT RENEWAL OF NORSE CONTRACT FOR PLAYING FIELD GROUNDS MAINTENANCE
This is for the Playing Field only. An increase of 8.5% it amounts to £2741.74 plus vat. This year costs were £2527.00 plus vat. After brief discussion it was agreed to accept. Proposed Cllr. Simpson seconded Cllr Spinks.

17/163. TO ACCEPT FOR PERUSAL LEADING TO DISCUSSION AT JANUARY MEETING SURVEYOR REPORT FOR PROSPECTIVE SALE OF MOYES CLOSE
All councillors were given a copy of the surveyors report. It would be on the agenda for January.

17/164. TO CONSIDER A SIGN REQUESTED BY PARISHIONER FOR THE HURN
Although discussed before, another letter has been received requesting that signage is placed on The Hurn indicating “Residents only – No Through Road. After discussion it was decided that this type of signage would not be provided by the Parish Council.

17/165. TO CONSIDER PROVIDING GROUNDS MAINTENANCE ACTIVITY PREVIOUSLY PROVIDED BY NNDC (areas include Beach Rd. car park and The Gap verges and banks. Indication of interest requested by 13th January 2018. – Clerk gave out further details. It was generally agreed that Runton could not take on this work.

17/166. FINANCE
i. Income
£304 allotment rents paid in since last meeting. Total paid in £1767.00 with £105.00 outstanding.
The Clerk explained that more rents had come in and now only £60.00 was outstanding.
ii. Direct Debits paid report
e.on energy street lighting supply £125.01
Unicom telephone/broadband £63.98
Opus Energy – for Reading Room £47.30
iii. Invoices to agree for payment
Cheverton and son – newsletter printing £70.00
T.M. Browne Ltd. Final fee. £1561.25 Reading Room work.
Purslows Surveyors final fee. £546.60 Reading Room work.
Clerks Salary and expenses December £853.75
HMRC – tax and NI on above £159.16
Holy Trinity Church W. Runton £500.00 donation towards grounds maintenance.
The above donation would be ratified at the next meeting.


17/167. CORRESPONDENCE
From:
The Parish Church of Holy Trinity, Runton with St. Andrew. Requesting donation towards grounds maintenance. Dealt with above.
Consultation sent online regarding bus subsidy cuts. Emailed out to councillors.
Email – Michael Cousins, regarding the request for signage on The Hurn. Dealt with above.

17/168. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Annis reported attending the Coastal Forum meeting. There were no references to any work being done in Runton Parish.
Cllr. Bedwell reported that a short stretch of Sandy Lane had been resurfaced but large potholes were still causing concern.
Cllr. Creasey reported an issue with the parking restriction not being enforced in the shops’ layby. Cllr. Hodson suggested that the West Norfolk Highways can be contacted and they will attend.

17/169. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING Tuesday 23rd January 2018 at West Runton Church Hall 7.15pm. Confirmed.


Signed..J  Simpson…….Chairman. Date 23rd January 2018 …….

NOVEMBER 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH NOVEMBER 2017 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. K. Jonas, Mr. J. Creasey, Mr. C. Hawkins, Mrs. J. Hodson, Mr. R. Spinks, Mr. R. Annis, Mr. D. Bakewell, Mr. B. Cushion, Mr. M. Brandish.
Also attending – Mrs. B. Emery – Clerk. Mrs. S. Butikofer for (NNDC and NCC)
One member of the public.

17/142. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT – No reports.

17/143. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
From Cllr. S. Bacon.

17/144. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS - None.

17/145. TO AGREE THE MINUTES OF MEETING HELD 24TH OCTOBER 2017
Having been circulated beforehand the above were agreed as a true record and signed by the Chairman. Prop. R. Spinks, seconded J. Creasey, all agreed.

17/146. MATTERS ARISING
The Clerk was asked and confirmed that there had been no further work on the Car Park lease as yet. Also confirmed which parcels of land were considered for sale. The Clerk had met with Mr. Nicholson from Brown & Co and was awaiting information.

17/147. CLERK’S REPORT
Greater Cromer Planning meeting 12th December 7pm Cromer Community Centre – confirmed councillors attending.
Anglian Water had to attend to a leak in the meter on our new path at ER. They left the cover raised but attended to it quite quickly after being contacted.
Mill Lane hedging and Moyes Close have been cut.
The tractors which have been left on Beach Road car park have been broken up but old tyres and a trailer is now making the area very untidy.
A car which was left off road on our car park at West Runton has now been removed. NNDC very helpful with this and with fly tipping at Abbs common.
Trees overhanging the road on Top Common near Runton Old Hall have now been lopped.

17/148. PLANNING
Decisions: PF/17/1445 Caravan and Camping Club – retention of tents approved. Would not have known without consulting the website. No information from Planning Authority.
PF/16/1537 Dwelling between Beaconsfield and the Buddlias Appeal dismissed.
Another application has been put in for the CC Club for 2018 for which we haven’t been informed.
Some decisions are sent by email, some are not.
The Chairman reported on the work at St. Josephs on West Runton Common and the concerns of the residents. The Clerk had received a letter of complaint about the usage of the common for skips, mixing materials etc. It was regularly monitored and councillors were of the opinion that the common would recover once the work was finished.

17/149. TO APPOINT A SECOND REPRESENTATIVE FOR THE PLOUGHLET CHARITY
Have been informed by the Secretary that we should have one person from East and one from West.
Cllr. Simpson (Chairman) offered to represent from West Runton and would attend the next meeting. 4th December 2017.

17/150. TO HEAR REPORT ON INSPECTION OF E.RUNTON PONDS AND AGREE WORK
The Clerk met Adam Jones on site last week to see what needs to be done to Top Common pond. He is of the opinion that dredging does not need doing, but will clear the sedge, yellow flag and roots from around the outlet pipes as there is a lot of encroachment into the pond causing blockages. This will cost around £250.00. With Parish Council approval the Clerk will ask him to look at the Lower Common pond with a view to carrying out work such as compacting the substrate to help the lining of the pond, mow the grassy vegetation and replant key plants. Agreed to go ahead with this.

17/151. FINANCE
i. Income
T. Hay for Hazelbury £29,040.00
The above is the rent of £28,500 plus 50% of the cost of the review by the District Valuer.
Allotment rents paid in to date £1463.00

ii. Direct Debits paid report
Anglian Water Reading Room £28.10
Unicom for telephone etc £65.02
e.on energy street lighting supply £120.74
Npower £21.57 final invoice
Opus energy - Reading Room elec £43.03 new supplier
PWLB – loan repayment £2211.04
Anglian Water – West Runton £12.10
Unicom – Broadband/telephone £65.02
e.on energy – street lighting £120.74

iii. Invoices to agree for payment
J. Lynes for pat testing £48.00
Norse – commons final bill £5008.87 two final invoices for both commons
Darling and Son £70.00 final cut of The Hurn
Valuation Office Agency £2772.36 Includes valuation of all land requested.
Barbara Emery - Clerks Salary £842.14
HMRC – tax and NI £159.36
Total of payments this month £11,352.66

iv To sign the precept request for £15,000.00 – amount agreed at last meeting. Signed by the Chairman and Clerk.
Councillors were given a bank reconciliation and details. Bank balance £42,322.07
Includes the above.
17/152. CORRESPONDENCE
Kate Dougan – information on the inspection of ponds.
Norfolk ALC regarding the meeting on planning 12th December.
Nicky Debbage – regarding attending a meeting to go through details of Community Housing.

Letter from a Michael Cousin regarding the parking on The Hurn and suggestions of signage. Clerk has further details. The Clerk explained the letter and it was discussed. It was generally agreed that it is not Parish Council responsibility and the same problem occurs on other commons in the Parish. The contents of the letter were noted.

17/153. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report on behalf of the above.
Points of interest in the report:
* The Splash replacement and possible hotel site at Sheringham.
* Money available for sports facilities being used for Cromer Tennis Club.
* Council Business Awards. Nominees invited.
* Receipt of a complaint that the cliff top has been blocked on the west side of the steps leading to the beach at East Runton. Parish Council response to this is that a large portion of this cliff has fallen and is now a sheer and dangerous drop. The decision was taken to allow it to be fenced and the matter is closed.
* Mobile libraries which are under threat. It is hoped restructuring will keep them going.
* SAMS 2 are to be fitted on the A148.
* Cut backs to road gritting.
* Cuts in rural bus subsidies.

Cllr. Cushion reported that fly tipping had been dealt with.
Cllr. Creasey reported that there was still garden waste on Station Common.

17/154. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Note earlier date Tuesday 19th December 2017 at East Runton Reading Room. 7pm.
Confirmed.

Signed…J  Simpson……..Chairman.


Date…19th December 2017…..

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH OCTOBER AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. R. Spinks, Mr. D. Bakewell. Mr. K. Jonas, Mr. C. Hawkins, Mr. S Bacon, Mr. R. Annis.
Also attending Mrs. B. Emery (Clerk). Mrs. S. Butikofer (for NCC/NNDC)
Two members of the public.

17/125. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Agreed open for speakers. A parishioner from West Runton requested that the Parish
Council in considering a planning application local to the resident, that certain
conditions be pointed out to the planning authority.
There were no more comments and the open session closed.

17/126. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllrs. B. Bedwell, M. Brandish, B. Cushion.

17/127. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS:
Cllr. Bacon declared personal interests in donation to British Legion decision also on
Planning application in Mill Lane E. Runton.

17/128. MATTERS ARISING
Cllr. Bakewell reported that the renewed footpath along the A149 west of E. Runton was an excellent job.
The Clerk was asked and confirmed the locations for the mobile speed signs.

17/129. CLERK’S REPORT
The path between the playing field and Woodhill has now been completed and some remedial work done at the entrance of the playing field.
Runton Parish History Society is now to hold a coffee morning on the first Thursday of each month.
S.A.M. signage. Locations have now been established. There would be five locations and we are bidding for 50% of the cost which should be around £1800.00.The bid will go in soon.
The commons have been cut again in East Runton.
Bishop David Leake has written on behalf of a group concerned about Lower Common pond. A copy also sent to NNDC. The outcome of a meeting held this morning 24th October with Ed Stocker (ecologist NCC) and Kate Dougan (Norfolk Coast Partnership) was that initially the Top Common pond needs clearing around the outlet pipes which are blocked. If this doesn’t restore water to Lower Common pond then the possibility of managing Lower pond as a seasonal wildlife pond is the way forward. Mr. Stocker is to meet with a conservationist to check the water quality of the pond at Top Common and obtain a quote for cleaning outlets.

17/130. PLANNING
Decisions: PF/17/1085 at 10 Renwick Park – Approved. (Over development plans modified)
Applications:
PF/17/1366 at Mill Lane East Runton. Erection of replacement dwelling and a change of use of agricultural land to domestic curtilage (garden). Generally thought to be an improvement of the site. Therefore no objections.
PF/17/1648 at Shire View Water Lane W. Runton. A neighbour of the property had concerns that “rights to agricultural use should be withdrawn” and had notified the planners of this. Councillors agreed that although no objections would be raised, concerns of the neighbour should be noted.

17/131. CAR PARK WEST RUNTON - to hear information on term of lease and discuss future.
Members heard that the lease runs out in 2020. The land is twice the size of that which is used. Work to improve the surface and/or extend the car park could be considered but only if the lease was renewed. The Clerk was instructed to puruse the renewal of the lease.

17/132. TO AGREE DISPENSATION FOR CO-OPTED COUNCILLOR FOR FOLLOWING ITEM
The above allows councillors to waive the declaration of interest to be able to set the
precept. The Clerk produced a dispensation for Cllr. B. Cushion to be added to the
list. Proposed R. Spinks, seconded K. Jonas and agreed. Signed Chairman and Clerk.

17/133. TO DISCUSS BUDGET AND SET PRECEPT
All councillors have had the budget figures delivered by hand by the Clerk.
The figures were accepted. The Chairman on behalf of the Council congratulated the Clerk on her financial acumen. It was suggested that any money surplus at the end of the year could be used to pay off some of the loan. (Reading Room work). It was then proposed by Chairman J. Simpson, seconded by Cllr. R. Spinks that the precept should remain unchanged at £15,000.00 (fifteen thousand pounds) for 2018. This was agreed unanimously by a show of hands.

17/134. TO CONSIDER DONATIONS TO OTHER BODIES eg; Royal
British Legion. C.A.Bureau. Holy Trinity Church.
The above were considered. Proposed by Chairman J. Simpson seconded by Cllr. J.
Creasey and agreed by majority that £60.00 (sixty pounds) should be donated to the
Royal British Legion. A wreath is always provided for Holy Trinity Church West
Runton. There had been no bid as yet for a donation from the Church. It was decided
not to donate to C.A.B.

17/135. FINANCE
i. Income:
from NNDC precept plus grant £7734.00
RPA for stewardship payment £362.25
Allotment rents paid in so far £876.00
ii. Direct Debits:
Anglian Water for two allotment sites £161.64
Unicom for telephone etc £63.34
e.on energy street lighting supply £116.84
Opus energy - Reading Room elec £31.86

iii. Invoices to agree for payment
Adam Jones (commons cut and collect) £1400.00
TT Jones – lighting maintenance £260.40 three months
Barbara Emery - Clerks Salary £852.30
HMRC – tax and NI £159.36
Royal British Legion £60.00
Darling and Son £350.00
The above were all accepted and agreed. The Clerk reported the Statement of Accounts for the end of March 2017, in that the external auditors had signed off the accounts with no cause for concern nor any items needing attention.

17/136. CORRESPONDENCE
From:
Bishop David Leake – written on behalf of a group concerned about Lower Common pond. A copy also sent to NNDC. Reported by clerk at item 6.
Nicky Debbage – providing update on Community Housing Fund. Would like to attend a meeting to seek potential opportunities for community housing. Clerk replied to say we had already discussed this with Elaine Ferguson.
Invitation to attend a Civic Celebration carol concert, Sunday 3rd December at Cromer Parish Church 3pm. Please R.S.V.P to Cromer Town Council – deputy@cromer-tc.gov.uk
County Highways offering a “top up service” from the Highway Rangers (of whom we don’t see anymore) to include small pothole repairs, grass strimming and sign cleaning. £300.00 per half day!!
Mr. G. Fox – copy of a letter, sent to the Social Club about the gate he has erected on their land.
Harlequin Group (by email) regarding plans to put a mast for EE with infrastructure on Holt Road.
Norfolk Constabulary – regarding their review programme.

17/137. ALLOTMENT COMMITTEE REPORT
Report following an inspection on 18th October 2017. Overall it was thought that the
standard of cultivation was better than at previous inspections. However there were
two derelict plots at W. Runton with two not cultivated.
Four plots at Moyes Close were not cultivated although the Clerk had just re-let one
of those and extracted a promise that the others would re-start cultivation soon.
Wyndham Park – most show a degree of cultivation. Lugger Stile Mill Lane is the
best site. Two were noted as uncultivated, there again the Clerk had been in contact
with one tenant who was to resume work. However part of one plot has been used to
dump various household items over a section of about 20 sq yds. The Clerk was
instructed to give notice to clear this within six months.

17/138. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bacon – reported Mill Lane hedge. The Clerk confirmed that the order had been put in for
this to be done as soon as contractor is able. This was reported also by Cllr. Jonas plus pot holes in Mill Lane.
Cllr. Annis – reported surface/potholes in Sandy Lane at the top end, which is not in Runton Parish.
Mrs. Butikofer was invited to speak and confirmed that after an inspection of the Parish with the Highways engineer Steve White, the re-surfacing of Sandy Lane was in hand.
Other items reported:
* The sign at junction Felbrigg Rd/A149 E.R. is to be replaced
* There have been complaints about Norse from other parishes.
* Signage at Sandy Lane is being changed.
* Caravan and Camping Club – being recommended that condition of any permission given should include that tents be removed in winter, and platforms that remain, to be screened. The Chairman pointed out that this was a concern when the bases were being put in but the Planning Authority did not follow up. An official complaint would now be lodged.
* Mobile Libraries were now under threat owing to cuts.
* Deep History Coast – NNDC now have a question over ownership of the land where the new information building would be built. Also a large unused boat dry-docked on the promenade was a cause for concern.
* The report on the traveller problem affecting parts of East Runton would be published the day after this meeting.
Cllr. Hodson attended the S.N.A.P. meeting and the topic was the removal of PCSOs and more police officers to replace them.

17/139. TO AGREE TO CLOSE THE MEETING FOR THE NEXT ITEM on the
grounds that publicity would be prejudicial to the public interest.
The above was agreed by all – proposed by Cllr. Spinks, seconded by Cllr. Bakewell. The meeting was then closed to the public.

17/140. TO DISCUSS AND CONSIDER POSSIBLE SALE OR FUTURE OF UNUSED LAND
Valuations were submitted and detailed in the minutes of July. Two parcels of land were reviewed and the Clerk reminded the meeting that the Council were obliged to obtain the best price either for rent or sale of any of their assets as this was tax payers money. Both plots under review were not yielding a market value.
One of the plots was occupied by a tenant. The field at Moyes Close was the other. It was proposed by Cllr. Bakewell, seconded by Cllr. Spinks and agreed by all that the tenant would be written to regarding the tenancy.
Moyes Close field was discussed and it was decided by that this land should be sold. Proposed by Cllr. Spinks, seconded Cllr. Bakewell and agreed by all. The Clerk was instructed to appoint a solicitor and Land Agent.
The money raised could pay off some of the loan taken out for the Reading Room and office refurbishment and possibly provide extra services to the Parish.

17/141. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING as 28th November 2017
Commencing at 7.15pm at West Runton Church Hall. Confirmed.


Signed J.  Simpson……….Chairman


Date…28th November 2017…………….
 

SEPTEMBER 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH SEPTEMBER AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. K. Jonas, Mr. J. Creasey, Mr. C. Hawkins, Mrs. J. Hodson, Mr. R. Annis, Mr. R. Spinks, Mr. M. Brandish, Mr. D. Bakewell, Mr. B. Cushion.
Also attending Mrs. S. Butikofer (NNDC and NCC)
Mrs. B. Emery – Clerk.
17/107. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT – agreed open. No reports.

17/108. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
No apologies had been received. It was reported that Cllr. Bacon was on holiday.

17/109. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS - None

17/110. TO AGREE THE MINUTES OF MEETING HELD 25TH JULY 2017
After the above had been circulated the minutes were agreed as a true record and signed by the Chairman. Prop. R. Spinks, Sec. J. Creasey.

17/111. MATTERS ARISING
No matters arose from the minutes.

17/112. CLERK’S REPORT
Highways are to replace a section of the path between the villages. They have asked to store plant on the playing field. Liaising with the car boot operator we decided on a corner where they won’t be in the way. Negotiations with the Clerk and a member of the Playing Field Committee resulted that as a good will gesture they (Highways) will renovate the entrance and driveway into the Playing Field and make good.
The Clerk has been in contact with Kate Dougan of Norfolk Coast Partnership and we are going to find out how to manage a “seasonal pond” at East Runton for Lower Common. The ponds are included in their ponds project.
Runton History have been holding coffee mornings through September on Thursdays, the last on being this Thursday at 10.30. Small groups have attended each time. Calendars are now on sale at £7.50.

17/113. PLANNING
PF/17/0870 – Beacon Hill. Copies of letters of objection received from residents.
PF/17/0664 – 9 Renwick Park rear extension – withdrawn.
PF/17/1066 – 124 Cromer Rd. Extension – withdrawn.
PF/17/1537 – Land between Beaconsfield and Budlias, Davy Hill ER – Appeal.
PF/17/1186 – 20 Buxton Close ER – variation of condition of planning permission. Sent by email – no objections.
PF/17/1225 – 40 Cromer Rd. WR facia sign at shop. Sent by email – no objections.
PF/17/1102 – Bridgend Station Rd. WR. Dismantle garage and erect 2 storey extension. Sent email – no objection.
PF/17/1243 – Orchard Cottage High St. ER. Rear extension. Sent email, no objections.
EF/17/0997 – Woodhill Houe ER. Certificate of Lawful Proposed Use or Development. Detached garage to replace existing.
PF/17/1131 – 34 Renwick Park West WR. Single storey extension. Sent email, no objections.
PF/17/1445 – Retention of 5 Camp Tents – Caravanning Club site. Holgate Lane WR. Sent email. Comments by 2nd October. Councillors object to this application as the previous permission was for hard standings in an aesthetic look, and any object on them removed. This was not done and the erection of the “tents” and subsequent retention is not acceptable.

17/114. TO HEAR UPDATE ON PLAY EQUIPMENT REPAIRS AND
CONSIDER A QUOTE FOR SURFACING UNDER SLIDE.
Quotes for surfacing under the slide exit have been received ranging from £450 to £700.
Renosteel have replaced shackles on the swings and replaced a handle, according to recommendations from RoSPA. The shackles were in a very worn state. It was proposed by Cllr. Spinks seconded by Cllr. Jonas that the lower quote of £411.00 be accepted for the surfacing at the slide exit. All agreed.

17/115. TO HEAR UPDATE ON THE BID FOR S.A.M.S. (PARISH
PARTNERSHIP) AND MAKE DECISION.
S.A.M. signage. Locations have been looked at. The signs will need to be moved each
month to another location and remain in place for one month each location. The batteries
last for one week and we get two so one can be on charge and one in use. The signs are
quite heavy and would take two people to manhandle them. After discussion it was
decided that five locations would be requested if possible. Someone would be appointed
to monitor the movement of the signs. The Clerk would negotiate best locations with the
company Wescotec. The bid would go ahead proposed by the Chairman seconded by
Cllr. Creasey and agreed by all.

17/116. TO DISCUSS COMMONS CUTTING CONTRACT
After writing to both the managing director and head of grounds for Norse, The Clerk got no reply. Having now after more investigation, found that East and West Runton are cut by separate subsidiaries of Norse. The manager of Norse Landscape Project for West Runton informed us that East are cut by the Grounds Maintenance who don’t always have the right equipment to cut long grasses but are mainly for playgrounds etc. Neither had any information as to where to cut or what, in either village. Nothing had been passed on.
It was agreed and the Clerk was instructed to get three quotes for cutting next year. Cllr. Cushion reported that the overhanging trees near Runton Old Hall were causing problems for drivers of high vehicles. This would be reported to Highways. Also fly tipping of excessive garden waste had occurred on Abbs common and Station Common. This would also be reported to NNDC.
It was reported also that the post preventing unauthorised vehicles accessing Coopers common had been broken. It would be replaced.

17/117. TO DISCUSS ALLOTMENTS – to hear and discuss quote for extra stand
pipe for water on Lugger Stile and to agree next inspection visit.
An inspection would take place in the near future and a report given to the meeting next time.
Quote for extra tap at Lugger Stile; having to dig out 75 metres of pipeline will cost £1000 plus vat. It was decided that offset against the revenue received, this was not worth spending money on at present.
A letter has been received to say that the parking on the Wyndham Park allotment No;13 is now being addressed and “hopes that it will put an end to further correspondence from us”.

17/118. TO HEAR UPDATE AND/OR REVIEW OF HAZELBURY IF
AVAILABLE
The District Valuer had suggested to Mr. Hay that the rent be increased to £30,000 but he
has not accepted this. Rather, he has suggested that he rent the nearby plot and then he
will agree to the £30,000 as he could then apply for roll-back. If the above is not
acceptable then he will agree to a 10% increase to £26,400. Currently £24,000. The
Clerk was instructed to request the increase to equal that of recent reviews of £3,000.00
(£1000.00 per annum). The review took place every three years.

17/119. FINANCE
Income: from Airwave Solutions £1500.00 Rent for mast on Playing Field half year.
Direct Debits:
i. PWLB – 1st payment of 2017 £2211.04
ii. Anglian Water lugger stile £100.99
iii. NPower Reading Room elec £16.60 July
iv. E.on Energy August lighting £120.74
v. Unicom – broadband/phone £64.54 August
vi. Anglian Water WR allotments £16.04
vii. Unicon – broadband/phone £63.37 September
viii. E.on energy September lighting £120.74
ix. Npower Reading Room elec £116.78 September
Invoices paid in August for retrospective agreement
i. Darling and Son grass cutting £70.00
ii. RoSPA play equipment inspection £79.80
iii. Viking – office supplies & stamp £226.29
iv. TT Jones electrical defects and LEDs £2733.25
v. Barbara Emery – Clerk salary £837.20
vi. HMRC – Tax and NI £159.16
Invoices to agree for payment at this meeting
i. Darling and Son Grass cutting £70.00
ii. NALC – Subs £294.96
iii. Norse Playing Field work £1516.16
iv. Cheverton and Son £70.00
v. Renosteel Construction £192.00
vi. Barbara Emery – Clerk £853.83
vii. HMRC £159.36

17/120. CORRESPONDENCE
From:
West Runton Social Club – regarding the erection of a gate on their land.
Mr. Brownsell – regarding the closure of the cliff top area near steps E. Runton
Norfolk Citizens advice appeal for donation
Natural England – regarding the way payments are made for stewardship.
CPRE requesting support in signing a pledge that Parish Council supports the campaign aimed at ensuring that no new sites are allocated for house building in revised local plans until all existing allocations have been developed. This was not taken up.
Barclays Bank on closure of Cromer branch.

17/121. MEMBERS REPORTS
Mrs. Butikofer was invited to report. Points were: The Norfolk County Council cuts, mean that libraries were under threat. Cromer disturbance; police commissioner accepted that mistakes were made. Some East Runton shops were affected. Vodaphone; the signal has been poor, changes have been made to improve. Car parks: regarding tractors on Beach Road car park. There was an agreement with District Council to allow equipment to be left on the car park.
Car parking on the WR common has been reduced. Residents have erected a notice to indicate three spaces only. NNDC have been spoken to about the rodent problem at Wyndham Park.
Police and Crime Commissioner want to take on the Fire Service. The reason why PCSOs are not attending Council meetings was due to financial pressures.
Cllr. Jonas reported pot holes in Mill Lane.
Cllr. Cushion asked for clarification of the request from C.P.R.E., and was concerned that it may be beneficial to sign. Mrs. Butikofer explained that by having a land bank would ensure that there is land to develop if requested. If a developer cannot be offered land then you could end up with development where it’s not wanted. The CPRE want to stop land being banked for future and have it used up before any more land is allocated. The land between Boulevard Road and Home Close has been identified as one potential site.

17/122 TO AGREE TO CLOSE THE MEETING FOR THE NEXT ITEM on the
grounds that publicity would be prejudicial to the public interest due to the nature of the
business being considered. The outcome will be minuted. Agreed.

17/123. TO CONSIDER ADVICE GIVEN BY INSURANCE COMPANY AND
MAKE DECISION, ON THE REQUEST FOR COMPENSATION BY PARISHIONER
After consideration of the advice given it was proposed by Chairman J. Simpson seconded by Cllr. Bakewell that £50.00 (fifty pounds) be paid to the claimant as a “without prejudice goodwill gesture”. Agreed by all.

17/124 TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING which
will be on Tuesday October 24th at The Reading Room East Runton 7.15pm

Signed…J. Simpson……………Chairman


Date……24th October 2017………

 

JULY 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25th JULY 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell, Mr. J. Creasey, Mr. D. Bakewell, Mr. R. Spinks, Mr. C. Hawkins, Mr. B. Cushion.
Mrs. B. Emery – Clerk. Mrs. S. Butikofer – NNDC & NCC.
Two members of the public.

17/090. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Two representatives from Seaview Caravan Park attended to clarify the situation regarding the piece of land which they have taken over adjacent to the park.
Requesting to put a fence across at one point to stop people from using the path which now leads off the edge of the cliff, which is a dangerous drop. Councillors were of the opinion that this should be accepted so long as the fence was no more than three feet high.

17/091. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from: Cllr. J. Hodson, Cllr, K. Jonas, Cllr. R. Annis, Cllr. M. Brandish, Cllr. S. Bacon.

17/092. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

17/093. TO AGREE THE MINUTES OF MEETING HELD 27TH JUNE 2017.
The above having been circulated beforehand were agreed as a correct record of the meeting and signed by the Chairman. Prop. J. Creasey, seconded R. Spinks.

17/094. MATTERS ARISING
Cllr. Cushion asked if there had been any advance on land near Clifton Park as housing. Members heard that this would eventually be determined when the Neighbourhood Plan was in place.

17/095. CLERK’S REPORT
The Clerk reported inefficiencies which have arisen since the implementation of the new planning system. These have been reported to the District Council.
Reading Room – The snag meeting has taken place and the 2.5% retention fee will be due plus Purslows end fee. The water heaters are to be replaced. T. M. Browne (builders) final payment will be approximately £1500.00.
Review of land cost total will be £1200.00. Mr. Hay usually is liable for half of the cost of the review of rent for Hazelbury (£750.00 total). Details of valuation copied to councillors. Total valuation of the three parcels of land is £115,000 Land adjoining Hazelbury £20,000, Moyes Close field £45,000 and Wyndham Park allotments £50,000. No rent review on Hazelbury available yet.
A parishioner has undertaken filling in the holes on the car park at West Runton using the road planings on site. The Parish Council is very grateful for this.
Cllr. Jane Hodson attended the SNAP meeting recently and reported that speeding and Cromer skate board park remain priorities, but no further action.
A car parked on Wyndham Park is being dealt with by NNDC. The owner is deceased so the responsible person is being sought.
A car parked on The Hurn is being dealt with by NNDC also.
The seat at the apex of east and west Renwick Park is being replaced by a parishioner, for which the Parish Council is grateful.

17/096. PLANNING
PF/17/1122 – 49 Renwick Park WR. Erection of single storey rear extension.
PF/17/1085 – 10 Renwick Park WR. Two storey extension and double garage.
PF/17/1066 – 124 Cromer Rd. WR.. Erection single storey extension plus alterations to roof and loft conversion.
All the above were sent by email and no objections to any registered to date.

17/097. TO RECONSIDER ALLOWING SEAVIEW CARAVAN PARK TO BLOCK OFF THE PATH TO THE CLIFF TOP ADJACENT TO THE PARK.
It was agreed to allow a three foot fence to be erected across this path.

17/098. TO CONSIDER COMPENSATION REQUESTED BY RESIDENT
Members heard that a letter had been received from a Ms. Clarke requesting compensation for clothing torn following a fall on the common allegedly caused by a concealed hole. The Clerk had been in touch with the National Association of Local Councils who advised that it should be forwarded to our insurers. The Clerk was instructed to write to the claimant to ask if she would like this to happen.

17/099. TO HEAR RoSPA REPORT ON PLAY EQUIPMENT AND CONSIDER REPLACE AND REPAIR TO ITEMS SUGGESTED.
The Clerk informed Members of the content of the report and advised that some maintenance was now necessary. She had met with Sovereign Play Equipment company and was awaiting a quote for matting. The swings also would be inspected.

17/100. COMMONS – report
The work so far done by Norse has not been satisfactory. The Clerk was instructed to write to the managing director of Norse to express our dissatisfaction.

17/101. STREET LIGHTING DEFECT REPORT – TT Jones Electrical
Defect list was read out by the Clerk and has given instruction for the repairs to take place. LED replacement for lamps designated will be done within three months and are on order.

17/102. TO CONSIDER PARISH PARTNERSHIP BID
One of the things we may bid for this year is Speed Awareness Mobile Signs. These flash up your speed instead of giving the speed limit. These are found to be more effective in reducing speed than the limit signs. They can be moved around on an agreed rota. NCC are offering a 50/50 basis. It would come within the budget for 2018. Closing date is 11th December 2017.
They are easy to remove and move around. Posts are erected by Highways with agreement as to location. Parish Council are responsible for maintenance and for moving from location to location. After discussion it was agreed to pursue the matter.

17/103. FINANCE
i. Income – none
ii. Direct Debits paid:
Anglian Water for Reading Room £36.85
e.on energy – street lighting supply £116.84
Unicom – broadband and phone £63.84
iii. Invoices to agree for payment
Darling and Son – grass cutting and footpaths £420.00
Richardsons Carpets – Reading Room floor £835.20
TT Jones – Street lamp inspection/repairs £553.13
Norfolka2z (Mrs. M. Clarke) – website fee £110.00
Bentham Ltd – Inkjet cartridges £66.90
Barbara Emery - Clerk’s salary etc £841.68
HMRC – Tax and NI on above £159.36
Mazars – external auditor £480.00
last year the above was £240 but fees are generated by the income and expenditure and it’s £400 for those with Income and expenditure over £100,000. This should regulate down next year.
Previously agreed purchase of a fridge £30.00
All the above include vat where applicable – recoverable
Balance at bank including above not cleared £24,966.31
Projected balance to date with regard to earmarked reserve £23,131.31 £1850 reserves for LED lamp replacement and Reading Room (taking into consideration £835.00 spent on carpet)

17/104. CORRESPONDENCE
Seaview Caravan Site – regarding cliff top path.
Miss Clarke – regarding request for new clothing after damage occurred on common.
Mazars – return of Accounting Statement
District Valuer – regarding land valuation.

17/105. MEMBERS REPORTS
Mrs. Butikofer was invited to report. Points made were:
> Refurbishment of the W. Runton toilets. Photo’s were passed around and met with approval.
> The Green spaces registration which Councils were being consulted on. Runton did not have any that could be deemed “Green spaces” except commons which were already registered.
> The P.C.C. were trying to establish a bid to bring the Fire Service under the auspice of the Police.
> A beach clean would be rolled out along the whole of the coast.
> On planning – the Clerk’s notes would be brought up at the next planning meeting. The planning enforcement at the Caravan and Camping Club at W. Runton is progressing.
> Signage to stop caravans using Sandy Lane is being looked at.
> The problems with the roadway and Kier lorries is ongoing at The Hurn. The Parish Council are not responsible but are aware that a solution must be found. Mr. Batt has shown a willingness to provide materials but has indicated that residents must fund the work.
Members expressed concern about the chaotic traffic management arrangements in Sandy Lane, West Runton, whilst repairs were made to Anglian Water’s systems. They also asked that their frequent requests for proper visible signage for large vehicles be acted upon. Members were also concerned as a report had come in that double yellow lines had been replaced after roadworks at Beach Road E. Runton which had not been continued around the turning point near the shelter. This meant that people were using the point as a car park and causing obstruction to larger vehicles needing to turn around, eg; refuse truck etc.
Cllr. Spinks asked if something can be done to remove the rusting tractors and boat etc on NNDC car park at Beach Road E. Runton.

Cllr. Creasey has been getting reports that the Spring Pond at Sandy Lane is full of vegetation and getting very clogged up.

17/106. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
September 26th 2017 7.15pm at West Runton Church Hall. Confirmed.


Signed………………………………Chairman. Date……………

 

JUNE 2017

RUNTON PARISH COUNCIL
 
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JUNE 2017 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. R. Spinks, Mrs. J. Hodson, Mr. B. Cushion, Mr. J. Creasey, Mr. S. Bacon, Mr. C. Hawkins, Mr. D. Bakewell, Mr. K. Jonas, Mr. M. Brandish.
Ms. B. Emery – Clerk. Also attending: Mrs. S. Butikofer (NNDC & NCC)
Two members of the public.

17/078. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE
A member of the public reported that the gentleman who normally cut the swathes to make paths through the common is now unable to carry this out as equipment he used was broken.

17/079. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Ongoing apology accepted from Cllr. R. Annis.

17/080. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. Bedwell declared a personal interest in Planning application for Beacon Hill.

17/081. TO AGREE THE ANNUAL PARISH COUNCIL MINUTES OF MEETING HELD 23RD MAY 2017.
The above had been circulated beforehand and were agreed as a true record of the meeting.
Proposed Cllr Spinks, seconded Cllr Bakewell.

17/082. MATTERS ARISING
None.

17/083. CLERK’S REPORT
Commons have been poorly maintained by Norse. West Runton was not cut for the first time until mid June and East Runton have been poorly cut with untidy areas left. The Clerk has been in touch with Norse but had no further information. A contractor was contacted who would tender for next year and would have cut WR as a one-off, if Norse had not done so soon. It was agreed that we would go with the contract for this season but put out for tenders for next year 2018.
Seaview Caravan Park – clarification as to whether they can block off the path to the cliff top on the piece of land which RPC have allowed them to tidy and informally “adopt”. It was decided that the Clerk should write to clarify that the footpath was to remain with the notice in place that it was an unfenced cliff edge.
Street Lamps to LED will be done within three months.

17/084. PLANNING
Application CL/17/0438 - Certificate of Lawful Existing Use or Development at Flats 1 &3 Oak Lodge Wyndham Park, East Runton. Conversion of single dwelling into two flats. For our information.
Applications to consider:
PF/17/0870 – Erection of single storey dwelling at Beacon Hill, Sandy Lane West Runton.
Access not suitable, alters balance of environment, against policy. Objection would be raised.
PF/17/0888 – Erection of single storey rear extension at Southways, The Common West Runton. No objections.
PF/17/0842 – Proposed first floor balcony to west at 20 Clifton Park Cromer. No comment.
PF/17/0510 – at Shire View Water Lane West Runton – this has been withdrawn.
PF/17/0664 – at 9 Renwick Park application withdrawn.
The above applications were sent by email to councillors.

17/085. TO CONSIDER A REQUEST FOR EXTRA WATER TAP AT LUGGER STILE ALLOTMENTS
Six plot holders had signed a letter requesting a tap situated closer to the plots at the west end of Lugger Stile allotment site E. Runton. The Clerk was instructed to get a quote.

17/086. FINANCE
i. Income - None
ii. Direct Debits paid report
e.on energy for street lighting £120.74
Anglian Water W Runton £11.31
Anglian Water Moyes Close £100.87
ICO data protection fee £35.00
Unicom phone broadband £65.20
iii. Invoices to agree for payment
Stuart Meakin – internal audit £85.00
Darling and Son – grass cutting £70.00
NNDC – dog waste collection £1248.00 East Runton
NNDC – Litter bin collection £200.64
NNDC – dog waste collection £748.80 West Runton
Barbara Emery – clerk salary £879.06
HMRC - tax and ni £159.36
TT Jones – street lighting £220.21
Chevertons – newsletter £100.00

The above were all agreed for payment. All include vat.

17/087. CORRESPONDENCE
RoSPA Play Safety Team – inspection of play area taking place in June
Bishop David Leake, - thanking the Council for installation of the path on the common and stressing the need to try to limit the parking and to implement the signs at each end of the common.
Mr. and Mrs. Hunt – request on behalf of plot holders at Lugger Stile for a tap at the lower end of the site. Signed by six plot holders.
Natural England – information as to botanical surveyors to assess the grasslands at West Runton Common and to request permission to do so.
Outgoing – to Seaview Caravan Park to request that in refurbishing the land adjacent to their park they do not block off the pathway to the cliff top.

17/088. MEMBERS REPORTS
Mrs. Butikofer was invited to report. Points made were:
* Highways; new scheme allocating £6000.00 to each County Councillor to use appropriately in the area covered by that councillor.
* Deep History Coast – money has been cleared for spending on W. Runton toilets.
* Local Plan – the field near Clifton Park for possible housing has been deferred.
* Problems with brown bins have now been resolved.
* NDR – now costing more than at first tendered.
* Caravan and Camping site had believed that they had licence to erect structures on their land. NNDC are refuting that and enforcing unlawful development order.
* Coastwatch group in E.R. would like to do collections at the top of the steps. There was no objection to this.

Cllr. Brandish reported that waste bins in Calveswell Lane are missed regularly.
The Chairman reported the cars parked on Station Road were obstructing vision and hoped that the traffic warden would check the area.
Cllr. Bedwell also reported poor parking near the shops, also reported to Mrs. Butikofer.
Pavement near shops appears to be marked for work. Hogweed on the common was cut down but left in place by Norse. Signs regarding weight of vehicles at top and bottom of Sandy Lane are advisory but thought they should be restriction signs instead. Mrs. Butikofer agreed to talk to the Highways Engineer.
Cllr. Cushion reported that a litter pick would take place this week.
Cllr. Bakewell reported that a notice near the café at WR was restricting dogs access to the beach. It was explained that this was to protect their property and that NNDC signage was in place to restrict dogs on the beach.
The access from Water Lane to the A149 is made difficult by the overgrown hedge in the garden on the corner. Cllr. Bakewell also reported an enjoyable open afternoon given by the About With Friends group at E. Runton allotments. Also tickets for WR gardens day would be available on The Hurn on Sunday.
Cllr. Bacon reported that the 20mph illuminated sign was still not working.
Cllr. Spinks was concerned that nothing has been done about tractors and trailers on the Beach Road car park – NNDC.
Some discussion took place about the encroachment onto the common with decking being erected by the Links Hotel. This is common land and would be monitored but not thought to be a problem at the moment.

17/089. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING as
Tuesday 25th July 2017 at The Reading Room East Runton. 7.15pm.
Confirmed above.

Signed  J. Simpson………Date…25th July 2017.