SEPTEMBER 2021

Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH SEPTEMBER 2021 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Chair – Mr. J. Simpson. Vice Chair – Mr. B. Cushion.
Mr. B. Bedwell, Ms. C. Davidson, Ms. T. Edwards, Mr. K. Jonas, Mr. D. Bakewell, Mr. R. Annis, Mr. G. Baker, Mr. P. Nichols.
Attending also: The Clerk Ms. B. Emery. Mrs. S. Butikofer (NNDC). Four members of the public.

21/125. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN
A local businessman spoke about the loss of the free car park, and expressed concern that it  would not be available free in the future and that it had been used regularly by some local people who don’t have anywhere to park.
A visitor to the area also expressed concern about the lack of parking.
A spokesman for the Aylmerton Field Study Centre reported that their bus company which carried the children using the centre to the beach were having much difficulty as there wasnow a height barrier at the Beach Road car park and dropping the children off near Boulevard Road to use the footpath was not ideal.

21/126. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apologies received from Cllr J. Creasey, Cllr, S. Gurney. Mr. E. Vardy for (NCC) also tendered apologies.

21/127.TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

21/128. TO AGREE THE MINUTES OF MEETING HELD 27th JULY 2021
The above having been circulated beforehand were agreed as a true record and signed by the Chair.

21/129. MATTERS ARISING
Cllr. Davidson, suggested that the legal status concerning the lease from the Social Club be taken into account when discussing further later in the agenda.
Cllr. Cushion reported, nothing more had been heard about the situation on the footpath at Moyes Close. (Awaiting information from County Council).

21/130. CLERK’S REPORT
The Clerk had been asked if a family could put a memorial bench on The Hurn. As it happened the broken bench had been removed by the family who erected it and there now was space. It was thought to be a good idea and the Clerk would liaise with the person concerned.

21/131. PLANNING
Applications/proposals:
PF/21/2379 at Stenhus, 16 High St East Runton: External gate, increase height of wall and alteration to windows. Circulated. No objection.
PF/21/1688 at Land North of Gap Caravan Site, Beach Rd., East Runton. Installation of a 5m pole with CCTV on top. Circulated, no objections.
PF/21/1956 at 5, Renwick Park West Runton. Replacement of garden room roof, extension
and porch. No objections.
ADV/21/1260 – Amended plans for signage at Dormy Hotel. Received too late for discussion and Councillors will review at a later date. However the Chairman read a letter from the enforcement officer regarding this application and the ongoing Links Hotel application which would be coming up for review.

21/132. TO DISCUSS THE WEST RUNTON SOCIAL CLUB CAR PARK
The Chairman informed the meeting that when the car park was originally leased, it was for short term parking for visitors and shoppers. It was never meant to be a long term free parking facility for residents. It has been it is believed the only free car park between here and Hunstanton. Approximately £10,000 had been spent over the years in rent and maintenance. Restrictions in the village for parking were very different then. In
recent years with Parish Council negotiations the parking has improved near the shops.
The land is owned by the Social Club and they can do what they like with it. They have a right to charge as is done all the way along the coast. It will be open again and it’s understood that parking will be free from 7pm to 7am. The Parish Council will accept however that they are responsible for erecting the fence and some improvements. Therefore it was proposed by the Chairman seconded by Cllr. Davidson, that the £1510.00 (fifteen hundred and ten pounds) requested by the Social Club will be paid.
Cllr. Davidson said that the situation was unfortunate but things could possibly have been done better on both sides and that after the receipt of further information we now understand that West Runton Social Club is a not-for-Profit organisation and its rules do not allow for any individuals to benefit financially from its activities.

21/133. TO HEAR AN UPDATE ON THE REQUEST FOR A FEASIBILITY STUDY
FOR WR, TRAFFIC SITUATION, INCLUDING THE TRAFFIC ANALYSIS REPORT
The meeting heard that Mr. Vardy (NCC) had offered 50% from his budget and the Parish Council were willing to forward the rest for a feasibility study to be done initially with a  view to road improvements. The Clerk had put this in motion with Highways, but was told
that it was unlikely to happen until 2022. The traffic data collected from the speed awareness signs was reported by the Clerk. Cllr. Davidson suggested that the information be collated in an easy-to-read form and reported in the parish newsletter.

21/134. TO HEAR A REQUEST FROM A PARISHIONER CONCERNING TREES
IN MILL LANE EAST RUNTON REQUIRING ATTENTION
The Clerk had received a letter and photo’s, which were circulated, about overhanging trees in Mill Lane. This was discussed and agreed to get expert opinion and quotes.

21/135. TO DISCUSS AND CONSIDER A PROPOSAL BY THE COMMONS WORKING PARTY FOR DIFFERENT MANAGEMENT OF EAST RUNTON
COMMONS AND UPDATING AT WEST RUNTON
The Commons Group had reviewed the situation on the commons as a whole and Cllr.Cushion explained the findings. The Stewardship has two years to run. Spring pond requires partial clearance of surface vegetation at a future date. One concern was the water course on WR common and downstream it goes under the railway. This will be investigated. ER commons Lower Common it was thought would be kept the same and the verge near the bridge could be included in the strimming. Other areas might benefit by a different regime. Advice would be sought again on ditch clearance. The Clerk read a letter by a local parishioner who would pleased to see the commons cut more sympathetically for wildflowers. Consideration would be given to seeking the views of residents on any significant changes that could be made to the present management regime of ER commons.

21/136. TO HEAR UPDATE ON UNKEMPT ALLOTMENTS
The Clerk said there were an increasing number of plots reported to be overgrown and requested that the Allotment group have a look around the sites. This was agreed.

21/137. TO CONSIDER A QUOTE FOR RENEWING THE POSTS AROUND
THE HURN
It had been agreed and a quote accepted some time ago, but no work had taken place. The Clerk had obtained a new quote for either concrete or wooden posts. The cost would be to replace like for like £5920.00 or to use wooden fencing £3900.00. After discussion it was proposed by the Chairman and seconded by Cllr. Bakewell that the quote for the replacement like for like, be accepted subject to a check if a composite material could be substituted. This was agreed by all.

21/138. TO UPDATE STANDING ORDERS – have been circulated

21/139. TO UPDATE FINANCIAL REGULATIONS - have been circulated

21/140. TO UPDATE THE RISK ASSESSMENT - have been circulated.
The updates to the previous three items were agreed en block with the proviso that the words “Chairman and Vice Chairman” were replaced with “Chair and Vice Chair” respectively in all cases.

21/141. TO AGREE TO AN UPDATE ON THE DISPENSATIONS FOR THE
SETTING OF THE PRECEPT
The Chair explained that a dispensation for the whole Council was necessary as they are also tax payers and therefore would be affected by the precept. This means that they have an interest and without the dispensation would be excluded from setting the precept.
The dispensation was agreed.

21/142. FINANCE
i. To hear the report from the External Auditor and the response to the Statement of Accounts. The Clerk reported that the Audit had been signed off with no causes for concern.
ii. Income and expenditure for the previous month and current month
iii. Income: Wayleave of £100.00 from UK Power Networks.
iv. Direct Debits report and ratify for August and September
Wave Water for Lugger Stile £709.56 caused by a leak.
Wave Water for WR plots £11.09
e.on energy for street lights August £51.66
e.on energy for street lights September £51.66
Unicom – telephone/broadband August £79.34
Unicom – telephone/broadband September £77.78
Opus Energy August £122.63
Opus Energy in credit for September -£191.74

v. Invoices to ratify retrospectively for August.
ER Village Hall for meetings hire £12.00
Ben Darling – The Hurn grass £80.00 August
Ben Darling – The Hurn and footpaths £120.00 September
Barbara Emery – Clerk’s salary £1026.80 August
HMRC tax and NI August £226.62

vi. Invoices to agree for payment for September
Chevertons for Newsletter printing £102.00
Hayes + Storr – fees for Hazelbury review £1318.00
PKF Littlejohn – external audit fee £360.00
Soc Local Council Clerks – sub £166.00
Barbara Emery Salary September £1026.80
HMRC tax and NI £226.62
Social club West Runton £1510.00
Manor Farm East Runton £90.00 hedge cutting

21/143. CORRESPONDENCE
The Clerk brought to the members’ attention a letter from a concerned parishioner regarding the poor access to the village down Davy Hill should Felbrigg road be closed again as was last week. This is a Highways Matter.

21/144. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
The Clerk read a report from Mr. E. Vardy (NCC) reiterating his willingness to help with the feasibility study for WR traffic situation. Also to inform that the county’s fire service although had suspended provision for home fire safety visits to keep vulnerable people safe, this will continue where necessary if there’s a high risk. Safety advice can be got from telephone 0800 9178137 or email > hq@fire.norfolk.gov.uk <
Mrs. Butikofer was invited to report and did so: Public conveniences had been vandalised of late causing much damage in Cromer. Police were investigating.
Cllr Cushion asked about the Local Plan and land near Clifton Park. “For now the inclusion of the land in the Plan had been dropped although the inspector may change that decision”. Cllr. Jonas asked if sport was provided for the area that was now included and this was affirmed.
Cllr. Cushion also asked if the conditions for Gold Coast new site had been met. “These were ongoing with some work still to do”.
Cllr. Annis asked if the temporary warehouse at the Links Hotel would be taken down at the end of the month. Mrs. Butikofer said that until the application for the lodges was decided then the enforcement would not be considered. If officers approve the lodges then it will be called in as there were many objections.
Cllr. Davidson asked if the Clerk and Cllr. Baker had any progress with the history society. Something would be looked at as soon as was possible. In the meantime the Clerk reported that a coffee morning would be held on 7th October in the Reading Room.
Cllr. Cushion reported the East Runton Village Hall AGM would be held on Wednesday 6th October 2021.
Cllr. Jonas asked if there were any suggestions as to how Parish Council could help the Aylmerton Field Study Centre with their coach problems. The Chair suggested that Highways be asked to create a bus inlet near Woodhill so that children could access the beach through there to the cliff top path. The Clerk would enquire.
Cllr. Baker reported on the recent S.N.A.P. meeting. The community Police Team had offered services and to attend a meeting. This was met favourably.

21/145. TO CONFIRM DATE AND TIME OF NEXT MEETING
This will be Tuesday 26thth October 2021 at East Runton Village Hall 7:15pm Confirmed.

The meeting concluded at 2100 hours.




Signed    Chair Date 

JULY 27TH 2021

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JULY 2021 AT THE VILLAGE HALL EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Ms. T. Edwards, Mr. J. Bakewell, Mr. G. Baker, Mr. R. Annis, Mr. B. Bedwell, Mr. P. Nichols, Mr. S. Gurney. The Clerk Ms. B. Emery. Mrs. S. Butikofer (NNDC)
Mr. Duncan Baker MP.
Six members of the public also attended.

21/105. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
Mr. Ashwell introduced himself to the meeting and spoke about his and parishioners concerns
over the closure of the Car Park in West Runton.
Mrs. Large informed the meeting that the P.C.C., had been approached to ask if land
belonging to the Church, could be used for parking. The request had been reluctantly
refused for many reasons.

21/106. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from: Cllr. Jonas, Cllr. Creasey and Cllr. Davidson. Mr. E. Vardy (NCC) had also tendered apologies.

21/107. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None.

21/108. TO AGREE THE MINUTES OF MEETING HELD 22nd JUNE 2021
After having been circulated, the above Minutes were agreed as a true record and signed.
Prop: Cllr. Cushion seconded Cllr. Edwards.

21/109. MATTERS ARISING no matters were brought forward from the minutes.

21/110. CLERK’S REPORT
The updated lease for Hazelbury Caravan Park is awaiting approval by the tenant.
North Norfolk District Council have incorrectly reported register of interests for Runton and missed off elected Councillors.
Three members of the Parish Council have had to do new ones.
Holiday times for the Clerk two weeks from Monday 16th August to Monday 30th August inclusive.

21/111. PLANNING
Applications/proposals:
PF/21/1735 Renwick House, West Runton. Conversion of attic and new dormer window
Emailed to Councillors. No objections. Decisions ratified.
PF/21/0694 Amended proposal for the siting of nine holiday lodges for The Links Hotel WR.
The above was discussed and concluded that the comments made previously still stand and would
be sent to the Planning Authority in the same vernacular. The Chairman read out the previous
comments and it was agreed to send same.

21/112. TO CONFIRM ELIGIBILITY OF POWER OF COMPETENCE
The Clerks holds Certificate of Local Council Administration section 7. More than 80% of
councillors elected. This was agreed and confirmed by all.

21/113. TO DISCUSS ANY WAY HELP CAN BE GIVEN REGARDING OVER USE OF
STATION ROAD WR. Eg; caravan traffic, parking on common etc. Letter from parishioner.
The Clerk had written to the Links Hotel and had received a telephone reply which was reported.
The Hotel proprietors discouraged any parking of their residents or visitors on the common and
had monitored the situation and found that the parking and disruption was caused by caravans
waiting to get onto the site. The Clerk had written to the Caravan and Motorhome Club both at
the site and at the headquarters and received no replies to date. Letters would be written again
pointing out the considerable obstruction to the village that the activities were causing and
suggesting that the site provided space for waiting vans. Mr. Baker suggested that the local Police
liaison officer be contacted with a view to visiting the site area as some of the parking was
obstructing the road over the bridge.

21/114. TO HEAR A REPORT FROM HIGHWAYS ENGINEER REGARDING
SPEEDING AND WATER LANE JUNCTION IN WEST RUNTON
The above issue had been discussed between Mr. Duncan Baker MP and Mr. Steve White,
(Highways Engineer). Mr. Baker spoke about his part in the consultation. The resulting information was sent to the Clerk indicating that a feasibility study would cost three thousand pounds initially. A guide based on other schemes suggested that the Traffic Report for a speed reduction could cost at least six thousand pounds and engineering works for it: fifty thousand pounds.
The Chairman said that to generate interest it would be prudent of the Parish Council to offer to pay half (fifteen hundred pounds) toward the cost of the feasibility study and proposed same.
Seconded by Cllr. Gurney this was agreed with one abstention.

21/115. TO DISCUSS AND CONSIDER A PROPOSED CYCLEWAY BETWEEN
BEESTON REGIS TO CROMER. Proposed by Cromer Town Council and circulated.
The above proposal had been circulated and Cllr. Cushion had seen the route and mapped it out
for Councillors with a written report of the route and the pros and cons of using it for cycling. It had become obvious that parts of the route were wholly unsuitable for cyclists and after careful consideration Councillors agreed with the report made by Cllr. Cushion. The Clerk would write to say that Runton Parish Council thought that the cycleway was not feasible.

21/116. TO CONSIDER A REPORT FROM ROSPA AND IMPLEMENT REGULAR
INSPECTIONS OF PLAYGROUND – recommended.
All Councillors had seen the report sent around by the Clerk. Cllr. Cushion and Cllr. Gurney had
inspected the equipment and reported that there was very little damage that couldn’t be fixed
easily, with a bit of DIY work. This was agreed. The Clerk was instructed to obtain a quote.

21/117. TO CONSIDER FUTURE MANAGEMENT AND CUTTING OF EAST
RUNTON COMMONS WITH REGARD TO WILDFLOWERS some letters had been received
from parishioners, some concerned about the cutting and some concerned that wildflowers etc
were not being nurtured. The Chairman explained that the commons do not belong to the Parish
Council and spoke about the arrangement with the owner for RPC to manage it and how the
wildlife was important. Various contactors had been appointed in the past and getting the efficient
ones had proved very difficult. There were no registered rights over the commons and there had
in the past been incursions, resulting in the need for banks and/or posts.
Recently Cllrs. Cushion, Gurney and Davidson had walked around the commons and Cllr.
Davidson had previously suggested that a working committee be formed to bring a set of
proposals to the October meeting, consisting of Cllr. Davidson, Cllr. Bedwell, Cllr. Cushion and
Cllr. Gurney. This was agreed.

21/118. TO CONSIDER CLEARANCE OF PART OF MOYES CLOSE ALLOTMENTS
A part of the west side of the allotments were very overgrown and it was thought that if cleared it
could provide more plots to ease the waiting list. Cllr. Nichols agreed to go over the area in the
autumn to see what was needed.

21/119. TO CONSIDER IMPLEMENTATION OF GRANT POLICY in accordance with
regulations. A policy had been drawn up and sent to all members who were in agreement that it
should be implemented. Proposed Cllr. Cushion seconded Cllr. Gurney.

21/120. TO CONSIDER REQUEST FROM WR SOCIAL CLUB FOR GRANTS FOR
CAR PARK and REQUEST FOR DONATION FOR CHURCHYARD – HOLY TRINITY WR
The grant for Social Club was discussed. Parishioners were concerned that the car park
was closed. The Chairman explained that the car park was to have charges but that the first 30
minutes were to be free for shoppers. The Social Club had requested that the Parish Council pay
£750.00 per annum to offset this cost. Also are requesting a charge of £1510.00 for fencing and
weed clearance. Finally asking for a grant of £4500.00 towards the cost of providing electricity to
the site.
The discussion revealed that after many months of negotiation an agreement on a reasonable rent
for a new lease could not be reached. Therefore as it was now a commercial proposition and the
Social Club was a licensed business, it was agreed that it was not ethical for the Parish Council to
use tax payers money to give to a business and having lost the right to the lease it was considered
not now Parish Council’s responsibility. Therefore it was decided to decline the request for the
grants above. Proposed by the Chairman seconded by Cllr. Nichols and agreed unanimously.
The request from the PCC was discussed and the Chairman explained briefly how important it was
for the Parish Council to help. It was agreed to donate £550.00 (five hundred and fifty pounds) to
the Church for grounds maintenance. Proposed Cllr. Bakewell, seconded Cllr. Edwards.

21/121. FINANCE
i. Income: Interest of £3.76
ii. Direct Debits report and agreement
Unicom telephone and broadband £88.92
e.on energy – street lighting electricity £49.99
Anglian Water – Reading Room £24.03
Wave Water – Moyes Close £16.95
Opus Energy – Reading Room Electricity £122.63
Information Commissioner – Data Protection fee £35.00 annual
iii. Invoices to agree for payment
Kevin Richardson – commons and playing field £966.00
Viking payments – folders and A4 plastic wallets £11.35
TT Jones Electrical – street lighting maintenance £97.28 includes cost of re-aligning a lamp.
RoSPA – playground inspection fee £82.20 annual
Ben Darling – The Hurn and footpaths £280.00
MJ Clarke (Norfolk A2z) – website fee £110.00 annual
NNDC waste bins at East Runton £1556.40
NNDC waste bins at West Runton £1081.08
Ben Darling – hedging, footpaths etc £300.00
B. Emery – salary £1026.80
B. Emery Zoom 2nd year cost £119.00
HMRC tax and NI £226.62
Wave Water – Moyes Close £16.95
NNDC waste for ER £1556.40
NNDC waste for WR £1081.08
Opus energy – Reading Room £122.63

21/122. CORRESPONDENCE not dealt with above.
Norfolk County County Parish Partnership bid letter. This was to offer grants for certain projects,
such as the paths installed across the ER common. Following earlier suggestions an item would
be added to the October Agenda to facilitate discussion about possible projects.
Norfolk Safer Neighbourhood Plan – noted and circulated.
Various parishioners regarding commons. Noted.

21/123. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Cushion: There had still been no response from Norfolk County Council about the
registration of certain foopaths in the village of East Runton. Regarding the Moyes Close footpath, we are still waiting for a response from the County Council about the width of the path in relation to any gates.
Cllr. Bedwell: Excess parking in Sandy Lane an ongoing problem near Renwick Park.
Cllr. Gurney: Checked the water meter in Lugger Stile and found there must still be a leak. It is
switched off for now but will need attention.
Cllr. Bakewell: A metal rail on the Hurn was bent. No details of how this happened.
Cllr. Baker: Regarding the Trails Map on West Runton station. The Trails Team say they are not responsible. The Ranger would be contacted to find out exactly who is.
Cllr. Edwards: Concerned that Thains Lane was so narrow now that she witnessed an ambulance having trouble negotiating it. There are other narrow places which could cause problems.
The Chairman then invited Mrs. Sarah Butikofer to report. The meeting heard that the car park at Beeston Regis was now open. The controversial proposal for development on land adjacent to Clifton Park had been shelved for now and was not at the moment considered to be included in the Local Plan.
The access across the footpath at Gold Coast was being looked at by the Planning Authority.
The Dormy House Hotel application for the sign was coming to committee soon.
The Chairman then invited Mr. Duncan Baker MP to say a few words. Mr. Baker said he was pleased to be at the meeting and confirmed that he is taking an interest in a couple of items on the agenda and as he lived in the Parish, was keen to be available for parishioners. The Chairman thanked Mr. Baker for taking the time to attend the meeting.

21/124. TO CONFIRM DATE AND TIME OF NEXT MEETING
All being well this would be on Tuesday September 28th 2021 West Runton Church Hall 7:15 PM.

The meeting was concluded at 20:45



Signed Chairman.



Date
 

JUNE 22ND 2021

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND JUNE 2021 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. K. Jonas, Ms. C. Davidson, Mr. D. Bakewell, Mr. B. Bedwell, Mr. S. Gurney, Mr. G. Baker, Mr. R. Annis, Mr. P. Nichols.
Ms. B. Emery Clerk. Mrs. S. Butikofer (NNDC), Mr. E. Vardy (NCC). One member of the public.
Cllr. Simpson, the Chairman, opened the meeting with a tribute to Ray Spinks who had sadly passed away at the end of last week. The Chairman spoke about his career as a policeman and as a longer serving member for thirty one years on the Parish Council, and said that he would be remembered for his presence in the village as owner of the Kit Bag shop, involvement in the history society and for his avid passion for trains and the railways. A few moments silence was held to remember Ray.

21/084. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner spoke about her concerns about the safety of the junction at Water Lane.A149 at West Runton. This was acknowledged by the Council and was an item on this agenda.

21/085. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. J. Creasey was still indisposed and unable to attend. Cllr. T. Edwards also working and unable to attend.

21/086. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None.

21/087. TO AGREE THE MINUTES OF ANNUAL PARISH COUNCIL MEETING HELD 4th MAY 2021. Having been circulated beforehand it was Proposed by Cllr. Bakewell and agreed as a true record.

21/088. MATTERS ARISING from the above minutes
Cllr. Davidson asked if further information had been obtained about the trails sign at the Station. Cllr. Baker said it was now on the programme of work with the Trails Team and he would be notified when the work was to be done. Cllr. Davidson would inform the Station Adopters.

21/089. CLERK’S REPORT
Reported that homeless persons had camped on the Playing Field. After a few days they moved on. The Clerk had been concerned that the District Council had not informed Runton Parish Council of this as they were aware and dealing with it.
Letters had been delivered by hand to inform people living near the West Runton rail bridge of proposed work and unit which would be situated on the common.
Reported to Anglian Water a leak which appeared to be foul water on the main common at West Runton. A kind parishioner had placed a marker there. The Chairman confirmed that the main sewer runs across the area.

21/090. PLANNING
PF /20/2491 Wyndham Park Caravan Park – withdrawn.
PF/21/1098 – Alterations to Newlyn East Runton
PF/21/1137 – Single storey extension at 7 Renwick Park WR.
PF/21/1196 – Extension to 126, Cromer Rd. WR.
The above had been seen prior to the meeting and comments made were ratified as being no objections to all.
The following items were discussed.
PF/21/1411 – Demolition of dwelling and replacement 26, Wyndham Park ER. No objections.
ADV/21/1260 – Free standing illuminated sign at Dormy House Hotel WR. This proposal was discussed in detail and the decision was to object very strongly as the sign was out of keeping with the area and much too large among other objections.
PF/21/1495 Treetops East Runton Extension. No objections.
Cllr. Davidson asked if there had been any further information on the proposal at the Links. There had not.

21/091. STREET LIGHTING To hear report on work needed and subsequently taken out
on instructions of the Clerk. The annual inspection had revealed defects and a list had been
sent to the Clerk. It was obvious that the work was needed as soon as possible. Ratified
and agreed.

21/092. TO HEAR CORRESPONDENCE CONCERNING THE SAFETY CONCERNS
ABOUT THE WATER LANE JUNCTION AT WEST RUNTON
The concerned parishioner had contacted Duncan Baker MP after writing to the Parish
Council. Duncan Baker had informed the Parish Council. A meeting had taken place without the Parish Council being present and it was reported that the highways engineer had promised to provide an assessment of the situation. The Parish Council would await this assessment and take it from there.

21/093. TO CONSIDER ACTION REGARDING LAND ENCROACHMENTS
There were two sites to consider. One at Moyes Close land which was ongoing and nothing further could be done until details were obtained from the County Council about access of the footpath.
The other situation was discussed and it was suggested that the small offending area of land be sold. The Chairman informed the meeting that it wasn’t legal to sell land unless it had been offered to the public. After discussion it was proposed by the Chairman that the piece should be leased to the person for £30.00 per annum as a peppercorn rent, seconded by Cllr. Nichols. On being put to the vote the motion was passed with eight votes for and one against.

21/094. COMMONS GENERAL:
To consider extending ditch clearance to include Blacksmiths common leading to The Hurn. The Chairman explained the problem here and it was agreed that this work be added to the programme of ditch clearance in the autumn.
To consider providing litter pickers for Cllr. Davidson for commons group WR. It was agreed to purchase ten pickers.
To consider working group to clear ditches on Top Common ER. Cllr. Gurney was concerned that the ditches were overgrown and needed attention.
Cllr. Davidson had reported parking on common near Links Hotel and further encroachment onto the common by decking etc. Also the Clerk had received complaints that caravans from the nearby site were parking there and waiting in the layby. A letter would be sent to the Links and the Caravan and Motor Campervan Club.
To consider permanent signage warning for motorists regarding geese. Cllr. Cushion said that at the moment temporary signs were in place. Agreed.

21/095. TO CONSIDER TAKING RUNTON HISTORY UNDER THE AUSPICES OF
RUNTON PARISH COUNCIL to work towards cataloguing and digitising the many
photographs and paraphernalia. This was agreed as a good idea and Cllr. Baker offered to
help.

21/096. TO RATIFY OR CHANGE PREVIOUS SUGGESTIONS OF
REPRESENTATIVES ON VARIOUS COMMITTEES OR GROUPS:
Runton Parish History Society: Cllr. G. Baker.
Playing Field Management committee: Cllr. K. Jonas.
East Runton Village Hall committee: Cllr. Cushion.
Ploughlet Charity: Cllr. J. Simpson and Cllr. P. Nichols. As before.
Commons working party: ER – Cllr. S. Gurney. WR - Cllr. C. Davidson
Representative for SNAP (Safer Neighbourhood Action Panel) Cllr. G. Baker.
Allotments inspection group. Cllr. D. Bakewell, Mr. R. Annis. Cllr. S. Gurney. Cllr. T. Edwards.
Planning Advisory group: Cllr. Cushion for East Runton and Cllr. Bedwell for West Runton.
Internal Control Officer: Cllr. Bedwell.
The above all ratified as correct to date.

21/097. TO HEAR REPORT ON THE NEW LEASE FOR HAZELBURY CARAVAN SITE
Hayes and Storr have sent the updated lease. The clerk has sent it back with agreement as the only change is adding the new piece and the new rent from 2020 as being £30,000 with the usual reviews. No further info received as yet.

21/098. TO HEAR REPORT OF INTERNAL AUDIT AND ACCEPT ACCOUNTS
2020-2021. To re-appoint Mr. Stuart Meakin as Internal Auditor. The fee for 2021-2022
will be increased to £120.00. It was proposed by the Chairman seconded by Cllr. Bakewell
and agreed to accept this and re-appoint Mr. Meakin.

21/099. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
TO APPROVE AND SIGN ANNUAL GOVERNANCE STATEMENT SECTION 1 FOR YEAR END 31ST MARCH 2021
Prop: Cllr. Davdison. Seconder: Cllr. Nichols. Approved.

21/100. TO APPROVE AND SIGN ACCOUNTING STATEMENTS SECTION 2 FOR
YEAR END 31ST MARCH 2021.
Prop: Cllr. Davidson. Seconder: Cllr. Cushion. Approved.

21/101. GENERAL FINANCE
i. Income None this month
ii. Direct Debits paid
e.on Energy street lighting £51.66
Unicom Tel/Broadband May £77.48
Unicom Tel/Broadband June £82.73
Opus Energy – electricity ReadingRoom £101.05
iii. Invoices to agree for payment
Ben Darling - grass cutting/footpaths £250.00
S. Meakin – internal audit fee £110.00
Viking – stationery and stamps £108.40
TT Jones Electrical – repairs to street lamps £714.86
The above work was needed after the annual inspection had revealed defects.
Ed Farrow – for SAMS locations £320.00
Kevin Richardson – commons £856.00
Barbara Emery – salary £1026.80
HMRC – tax and NI £226.62
Agreed to accept the above.

21/102. CORRESPONDENCE for information
Social Club WR - Letter of request for grant and request for payment for work wanted on
car park. This would be on the agenda at a future meeting.
Letter from parishioner concerning the Water Lane Junction. Dealt with above.

21/103. MEMBERS REPORTS
Cllr. Bedwell reported that detritus had been cleared on Sandy Lane but recent rain had
caused the problem to re-occur.
Cllr. Davidson reported overhanging vegetation onto the road near the rail bridge. This
is Network Rail property.
Cllr. Annis reported that the footpath around Incleborough Hill was overgrown and doesn’t
seem to be cut often. The Clerk had spoken to a contractor dealing with the landowner and
been assured that it would be cut soon.
Cllr. Cushion reported that the East Runton village hall was in use again.
Cllr. Baker, had spoken to Mr. Farrow who deals with the SAMS and reported that NCC had taken on as a pilot venture to enrol in a remote monitor to access information and battery safety.
Cllr. Jonas had spoken about the footpaths to the Clerk previously. They would be cut soon.
The Chairman welcomed Cllr Vardy who introduced himself and indicated that he supported any improvements that could be made to the Water Lane junction.
Cllr Butikofer commented on planning matters.

21/104. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 27th July 2021 commencing at 7:15pm. Venue to be decided. Possibly East
Runton village hall which had been provisionally booked.


Signed Chairman                  Date

 

APCM  MAY 4TH 2021

RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD REMOTELY BY VIDEO CONFERENCING COMMENCING AT 7.15 PM ON 4TH MAY 2021
PRESENT: Councillors : Mr. J. Simpson Chairman. Mr. B. Cushion Vice Chairman.
Mr. B. Bedwell, Ms. T. Edwards, Mr. P. Nichols, Mr. K. Jonas, Mr. G. Baker, Mr. R. Annis.
Also attending were the Clerk Ms. B. Emery and Mrs. S. Butikofer (NNDC) (NCC).

21/064. TO ELECT THE CHAIRMAN
The current Chairman took the chair and asked for nominations. Cllr. Bedwell nominated Cllr. J. Simpson this was seconded by Cllr. Cushion. Accepted by Cllr. Simpson and put to the vote was agreed by all. The Chairman then informed Councillors that Cllr. J. Creasey is unwell and is wished a speedy recovery.

21/065. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE
It was agreed that the declaration would be signed at a convenient time after the meeting.

21/066. TO ELECT A VICE CHAIRMAN
Chairman Simpson nominated Cllr. Cushion seconded by Cllr. Nichols. Accepted by Cllr.
Cushion and put to the vote agreed by all.

21/067. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC AND GUEST
SPEAKERS.
The Chairman welcomed Mrs. Butikofer and invited her to report. Items mentioned were:
The Wyndham Caravan Site was still under review and is called in to full council.
The Links Hotel application has attracted much concern. Enforcement officers have
visited and will do so again.
There is a move to introduce Park and Ride into the area especially at West Runton where
parking is very limited. NNDC has been asked to take over the present small car park which was under the Parish Council management until May 1st 2021. There has been no further word on that.
Cllr. Cushion asked if enforcement officers had spoken to the owners of the Links Hotel about the services cabling which had been installed and also if there was any further development on the Local Plan and the inclusion of Clifton Park. Mrs. Butikofer would check on those queries.
Cllr. Bedwell mentioned that the Dormy Hotel sign had not been removed as promised. This would also be looked into.
The Chairman thanked Mrs. Butikofer for her report.

21/068. TO RECEIVE AND ACCEPT APOLOGIES
Received from Cllr. Davidson, Cllr. Creasey and Cllr. Gurney.

21/069. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.

21/070. TO AGREE THE MINUTES OF MEETING HELD 23rd March 2021 and
extraordinary meeting of 20th APRIL 2021
The above minutes having been circulated were agreed as a true record Proposed Cllr. Edwards, seconded Cllr. Cushion.

21/071. MATTERS ARISING
On the matter of trails sign at WR station. Cllr. Baker had details of persons concerning this and was intending to set up a meeting with them to discuss.
Update on Village Hall committee – Cllr. Cushion reported that the present Chairman and Treasurer were continuing until such time as someone comes forward to fulfil those roles. There had been no takers as yet. All other aspects of the hall were satisfactory.

21/072. CLERK’S REPORT
The newsletters have been done and will all have been delivered by now. The next one is aimed at July/August. After that, they should be back on track. The parish council owe a debt of gratitude to all deliverers especially six people who are not councillors. The new village sign has been finished and was erected back in place on 22nd April and a very good job has been made of it.
The memorial Tommies had been received and fitting would take place as soon as possible each situated at the relevant village signs. A company were seeking to site a “Welfare Unit” on the common near the rail bridge at West Runton in order to carry out repairs. There was no objection to this but the Clerk offered to inform the residents in the cottages as a matter of courtesy.

21/073. PLANNING
PF/2021/0694 Links Hotel, application for holiday lodges. It was agreed to object to this. The Clerk has sent in the objections.
otelHote

21/074. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER
COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES FOR THE YEAR
2021-2022
The Chairman suggested that reports could wait until a face to face meeting.
However the various Advisory Groups or Representatives were suggested as follows to be
ratified at the next meeting.
Runton Parish History Society:
Cllr. C. Davidson.
Playing Field Management committee:
Cllr. K. Jonas.
East Runton Village Hall committee:
Cllr. Cushion.
Ploughlet Charity:
Cllr. J. Simpson and Cllr. P. Nichols. As before.
Commons working party:
Cllr. B. Bedwell. ER – Cllr. S. Gurney.
Representative for SNAP (Safer Neighbourhood Action Panel)
Cllr. G. Baker.
Allotments inspection group.
Cllr. D. Bakewell, Mr. R. Annis. Cllr. S. Gurney. Cllr. T. Edwards.
Planning Advisory group: Cllr. Cushion for East Runton and Cllr. Bedwell for West Runton.

21/075. TO HEAR A REPORT ON THE ALLOTMENTS AND WATER LEAK MILL
LANE
There had been two leaks at the Lugger Stile allotments and a substantial bill from Anglian Water plus a request that it was dealt with. Cllr. Cushion and the Clerk checked it and were unable to find the leak. Two of our public spirited plot holders found the leak and Cllr. Gurney dug around the area to expose the problem. An ex Councillor very kindly fixed the leak and the water is on again with no problems.

21/076. TO HEAR REPORT ON THE FINAL FIGURE FOR THE RENT REVIEW ON
HAZELBURY CARAVAN PARK
The final figure for the rent has been fixed at £30,000.00 as agreed at the last meeting. This will be for three years from last October 2020. Next review 2023.

21/077. TO HEAR AND CONSIDER A REPORT ON THE ATTEMPTED REQUEST
FOR A GATE AT THE ENTRANCE OF MOYES CLOSE ALLOTMENTS TO
PREVENT UNAUTHORISED VEHICLES BUT ALLOWING FOR FOOT PASSAGE
TO THE FOOTPATH
Cllr. Cushion had looked into this with Norfolk County Council and found that, as the track is a
footpath, a gate or any obstruction even an opening one is not allowable.

21/078. TO CONSIDER AND DECIDE ON SALARY INCREASE FOR THE CLERK
from 1st April 2021.
No pay award this year as yet. Normal spinal column increase from number 20 at £13.47
per hour to number 21 at £13.74 per hour. It was proposed by Chairman Simpson
seconded by Cllr. Cushion that the increase be accepted. Put to the vote and agreed by all.

21/079. TO RECEIVE ACCOUNTS FOR YEAR ENDING 31ST MARCH 2021.
The above have been circulated by email. To be agreed at the next meeting and in any case before 30th June 2021. The Chairman congratulated the Clerk on the thorough work done on the accounts.

21/080. FINANCE
i To appoint Internal Control Officer It was agreed that Cllr. Bedwell would continue in this role.
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent) Agreed.
iii Income Report: None this month
iv Direct Debit Report
Unicom for broadband and telephone £82.79
e.on energy – street lighting £51.66
Wave Water – Mill Lane allotments £204.84
Wave Water – Reading Room £42.15
v To agree invoices for payment.
Kevin Richardson – commons cutting ER £326.00
Dr Stump Ltd; accepted quote January minutes £2,200.00 paid
Norfolk Assc. Local Councils – training £36.00
T.T. Jones Electrical – Street Lights maintenance £42.47
Soc, Local Council Clerks – training £18.00
Ben Darling Hedges, grass cutting, footpaths £240.00
Valuation Agency (HMRC) interim invoice £600.00
Valuation Agency (HMRC) £311.36
Cheverton and Son – newsletter printing £70.00
Fiona Davis – new village sign ER £920.00
Barbara Emery – Salary £1031.48
HMRC tax and ni on above £226.62

21/081. CORRESPONDENCE
Two emails received. One from a resident asking that car parking be looked at in East Runton and allotments tidied.
Another asking for signage depicting a private road at Wyndham Park. Both were noted.

21/082. MEMBERS REPORTS
Cllr. Cushion was in contact with the owners of Goldcoast caravan park about a staggered fence which had been erected on the footpath. Also looking into the anomaly of boundaries at Wyndham Park./Hazelbury.
Cllr. Edwards, reported that the ivy on the Lugger Stile wall was in need of trimming back. And was concerned over speeding in the village of ER at night especially.
The Clerk then added that the weight of the ivy on the wall had pulled part of the wall down and would contact Mr. Darling to see the ivy could be cut initially.

21/083. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
to be decided.


Signed           Chairman Date
 

APM MAY 4TH 2021 draft

MINUTES OF THE ANNUAL PARISH MEETING HELD REMOTELY BY VIDEO CONFERENCING COMMENCING AT 7.00 PM ON 4TH MAY 2021
PRESENT: Eight members of the Parish Council, the Clerk and one member of the public.

1. CHAIRMAN’S WELCOME

2. To receive the MINUTES of the Annual Meeting held on 23rd April 2019.
The above minutes had been circulated at the time and must be agreed this year as there was no Annual Parish Meeting in 2020 owing to Covid19.
The Minutes were then agreed by all and would be signed by the Chairman at an appropriate time.

3. Matters Arising from the Minutes. None.

4. To receive the Clerk’s report of the Audited Statement of Accounts for Runton Parish Council for year ending 31st March 2020 with a general report of the accounts for year ending 31st March 2021:

The auditors’ opinion was that there were no matters which gave cause for concern and all regulatory requirements had been met for year ended 31st March 2020.
This year ended 31st March 2021 the figures came out higher than expected owing to Covid grants being made to the Parish Council of £10,000.00. The Council will this coming year discuss ways of spending some of this money for the benefit of the parish. There is a considerable sum still as capital in a deposit account. At the moment our revenue remains fairly static at approximately £38,000 per annum reliant on the lease of the caravan site, allotment rents and some wayleave money.
We brought forward from the end of March 2020 £37,422.06 receipts in 2020-21 were £238,334.06. Payments amounted to £103,118.90 leaving a closing balance carried forward of £172,637.22.
There is £26,455.43 in a current account and £150,311.72 in the deposit account. Making the total of accounts £176,767.15. This balances out with the accounts with cheques not yet presented of £4,129.93.
The Chairman congratulated the Clerk on the well presented accounts.

5. To receive the Chairman’s Annual Report for year ended 31st March 2021.
In summary, the Chairman reported on:
* The problems encountered during the pandemic of 2020 including the cancelling of the usual Annual meetings and the hope that the situation will improve.
* Meetings that have been held by remote video conferencing and the impracticalities that this has meant for parishioners and councillors alike.
* A resignation of Mr. R. Taylor from the Council and the appointment of Ms. T. Edwards.
* Car parking in both villages. The lease on West Runton free car park to the Parish Council was unable to be renewed which was regrettable. The changes to parking restrictions near the shops however was welcome.
* Planning processes have been made slower by the effect of Covid19.
* Highways maintenance such as pothole repairs, gully emptying and pavement clearance etc have been neglected in spite of persistent reporting. It is hoped this can be improved.
* Heavier rain helped to recharge the aquifers and some ditch clearance has taken place with more scheduled for the autumn.
* A marked difference in the use of allotments has been noted. Bamboo has been an expensive plant to remove in one plot. A small Horticultural Show may be able to take place this coming season.
* Many volunteers in the parish were mentioned for their efforts and thanked. As were the Councillors on many other bodies within the parish.
The Chairman went on to thank all the Councillors for their help during this challenging year and especially the Parish Clerk who in addition to usual duties became a competent “Zoom” host.

6. OPEN FORUM FOR PARISHIONERS. As there were no parishioners to report, the meeting was closed at 7.15pm.

Signed            Chairman      Date.

 

APRIL 20TH 2021 EXTRAORDINARY MEETING

MINUTES OF AN EXTRAORDINARY MEETING HELD REMOTELY VIA THE ZOOM CLIENT ON 20TH APRIL 2021 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman
Mr. G. Baker, Ms. T. Edwards, Ms. C. Davidson, Mr. S. Gurney, Mr. R. Annis, Mr. P. Nichols, Mr. K. Jonas, Mr. B. Bedwell. Also attended was the Clerk Ms. B. Emery.


1. TO AGREE TO EXCLUDE MEMBERS OF THE PUBLIC FOR THE FOLLOWING TWO ITEMS ON THE GROUNDS THAT DISCUSSION MAY BE PREJUDICIAL TO PUBLIC INTEREST – This was proposed by the Chairman seconded by Cllr. Cushion and agreed by all.

2. TO DISCUSS THE CESSATION OF THE LEASE FOR THE CAR PARK – 15 YEAR LEASE PERIOD ENDS ON 1ST MAY 2021.
The meeting heard that after many months of negotiation the Parish Council was unable to secure another lease on the above land. A notice was then received from the landlords that the lease will end on 1st May 2021 and not be renewed. The Parish Council have provided the land as a free car park for fifteen years. There has been assurance that the car park will continue as such.

3. TO DISCUSS THE WAY FORWARD OVER A POSSIBLE ENCROACHMENT ON PARISH COUNCIL OWNED LAND
Councillors had attended a site meeting to inspect the land and boundaries. It was decided to initially write to the owner of the land abutting PC owned land.
 

Signed              Chairman     Date
 

MARCH 23RD 2021

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT ON 23RD MARCH 2021 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman
Mr. K. Jonas, Ms. C. Davidson, Ms. T. Edwards, Mr. G. Baker, Mr. S. Gurney, Mr. B. Bedwell, Mr. R. Annis. The Clerk Ms. B. Emery and two members of the public.

21/040. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN – no requests.

21/041. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – Cllr. J. Creasey.

21/042. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None to record.

21/043. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT 23RD FEBRUARY 2021
Having been circulated beforehand the above Minutes were agreed as a true record of the
meeting and would be signed by the Chairman at an appropriate time.

21/044. MATTERS ARISING
Ditches: Report on work. The Chairman reported that a very good job had been made of the ditch clearance by Mr. Ed. Farrow. The pond was flowing as it should into the ditch. Cllr. Davidson said it was important to follow up the work further along the ditches in the autumn.
At the last meeting it was reported that a trails sign was obscured at West Runton station. Cllr. Baker has raised the matter with the Trails Team at County Hall.

21/045. CLERK’S REPORT
The Clerk had been in touch with the lady who cleans the bus shelter at West Runton mainly to see if she is well and to thank her. There is some concern about the books and paraphernalia left in the shelter which hampers the cleaning. The Clerk believed that it was left during the lockdown with good intentions. It was agreed that as a health hazard the books etc should be removed. Cllr. Davidson offered to remove them and take them to be recycled at the Scout Hut.
Also a rep from Pigeon Investments has contacted the Clerk again about their wanting to make a presentation about building on land adjacent to Clifton Park and the footpath on the land. This was refused. The Parish Council is vehemently against the land being included in the Local Plan and therefore do not wish to discuss possible building with the prospective vendors until such time as it may be necessary.
NNDC boundary change. In the latest Community Governance Review NNDC are proposing to “tidy the historical boundary anomaly by consolidating the three properties 69 Sandy Lane and 4 and 5 Bittern Rise that were inside the ER boundary, into the Cromer Town West ward. This would mean a change in the parish precept from £21.34 for Runton to £94.92 for Cromer.
East Runton Village Hall registration with Runton Parish Council as owners has been completed. As owners, it was decided that the Village Hall Committee would be sent an annual invoice for 50 pence as a peppercorn rent.

21/046. PLANNING
PF/20/2491 – use of land as holiday caravan park. The Clerk had had some queries about the roadway leading to the cliff on the east side of Wyndham Park as to whether it is private. It was confirmed that it is owned collectively as an easement for access by the residents and therefore is private. Residents are now concerned because the owners have stripped the northern end of the land of the bushes and wildlife usage has been destroyed. NNDC have inspected but no intervention took place.
After concerns were expressed Enforcement officers attended and it was confirmed that the “tent” being erected at The Links Hotel does need planning permission.
PF/21/0673 – Replacement roof and creation of first floor accommodation at Brambles Home Close WR. There were no objections.
PF/21?0615 – Erection of rear extension and replacement of wall at The Thatched Cottage The Hurn WR. No objections.

21/047. TO HEAR REPORT ON BAMBOO REMOVAL
This will now be started on Friday 26th March 2021 at the plot at West Runton allotments.

21/048. TO DISCUSS MAINTENANCE OF TREES ON THE COMMONS
To hear report on inspection of Moyes Close trees. So far a price (£920.00 + vat) has been emailed to Councillors and accepted by the Chairman and those who responded. This was ratified with all in favour.
To decide what to do about the trees on Top and Lower Commons. Cllr. Gurney reported that he had trimmed the oak on Top Common and would look at the larger one on Lower Common to see what could be done. The Chairman thanked Cllr. Gurney for his efforts.

21/049. TO RATIFY THE AGREEMENT TO ALLOW TABLES ON THE HURN as agreed last summer to continue until the end of summer season 2021. The Chairman proposed ratification and all agreed.

21/050. ALLOTMENTS – TO CONSIDER DRAWING UP A POLICY FOR WYNDHAM PARK PLOTS
The Clerk explained that a policy which sets out the lettings of plots to residents and those
on the waiting list for Wyndham Park, maybe to give residents first refusal as no-one else
normally wants a plot there and also to regulate usage to residents only from now on and not
allow plots for holiday owners. This would help clarify the situation regarding such lettings
for new householders. It would be drawn up and sent to Councillors.
There was also a problem with a water leak at Lugger Stile allotments. Cllr. Cushion had looked before and was unable to find it. He and Cllr. Gurney agreed to inspect it again to try to find the leak.

21/051. TO CONSIDER AND DECIDE ON A “TOMMY” MEMORIAL FOR EACH VILLAGE
The Clerk had sent details out by email. It was decided that a free standing statue
would be purchased for each village to be placed in an appropriate place at certain memorial
dates. A decision on placements to be made later.

21/052. TO CONSIDER TO BRING FORWARD THE ANNUAL PARISH COUNCIL MEETING
The government legislation only allows video conferencing to continue until May 7th 2021
After that meetings must be held face to face for decisions to be legal. The Annual Parish Meeting should be April 27th followed by an ordinary meeting, but the Annual Parish Council Meeting has to be held in May and therefore both could be held at the same time to negate the need for a face to face meeting so soon after lockdown eases. It was decided to cancel the 27th April and have both meetings on Tuesday 4th May 2021. APM at 7.00pm and APCM at 7.15pm.

21/053. FINANCE
i. Receipts None this month
ii. Direct Debits report
Opus Energy for Jan-Feb £322.28
Opus Energy for Feb – Mar £253.36
Clerk has queried both above and explained that meter reading had been estimated but would be rectified at a later date.
Unicom – telephone/broadband £77.48
E,on energy street lights £46.65
iii. Invoices to agree for payment
Viking for inks £56.36
Norfolk ALC for subs £298.81
Norfolk ALC for training £36.00
Soc Local Council Clerks – training seminar £54.00
Nick and Ben Darling trimming Mill Lane etc £710.00
Clerks Salary £1016.09
HMRC tax and NI to be added £217.88
E. J. L. Farrow £1695.00 for clearing ditches etc
Hayes and Storr £380.80 work done on registration of the village hall.

21/054. TRAINING
The Clerk has booked a Regional Training Seminar with the SLCC for £45.00 + vat

21/055. CORRESPONDENCE
Email from Pigeon Investments regarding a presentation for land Clifton Park, there was a negative response to the request as Runton Parish Council were objecting to the land being included in the Local Plan.
Email from Vice Chair Beeston Regis PC regarding our comments on proposed pods at The Links Hotel in 2017 the application for which was refused. This was for some information which the Clerk supplied.
NNDC regarding the boundary changes. Hayes and Storr concerning the registration.

21/056. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
There was no report from NNDC or NCC. Councillor reports as follows:
Cllr. Cushion: There had been interest in the village hall committee members needed but just one firm offer as yet. The current chairman and treasurer are willing to continue for the time being.
Cllr. Gurney: Had reported again water in Greens Lane running down from Davy Hill. This water is now running along the side of the road causing a deep rut which is dangerous especially on this narrow road. There is a likelihood of damage to cars and injury to pedestrians or cyclists. Highways were informed of this. Also Cllr. Gurney was digging out the Top Common silt trap regularly.
Cllr. Bedwell: Noted the Dormy sign and adverts on the walls re still there and have been pointed out to the District Council. Nothing seems to have been done. Mrs. Butikofer would be contacted.
Cllr. Davidson: Queried as interest as to whom the ditch along the rail line behind the houses belongs to. The pipe under the rail line appears to be blocked. Cllr. Cushion agreed to send maps.
Cllr. Annis: Asked the Clerk to clarify the start date for the bamboo removal. Also the shelter at WR beach road seems to be having work done. The Clerk informed that NNDC were tidying it up.

21/057. TO CONFIRM DATE AND TIME OF NEXT MEETING
This was decided to be the Annual Parish Meeting at 7.00pm and the Annual Parish Council Meeting at 7.15pm approximately on the same evening Tuesday 4th May 2021.

21/058. TO AGREE THE FOLLOWING TWO ITEMS BE IN CLOSED MEETING
Grounds that the content may be prejudicial to public interest. Any firm decisions will be minuted. Proposed by the Chairman seconded by Cllr. Davidson and agreed.

21/059. TO HEAR ANY UPDATES ON CAR PARK LEASE
There was much discussion but a firm decision could not yet be made as there had been no further communications. Negotiations would continue and a further letter would be sent.

21/060. TO HEAR UPDATE ON HAZELBURY RENT REVIEW and decide acceptance of a firm rent if appropriate.
There had been no further communication on the above and therefore no discussion took place. Awaiting information from the District Valuer.



Signed Chairman.



Date



 

FEBRUARY 2021

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA VIDEO CONFERENCING ON TUESDAY 23RD FEBRUARY 2021 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. D. Bakewell. Ms. C. Davidson. Mr. S. Gurney. Mr. K. Jonas. Mr. G. Baker. Mr. P. Nichols. Mr. B. Bedwell. Mr. R. Annis.
The Clerk Ms. B. Emery. One member of the public.

21/021. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – No requests to speak had been made.

21/022. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – Cllr. J. Creasey.
Mrs. S. Butikofer.

21/023. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None.

21/024. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT
26TH JANUARY 2021.
The above having been circulated beforehand were agreed as a true record and would be
signed by the Chairman at the earliest convenience.

21/025. TO CO-OPT A NEW COUNCILLOR FOR THE EAST WARD OF RUNTON
Candidates were: Ms. Teresa Edwards. Mr. Chris Hawkins. Chairman and Clerk met Ms. Edwards on Zoom. Mr. Hawkins had been a Councillor previously. The Chairman outlined the details and information received from both candidates and a vote was taken. Ms. Edwards was voted in with 7 votes to 2 with one abstention.

21/026. MATTERS ARISING
Ditches: Meeting to be held on site with conservationist. 25th Feb 21 with a view to some clearance being done.

21/027. CLERK’S REPORT
Re: allotment at Wyndham Park. A reply has been received following a letter informing a former tenant’s family that the plot will be re-let. Belongings are to be removed by 1st March 2021.
The Norfolk County Council Parish Partnership Bid this year is to include solar lighting for bus shelters. They usually grant 50% of the cost of the bids. Information will be received later in the year.
The Clerk has almost finished a newsletter and it is hoped to get this out in March.
Reported that face to face meetings may have to return after 7th May 2021 unless a extension to the law can be agreed. More information on this is expected.
There appears to be a leak in a pipe somewhere on Lugger Stile. Wave Water will be contacted to check the meter.

21/028. PLANNING
PF/20/2491 – use of land as holiday caravan park (retrospective, to regularise use) at Wyndham Caravan Site ER. Objections from residents of WP. After discussion, it was decided to object; strongly emphasising that no more caravans should be placed on the recreation land up to the boundary of Wyndham Park.
PF/20/2118 Proposal to erect Shepherds Hut style holiday accommodation at Orchard Cott withdrawn.

21/029. TO DISCUSS POSSIBLE SOLUTIONS TO THE POOR STATE OF THE
WEST RUNTON BEACH GAP SHELTER. Clerk has information from NNDC.
A letter was read out which outlined an agreement from the District Council that the shelter
would be improved with some painting etc; for this coming season.

21/030. TO HEAR RESULTING QUOTE AFTER INSPECTION OF BAMBOO SITE (Allotments) Quote received for £2220.00. It was agreed that the work should go ahead after more information from another source was sought.

21/031. TO DISCUSS MAINTENANCE OF TREES ON THE COMMONS
Requests and observations have been made from time to time about a large oak
tree on ERcommon and a rather tall tree close to a house on ER Lower Common. There
are others. Trees on allotments at Moyes Close cannot not be done by the usual contractor
owing to Covid illness and isolation. Another contractor will be sought for a quote.
It was agreed that NNDC would be contacted and asked to inspect the trees on the
Commons.

21/032. TO HEAR ANY FURTHER UPDATE ON ER VILLAGE HALL AFFAIRS
Cllr. Cushion reported that someone had been interested in becoming treasurer and would
be in contact with Mrs. Taylor the present treasurer. There was one more person to see.

21/033. FINANCE
i. Receipts
From Airwave Solutions £1500.00 half year rent for mast on Playing Field
ii. Direct Debits report
e.on energy – Street lighting electricity £51.66
Wave Water – WR allotments £10.58
Unicom - Dec – Jan £82.67
Unicom – Jan to Feb £78.14
iii. Invoices to agree for payment
Edward Farrow – Speed signs £200.00 five months plus data report
Fiona Davis – materials for ER sign £915.00
Viking for printer inks £56.36
Clerk’s Salary £1009.80
HMRC tax and NI on above £217.68 t
Bank Accounts to 22nd January 2021. Current Acc: £52,232.37 Dep Acc: £150,864.22

21/034. CORRESPONDENCE
Parishioner concerning allotment.
Two emails regarding planning – parishioners.
Letters of application for co-option x 2.
Email request for tables to be allowed on The Hurn during this summer season for Corner
House as before. This was agreed and would be ratified at the next meeting.

21/035. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
No reports from NNDC or NCC.
Cllr. Bakewell reported a fallen tree on National Trust land which had not been cleared.
Cllr. Davidson reported that she had been approached by the Station Adopters to say that
the County Council information board for trails had been obscured by the new ticket
machine. Cllr. Baker offered to contact the person who deals with this.
Cllr. Baker went on to ask if any more had been heard about possible work to alleviate the
water cascading down Greens Lane. Cllr Nichols also concerned: It had been reported
many times and was still to be done.
Cllr. Jonas reported a pothole near the Reading Room. This had been reported.
Cllr. Gurney had reported a broken gully in between the bridges and that some fly tipping in Greens Lane had been cleared. Also while rubbish picking on WR beach observed children climbing the cliffs. Cllr. Annis suggested that the Coastguard should be called out in these circunstances.

21/036. TO CONFIRM DATE AND TIME OF NEXT MEETING
Held by video conferencing on Tuesday 23rd March 2021 at 7:15pm.

21/037. TO AGREE THE FOLLOWING TWO ITEMS BE IN CLOSED MEETING
Grounds; that the content may be prejudicial to public interest.
Agreed meeting closed. Member of the public left the meeting on request.

21/038. TO HEAR ANY UPDATES ON CAR PARK LEASE
There had been to date, no response from the previous letter to the Social Club with a rent offer.

21/039. TO HEAR UPDATE ON HAZELBURY RENT REVIEW and decide acceptance
of a firm rent if appropriate.
There had been a further communication by the District Valuer but no report from that.


will be
Signed by                    Chairman.

Date

 

JANUARY 26TH 2021
 RUNTON PARISH COUNCIL

MINUTES OF THE MEETING OF THE ABOVE HELD BY ZOOM REMOTE CONFERENCING ON TUESDAY 26TH JANUARY 2021 COMMENCING AT 19:15

21/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN None.

21/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. J. Creasey. It was agreed to waive the six month rule and accept apologies until further notice being owing to the lack of technology being a reason for inability to attend online meetings. Prop: Chairman, seconded Cllr. Bakewell.

21/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.

21/004. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT ON 26TH NOVEMBER 2020
The above minutes had been circulated beforehand and were agreed by all as a true record of the meeting.

21/005. MATTERS ARISING
No matters were brought to attention.

21/006. CLERK’S REPORT Since last meeting
The new box for the defibrillator at East Runton has been installed and the device is on the list for use again. Invoice received.
The December newsletter was postponed. It is hoped to get one out for March.
The Car Park levelling at West Runton has been completed. There is a substantial heap of road planings left to do more work later in the year if necessary. The contractor did say that this may be necessary as the holes were full of water which means the ground may settle more.
The willows have been trimmed back at Top Common pond East Runton and added to the annual work in the area.

21/007. PLANNING – PF/10/0274 to vary a condition regarding opening hours for Corner
House Cafe from 10am-5pm to 9am-5pm. There were no comments/objections to the above.

21/008. ALLOTMENTS To hear a report on a proposed gate for the Moyes Close track ER
Cllr. Cushion reported that a request for gates to prevent unauthorised vehicles entering the allotments known as Moyes Close had been checked out with County Council as it was a footpath. Information given was that it was not legal to erect gates on footpaths unless to keep stock from straying. Therefore the request was denied. The local MP was contacted to ask if it could be possible to add a clause into the Highways Act to allow such gates under certain circumstances. Awaiting reply.
To discuss the removal and cost of bamboo on a plot at West Runton. This was proving to be a problem as there was such a large quantity of well established bamboo. The plot was untenable without the removal of it. Members heard from the Clerk that an invasive plant specialist would inspect and give a quote but that would cost £399.00 initially. After discussion the Clerk was instructed to ask a local contractor with a digger if he could help and to contact another company for quotes. A reasonable access was possible from the A149.
On another matter, the Clerk had had a request for a family who had inherited a house at Wyndham Park to take on the allotment. It was decided that they be informed that unfortunately the plots do not go with the houses and therefore it would be let to the next person on the list who is actually a resident.

21/009. TO HEAR UPDATE ON THE REGISTERING OF CERTAIN FOOTPATHS
Cllr. Cushion working within his own interest and not for the Parish Council outlined the process he had put in place to register some footpaths which had previously not been on the register. This would prevent the paths being lost. The meeting heard that this process could take at least a year as there were many such applications all over the country. A resident of Clifton Park had contacted Cllr. Cushion to ask if the path parallel to Clifton Park from the Sandy Lane (Cromer) bridge to the A149 had been included. It had not and therefore the resident was willing to take it up with County Council with the support of other residents as the path is well used. It is within East Runton boundary. The Chairman thanked Cllr. Cushion for his efforts on behalf of the village.

21/010. TO DISCUSS THE STATE OF THE DITCHES – WEST RUNTON COMMON
Cllr. Davidson reported her concerns about the above ditches that were silted up and thereby causing flooding. The ditch on the north side of the Spring Pond is very clogged in many places. After discussion it was decided that Ed Farrow (conservationist) would be contacted with a view to obtaining advice on work needed.

21/011. TO DISCUSS THE RESIGNATION OF A COUNCILLOR AND
SUBSEQUENT CO-OPTION – Letter of resignation received from Cllr. Rick Taylor. The notices have gone up and have had the required time to allow residents to request an election if they wish. A letter had been received from a resident of East Runton who would like to be co-opted. After discussion it was agreed to put the co-option on the next agenda and if no-one else had come forward then the co-option of the applicant would take place.

21/012. TO CONFIRM AGREEMENT THAT THE VILLAGE SIGN AT EAST RUNTON BE RENEWED
The above had been discussed in between meetings and a quote given of £1635.00 for complete renewal using the same design.
Agreement was reiterated to accept the quote and request the work be carried out. All agreed.

21/013. TO DISCUSS THE STATE OF AFFAIRS OF EAST RUNTON VILLAGE HALL
Cllr. Cushion reported that there had been no response to the signs asking for volunteers. The present chairman and treasurer will carry on until the AGM and the bookings clerk is resigning the post but staying on the committee. It is hoped that some younger residents of the village will be willing to help in some way. The Chairman suggested that the committee could maybe contact the North Norfolk News and through an article ask for volunteers. Cllr. Davidson offered to put something on the “Next Door” social media site. Cllr. Jonas informed Cllr. Cushion that a parishioner had indicated a willingness to help. This would be followed up.

21/014. FINANCE
Received payment for the Stewardship agreement WR of £724.50 for 2020.
Received payment of £30,000.00 pending the review from Hazelbury Caravan Site owner.
Received interest on money held in Barclays deposit account £3.87
Payments made in December to be agreed retrospectively
Direct Debits
e.on energy Street lighting electricity £129.12 November
e.on energy Street lighting electricity £124.96 December this was credited
e.on energy Street lighting electricity £74.88 December actual **
Unicom Telephone/Broadband/Mobile £84.91

Other Payments for December.
NNDC Dog etc waste bins West Runton £1033.32
NNDC As above for East Runton £1487.64
PKF Littlejohn External audit fees £360.00
Kevin Richardson Tree work on allotments £675.00
The above involved three men and tractor, trailer, chipper etc to take down a dangerous tree which had part fallen in the storms on Wyndham Park allotments.
D.R. Dennis Plumber Replacing the taps on WR allotments. £74.00
Barbara Emery Salary and reimbursements £1028.56 includes stationery
HMRC Tax and NI on above £217.88
Payments for January to be agreed below.
i. Receipts: None this month
ii. Direct debits paid report
e.on energy Street Lighting electricity £51.66 **
Anglian Water for Reading Room office £28.52
iii. Invoices to agree for payment
Social Club West Runton for rent and back rent to 2016 £1500.00 to confirm agreement to pay.
The above was agreed since the last meeting within the Scheme of delegation and negotiation with the Social Club. Reinterated this meeting and agreed by all.
TT Jones for street lamp maintenance £41.84 three months **
Adam Jones for coppicing willows £50.00
Russell Harrod for car park work £705.20
Cromer Electrical for fitting defibrillator box £271.87
Barbara Emery Salary and expenses £1030.27
The additional claim is for a new microphone for the computer for use with Zoom.
HMRC tax and NI on above £217.68
**: Payments for street lighting both electricity and maintenance have been substantially reduced as all lamps are now LED.
The External Audit has been completed for year ended 31st March 2020 and signed off with no concerns that proper procedure has not been adhered to.
The Clerk gave out figures of the reconciliation to the bank account as follows: Opening balance at 1st April 2020 £172,478.67, receipts in the year to date £59,605.08 payments: £32,975.28
Balance: £199,108.47. Interest on the bank account to December amounted to £3.87.

21/015. CORRESPONDENCE
From Cllr. Taylor, letter of resignation. Also letter from resident asking to be co-opted.

21/016. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bakewell reported a poor job made on Town Hill path clearing trees which is National Trust land. Cllr. Cushion reported another part with also poor work done.
National Trust will be contacted again.
Cllr. Gurney had met some people trying to negotiate a footpath in the area and was asked if the footpaths were going to be made accessible for disabled at some time. As the footpaths were County Highways responsibility it was thought not.
Cllr. Annis reported the poor road surface in Station Close. The Chairman informed that it was a private road.
Cllr. Cushion, reported another gully blockage in Greens Lane. Highways are aware.
Cllr. Nichols reported that he has cut the Mill Lane hedge, which has been neglected for some time. Some more work is needed. It was thought it had not been cut for about four years. The Clerk was instructed to ask Mr. Darling if it was within his capabilities.
Cllr. Bedwell, regarding the trees on Town Hill, thought there was a lamp post near the area. The Chairman confirmed that it was in fact a sewer vent. Also asked if a report on the Speed awareness signs was due. The Clerk would follow it up.
Cllr. Gurney asked when grass cutting on commons would start. The Clerk informed that it usually starts in late March or early April depending on the weather and growth.

21/017. TO CLOSE THE MEETING FOR THE FOLLOWING ITEMS. on the grounds that releasing content of either/both may be prejudicial to public interest by reason of the confidential nature of the business. Agreed.

21/018. TO HEAR AN UPDATE ON THE REVIEW OF HAZELBURY THREE YEAR RENT
Discussion on the above is confidential and a report was given. An interim payment had been requested from the District Valuer for work so far of £1200.00 including VAT. The meeting was told that the tenant of the land usually pays for half the cost of the review. Further information is awaited from the DV.

21/019. UPDATE ON THE STATE OF AFFAIRS SO FAR WITH THE CAR PARK RENT REVIEW AND TO MAKE A DECISION ON THE WAY FORWARD REGARDING LEASE
An offer of a reasonable amount of rent had been made. Also the Parish Council are offering to provide the lease with a reasonable rent and length.
The Clerk explained the finances and earmarked reserves being held and the need to show future projects for reserves. It was agreed to earmark £50,000.00 in reserve for future projects such as the car park which is an unknown figure.

21/020. TO CONFIRM DATE AND TIME OF NEXT MEETING 23rd Feb 2021
Venue by remote until further notice according to Gov. guidelines.
The Chairman thanked everyone for their attendance and input.

The meeting concluded at 20:35.

Signed J  Simpson Chairman

Date 24th Feb 2021

 

NOVEMBER 24TH 2020
 

RUNTON PARISH COUNCIL
DRAFT MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT TUESDAY 24th November 2020 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Ms. C. Davidson, Mr. D. Bakewell, Mr. R. Annis, Mr. K. Jonas, Mr. S. Gurney, Mr. P. Nichols, Mr. B. Bedwell.
The Clerk Ms. B. Emery was also present. Also Mrs. S. Butikofer (NCC and NNDC)
No members of the public had requested joining details.
The Chairman opened the meeting and welcomed those joining.

20/082. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN none.

20/083. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. J. Creasey.

20/084. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS Cllr. Nichols declared an interest in Planning – re: Manor Farm PF/20/2086

20/085. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT
27th OCTOBER 2020
The above minutes were agreed as a true record of the meeting and would be signed at the earliest opportunity by the Chairman.

20/086. MATTERS ARISING from the above minutes
Under item 20.073 regarding the borehole/stream: Cllr. Cushion had checked maps and found nothing of interest regarding the water courses in the area which would give any indication as to the flow of the streams now.
Item 20.80; Cllr. Bedwell reported that having been in touch with the Highways about the debris in Sandy Lane WR, was told that the situation did not meet the criteria for priority. The Chairman had taken a photo’ for reference.
Item 20/071 regarding trees, Cllr. Gurney reported several trees were fallen on a footpath leading to Roman Camp. These were not on Parish Council owned land.

20/087. CLERK’S REPORT
The Chairman and Clerk have decided that the newsletter for December should be postponed owing to the current crisis. This was agreed by all.
The fallen tree on Wyndham Park allotments has been removed. No update on other trees.
Cllr. Nichols has agreed to cut the Mill Lane hedge during the winter.
The Clerk has asked Adam Jones, to take on the trimming of the willows around Top Common pond to prevent them growing too big and overhanging the pond. This will help the new plants to flourish. Adam does the lower pond and also the “cut and collect” work at West Runton. This will be a small extra cost each year.
The sheep should be grazing on West Runton common now, but they have a minor intestinal infection and cannot be put out until recovered.
A new monitor has been purchased for the computer.
The defibrillator at East Runton should be back in place next week.

20/088. PLANNING
Applications/proposals:
PF/20/2086 Manor Farm, Top Common East R. Conversion of part barn and alteration to form reception for camp site. No objections. Cllr. Nichols took no part in discussion.
PF/20/2116 Longacre, Lower common East R. Detached domestic outbuilding in garden. Part retrospective. No objections.
PF/20/2118 Orchard cottage, High St., East R. Stationing of shepherd hut style building for use as holiday accommodation. Discussion took place on this application as there is to be no provision for parking which is a planning reason for refusal under Local Policies EC9 and CT6, requiring adequate vehicle parking facilities. Therefore the proposal is objected to.

20/089. REPORT ON ALLOTMENTS
Most of the rubbish has been cleared on the site at Lugger Stile. The rest we are assured will be cleared soon. Other tenants are being chased up for rents, but a lot has come in.

20/090. TO HEAR ANY UPDATE ON THE CAR PARK WEST RUNTON
The Chairman has drafted a letter to be forwarded to the Social Club secretary. The contents of which were explained by the Chairman and with regard to previous letters received from the Social Club it was agreed that it would be forward to them. It was agreed that the present surface of the car park was in poor condition and repairs would be expedited as soon as possible.
It wa

20/091. TO HEAR ANY UPDATE ON HAZELBURY RENT REVIEW
To date; No further information on the rent. However the solicitors are now in correspondence
regarding the adding of the new piece of ground to the lease.

20/092. FINANCE
i. Direct Debit report
Wave water for allotments West Runton £23.95
e.on energy – street lighting electricity £129.12 Oct to Nov
Unicom – telephone and broadband £73.70 includes mobile

ii. Receipts
Further allotment rents of £300.00

iii. Invoices to agree for payment
Manor Farm East Runton - carting gravel for pond £36.00
Norfolk Assc: Local Councils – training for clerk £30.00
Barbara Emery – clerk’s salary £1009.80
HMRC – tax and ni on above £217.68

20/093. CORRESPONDENCE
A letter had been received from Ravilious Properties, keen to know what we were going to do with the allotment land and the playing field land on Cromer Rd. They were keen to see if it could be of interest to them as property developers. The Clerk had replied that the land was in use and would remain in usage as it is now.

20/094. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report on behalf of NCC and NNDC.
For the County Council, finances are a worry. There is a large deficit of 45 Million. An online
consultation can be accessed by any interested parties.
There is a move to try to save Holt Hall from closure as it is believed that it is a key part of
heritage for education.
The District Council has set up the Covid response team again. Some money is being provided
from County to provide support for children’s clubs. The building of the new swimming pool at
Sheringham is progressing. An industrial unit has been purchased elsewhere which would be
hired out and provide jobs. Also houses have been purchased to help ease the housing crisis.
Cllr. Nichols outlined problems with the drainage system in Greens Lane East Runton with sunken
road surfaces and overflowing gullies. Cllr. Cushion and Cllr. Gurney had also encountered these problems and they had been reported by all those Cllrs., and the Clerk. Nothing was done for a long while and then Cllr. Cushion had a report to say it had been done. It had not however.
Considering the current financial crisis, Councillors were of the opinion that if simpler and routine work was carried out, the need for major work, already apparent, would not have been necessary”.
Mrs. Butikofer offered her sympathies but had no solution.
Cllr. Annis offered thanks for the changes in the parking regulations outside the shops in West Runton.
Councillors reported as follows:
Cllr. Cushion was, in his own time, looking at footpaths in the area which were not actually registered as such. They were accepted as official paths and well used but it would be desirable to have them registered in perpetuity.
Cllr. Annis was concerned over an allotment which had bamboo growing on it out of control. The new tenant had cut most of it down but the roots would need specialist treatment. It was agreed that the Clerk would research companies.

20/095. TO CONFIRM DATE AND TIME OF NEXT MEETING
With the agreement of the meeting, the Chairman and Clerk are of the opinion that the December meeting could be postponed to the January 26th 2021 meeting. This was met with agreement as any minor decisions could be taken under the scheme of delegation.
Venue or by remote to be decided according to Gov., guidelines.


Signed       Chairman Date





 

OCTOBER 27TH 2020 

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT COMMENCING AT 7.00 PM. OCTOBER 27TH 2020.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. K. Jonas, Mr. B. Bedwell, Mr. P. Nichols, Mr. G. Baker, Mr. D. Bakewell, Mr. R. Annis, Ms. C. Davidson.
The Clerk Ms. B. Emery also present. No public attendance.

The Chairman opened the meeting and welcomed all present.

20/064. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN – there were none.

20/065. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Mr. J. Creasey. Mr. S. Gurney tendered apologies for the evening with internet connection problems.

20/066. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS - None.

20/067. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT 22ND SEPTEMBER 2020

The above minutes having been circulated beforehand were agreed as a true record. The Chairman would sign them at a convenient time after the meeting.

20/068. MATTERS ARISING
Cllr. Davidson asked about the policy on benches, mentioned in the minutes. The Clerk would likely draft a short policy to reflect future decisions on the placement of benches on commons etc. Also asked about timing for the end of the Stewardship agreement on commons. The Clerk would send details. One more from Cllr. Davidson was if anything had been heard from sites about the removal of dog waste bins. Nothing to report.

20/069. CLERK’S REPORT
The Dormy Hotel have removed the teepee. Cllr. Annis followed up with the reason of cost being why it was removed. A tap on WR allotments is causing a problem. A kind parishioner from East Runton changed the tap while the feed was live as the meter couldn’t be located. The Clerk contacted Anglian Water and they came out and located the meter. The bio filter/reed revetment to filter out the silt has now been installed at the Top Common pond East Runton and the pond is flourishing. The West Runton common has been cut and the sheep will be put on to graze as soon as possible.

20/070. PLANNING
Applications/proposals: PF/20/1554 17 Buxton Close ER Erection of bungalow. There was no objection to this proposal.
To construct a response to the White Paper. The Clerk suggested the following response: Not enough focus on rural areas and no clarity on how this affects Local Plans. It’s a plan to speed planning up and allow the larger corporate builders to do what they like and rush building through to satisfy government guidelines, resulting in standardised housing. The Chairman suggested to emphasise, that it could cause further erosion of local property, and therefore, facilitate housing in undesirable places. It was agreed to send in a response reflecting the above and to endorse the responses from the CPRE and NALC.

20/071. TO HEAR REPORT AND QUOTES ETC ON VARIOUS TREES NEEDING ATTENTION
Tree down on Wyndham Park plots. Our contractor offered to clear this as soon as he can as it is lifting a tenant’s shed. He will do it at an hourly rate. The Clerk has accepted this. Three conifers on Moyes Close plots, one of which is leaning towards houses and has uprooted. Quotes are being obtained for these and it was agreed that the most favourable would be agreed by the Clerk and Chairman. A tree blocking Mill Lane was cleared by the owner of the garden it fell from. Also the hedge bordering the allotments/Mill Lane is in need of cutting back. It was suggested that Cllr. Nichols be asked if he could organize this. If not, the commons contractor would be asked.

20/072. TO HEAR REPORT ON CLEARANCE OF RUBBISH FROM A PLOT ON LUGGER STILE AND TO DECIDE ON FURTHER ACTION IF SITE IS NOT CLEARED
Having been inspecting this plot regularly, it is being cleared slowly. We are assured another skip is being brought this next week.

20/073. TO DISCUSS THE BOREHOLE/STREAM AT WR AND THE EFFECT IF ANY ON THE DRYING UP OF PONDS
Correspondence from Cllr. Bakewell with information on the water course to the Spring pond West Runton and a counter response from the Chairman with historical information on the drainage also received. Cllr. Cushion offered to check older maps for the course of the stream. Cllr. Davidson offered to contact the Environmental Health Agency. The Chairman reported that Anglian Water had agreed that the borehole was affecting the pond and are trying to mitigate the problem. However the meeting heard that measures were not taking place until 2022.

20/074. TO CLOSE THE MEETING TO THE PUBLIC (if necessary) FOR THE NEXT TWO ITEMS on the grounds that releasing content of either/both may be prejudicial to public interest by reason of the confidential nature of the business. This was not necessary.

20/075. TO HEAR UPDATE ON HAZELBURY RENT REVIEW
The Clerk had circulated correspondence between the site owner and the Council. The latest offer on Council’s behalf by the District Valuer was accepted by the Council as being fair and were awaiting a response from the proprietor.

20/076. TO HEAR UPDATE ON CAR PARK RENT REVIEW AND LEASE
The Chairman gave a “potted” history of the provision of the car park.
Discussion took place on the amounts suggested for the rent in the future if the Council were to re-lease the car park in May 2021 if it was offered. The matter would be discussed again at the meeting on November 24th when more details may have emerged.

20/077. FINANCE
i. Income: some allotment rents have been received. This is now up to £1030.00 by the end of last week.
2nd half of precept £7650.00
Interest on bank account £39.87

ii. Direct debits paid:
Unicom – telephone/broadband £77.29
e.on energy – street lighting £124.96

iii. Payments made in the interim agreed between the Chairman Vice Chairman and the Clerk:
Adam Jones for the “cut and collect” on the commons. £1500.00
To ratify the donation agreed by email for Holy Trinity Church £550.00
The donation to the Church above was agreed and ratified.

iv. Payments to agree:
Nick Darling – The Hurn/footpaths £220.00
TT Jones Electrical – maintenance street lights £41.84
Clerk’s salary £1009.80
HMRC tax and NI. £217.68
J. Lynes Electrical for Portable Appliance Test £48.00
Royal British Legion Donation for wreath £60.00 subject to agreement. This was agreed by all.
The Chairman reported that although there was no remembrance service, there would be a short service outside by the war memorial on 11th November and wreaths would be laid then.

20/078.. TO DISCUSS THE BUDGET AND DECIDE ON THE PRECEPT.
The budget details had been circulated and were discussed. The Chairman proposed that the precept should be frozen at until the next budget in November 2021. This was seconded by Cllr. Jonas and agreed unanimously.
The budget proposals were proposed for acceptance by Cllr. Jonas seconded by Cllr. Davidson and agreed by all. The Chairman thanked the Clerk for the work involved.
Cllr. Davidson suggested that a discussion should take place on the usage of the £10,000.00 covid grant given by the District Council. The Chairman said that the whole of the capital sum in the deposit account should be discussed but when face to face meetings can take place as Zoom was limited. This was agreed.

20/079. CORRESPONDENCE
None not covered above.

20/080. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
There was no report from NNDC or NCC.
Cllr. Cushion reported that the Chairman, treasurer and bookings clerk were resigning from the Village Hall Committee after the end of this year. The Hall Committee Chairman and Treasurer would hand over at the AGM of 2021. The PC Chairman confirmed that the Village Hall is for East Runton only and the committee would need to come from the residents there. Cllr. Bakewell suggested that maybe there could be a sub-committee from the Parish Council if a committee could not be found.
Cllr. Bedwell reported debris, parking etc, problems remaining in Sandy Lane WR and loose timber in the banks where trees have fallen and been removed. Highways have been contacted.
Cllr. Nichols has reported to Highways the overflowing gullies in Greens Lane again, which are ongoing but now getting worse. Cllr. Cushion had also emailed Highways about this problem.
Cllr. Simpson reported trees blocking the footpath along the back of Sandy Lane houses towards the golf course.
Cllr. Bakewell reported that trees down on National Trust land were being dealt with.

20/081. TO CONFIRM DATE AND TIME OF NEXT MEETING 24TH NOVEMBER 2020. Confirmed.
Venue or by remote to be decided according to Gov., guidelines. The Chairman thanked all members for attending and the Clerk for the organisation of Zoom meetings.
The meeting closed at 20:10.



Signed by the Chairman  John Simpson Date 25th November 2020.



 

SEPTEMBER 22ND 2020

 RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT TUESDAY 22ND SEPTEMBER 2020 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Ms. C. Davidson, Mr. D. Bakewell, Mr. R. Annis, Mr. K. Jonas, Mr. S. Gurney, Mr. G. Baker. Mr. P. Nichols, Mr. B. Bedwell.
The Clerk was also present.
No members of the public had requested joining details.
The Chairman opened the meeting and welcomed those joining.

20/049. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN – NNDC/NCC

20/050. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. R. Taylor, and Cllr. J. Creasey. Accepted.

20/051. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS None.

20/052. TO AGREE THE MINUTES OF REMOTE MEETING HELD 28TH JULY 2020 these had been emailed around and were agreed as a true record.

20/053. MATTERS ARISING None.

20/054. CLERK’S REPORT
Regarding the latest government guidelines, we are directed by the National Association of Local Councils to carry on with remote meetings.
The BT payphone annual consultation with public telephones suggested for removal, has come through again. Re-iterated was that the one at West Runton on The Hurn, should be kept.
The Clerk had received a report that the Seaview Caravan Park had positioned a van on land belonging to the Parish. This was investigated as permission had been granted for the van. Cllr Cushion inspected the registry and this piece it appears is not registered to the Parish Council. It was originally a footpath access to a cottage on the cliff and was never a public right of way.
Seaview have tidied up the area and planted flowers and improved the general appearance. They have kept the van within their boundary.
The Newsletter has been done for this month. Distributors have been contacted and all were happy to carry on.
RoSPA have inspected the play equipment on Top Common.
The cost as you see was nominal and after last year they assured me that there would be a thorough inspection. There are a lot of non compliance issues and we may have to make some improvements/replacements at some time.
The new defibrillator box is in the process of being fitted. Awaiting a time when the shop is closed as the contractor has to be behind the counter to connect the electricity.
Car Park WR. No further report. Clerk has written to the Social Club.

20/055. PLANNING
Applications/proposals: All were sent around by email.
PF/20/1294 at Rosewell, Home Close, West Runton. To raise height of roof to create first floor. Demolish garage to allow for extension. There were no objections in principle but concern that cement board was not an appropriate material.
PF/20/1279 at House on The Green East Runton. Variation of conditions to allow change of roof materials to copper. No objections.
PF/20/1222 at The Kit Bag East Runton. Change of use from shop and removal outside WC to create amenity space. No objections to this.
Dormy Hotel. Reports of a structure being erected at the front of the hotel. No planning application has been received. Cllr. Annis has raised the matter with Mrs. Butikofer.

20/056. TO HEAR REPORT ON THE STATE OF ALLOTMENTS
Two plots have been relinquished at West Runton but are overgrown. The Clerk has re-let one plot but the other is covered in bamboo and needs to be cleared.
The one in ER with dumped rubbish is yet to be cleared. The person responsible has assured that a skip is being delivered on 23rd September and full clearance will take place then.
There are some overgrown trees in Mill Lane which are seemingly on our allotment land. A local resident is asking if we will have them trimmed and/or pollarded. UK Power Networks have deemed them not interfering with power lines. Cllr. Cushion reported that they are not overhanging gardens and some branches have been lopped by persons unknown. It was agreed that an estimate of cost of work would be sought but that was by no means an acceptance of responsibility. Cllr. Davidson suggested that more than one quote should be sought before any decision is taken as this would represent good practice.

20/057. TO HEAR GENERAL REPORT ON COMMONS/PONDS
Benches: There is now a new memorial bench on the common in front of the Links Hotel. The Clerk suggested that sometime a policy could be written concerning the placement of benches to give clarity as these requests crop up often.
Kevin Richardson has cut the commons recently. The Lower Common pond having been cut and invasive plants removed is looking good and holding water. Cllr. Gurney has inspected the old inlet pipe and deemed it completely dry to some way back.
There have been no updates from Anglian Water regarding the drying up of the ponds in WR due to the borehole. They have been contacted. Cllr. Davidson offered to lend weight to a request for answers on behalf of the Council and the wildlife group. The Clerk agreed to send Cllr. Davidson details of the letter sent previously, to include a contact name.
A parishioner had written to ask why the grass is not collected on the commons. The Clerk had written back to explain the Stewardship Agreement etc.

20/058. TO HEAR REPORT ON A REQUEST FOR INVOLVEMENT OF THE PARISH COUNCIL REGARDING RENOVATION OF THE HURN ROADWAY.
A request for help financially or otherwise with renovation of the roadway above. Councillors were informed by email and responded negatively citing the fact that there are many such private roadways in Runton, whose residents manage the problems themselves and it would be impossible to help them all. This was reiterated at this meeting and resolved that the Parish Council would not have involvement in the matter.

20/059. TO AGREE UPDATED DISPENSATION FOR SETTING THE PRECEPT
As all Councillors would have a prejudicial interest when setting the precept, it is necessary to agree to award a dispensation to all members to allow this to happen. An individual can also be awarded a dispensation if the Council were to agree this to be necessary for a particular reason. The dispensation was accepted and agreed by all.

20/060. FINANCE
The Annual Governance Account Return has been sent to external Auditor.

i. Income:
From: Eastern Power Networks for wayleave £100.00
Airwave for rent for mast on Playing Field £1500.00 half year.
NNDC covid grant. £10,000.00
The Covid grant was granted to Runton PC as it pays business rates with rate relief on the Reading Room.

ii. Direct Debits paid:
a. e.on energy £129.12
b. Unicom August £70.30
c. Wave water (WR allotments) £6.24
d. Wave Water (Moyes Close allotments) £64.57

iii Payments made in the interim agreed between the Chairman Vice Chairman and Clerk:
ER Caravan Storage (Phil Pashley) strimming work £372.00
Carl Bird Skip Hire ( allotment ER) £294.00
Kevin Richardson (commons) £500.00
Mrs. M. Clarke (Norfok A2Z website) £110.00 annual charge
SLCC training cost for Clerk £30.00
Barbara Emery (Clerk’s salary) £987.46
HMRC (tax and NI on above) £208.46
RoSPA Playsafety ( inspection) £65.76
Adam Jones (conservationist) Lower Pond ER £80.00
Hayes and Storr (interim payment lease work) £200.00
N. Darling (grass cutting The Hurn etc) £80.00

iv. Invoices to agree for payment
SLCC subscription £161.00
Viking payments for stationery including stamps £169.42
Cheverton and Son for newsletters £70.00
v. To hear recommended pay award for Clerks and to decide same.
A decision has now been reached and agreed and is applicable from 1st April 2020. This means that the Clerk’s salary having been agreed at spinal column point 20 at £13.15 per hour pro rata; would now be £13.47 back dated to April 1st 2020.
Barbara Emery (Clerk) £1124.31 for September includes back pay.
HMRC tax and NI on above £264.62
The pay award above and the subsequent payment of salary for September was proposed for acceptance by the Chairman, seconded by Cllr. Cushion and agreed by all.

20/061. CORRESPONDENCE
To consider a request for a meeting with Pigeon Investment Management to allow the company to lay out their plans for the development of the land near Clifton Park if it is included in the Local Plan. Emailed around 15th Sept. It was decided that only if the land is included in the Local Plan, a meeting would be arranged.
CPRE concerns over the Planning White Paper. Emailed around. After discussion it was agreed that the Clerk would comment on behalf of the Parish Council.
Letter of thanks from a parishioner who has an allotment, thanked the Parish Council for the improvement on the footpaths and ponds.
The next Coastal Forum meeting will be onTuesday 17th November 2020 at 14:00 by Zoom. Cllr. Jonas attends and will report at the next meeting.
A copy of a letter sent to Mr. Duncan Baker, was received concerning the problems caused in Station Close West Runton by caravans and large vehicles.

20/062. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC

Cllr. Gurney reported that the Caravan and Camping sites had removed their dog waste bins. This had caused the local bins to be over used and also for mess to be left and not cleared up. The Clerk was asked to write to the sites and request that they reinstate bins.
Cllr. Davidson reported that the café Clementines has been re-let as a Thai takeaway.
Cllr. Nichols reported on the toilets locally having no facility for being Covid safe. This was deemed to be not acceptable. NNDC would be contacted.
Cllr. Baker had noted how the Top Common pond was covered in algae. The Clerk had information that most ponds were in the same state owing to the lack of regular rain fall. Also that traffic in Davy Hill/Greens Lane had increased and caused problems with large vehicles.
Cllr. Annis asked if the bonfire ban could be lifted. This was agreed but for garden waste only.
From Cllr. Bedwell: I reported on 29/8/20 to NCC Highways that the recent rains had brought down in Sandy Lane mud, gravel and tree debris. Highways let me know they would investigate the problem. On 1/9/20 NCC indicated that they would take no action this time, but would continue to monitor the problem, as the assessed defect did not currently meet intervention criteria. However, I noticed yesterday that the muck had been cleared. A WW II mortar bomb found by workmen at WR golf course was dealt with by a Royal Logistics Corps Bomb Disosal Team. In support of local enterprise: The Pepperpot Restaurant, while remaining closed for the remainder of the year, is now offering a takeaway service. Details on their website. Is there anything to be done about the teepee that has recently been erected in front of the Dormy House Hotel?
The Chairman reported that the “cut and collect” had been done on the designated commons and a very good job had been made of it.


20/063. TO CONFIRM DATE AND TIME OF NEXT MEETING 27th October
2020 to be held by remote client Zoom. Confirmed.




Signed  J.  Simpson  Chairman.



Date agreed on 27th October 2020 signed on 28th October 2020

JULY 28th 2020

 

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT COMMENCING AT 7.00 PM. 28TH JULY 2020.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mr. S. Gurney,
Mr. B. Bedwell, Mr. D. Bakewell, Mr. R. Annis and Ms. C. Davidson.
The Clerk Ms. B. Emery.

1. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN None requested.

2. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE Received and accepted from Cllr. P. Nichols, Cllr. J. Creasey and Cllr. B. Cushion.

3. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None

4. TO AGREE THE MINUTES OF MEETING HELD 7TH July 2020 and to agree the contents of the forms of notes previously sent around as virtual minutes for March April and May. These will then be attached to the minutes of this meeting.
The Chairman proposed that the above be accepted and this was agreed by all.

5. MATTERS ARISING No matters reported.

6. CLERK’S REPORT
There had been an incident of stones being placed around the edge of the pond Lower Common near the edge of the new path. The police and NNDC had been contacted by a parishioner concerned that the new path was in jeopardy. The person concerned has been spoken to by the Clerk and a letter has been sent pointing out that the commons and ponds are looked after by the Parish Council and it is forbidden for anyone to add or take away any substances. There was a reply to the letter and the stones will be removed. County Highways engineer has been contacted to inspect the path to see if there is any damage, also to advise on a broken pipe under the common which had been dug out by persons unknown.
It is hoped that the newsletter can be reinstated in September if the distributors are willing. They will be contacted.
The District Valuer is in the process of preparing the review of Hazelbury rent having done the assessment.
There has been no response from letters from the Clerk to Hayes and Storr regarding the new lease for Hazelbury and the registration of the village hall. Also no progress on the Car Park rent and lease.

7. PLANNING
Applications/proposals:
PF/20/0799 – at Land incorporated into Hazelbury Caravan site to demolish existing building and station five caravans on the site and two on the existing site. The Parish Council having included this piece in the lease declined to comment as a conflict of interest may be present.
PF/20/0787 – at Stenhus 16, High St. E. Runton to replace a door with a window in front elevation and various alterations. There were no objections to this.
Approved proposals:
PF/19/0488 – at Gold Coast Caravan Park/Moyes Close for stationing of 44 caravans etc. Approved by NNDC on 12th June 2020.
The Chairman asked if there had been any feedback from the meeting held about the Local Plan at NNDC. The Clerk had received an email by a concerned parishioner also about the Local Plan. There had been no response from NNDC.
The Chairman asked if there had been any progress regarding the land adjoining Seaview Caravan Park and the recently installed caravan. Cllr. Cushion was looking into the boundaries.

8. FINANCE
i. Income: none this month
ii. Direct Debits paid in June/July
Opus Energy £136.13 estimated bill, will be rectified.
Opus Energy credit now been applied of £292.84
Unicom June £75.26 broadband and telephone
Unicom July £69.82
e.on energy £124.96 street lighting electricity
Anglian Water £31.02 Reading Room
iii. Payments made in the interim agreed between the Chairman Vice Chairman and Clerk for general maintenance and work and those pending payment.
S. Meakin – internal audit fee £110.00
Luke Turner – pond work £135.00
Kevin Richardson – commons cut £856.00
Barbara Emery (Clerk) £978.06
HMRC – tax/NI on above £217.86
Russell Harrod – digger work £81.60
N. Darling – Footpaths £280.00
TT Jones three months £41.84 street lamp maintenance
iv. Payments to agree for July
N. Darling £200.00 grass cutting and playing field strimming
Barbara Emery – Clerk’s salary £1131.54 includes cost of Zoom Client £143.88
HMRC tax and NI on above £208.26
Nick Darling – The Hurn grass £120.00 also for replacing Balfour Rd sign.

9. CORRESPONDENCE None not already dealt with.

10. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
The Chairman asked each Councillor in turn for reports.
Cllr. Davidson asked about the former Kit Bag shop in East Runton, and Clemetines Cafe being still closed. The Clerk informed that there had been residential permission granted for the “Kit Bag” and there were no plans for any other development. The Chairman pointed out that the Clementines cafe was probably too small to be able to cope with distancing measure. Cllr. Davidson also reported that the shop “Strand Heating” appeared to be re-branded as a Gas Store. Dormy Hotel has signage all along the roadside opposite the hotel.
Cllr. Gurney reported on some people apparently asking residents about their dogs from house to house. When this happens, the Clerk said the police should be informed.
Cllr. Jonas reported three men doing work on an elderly relative’s garden without being asked and then demanding money. The police were made aware and it was dealt with.
Cllr. Bakewell, asked why an area had been cleared and slabs laid on the common near the Links Hotel. The Chairman explained that, that was the location for a memorial seat for which permission had been granted.


11. TO CONFIRM DATE AND TIME OF NEXT MEETING 22nd September 2020 at 7pm.
At the time of writing the meeting would be held by Zoom.
 

Signed by the Chairman on 22nd September 2020.
 

JULY 7TH 2020

 RUNTON PARISH COUNCIL REMOTE MEETING

DRAFT ONLY UNTIL SIGNED

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mr. S. Gurney, Mr. B. Bedwell, Mr D. Bakewell, Mr. G. Baker and Ms. C. Davidson.

The Chairman opened the meeting and welcomed everyone.

20/023. APOLOGIES received, reasons given and accepted; from: Cllr. R. Taylor, Cllr. B. Cushion, Cllr. R. Annis, Cllr. J. Creasey.

20/024. TO AGREE THE SCHEME OF DELEGATION
The above having been circulated beforehand was proposed for acceptance by Cllr. Bakewell, seconded by Cllr. Jonas and agreed.

20/025. TO AGREE THE ANNUAL GOVERNANCE STATEMENT (section 1)
Having been circulated beforehand the above was proposed for agreement by Cllr. Davidson, seconded by Cllr. Gurney and accepted and agreed by all.

20/026. TO AGREE THE ANNUAL STATEMENT OF ACCOUNTS (section 2)
Having been circulated beforehand the above was proposed for agreement by Cllr. Davidson, seconded by Cllr Bakewell.

20/027. COUNCILLORS DISCUSSION ON THE FUTURE OF THE CAPITAL FINANCES.
Cllr. Davidson had sent the Clerk some questions on the accounts including suggestions as to the future use of the capital finance. These with the Clerk’s response had been shared with all Councillors. Referring to Cllr. Davidson’s suggestions that some enhancements be made to the parish using the capital Cllr. Jonas suggested that at some point a strategy could be put together for any future work. This met with approval.
The Clerk reported that the matter of the WR car park lease was in hand. This would be one project already discussed and any enhancement there was dependent on a new lease being formulated next year when the present one is due for review and renewal.

No decision having been made for the date of the next meeting, the meeting then closed
At 7.25pm.


Signed  J Simpson Chairman.



Date



 

FEBRUARY 2020

 RUNTON PARISH COUNCIL
DRAFT MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH FEBRUARY 2020 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. R. Annis, Mr. D. Bakewell, Mr. G. Baker, Mr. B. Bedwell, Mr. J. Creasey, Ms. C. Davidson, Mr. K. Jonas, Mr. P. Nichols, Mr. R. Taylor.
Ms. B. Emery – Clerk. Mrs. S. Butikofer –NNDC/NCC.
One member of the public.

20/018. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The Chairman opened the meeting and invited members of the public to speak.
Mr. Forbes introduced himself and expressed concerns over the derelict Methodist Church in West Runton. The roof has been taken off at the back and the disabled toilet is no longer fit for use. Mrs. Butikofer assured the meeting that the situation has been brought up with the enforcement team which met recently. Mrs. Butikofer will reinforce the need for action on this. Also concerns expressed about the ivy growing on the Lugger Stile wall needing attention and the outlet gratings at Top Common pond.

20/019. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Stephen Gurney.

20/020. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None.

20/021. TO AGREE THE MINUTES OF MEETING HELD 28TH JANUARY 2020
The minutes had been circulated and were agreed as a true record. Prop. B. Cushion Sec. J. Creasey.

20/022. MATTERS ARISING from the Minutes above
Cllr. Cushion reported that the gullies in Greens Lane still had not been done. Mrs. Butikofer was meeting with the Highways engineer soon and this would be looked at on site. Cllr. Creasey asked if the tenant asked to quit on an allotment, had indeed vacated the site. The Clerk confirmed this. Cllr. Davidson asked about the toilets at WR gap and why they were not being replaced. Mrs. Butikofer replied. The Chairman brought up the matter of the hedge around the corner of Station Rd/A149. The Clerk would report.

20/023. CLERK’S REPORT – ER toilets have been re-opened. The posts around Lower Common ER have been done by Mr. Darling. The new defibrillator box has arrived and will be fitted as soon as can be done. Woodhurst in Water Lane WR is slowly being restored. The Clerk reported having visited the Deep History Coast Information centre in Cromer and said it was well worth a visit. A police newsletter was read out for the area.

20/024. PLANNING
PF/20/0322 Midsummer House The Hurn - extension. Circulated. No objections raised.
PF/20/0180 Constantia Restaurant – conversion to flats. Circulated. Although the restaurant would be sadly missed and has been an asset to the village for many years, the reasons for application were understood and there was no objection to the proposal.

As Mrs. Butikofer had to get to another meeting, The Chairman invited her to report at this point.
Points reported and made were:
* The Splash in Sheringham was closed and would be some weeks before re-opened as part of the roof had been lost in the recent storm.
* Unofficially reported that NCC had approved the Parish Partnership Bid for the “trod” on Lower Common ER.
* NCC budget 1.4 billion. 290 million pounds was being cut from Central Government this year.
* NNDC budget was proposed for 2 years and recommended an 8p in the £ rise in council tax.
* NNDC Cllrs. were not in agreement with the recommendation to increase their pay and would oppose it.
* The orange hare and the large sign at the Dormy Hotel would be removed by the enforcement team.
* This year the charity trail sculptures would be GoGo Dinosaurs and the Parish Council were asked if they would like one. A suitable site would be decided on.
* Road haunches would be looked at next week and Cllr. Bedwell asked if the western side of Sandy Lane near Renwick Park could be cleared of detritus.
* Disabled toilets are being fitted in Cromer. Also beach wheelchairs for the summer.
* The shop “Strand Heating” was thought not to be in the interests of the public to prosecute for unofficial change of use.
* Cllr. Davidson asked about car park charge increase. No further information was available at present.

20/025. TO HEAR FURTHER REPORT ON WORK ON TOP COMMON POND
The previous quote was open ended and reading through the terms, they would have supplied the excavator at a minimum of three days hire including the operator.  This would have cost £4200.00.  If it took more than three days then the cost would have been an extra £970.00 per day.  Estimated work would take up to a week.  However no-one came out to look at the area and therefore there would have been unknown cost when they arrived.
The company now being used is Peter Jex of Kings Lynn.  The site was surveyed and the pond measured and it needs a longer arm than was quoted for initially.  Hence the price of £7880.00.  However that price does include all the work including insurances.  The other problem was the removal of the sedge from the roadside area which is blocking the outlets.  Therefore a small digger and dumper was the best option as the road is open to traffic.
The conservationist has built a revetment with the wood cut off from the willows to contain the silt dredged to minimise the amount spread over the common itself. 
The dredging is due to take place shortly. Discussion took place on the costs. The Chairman pointed out that as with the Reading Room restoration, this type of work needed a Clerk of the Works. That has to be paid for. Cllr. Cushion said that in future more definition of cost beforehand should be clarified in similar situations.

20/026. TO HEAR A REPORT OF THE MEETING WITH HAYES + STORR REGARDING THE REGISTRATION OF EAST RUNTON VILLAGE HALL LAND
Clerk and Brian met with Jeremy Elliot of Hayes and Storr. Cllr. Cushion reported on the meeting. The reason a solicitor was needed was to formerly register the land with certified copies of the original documents instead of sending originals through the post. It was thought that they would be safeguarded this way as originals could often get mislaid. Approximate cost of fees £300.00. (Three hundred pounds).

20/027. TO FORMERLY AGREE THE ADDITION OF THE CLIFF LANE SITE TO HAZELBURY CARAVAN PARK LEASE FROM OCTOBER 2019
This will need to be done this year to allow the land to be incorporated into the lease for the review. Mr. Hay paid £1000.00 for rent for one year up to October 2020. Hayes and Storr dealt with the lease last time. The Clerk has requested that the new piece of land be added to the lease, as from last October 2019 as that is when Mr. Hay paid the £1000.00. This was proposed by Cllr. Bedwell seconded by Cllr. Bakewell and agreed unanimously.

20/028. FINANCE
i. Income – None this month.
ii. Direct Debits paid report
e.on energy for street lighting £129.12
Unicom – telephone/broadband £70.42
Opus energy Reading Room electricity Jan £472.25
Opus Energy Reading Room electricity Feb £209.05
Wave water WR allotments £12.20
Anglian Water – Reading Room water £31.38
Wave Water Moyes Close allotments £19.15
Wave Water Lugger Stile allotments £247.25
Some of the above direct debits are unusually high. All are from estimated readings.

iii. Invoices to agree for payment
N. Darling – Removing fallen tree near pond ER plus
Trimming footpaths, replacing bollards on ER common £390.00
Adam Jones – Clearing willow on Coopers common £120.00
Barbara Emery (Clerk) Salary plus reimbursements £986.07
HMRC – tax and ni on above £197.74
Luke Turner for pond work £1013.98
Jex Pumping Ltd. Deposit for pond dredging £2400.00

iv. Clerk’s report on balances and vat refund.
Our current account stands at £27,820.24 this is including all the above listed as uncleared amounts. Deposit account including interest is £150,649.25 Thereby making a total of available money of £178,469.49. the VAT has been sent for and will realise £3,568.36 which includes some £524 brought forward from last year. The residue for the end of this financial year will be carried forward to be claimed in with next year’s claim. There is always an overlap as it takes 3-4 weeks for the claim to be processed.

20/029. CORRESPONDENCE
Cromer Hospital Friends appeal for the new Macmillan unit for cancer patients. It was proposed by the Chairman that Runton Parish Council should make a donation to this cause of £500.00 (five hundred pounds). Seconded by Cllr. Bakewell this was agreed and would be ratified at the next meeting.
Pricilla Bacon hospice – requesting support. Cllr. Bakewell reported that the Rotary Club have made this their charity this year.

20/030. TO HEAR A REPORT ON TRAINING ATTENDED BY CLLR. DAVIDSON
This item was deferred to the next meeting.

20/031. MEMBERS REPORTS
Cllr. Nichols reported that he has asked Norfolk Stock Fencing to check the fence on the Playing Field as Cllr. Cushion had reported one of the wires had gone slack.
Cllr. Annis - had planted the hedge between his allotment and the Kraft and was of the opinion that it would be better if it was continued all the way along the border. The first part had been done at Cllr. Annis’s expense but the Parish Council were asked if they would pay for the rest. There was no objection and details of cost would be provided.
Cllr. Annis also reported on the details of the proposed vegetable show in August and pointed out that there were no representative for the East ward on the allotments committee. Cllr. Davidson and Cllr. Taylor agreed to help with the show.
V.E Day celebrations were discussed also and it was decided to put it on the next agenda.
Cllr. Davidson asked if something would be done about the bad surface of the car park. People had taken to social media to complain. The Clerk informed that if anyone was concerned then they should contact the Parish Council directly. The Clerk reported that a kind parishioner was filling in the holes and would continue to do so if more aggregate or similar was available. It was agreed that the Clerk would look into getting some materials.

20/032. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as 24th March 2020 at West Runton Church Hall 7.15pm





Signed                       Chairman.



Date