East and West Runton Village Web Site. East and West Runton are villages between Sheringham and Cromer on the North Norfolk Coast, UK

APRIL 2ND 2024

RUNTON PARISH COUNCIL

DRAFT Minutes of the meeting held by the above on April 2nd 2024. At West Runton Church Hall commencing at 7:15PM.
PRESENT: Councillors: Chair –Ms. C. Davidson. Vice Chair – Mr. S. Gurney.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Ms. B. Emery. Cllr. K. Toye (NNDC). One member of the public.

24/038. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. Cllr. Toye (NNDC) had sent a report which the clerk would circulate and had not much to report on the proposed recycling centre. Cllr.Toye answered some questions: regarding dog waste bins, and the WR slipway repairs, on which there had been no progress. The Clerk had also had reports on dog waste being a problem on the Beach Road Car Park which was a District Council matter. Also regarding the visit by Princess Anne and why the Parish Council had not been informed. There was no knowledge of a reason for this.
Cllr. Annis asked about work by Anglian Water on the beach at West Runton. The Clerk had had a report that the holding tanks were being fitted at the pumping station for excess water.

24/039. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE—None.

24/040. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

24/041. TO AGREE THE MINUTES OF MEETING HELD 27th February 2024 no discussion to take place on the Minutes except for their accuracy.
The minutes having been circulated beforehand were agree as a true record and signed as such by the Chair.

24/042. MATTERS ARISING for information or queries only.
None. Cllr. Davidson then explained the reason for cancelling the previous weeks meeting and an emergency plan would be put in place for the future.

24/043. CLERK’S REPORT for information only. The CONSULTATION DOG FOULING had been circulated. This was to renew the three year existing plan that was in operation.
A letter from a parishioner had been received requesting consideration be made to switching two lamps off at Top Common after midnight. The Clerk explained and confirmed that all parish council owned lighting were leds. It would be on the next agenda. TT Jones had been contacted again about No: 4 lamp in Greens Lane and it was being repaired tomorrow. Wednesday 3rd April 24. The letter to the plot holder concerned with the spoil heaps at WR had been sent. The rent review for Hazelbury was due this year and the Clerk had duly contacted the District Valuer who would start the process. This would be on the agenda when details were received.
The Clerk had also circulated a letter from Anglian Water about their intention to install a holding tank at their pumping station at West Runton. The access point is on Cromer Rd WR.

24/044. PLANNING
0363Battery Box Wyndham Park ER—No comment
0392 Elder Cottage extension ER— No objection
0453 Near Prysgate WR access for Anglian Water —No objection
0368-19Renwick Park WR Side, rear and dormer window extensions, loft conversion, front porch and wall. —No objection
0510— Paston, Balfour Rd WR. Front and rear extensions.—No objections

24/045. I.T. REPORT ON PROGRESS/DOMAIN NAMES ETC.
The Clerk had sent in the form as requested. Payment is due and Cllr. Baker explained that we would be registered for a new website and we would be contacted for the transfer.

24/046. ALLOTMENTS - TO HEAR REPORT ON THE SECOND MEETING REGARDING WYNDHAM PARK
Cllr. Memish reported and thanked those who attended. Areas of concern were highlighted. The residents of WP were willing to help. The group of four councillors proposed to work out a timetable of visits to each plot holder to document the needs for each plot and work with the tenant regarding any historical use. The details will be presented before the August break and then decisions can be made in the autumn. Some suggestions had been made already regarding removal of some items and the rat problem. Plots near the roadway would be left empty until the Battery Box had been installed. The Chair thanked the allotments group and Cllr. Memish for the hard work with this presentation. As a project any costs could be taken from reserves.

24/047. TO CONSIDER SAFETY FENCING FOR PLAY AREA (following report from parishioner) The parishioner was concerned about safety for children and dogs. There was some discussion regarding the fact that the area was on common land and that children and dogs would need to be managed near roadways. New play equipment was being considered, but it was decided not necessary to fence common land.

24/048. TO HEAR FURTHER QUOTES AND REPORT ON VILLAGE HALL AND LAND
The Chair explained previous quotes had been Ł3,500 and Ł6,500 and the Clerk had obtained another quote of Ł4,550 and proposed that the Ł3,500 quote be accepted and paid by the Parish Council as a ceiling price, seconded by Cllr. Memish, agreed by a unanimous vote.

24/049. TO CONSIDER COSTS FOR NEW NOTICE BOARDS
The Chair explained that a tree near Renwick park is being used to pin notices. The suggestion was that a notice board be obtained for that area and possibly for Lower common. An unofficial board had been erected on the border of Moyes Close allotments. These boards would be mainly for events and not for agendas etc. Cllr. Debacker had offered to manage one at Renwick Park and a volunteer would be asked for to manage one at East Runton. The Clerk had obtained quotes varying in sizes and prices. The Clerk reported prices ranging from unglazed at Ł679 to just over Ł1000 glazed and locked, in oak, from a local firm.
Cllr. Debacker would look into the prices and others and bring details for proposal to the next meeting.

24/050. TO HEAR A REPORT ON INFORMAL MEETING AT THE KRAFT
There was no further information from this meeting that wasn’t already in the public domain, therefore the item was deferred until such time as more details were forthcoming.

24/051. COMMONS REPORTS
Cllr. Davidson reported on a site meeting of the group. Cllr. Baker had informally contacted McKinnon civil engineers with a view to consider a silt trap for Top Common pond. The Clerk reported that in the past Highways had indicated that if they dug a silt trap it would cost in the region of Ł6,500. This could be part of a package to renovate the pond back to a wildlife pond, which could now be done as there was no detritus from geese. A quote would be obtained initially.
The grant claim has been sent in for the commons management work on the Retting Pit.

20/052. TO HEAR SUGGESTIONS FOR EVENTS IN 2025 FROM THE STEERING GROUP
Cllr. Edwards reported that she had put out a request on social media for people to come forward with any information they may have of memories of family who were present at the Dday landings.
Nothing had come back as yet. A service would be held at West Runton church and it was hoped that some councillors would attend. A possibility was that memory boards could be perhaps included in the service. The main event was to be the Gardens and Allotment Show on 29th June which is also Armed Forces day. Singers have been booked for the day for a forties feel with an
afternoon tea. The ER village hall had been booked. Costs of Ł250 were mentioned and a budget proposal would be presented at the next meeting.
Christmas events were in hand.

24/053. FINANCE
Receipts:
Airwave received Ł1500 Jan 16th. PF mast.
Direct Debits:
Unicom – allotments water all sites February Ł100.90
Unicom – allotments water Lugger Stile adjusted Ł192.22
Unicom – Tel/Broadband/Mobile/Electricity Ł322.62 Feb – March
Npower – street lighting electricity Feb – March Ł103.65

Invoices for payment:
Ben Darling grass cutting Hurn/ER bottom common Ł180.00
Cheverton & Son Ltd – newsletters Ł236.00
TT Jones Electrical Ltd repair and maintenance Ł124.30
NALC – Gov.uk domain name plus website Ł344.40
Kevin Richardson, playing field and commons Ł1034.00
Barbara Emery – Salary plus expenses Ł1273.68
HMRC tax and ni Ł327.77

24/054. MEMBERS REPORTS
Cllr. Annis asked if there was an update on the West Runton Road Safety measures. The Clerk
would contact Phil Reilly to request an update.
Cllr. Gurney reports that progress is being made on the first plot at Moyes but needs another skip. A
proposal needs to be brought to the meeting. Cllr. Gurney suggests that plots should be tenable before being re-let.
Chair says it needs to be clear what precedent is set as some councillors are plot holders. Next
agenda.
Cllr. Davidson reports that a future financial strategy needs to be in place to take us to the next election to achieve projects in hand especially regarding commons, Wyndham Park and allotments in
general. A finance working group would help to promote this for future agendas

24/055. CONFIRMATION OF DATE TIME AND PLACE OF NEXT MEETING. Consider moving the Annual Parish Meeting to 30th April to allow the clerk to catch up.

Signed Chairman Date

FEBRUARY 27TH 2024

RUNTON PARISH COUNCIL

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH FEBRUARY 2024 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mrs. B. Memish, Nr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. M. Lerego, The Clerk, Ms. B. Emery. Also attending: Ms. Kim Toye (NNDC) One member of the public.

24/021. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner introduced himself as having moved to East Runton recently and was willing to help if possible in parish matters.
Ms. Toye gave her report from NNDC and spoke about:
An increase of 3% on Council Tax. NNDC is facing a shortfall of Ł1.5m next year.
Banking hub at Holt.
Sheringham Recyling Centre – no further developments on the new site.
A request for the footpath leading from A149 to Beach Road to be widened with improved better access to the coast area. The land owner would be asked. The Clerk confirmed that the Parish Council cut the path for County Council.
Reports and questions put to Ms. Toye were:
Cllr. Gurney concerned about cliff falls along the coastal paths also a covered area appeared at the Dormy front area. Both will be looked at.
Cllr. Davison concerned about the area leading onto the beach at the bottom of the slipway. It was confirmed that the ramp had been repaired. Cllr. Toye had no further information.
Also reported was a land slip on the steps at East Runton. This had been reported before.

24/022. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE Cllr. Jonas.

24/023. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS
Cllr. Gurney as a playing field committee member. Personal only.
Cllr. Debacker as a neighbour of a property near a planning application. Personal only as not
affected.

24/024. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
Having been circulated the minutes were accepted as a true record.

24/025. MATTERS ARISING for information or report only.
Cllr. Davidson reported that the Anglian Water work to provide water from the borehole WR to Spring pond was going on at the Shire Horse Centre at the moment. Also the sludge which was reported in the ditches has been identified as iron ore and is not a threat to the environment.
Cllr. Gurney reported that the flooding in Greens Lane has been alleviated, but, one gully is still blocked near Manor Farm. Cllr. Gurney will chase it up.

24/026. CLERK’S REPORT for information only.
The Clerk had been contacted by a person from a development company who would like to meet councillors on the Kraft site initially. Cllr. Memish and Cllr. Annis would come up with some dates and the representative would be contacted. Cllr. Davison had looked at the Company and it appears that they are looking at sites on the North Norfolk coast.
The free portrait of King Charles III had been ordered.
MP Duncan Baker had invited people to a webinar concerning the digital telephone switchover. The letter will be displayed.

24/027. PLANNING TO CONSIDER OR REPORT
Decided by NNDC. 2328 20 Renwick Pk Approved. 2709 15 Renwick Pk East: Refused.
To consider: 0288, single storey side extension at Alfred Ho. Newell Crescent WR. No objections or comment on this.
0012 Pinebank Shawcross Rd WR extension, application withdrawn.

24/028. ALLOTMENTS REPORTS - Tree planting Moyes Close had taken place with thirty eight trees being planted. Clearance of plot 1, Moyes Close. Cllr. Gurney reported a lot of rubbish and broken glass etc to still be cleared. This is ongoing and the Chair pointed out that there are limits as to expenditure for this type of work. Further reports would be made at the next meeting.
Wyndham Park report on residents meeting.
The Clerk reported on a letter from a resident which had been circulated, concerning the heap of spoil/rubbish. Cllr. Annis had explained the situation previously about the spoil heap and that there are three or four piles which have been there for a number of years. The advice had been that it was difficult to get a grab lorry or similar to clear this spoil. Cllr. Annis was prepared to meet with the parishioner on site. Answering the question of the cost of clearance of bamboo. It had been necessary to avoid the spread of this invasive plant. It was suggested that plot holders could be informed of the activities performed by the Parish Council over the years.
Cllr. Memish reported Cllrs are to visit the area to see what improvements can be made, and then a further meeting is arranged for 12th March at Reading Room at 7pm and take it forward from there.

The Clerk was asked to provide the money spent on West Runton allotments over the last few years.

24/029. PLAYING FIELD COMMITTEE – To consider financial help towards construction of toilet facilities for the disabled. There were two alternative plans; to extend or to incorporate a section inside.
Cost of materials ex plumbing and electrical. One Ł2500 or Ł3500 for the larger plan.
The Clerk asked if the football club were raising money or working on the plan. It was confirmed that the car boot person gives a percentage regularly. Also have we got access to the Playing Field accounts? These were not available at the moment. The Clerk confirmed that the Parish Council only own the land.
The Chair urged members to bear in mind that we have two requests for money and some money likely to come in and our budget is not making large surpluses.
After discussion it was suggested that the Playing Field committee demonstrate which grants may have been applied for and should provide more information to members in advance of the next meeting.

24/030. WEST RUNTON CAR PARK – To consider a request for financial help towards providing free time of 30 minutes per car for shoppers. Details with costs have been circulated and Cllr. Lerego explained the situation. The amount requested is Ł520.00 per annum. However it was not determined how this figure had been calculated or which other avenues to increase revenue had been explored. The Clerk explained the previous lease and what had gone on before and explained the legalities which may possibly affect this type of grant. After much discussion during which Cllr. Lerego answered some questions on behalf of the Social Club, the motion was put that the Parish Council pay Ł520.00 per annum towards free car parking. On being put to the vote there were two votes for with ten against. Therefore the motion was not carried.

24/031. COMMONS
To hear further reports on new management.
Cllr. Davidson reported that there had been good input from Norfolk Wildlife Trust.
The Management Plan had been circulated summarising key things and suggested that it be approved, which would allow it to be furthered and/or added to. Volunteers would help with work on the ground. A group was being co-ordinated to clear the footpath around Incleborough Hill on the Links land. Cllr. Memish asked what was done with the cuttings and Cllr. Davidson informed that they were formed into a “dead hedge” thereby providing habitat for wildlife.
It was agreed that this path needed to be added to Parish Council cutting plan.
Cllr. Davidson proposed that the New Management Plan be accepted. It was unanimously agreed.
To consider the cost and purchase of sandbags for the Retting Pit Sandbags around Ł50.00. Agreed that the Clerk purchase the sand bags and reclaim the cost and Cllr. Gurney would order the sand. Anglian Water work on pipe across WR Common.
To agree numbers of posts needed for the Clerk to order for prevention of parking on The Hurn and Common. Cllr. Davidson had paced the area out and it was about 20 posts of a composite material was agreed. It was thought not necessary to put any on The Hurn.
To consider safety measures around Top Common pond East Runton. The Clerk had had a letter that a child had fallen into the pond and had said that it should be fenced. The area had been looked at and it was a good distance between the trees and the water. Members concluded that it should be obvious that there is water. After discussion it was agreed that children should be supervised and there was no legal requirements to put up signs or fences.

24/032. TO CONSIDER A MOVE TO IMPROVED I.T. AND GENERIC EMAIL ADDRESSES
Details with costs have been circulated by Cllr. Baker which was self explanatory. Cllr. Baker then proposed that The Parish Council adopt the NALC contracted service to provide a .gov.uk domain which gives all councillors a dedicated @runtonpc.gov.uk emails and to take on a fully managed website. Seconded by Cllr. Davdison the motion was carried unanimously. Cllr. Baker was thanked.
The cost of this should not exceed Ł500 per annum. Hardware would be replaced in future accordingly.

24/033. BATTERY BOX INSTALLATION WYNDHAM PARK – To sign initial agreement to allow further investigation of the Playing Field, with a view to a second box. The Clerk had dealt with this initially and it was in hand. A planning application would be submitted by the company.

24/034. VILLAGE HALL DRAINAGE – to hear further costs and reports. Two quotes had been obtained and circulated. One of Ł3500.00 and another of Ł6,700.00. Both plus vat. As the quotes were very different it was thought that a further quote would be obtained. It was agreed that if a further quote was obtained similar to the lower one then it would be accepted.

24/035. TO CONSIDER A PROPOSAL BY NCC TO REDUCE STREET LIGHTING.
The Norfolk County Council are proposing to switch off some one thousand street lights. One section of which is three lamps which cover between Boulevard Road and Rosebery Road in West Runton. There was a consultation details of which the Clerk would circulate. It was generally agreed that these particular lamps are necessary especially for locals living in both those roads which do not have lamps. The traffic is quite heavy in the area which also has narrow pavements.
Proposed by Cllr. Gurney seconded by Cllr. Memish that the Clerk would object on behalf of the Parish Council with eight members agreeing to this and two abstaining. Cllr. Annis asked if there was any update on the Highways project to reduce the speed limits to 20mph. The Clerk replied in the negative and it would be chased up for an update.
TO CONSIDER REPLACEMENT OF LAMP NEAR VIADUCTS ER Ł412.80 +VAT
The above lamp was still awaiting replacement under the guarantee and TT Jones had informed that the manufacturers were very slow in replacing lamps under guarantee. There was no guarantee however that payment would speed the replacement up. It was agreed to leave it for now as the longer evenings were imminent.

24/036. FINANCE
Income none to report
Direct Debits paid
Unicom for Broadband and electricity January Ł325.88
Unicom for Broadband and electricity February Ł465.89
npower for street lighting electricity Ł119.47
Payments for agreement
Carl Bird for Skip Moyes Close Ł325.50
Benthams for inks Ł52.68
MW. Finnemore commons management Ł830.00 subject to grant funding
Barbara Emery (Clerk) salary Ł1225.88
HMRC tax and NI Ł327.57
Cllr. Nichols disputed the cost of the skip. The Clerk would check.

24/037. MEMBERS REPORTS
Cllr. Baker: Reported on a meeting of the History Society and an idea was to try to effect a merger into the Parish Council website of the historical photos. A volunteer had come forward to help catalogue the photos.
Cllr. Debacker: Notice boards. It would be on the next agenda as the Clerk had got prices.
Cllr. Nichols: Would cut along Mill Lane.
Cllr. Memish: Asked about the vacancy. The Clerk had placed the notice and there had been no candidates. It would be in the newsletter.
Cllr. Annis: The Stance garden was overgrowing the footpath. Also asked for confirmation that bonfires would be banned after 1st March. The Clerk confirmed that it would go in the newsletter.
Cllr. Gurney: Asked about the setting up of a finance group/committee. Cllr. Davidson asked for expressions of interest. Volunteers were: Cllr. Gurney, Cllr. Nichols and Cllr. Lerego would join Cllr. Davidson. A first meeting would be set soon. A litter pick was reported around West Runton.
It was asked about the East Runton litter pickers. The Clerk would check.
Cllr. Gurney reported bottles being fly tipped near the viaducts.
The Clerk asked for deliverers for Cromer Road West Runton and Cllr. Memish volunteered to take this on.
Cllr. Memish: Asked for memorabilia for the D Day remembrance for this year’s event. The request would be in the newsletter.

The meeting closed at 9.05PM.

Signed CG Davidson Chair Date 2nd April 2024

JANUARY 23RD 2024 DRAFT ONLY

RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD JANUARY 2024 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. G. Baker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols. Three members of the public, Cllr. Kim Toye (NNDC), the Clerk Ms. B. Emery.

24/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. Two members of the public introduced themselves as new to the parish and spoke about their plans for their dwelling which had planning permission.
Cllr. Kim Toye gave a brief report from NNDC and spoke about the year ahead being a severe one regarding finances and would update the Parish Council of any changes which arise. Coastwise Cafes are being held, next at Sheringham 7th February. The subject of the ditch filled in by the Links Hotel came up and Cllr. Davidson would try to get a location to be able to report it. Cllr. Toye will address planning applications and was asked by Cllr. Jonas what the state of the Local Plan was. It was confirmed that the Local Plan has gone to central govt and that the current plan is the one in use at the moment.

24/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Annis and Cllr. Debacker. Also Cllr. E. Vardy (NCC) Cllr. Davidson reported that Cllr. Ralph Smith had resigned owing to ill health.

24/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.

24/004. TO AGREE THE MINUTES OF MEETING HELD 19TH DECEMBER 2023
The above having been circulated beforehand were accepted agreed and signed by Cllr. Davidson as Chair. Proposed SG, Seconded CH.

24/005. MATTERS ARISING for information or follow up queries only.
Regarding fly tipping on the common. Cllr. Davidson and Cllr. Lerego had inspected the area and found that it isn’t to do with Treehaven as was first thought. They have been apologised to.

24/006. CLERK’S REPORT
Received a report about overgrown vegetation near West Runton bridge on A149 which has been resolved by Highways.

24/007. PLANNING
Applications:
PF/24/0012 Single storey extension Pinebank Shawcross Rd WR No objections PC.
PF/23/2709 15 Renwick Pk. Replacement dwelling. Objected to by PC.
Decisions issued by NNDC
PO/23/0852 four houses on land West of Methodist Church ER approved.
PF/23/2305 replacement dwelling at Homewood ER approved.
An appeal had been received regarding the above. It would be circulated.

24/008. COMMONS/PONDS To hear a report of the latest meeting on site.
CD Cllr. Davidson reported on a meeting with Helen Baczkowska and the person writing the plans. It was a constructive meeting and Cllr. Davidson will bring a synopsis for the next PC meeting.
SG No real changes to the cutting regime, but mainly concerning the ponds. Retting Pit has been improved but the weir is still leaking. Cllr. Gurney was asked to get prices for sandbags to decide on at the next meeting.
BE
CD SG Anglian Water have not yet done the work to run the pipe from their borehole to the spring pond. The Clerk was asked to contact them. There was a concern about some unidentified “sludge” seeping into one of the ditches. Anglian Water would be contacted about this once the Clerk had been furnished with location details. Cllr. Gurney had accessed details on how to ascertain if the film on water is contamination or not and would circulate it to members.
Another councillor was needed to join the commons inspection group and members were asked to think about volunteering for the West Runton side.
ML A letter had been received from a resident on The Hurn concerned that people were parking through the gap at the far end of the common. The gap has been left to allow mowers for grass cutting, but now the contractor only uses strimmers. Cllr. Lerego would have a look and perhaps this could be rectified.

24/009. ALLOTMENTS reports if any. Numbering system etc Wyndham Park plan.
SG Cllr. Gurney reiterated the necessity for numbering the West Runton plots to make it easier. It was thought that the cost would be about Ł50.00. Agreed.
Two plots have been re-let and there is one free now at Moyes Close. It was reiterated that the small plot’s tenant would be given time to cultivate and checked in spring.
Chair congratulated Cllr. Memish on the production of the plan for Wyndham Park. Cllr. Memish explained the paper which had gone around by email. Residents of Wyndham Park would be invited on 30th January at 7pm for an informal chat to get their ideas for the future of the area of the allotments regarding tidying up and reform. Cllr. Jonas voiced some reservations but agreed that some work was needed. The letter would be sent out as soon as possible.

24/010. TO HEAR REPORT ON INDIGINOUS TREES TO BE PLANTED AT MOYES CLOSE
Cllr. Nichols reported that he had paced out the area and recommended thirty trees of ten varieties. The brambles and weeds would need clearance and then the first indigenous trees can be planted in order of hardiness with the most hardy at the north end. Cost estimated at around Ł100.00 for the trees. This was accepted and agreed. The matter of fruit trees was mentioned and Cllr. Nichols advised that this could be considered when the indigenous trees were established.

24/011. TO HEAR A REPORT ON DRAINAGE PROBLEMS AT VILLAGE HALL LAND
CH SG Cllr. Hawkins as a member of the Village Hall Committee reported the problems regarding the damp causing major work to be needed on the floor of the hall. A surveyor had indicated that clearing and opening the blocked ditches and replacing pipework where necessary on the land would help long term. The Parish Council accept that they own the land with a peppercorn rent paid to them. There were questions asked about the responsibility for the ditches inside the area and on the common. The Clerk informed members of her understanding of the owners of the strips of land outside the area. The Chairman asked members to consider: Does the Parish Council agree to pay for all the work to solve the problem and what precedent does that set? Ultimately though, it appeared that there was a responsibility. There was discussion about the work needed and the likely costs although there was as yet to be a quote. The Clerk would furnish Cllr. Hawkins with details of the drainage company who did work on the common/pond pipe. Details of what was needed and cost would then be drawn up and a simple agreement be drawn up between the Village Hall and the Parish Council. Cllr. Gurney would work with Toby Lipton (Village Hall Chair)

24/012. TO HEAR A REPORT REGARDING FLOODING DOWN GREENS LANE.
Cllr. Gurney recapped the problem and reported that some work had been done which had alleviated part of the roadway flooding, but that the work had not been finished further up past Manor Farm. There has been no further date given as to when Highways will finish the work.

24/013. TO HEAR ANY FURTHER RESPONSES RECEIVED FROM HIGHWAYS REGARDING WEST RUNTON SAFETY MEASURES AND SPEED REDUCTION. Ł8000 has been received and a credit note issued for the remaining Ł16000.00. The Clerk had received information that the project brief had been written, to forward to a designer.

24/014. TO CONSIDER COSTS OF TWO NOTICE BOARDS (ER AND WR) (Clerk has costs) This item was deferred to the next meeting.

24/015. TO CONSIDER INITALLY A REQUEST FROM AMP CLEAN ENERGY
BE To install a “battery box” on land at Wyndham Park. Details have been circulated. The wayleave payments would be Option 1 - Ł1000.00 per annum for thirty years or Option 2
a single payment of Ł10,000.00.
It was agreed initially to instigate a meeting with the developers to discuss this with a view to accept Option 1. Proposed CD seconded PN.

24/016. TO CONSIDER FUTURE I.T. DEVELOPMENTS
GB Cllr. Baker gave a verbal report and would furnish members with a more extensive paper to consider by the next meeting. Items of importance to consider would be:
* Moving to a proper email address format
* Setting up a shared platform for documents etc.
* Checking GDPR compliance
Members were asked to consider any other IT reforms for the council that they would like to see. Funding may be possible. Hardware could also be brought up to date.

24/017. FINANCE
i. Income
Allotments Ł1760.00 received in total. One outstanding amount. Letter of request sent.
Interest from Barclays Ł529.06
ii. Direct debits paid – report
Unicom – water on alloments Ł138.95
Anglian Water – Reading Room Ł33.15
npower – street lighting Ł112.36
TV Licence quarterly payment Ł41.00
iii. Invoices to agree for signing
Hayes and Storr vat on lease costs Ł120.00 :
lease for Playing Field costs paid for by company net, we pay the vat and claim it back.
Teresa Edwards reimbursement for gifts Ł20.00
Barbara Emery – salary Ł1219.01
HMRC – tax and ni Ł327.77
John Service – Retting Pit Ł380.00
JL Woods “ Ł270.00
Ben Darling – footpaths etc Ł190.00
Cllr. Davidson reported that the total cost of work on the Retting Pit was Ł887.00 considerably less than the first quote received.

No correspondence yet from Barclays bank regarding new signatory confirmation except a text sent to Cllr. Gurney (signatory) confirming that the mandate was received.
Balance reported Ł180,751.00 net.

24/018. MEMBERS REPORTS – for information or inclusion in next agenda only.
Cllr. Davidson reminded members that reports under this item should be restricted to a brief report on an item to be included in the next meeting’s agenda.
Cllr. Lerego reported on trees having been taken down near “Treehaven” Top Common West Runton and this had exposed the security lighting which was intrusive to people living nearby. The managers had been spoken to and were amenable to altering the lighting, but the lights were still very bright and as motion operated were on and off most of the evening and therefore still posed a problem with annoyance and light pollution. This is an issue which needs addressing. Further investigation will take place.
Cllr. Memish reminded members of the Councillor Surgery is held Friday 26th Church Hall WR 10am.
Cllr. Nichols: reported concern about vans/cars parked on the common ER near the Lugger Stile wall. The common is being churned up. The Clerk thought it was workers on a cottage nearby and there was real breach of any rules.
SG Agenda Cllr. Gurney: Abbs common. A small bridge over a footpath had collapsed and needed repair. It was a NCC trails issue but Cllr. Gurney offered to take this on and would report costs to the Clerk. Also reported having found a source of investment at Barclays and mentioned the ditches/pipes in Banville Lane. The Chairman suggested that a map of all the ditches could be found and annotated which could lead to a plan of maintenance as there is a need to be structured in the work which the Parish Council does.
Cllr. Gurney also mentioned the cutting of Top Common and replacement of the swings.
Agenda Chair: Regular discussion takes place about our finances and parishioners ask about money we have as capital. The suggestion is that a small short term group is formed to discuss the future of investments etc, putting together all the issues and come up with a plan including how much we have to invest after reserves for various expenditure have been considered. Members were asked to consider this for the next meeting.

24/019. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
February 27th 2024 East Runton Reading Room 7:15pm. Confirmed.

TO AGREE CLOSURE OF THE MEETING FOR A SENSITIVE SUBJECT FOR DISCUSSION – Agreed. Members of the public departed.
ITEM: Verbal abuse of Clerk and Councillors by members of the public and how to deal with it. After discussion, it was decided that the Clerk and Chair would informally speak to the police on the best way to deal with such occurrences and formally recognise the need to protect the Clerk.

Signed Chairman Date

DECEMBER 19TH 2023

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 19TH DECEMBER 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: In the Chair. Mr. S. Gurney
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, The Clerk, Ms. B. Emery. Two members of the public.

23/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

23/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Smith, Cllr. Nichols and Cllr. Davidson. Also Cllr. Eric Vardy (NCC)

23/179. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.

23/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
The minutes having been circulated beforehand were agreed by all as a true record of the meeting.

23/181. MATTERS ARISING for information only. None.

23/182. CLERK’S REPORT
The Clerk reported letters had been sent to defaulters in allotment rents. Also letter about fly tipping sent to Treehaven (no reply).

At this point the Chairman allowed a late member of the public to speak concerning flyers having been sent.
Also at this point Cllr. Kim Toye had arrived and was invited to give a report: Points mentioned were:
* The news that the water quality in East Runton was now excellent which means the Blue Flag award would be reinstated.
* Raised awareness that the telephone system would be going digital by 2025. The Clerk had informed residents in the newsletter.
* Cllr. Toye had been asked about the marquee at the Links, but there was confusion about which construction it was. The Clerk confirmed that it was the tent being used for items for the now refused lodges. This would be looked into.
* The situation of the flooding in East Runton was brought up and Cllr. Toye has spoken to Cllr. Eric Vardy. Cllr. Gurney explained the situation again and it was suggested that Mr. Steve White (Highways) should be contacted and MP Duncan Baker be informed this time, as this is an ongoing situation which has been reported many times.
* There was concern that a ditch had been filled in near 2nd tee of Golf Course at The Links. Cllr. Toye would investigate.
* Cllr. Annis asked about the continuing placement of the orange “hare” at Dormy Hotel. Cllr. Toye informed that the owners had not been asked to remove it although there had in the past been some complaints.

23/183. PLANNING
To consider applications;
Decisions issued by NNDC for: PF/23/2232 Slade Court new windows – Approved
PF/23/2277, Corrigans Cromer Rd. Alterations to dormer – Approved
PF/23/2238 Northenden Cromer Rd, Extension – Approved.
Cllr. Debacker asked if there had been an application for a building in Renwick Park lately. The Clerk had not received anything as yet.

23/184. TO HEAR A REPORT ON COMMONS AND WORK ON RETTING PIT
Cllr. Davidson has a report on this, but is not present, therefore the matter is deferred.

23/185. TO AGREE TO IMPLEMENT A POLICY FOR BIODIVERSITY
A policy had been circulated. Cllr. Smith promoted this and the Clerk said it was necessary to accept it before January. The motion to accept the policy as it stands was proposed by Cllr. Gurney and agreed by all.

23/186. TO CONSIDER PROVIDING APPRECIATION FOR VOLUNTEERS (Newsletters)
Cllr. Annis had suggested a small token of appreciation for our volunteer deliverers outside of the Parish Council. Also for the people who cut the grass near the Retting Pit.
It was agreed that boxes of chocolates would be purchased and delivered as soon as possible.

23/187. TO CONSIDER PROVIDING A NOTICE BOARD FOR RENWICK PARK AREA
After discussion it was confirmed by the Clerk that the Parish Council own the one on The Hurn, but that all the others there belong to someone else.
Cllr. Gurney suggested another board for further up the common in ER. The costs of two boards would be looked into.

23/188. TO AGREE AND SIGN BARCLAYS MANDATE TO ADD THE CLERK
This matter had been agreed at a previous meeting and signatures were needed by the Chair and Vice Chair to further the matter and then apply for online banking. Cllr. Gurney signed the document and the Clerk would collect a signature as soon as possible from Cllr. Davidson (chair).

23/189. TO HEAR ANY FURTHER REPORT ON ALLOTMENTS
West Runton and Moyes Close had been inspected. Cllr. Annis gave a report including a plot only paying Ł20 instead of Ł30. The Clerk explained that this was because the access path was on their plot. It was thought that it should not have been reduced and the Clerk would reinstate the Ł30.00.
Agreed. Most have seemed okay for winter. The refuse/waste heap at WR had been inspected and Cllr. Annis had asked two contractors about removing it but it would be expensive and advised that it isn’t necessary. No decision to remove them was taken.
One plot at Moyes was unused and the Clerk explained the reason.
Another tenant had asked if a plot could be kept on as he was taking the adjacent one and asked if he could cut some branches off the tall trees. Permission would not be granted for this work to be done by the tenant. Also the tenant would be asked to relinquish the plot 5c at the west end. The middle plot had not been done but the tenant had promised to do work. A second letter would be sent. The plot would be checked again in Spring.
Plot 1 was discussed and Cllr. Edwards was to take it on. It was agreed that because of a lot of inherited rubbish it would need a skip. It was agreed that a skip would be ordered for the last week in January. Cllr. Gurney had walked around Lugger stile and all seemed fine. Cllr. Memish reported that a plan of action would be presented before the January meeting and invite Wyndham Park tenants to an informal meeting to show them the plan. Cllr. Memish would inform the Clerk when the meeting was needed and letters would be sent.

23/190. TO CONSIDER THE IDEA OF SWITCHING OFF STREET LAMPS AFTER MIDNIGHT
The Clerk advised that it may mean having timers fitted to all the lamps and consulting residents as it was objected to once before.
After discussion it was thought not to be necessary. Highways would be asked about the possibility of sensors activated by car headlights to allow the lights to be off for overnight.

23/191. TO AGREE A TERMS OF REFERENCE FOR THE EVENTS GROUP
The TOR had been circulated and was presented by Cllr. Gurney. Accepted and agreed by all.

23/192. FINANCE
i. Income
Caravan site rent for 2023 – 2024. Ł30,000.00
RPA – (Stewardship payment) Ł724.50
ii. Direct Debits to report
npower for street lighting electricity Ł108.51
Unicom – Tel/broadband/office electricity 171.48 October-November
Unicom – Tel/broadband/office electricity Ł294.07 November-December
iii. Invoices to agree for payment
Viking Direct – calendars/diary/paper/envelopes Ł96.18
Adam Jones – work on ponds in East Runton Ł580.00 includes disposal of waste
West Runton Church Hall 2023 bookings Ł126.00
Barbara Emery – Salary to report Ł1211.73
HMRC Tax and NI to report Ł327.77
DJ Clack – re: items for Christmas event Ł124.58
Chevertons – newsletters Ł220.00
CB Arnold Ltd – Retting Pit dredging Ł237.60
INVOICE FROM NCC TO APPROVE FOR PAYMENT Ł24,000.00 Agreed to part pay
Ł8000.00 (eight thousand pounds) to start the legal parts.

23/193. MEMBERS REPORTS
Cllr. Debacker had spoken to Anglian Water about the work on WR Top Common proposed by them as there was concern for the toad migration. AW confirmed that it should be finished by February.
Cllr. Annis reported on a very good turnout and evening’s entertainment at the Carol service/tree light switch-on at West Runton supported by about 100 people. The Chairman thanked everyone concerned. It was agreed to book the band again for next year.
Cllr. Memish confirmed the councillor surgeries for 2nd January at Reading Room East Runton and 26th January at Church Hall West Runton.
Cllr. Gurney – West Runton allotments would like to amend numbering system as the numbers don’t seem to make sense. Intends to number differently. The Clerk pointed out that nothing can be agreed under members reports.
Cllr. Gurney listed achievements by the Parish Council in the past year. The list would be reported in the newsletter and included, the new “trod” under the bridge, good Christmas shows. Ponds work, events as the Vegetable show with ideas for another event this year and the reduction in speed for West Runton being implemented with Highways.

23/194. COUNCILLORS TO RECEIVE CALENDAR OF MEETINGS FOR 2024
The Clerk had circulated the calendar and gave out cards with into on councillor information and dates of meetings.

23/195. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Scheduled for Tuesday 23rd January 2024 at West Runton Church Hall.
Meeting closed at 8.40PM

Signed C. Davidson Chair. Date 23rd January 2024

NOVEMBER 28TH 2023

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON WEST RUNTON CHURCH HALL 28TH NOVEMBER 2023 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. R Annis, Ms. T. Edwards, Ms. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Barbara Emery. Cllr. K. Toye for NNDC. One member of the public.

23/160. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
Cllr. Toye gave a report from NNDC and spoke about meeting with the action group for
West Runton road safety. The Local Plan had been submitted. Also spoke about finance
policies and the latest Finance Review.
Cllr. Annis asked if the reasons for the temporary structure at the Links having been
allowed to stay there until August 2024, could be confirmed.
Cllr. Davidson asked if anything was known about the drainage ditch filled in by the Links,
in preparation for possible lodges being built, permission for which is refused. This is
possibly an important wildlife site for amphibians and toads and may compromise the flow
of water into the Retting Pit. Cllr. Gurney asked if the matter of surface water not draining
in Greens Lane could be looked at. The above matters would be looked into.
Cllr. Davidson asked if, when the Local Plan is considered, the Clerk be informed of any
issues which may affect Runton.

23/161. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Smith, Cllr. Baker. Also Cllr. Vardy (NCC).

23/162. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

23/163. TO AGREE THE MINUTES OF MEETING HELD 24th OCTOBER 2023
The above minutes were agreed as a correct record of the meeting and signed by the Chair.
Proposed SG seconded KJ.

23/164. MATTERS ARISING None.

23/165. CLERK’S REPORT
Reported that the newsletter should be printed by the weekend. The matter of telephone lines being changed to digital had come to attention and this had been briefly highlighted in the newsletter.

23/166. PLANNING
Planning next meeting
PF/23/1977 Grantchester, Cromer Rd WR extension. No comments
PF/23/2277 Corrigans extension. No objections
RV/23/2348 Brambles: variation of conditions to allow raising roof. No objections.
PF/23/2328. 20 Renwick Park replacement dwelling. Overlarge but no objections.
PF/23/2232. 24 Slade Court – replacement windows pvc. No objections
2238 Northenden – extension – No comments
2494 Dilleys Leap extension. No objections.
PF/23/2496 single dwelling for Richard Brownsell – Approve.
The Clerk reported that NNDC had said that they enforced the removal of the sign for the Dormy Hotel and the erection of a smaller one has been installed.
Also reported that reasons given by an NNDC director to allow the marquee to remain at the Links Hotel, was to use until the constructed cabins are moved to another site and had used discretion to allow the tent to remain until August 2024. It was agreed to express formal dissatisfaction.
Cllr. Gurney had attended a planning training session.

23/167. TO CONSIDER SIGNING THE AGREEMENT TO RELEASE FUNDS TOWARDS THE REDUCTION OF SPEED IN WEST RUNTON. ALSO TO APPROVE THE FORMING OF A COMMUNITY SPEEDWATCH GROUP
The above was discussed again in detail during which there were still concerns by Cllr. Nichols that speed reduction wasn’t enough. Members had been informed that when the process went to consultation, there would be provision for extra mitigating measures to be considered. Cllr. Jonas asked if a representative from Highways could come and speak to a meeting. The Clerk reported that this was asked but only a remote meeting was offered, which had taken place. However the release of funds had been approved at the last meeting to go ahead and the agreement was agreed for signing. The signed copy would be posted. The funds will not be released until the signed agreement is returned.
Cllr. Davidson will try to get another call with Mr. Reilly to confirm some details.
The Parish Council agreed approval for the Community Speedwatch Group.

23/168. COMMONS.PONDS - To consider a quote for work on the Retting Pit.
and hear an update on progress on the Commons Management Plan. Cllr. Davidson reported that the final draft management plan had been received for the work and the commons management group will present a précis of it at the January meeting, but the full version will be available. Also the Retting Pit quote was for Ł2,100.00. However Cllr. Davidson had been contacted by one of the contractors who had met to discuss the larger Retting Pond project,and was keen to meet again with the digger driver. The meeting took place and a verbal quote was given for much less for the same work. Verbal quote about Ł1000.00. It was agreed to delegate Cllr. Davidson and Cllr. Gurney to make a decision on which contractor would supply the work.

23/169. ALLOTMENTS To consider further the proposed Wyndham Park amenity agreement with regard to the solicitor’s questions. These had been circulated.
Also consider possible removal of a spoil heap on West Runton plots.
Cllr. Davidson: The situation of Wyndham Park had been going on for decades as it is. A solicitor had been contacted and had asked questions which needed to be considered. It was thought to be a difficult situation to deal with in a simple agreement. Cllr. Memish reported that originally it was hoped that the plots could be put into a better order and some of the overgrown shrubbery removed to enable easier inspections. The Clerk pointed out that historically the plots had been accepted by the Parish Council as extensions of the gardens. Cllr. Edwards agreed that the plots need tidying. An idea put forward was to have an informal meeting with the residents to get a feeling of what they would want and inform them of the issues. It was agreed to implement this before the PC meeting in January. Proposed CD seconded SG. All agreed.
Cllr. Annis confirmed that the heap of spoil at the end of one plot at W. Runton site was the result of dumping from various plots over the years. Claims, that it was put there after a fence was erected were refuted. There was no digger used in the construction of the fence. Other contractors who had worked on different issues including the fence erectors had been asked if the heap could be removed, but it was thought too difficult to get trucks in. No decision was made.
Cllr.Gurney had purchased posts and numbers to enable the plots on all sites to be numbered as had been agreed at a previous meeting.

23/170. TO AGREE TERMS AND CONDITIONS FOR WORKING GROUPS
TORs had been circulated for the Commons Working Group and the Allotments Working Group. Circulated and seen by all it was agreed that both should be accepted. Proposed CD seconded BM. Still needed was a TOR for the Events Working Group. Cllr. Gurney would produce one.

23/171. TO CONSIDER HIRING CLEANERS FOR THE READING ROOM
Cllr. Davidson explained that it should not be the Clerk’s job to clean the office and meeting room and could ask a person she knows. Cllr. Hawkins offered to approach the cleaner for the village hall. This was accepted, but the Clerk asked how she would be paid as we can’t pay in cash. An invoice would be needed. The hiring of a cleaner was the proposal by CD seconded by SG and agreed.

23/172. TO DISCUSS THE BUDGET AND DECIDE THE PRECEPT FOR 2024-2025
The Clerk had produced the budget and with Cllr. Davidson had scaled it down for ease of understanding. The figures were discussed along with the precept amounts over the past few years. It was thought that although the capital bank account was healthy, the revenue was likely to be in deficit. Cllr. Annis asked about the movement of funds to get higher interest. Cllr. Smith had looked into it and a business account cannot have the same rate of interest as a personal one. The Clerk informed that any movement of funds would need to be implemented by signatories. No further decision.
The precept in the past had been kept very low. An increase of 5% was suggested by Cllr. Davidson based on the figures. Cllr. Gurney had calculated that the increase would result in only Ł21.61 per annum for council tax payers.
After discussion it was agreed to approve the budget proposed SG seconded CH.
Motion proposed to request a precept of a 5% increase on the Ł15000 previous figure. Proposed CD seconded PN agreed by all.
Regarding the income, Cllr. Davidson had asked about the proposed POP cabinet which would have generated some income from rent of a piece of the playing field. The Clerk confirmed that the planning application had been withdrawn and no more was heard.

23/173. TO HEAR THE FIGURES OF THE NATIONAL PAY AWARD 23-24
The details had been circulated and were explained by the Clerk including it being back paid to April 2023. It was accepted that the figures for the back pay were correct; proposed CD seconded SG.

23/174. FINANCE
i. Income allotment rents of Ł1540 so far.
ii. Direct Debits
Unicom – water on allotments Ł50.05
npower – street lighting Ł97.30
iii. Invoices to agree for payment.
Benthams for inks Ł46.80
J. Lynes electrical work Ł319.02
Barbara Emery salary&backpay Ł1696.94
HMRC tax and NI Ł532.65
Ben Darling – footpath Ł60.00

23/175. MEMBERS REPORTS
Cllr. Nichols brought up the subject of the Ploughlet Trust. The Clerk explained the situation so far. Cllr. Davidson and Cllr. Nichols would liaise to find a way forward.
Cllr. Gurney asked for the Top Common pond to be considered for silt removal, possibly
to couple it up with the Retting Pit work. Also reported street lamp not functioning south
of bridges ER. The Clerk would report. Also an oak tree branch overhanging Church
Lane.
Cllr. Edwards – would like to see street lights switched off in High Street at night. The
Clerk explained that they were Highways lamps and on an ‘A’ road. It may be possible to
do this on footway lighting. Agenda item for December.
Cllr. Debacker – asked when Anglian Water are to do the work across the common in
connection with the borehole as it should have been done by now. Also concerned about
cars parking on the white line near Renwick Park. Could be reported to Highways but not
illegal parking.
Cllr. Annis – reported councillor surgery on Friday morning at the Church Hall. Regarding
the lights switch on and carols, a gazebo will be found for the evening. All is progressing
and the Clerk would print carol sheets. Cllr. Annis also reported that the piling on the
slipway at West Runton beach has been repaired to stop the tide creating dangerous holes on
the slipway slope.
Cllr. Davidson – West Runton common has had branches dumped on it possibly from
nearby properties. The Clerk would write to find out.
23/176. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as Tuesday 19th December East Runton Reading Room 7:15pm

The meeting closed 8:55pm.

Signed Chairman Date

OCTOBER 24TH 2023

RUNTON PARISH COUNCIL

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH OCTOBER 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mr. P. Nichols, Mr. R. Smith. The Clerk, Ms. B. Emery. Cllr. Eric Vardy (NCC)

23/145. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Cllr. Eric Vardy gave a report and talked about drainage and the support he gave for the feasibility study for West Runton which had helped to progress the scheme. Cllr. Nichols asked if particular attention could be paid to drains from Davy Hill past Manor Farm as many times Highways had been asked to deal with the flooding and it is still a problem. Cllr. Vardy agreed to pursue this.
Two members of the public had arrived and were allowed to speak. They wanted to find out what the scheme would be with West Runton speeding etc.

23/146. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. B. Memish apology, reason given and accepted.

23/147. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – none.

23/148. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
The minutes had been circulated and it was proposed Cllr. Annis seconded Cllr. Gurney that they be accepted as a true record. Agreed.

23/149. MATTERS ARISING for information only.
Cllr. Davidson was concerned that though the Links application for lodges appeal had been dismissed, the temporary structure was still there. Cllr. Davidson asked the Clerk to check with NNDC.
Concerning the play equipment also, it’s not clear who is overseeing the work. Cllr. Gurney is looking for more quotes. The Clerk reported receiving an email about lottery funding.
Cllr. Davidson also asked about the Neighbourhood Plan. The Clerk explained the criteria. Cllr. Gurney had agreed to be instigator. Agenda for a future meeting.

23/150. CLERK’S REPORT for information only.
Clerk reported that the trod was damaged in the flood but had been repaired. Building regulations had been received for the new windows – Reading Room. The five-year-certificate had been carried out for the building and the clerk confirmed that she tested the safety lights over the doors regularly. Reported that the road will be closed A149 West Runton for two sessions of five minutes for the Scouts march on remembrance Sunday 12th November.

23/151. PLANNING
To consider applications; Woodhill approved. Also Squirrel Copse, Briarwood, Old Barns at The Hall. All minor and no objections.It was reported that the Dormy Hotel sign has been taken down. The Clerk would check with NNDC planning to find out if they enforced the removal.

23/152. COMMONS – Grants pond clearance to discuss.
Cllr Davidson had met with a representative from the County Council to discuss the proposed grant funding for clearance of the Retting Pond. She was informed that the nature of the proposed work did not meet the requirements of FIPL grant funding, as it was only restoration and not improvement. She was also informed that the existence of NZ Pygmy Weed in the pond meant that any work carried out should ensure that the problem was not made worse. So Cllr Davidson said that this winter the plan would be to clear the ditches leading to the pond, and clear the excess vegetation on the front edge, to improve water supply. Cllr Davidson also reported that she had received a first draft of the Commons Management Plan. She hoped to be able to circulate the plan to the next meeting.

The Clerk was asked if work could proceed without a formal quote.
The Clerk advised that as the work had already been agreed, it could come under the normal Commons budget. A large amount for work not agreed would have to be ratified at a meeting.
A grant has been given towards equipment.
Cllr. Debacker reported that the litter bin and dog waste bin has been damaged and the finger post is still crooked at the corner of Station Close. The Clerk has reported the finger post. Cllr. Lerego and Cllr. Annis will have a look at it.

23/153. ALLOTMENTS
Cllr. Annis reported that the allotments would be inspected next month and asked about plots that had been sent letters. The Clerk had not had replies from any except for the lady at Moyes on the small plot who has promised to do work to bring it up to standard. There is now one free there which one of the existing tenants wants to take on. There are now three plots free at Lugger Stile.
One of which is being taken soon. A plot at West Runton had not been done for a while but this was being sorted out now.
Wyndham Park new agreement was discussed and definition of an amenity land agreement was to be asked from our solicitor. The Clerk explained that they would need information on what was needed but it was agreed to go ahead with the request to Hayes and Storr for a tenancy agreement for amenity land. Cllr. Annis and the Clerk to discuss the agreement.
The Terms of References was discussed and the Clerk would send out a template.

23/154. MOYES CLOSE Re: Community garden or tree planting.
Tree planting had been agreed last December and discussion took place on types of tree and whether fencing would be needed. It was proposed by Cllr. Nichols indigenous trees with low maintenance of appropriate number, seconded by Cllr. Edwards and agreed by all. Norfolk Wildlife Trust would be asked to suggest appropriate trees for the area. The Clerk asked who would be ordering. Cllr. Nichols would look into it.

23/155. TO CONSIDER SPENDING/PURCHASE OF CHRISTMAS TREES AND OTHER EXPENSES.
Cllr. Edwards reported that West Runton Corner House Café have ordered the tree and posters and have done a lot of work towards it and have just asked for a contribution for mulled wine. A brass band is booked, but would need shelter eg; gazebo.
Cllr. Baker would provide a gazebo. At East Runton Corner Café has made progress. It has been decided not to accept the kind offer of a free tree from a parishioner as it involves too much work and cost. A tree would be ordered from Edgefield Nursery as before.
Regarding the budget: Mulled wine and brass band Cllr. Davidson proposed a budget of Ł200, all agreed.

23/156. TO CONSIDER THE LAYING OF THE PARISH COUNCIL POPPY WREATH ON 12 NOVEMBER.
The Clerk reported that it is usually done by the Chair and has been in touch with the person responsible who would deliver the wreath to the Clerk and she would take it to Cllr. Davidson.
The donation was discussed. The cost of the wreath is Ł25.00 but a larger donation was always made. It was unanimously agreed that Ł75.00 would be donated this year. Cllr. Edwards asked if perhaps some councillors could attend the service. Cllr. Jonas was tasked with erecting the “Tommies”. This would be done for the week before and the week after.
Cllr. Gurney is getting the Roll of Honour framed for the Reading Room, a kind gesture.
Cllr. Baker reported there was to be a Council led a beacon type event for the anniversary of D Day next 6th June. An event will be considered. The Clerk would send around details.

23/157. TO HEAR UPDATE ON WORK FOR TRAFFIC CALMING WEST RUNTON
Cllr. Davidson reported on the meeting held this morning by Teams. Attended by Cllrs. Davidson, Gurney Annis and Smith and the Clerk, with Tony Stepney and Steve White of NCC Highways.
Clarification was needed as to what Highways would recommend and be prepared to do. The Parish Council’s pledge was up to Ł24,000 to have work done to reduce the speed limit and it was agreed that if the work cost less then there would be a refund and if more then County Council would fund it. This option of a reduction in speed to 20mph was on the table.
We were told that when the process was started it was possible during consultation to suggest more mitigating work. This was discussed in depth. The only money paid so far is for the feasibility study which was Ł1500 and the other Ł1500 was paid by Cllr. Eric Vardy (NCC)
CD After discussion it was proposed by Cllr. Davidson seconded by Cllr. Nichols that the proposal by NCC Highways should be accepted to begin the process. On being put to the vote it was unanimously agreed. Cllr. Davidson will make contact to enquire at what point other suggestions could be made.

23/158. FINANCE
i. Income: Ł7500.00 Precept
ii. Direct Debits paid:
npower Ł86.65 Street lighting
Unicom Ł104.04 Broadband/electricity
Unicom Ł122.47 Water allotments
Anglian Water Ł38.83 Water Reading Room
iii. Invoices to agree for payment:
Ben Darling Ł90.00 Grass cutting
NNDC Ł1208.00 Election fee
Chevertons Ł220.00 Newsletter
TT Jones Ł46.30 Street lighting maintenance
Adam Jones Ł1650.00 Cut and collect on commons
Royal British Legion Ł75.00 Poppy Appeal wreath
Barbara Emery Ł1142.50 Salary
HMRC Ł298.41 Tax and NI
The above were all accepted and agreed.
INTERNAL CONTROL OFFICER REPORT Regarding the investment it is not possible for a business account to get the same interest rates at a personal account. Any looked into need one year deposit tied up. Cllr. Smith would continue to look into it. Cllr. Davidson asked if authority could be given to the Clerk to invest Ł85,000 in a provider to be considered at a later date. The Clerk advised that the principle of investing an amount can be agreed but the actual provider should be agreed at a meeting. Cllr. Gurney offered some figures he had researched. Much discussion took place. Options were Nat West for one year or building society paying interest monthly. Cllr. Gurney proposed investment of Ł85,000 in Nat West seconded by Cllr. Annis and approved by all. This was guaranteed by SES. The budget would be on the agenda next meeting.

23/159. MEMBERS REPORTS
Cllr. Debacker – on corner of Renwick Park the sign for West Runton is obscured by vegetation.
Cllr. Edwards – tree across the footpath behind the Methodist church, bamboo overhanging from nearby property and dog waste is prevalent.
Cllr. Gurney – oak trees on land beside Church Lane ER were overhanging. Also Cllr. Gurney has trimmed the ditches into Top Common. Ask the contractor if a sixth cut could be done.
Cllr. Annis – vegetation overhanging the boundary of “The Stance” Water Lane WR.
Cllr. Smith – attended the Coastal Management online event concerning the coastline east of Cromer and will send the url to anyone who would like to have it.
Cllr. Davisdon – the small ditch we had cleared across and in front of houses on Lower Common West Runton is working and keeping water from the houses.

CORRESPONDENCE – non not dealt with above.

Signed C Davidson Chair. Date 28th November 2023

SEPTEMBER 26TH 2023
RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH SEPTEMBER 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Cllr. S. Gurney – In the Chair. Cllr. C. Hawkins, Cllr. R. Smith, Cllr. B. Memish, Cllr. A. Debacker, Cllr. M. Lerego, Cllr. P. Nichols, Cllr. G. Baker.
The Clerk Ms. B. Emery. Two members of the public.

23/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN –
Members of the public spoke of their concern for the safety in West Runton street. A
group is being formed to liaise with the Parish Council who are furthering their
communications to get a scheme implemented by Highways. The details of this was
outlined by the Chairman. The group would be kept informed.

23/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Annis, Cllr. Edwards, Cllr. Jonas and Cllr. Davidson. Reasons given and accepted.
NCC Cllr. E. Vardy and NNDC Cllr. K. Toye also tendered apologies.

23/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – Cllr. Debacker declared an interest in Planning PF/23/0333

23/129. TO AGREE THE MINUTES OF MEETING HELD 25th JULY 2023.
The above having been circulated previously were agreed as a true record of what took
place and signed by the Chairman.

23/130. MATTERS ARISING None to report

23/131. CLERKS REPORT
Windows are installed in Reading Room. Had a visit from planning dept to check because of conservation area. We were informed before that planning not needed because they were the same. A photo had been sent as requested of the originals.
Parishioner has again complained about the large puddle of water on ER common. It has been explained that the Parish Council have no powers to do anything.
A parishioner asked for a street lamp to be installed on Lower Common north of the bridges. The Parish Council are concerned with conserving energy, therefore no more street lamps would be considered at this time.

23/132. PLANNING
PF/23/1568 - 28th July Conversion of garage, raising roof for accommodation. at Squirrel Copse East Runton – No objections
PF/23/1596 – 1st August Several major alterations and upgrades at Camping & Caravan Club Holgate Lane West Runton. No comments made except that dog waste bins were needed.
PF/23/1599 – 3rd August Single storey extensions to front and rear of dwelling, replacement of external materials and windows. at Briarwood, East Runton. No objections.
PF/23/1630 - 4th August Single storey side and rear extension alteration to roof to provide accommodation external alterations and garage. at The Nook West Runton. No objections.
Original Ref: PF/21/0694 The Links Hotel West Runton – appeal dismissed.
PF/23/0333, new Dwelling at The Stance Water Lane West Runton – previously no objections. Some discussion and the comment remains the same.

23/133. COMMONS/PONDS/PURCHASE OF RAKES FOR POND WORK AT WR
Rakes will be purchased with today’s cheque signed. Agreed by all.
Commons have been cut and Anglian Water is soon to be changing the switch on the borehole to allow water to fill the Spring Pond as reported by Cllr. Debacker. Cllr. Davidson will update when she is back in October. Cllr. Debacker also reported that some Himalayan Balsam has been cleared from the Spring Pond. Top common East Runton pond needs attention, also Lower common pond.
A contractor does some clearance for us in autumn.

23/134. ALLOTMENTS CHECK OR REPORT
Letters have been sent to offending tenants. Notice to Quit sent and placed on plot 8 Lugger. This plot and one other will now be re-let. The allotment group would check up on other plots previously deemed untidy.

23/135. TO CONSIDER REPLACEMENT OF SWING SET AND HEAR QUOTES
The need for new swings was discussed and two quotes have been obtained. One more will be sought and registration has taken place for a grant initially. Cllr. Nichols offered details of another local company. Cllr. Smith asked if a path to the play area could be laid to enable access to a possible installation of equipment for disabled. This was thought not possible as it is common land.
It was agreed that replacement should take place with funding if possible. Two flat seats and two cradle seats. The Clerk advised that to apply for funding we need to have all quotes and details to hand.

23/136. TO HEAR A REPORT OF THE INSTALLATION OF CCTV AT READING ROOM
Cllr. Baker, had installed the “Ring” system, was monitoring it at the moment and explained the operation. It was agreed that it is an acceptable form of CCTV. An account would need setting up for the Parish Council to take this forward costing approximately Ł80.00 per annum. It was agreed to make the system permanent. Cllr. Baker offered to donate the cameras. When online banking was set up this could be implemented. This was being done with the bank as soon as it can be put in place.

23/137. TO CONSIDER INITIAL STEP TOWARDS A NEIGHBOURHOOD PLAN
Cllr. Gurney was interested in taking a plan forward and explained that it was a long term
operation which would involve mostly parishioners with the Parish Council as the
responsible body. Cllr. Baker had a sample of a Neighbourhood Plan and read out a
paragraph. After some discussion it was generally accepted to look into a plan
initially. The Clerk advised that some training is obtainable from time to time with NALC.

23/138. TO AGREE DISPENSATION TO ALLOW COUNCILLORS TO VOTE ON PRECEPT
The Clerk explained why the above is necessary as all councillors as tax payers would have pecuniary interests in the amount of precept set. This dispensation is renewed every three years and at an election. It was agreed to accept the dispensation and it was signed by the Chairman. Proposed by Cllr. Nichols, seconded by Cllr. Hawkins.

23/139. TO AGREE THE HIRE OF THE MARQUEE AND APPROVE HIRE AGREEMENT
The Clerk had produced a simple hire agreement in case anyone asked to hire the marquee. The agreement had been circulated and accepted as a usable document.

23/140. TO SET UP A WORKING GROUP TO OVERSEE COMMUNICATIONS WITH
HIGHWAYS REGARDING THE WEST RUNTON TRAFFIC CALMING MEASURES
Cllr. Annis had offered to be part of the group. Others appointed were, Cllr. Gurney, Cllr. Memish and Cllr. Davidson as Chair. Agreed.

23/141. FINANCE
AUGUST
i. Income: Received Ł100.00 being wayleave from UK powernetworks
ii. Direct Debits paid:
Unicom water for allotments Ł122.50
Unicom for Tel/Broadband/Reading Room Elec Ł49.17
npower – street lighting electricity Ł88.32
iii. August Invoices retrospective agreement
Beverly Memish reimbursement for RAGS Ł244.97
Kevin Richardson – commons/playing field Ł962.00
NALC training Ł201.60
Ben Darling – footpaths/commons Ł330.00
Barbara Emery – salary Ł1142.50
HMRC – tax/NI Ł298.41
SEPTEMBER
i. Income – none to report
ii. Direct Debits paid
Unicom – Tel/Broadband Ł118.38
npower Street lighting electricity Ł87.56
Unicom – water on allotments Ł118.51
iii. Invoices to agree September
Toolstore for rakes Ł360.00
North Norfolk Plastics – windows Ł2178.22
Ben Darling – Commons Ł180.00
NCC – data request – regarding grant Ł174.00
NNDC dog waste and general waste bins Ł3123.12
Barbara Emery – salary Ł1146.46
HMRC Tax/NI Ł298.61
RG Brownsell – Lugger wall repairs Ł3563.82
Kevin Richardson commons/playing field Ł728.00
PKF Littlejohn – External audit Ł378.00
SLCC – subs Ł187.00
Beverly Memish – reimbursement RAGS Ł68.42 items for event
Above all accepted and agreed.

23/142. CORRESPONDENCE
Parishioners complaint of noise nuisance. Clerk directed him to NNDC.
Parishioners complaint of having trouble with Beach Road car park. Clerk directed them to the owner.

23/143. MEMBERS REPORTS
Cllr. Nichols reported that some wire from a fence has impeded the cutting of the vegetation along the bridleway/footpath around Incleborough on the Links Hotel side of the path towards the fork.
Cllr. Nichols and Cllr. Gurney would have a look to see if the wire could be removed.
Cllr. Memish expressed thanks that the problem with coaches parking for people to alight close to Boulevard road, has been dealt with. The Clerk had spoken to the police who had liaised with the coach company requesting that they are mindful of the junction when stopping there.
Also there had been a complaint about pampas grass impeding vision at the junction Rosebery Rd/A149. It had been looked at and the grass was back far enough not to be a problem.
Cllr. Memish announced the next Councillor Surgery at West Runton on Friday October 6th and asked for volunteers. Cllr. Smith will attend. Next on on November 7th, at East Runton.
Cllr. Debacker – reports that the West Runton sign in Sandy Lane is not visible enough. Plus the vegetation on Station Rd WR overhanging the road.
Cllr. Smith has studied crime figures and revealed 12 crimes for Runton eg; 5 in WR, 4 in ER in July and has asked for a review of figures as many crimes are unreported.
Cllr. Smith has also looked at investments and has found the best at 6% but will see if rates improve.

23/144. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as Tuesday 24th October 2023 at East Runton Reading Room.
The meeting closed 9:00 PM.

Signed Chairman Date

JULY 25TH 2023

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH JULY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols, Mr. R. Smith.
Ms. B. Emery – Clerk. Also present: Ms. K. Toye (NNDC). One member of the public.

23/107. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Open session agreed. One parishioner expressed concern over a personal dispute. The Chair explained that the Parish Council has no powers to engage in personal matters and went on to clarify that if it involved a councillor, then it must be referred to the Standards Committee through the Distict Council, or if it involved the clerk then it could be dealt with in house. There was also a correct procedure to follow on a form which was available to all.
Cllr. Kim Toye gave a short report from NNDC: Mobile libraries in Runton are inline to be cut. Answered a question about the shelter at West Runton beach and confirmed that it was the property of NNDC. New recycling centre proposed for Sheringham has been delayed. Cllr. Toye will be holding a surgery at West Runton Church Hall. A question was asked about any further information about the owner of the car wash on Cromer Road. WR, but no further info. The Clerk asked if anything could be done about a sewage smell emanating from Moyes Close caravan park. It was being reported. Cllr. Gurney asked about a sign to indicate the toilets in Beach Road ER. The sign was not readable and needed replacement. Cllr. Annis asked if the issue of the toilets being replaced in WR have been resolved and the answer was negative.

23/108. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE None.

23/109. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS . None.

23/110. TO AGREE THE MINUTES OF MEETING HELD 27TH JUNE 2023
no discussion to take place on the Minutes except for their accuracy.
The above minutes having been circulated were agreed by all as a true record and signed by the Chair.

23/111. MATTERS ARISING for information or queries only.
No queries.

23/112. CLERK’S REPORT for information only.
To hear update on “Trod” being implemented under the PPB: Having checked with Highways Engineer on 11th July was told that it should be implemented by the end of August.
Footpath alongside Clifton Park had now been registered as a footpath and it has been signed.
The PC was asked also for their support if the “Runton Gap” land could be designated as a wildlife area. English Nature were inspecting it. Cllr. Jonas suggested that PC should lend weight to the effort. The Clerk also reported that the Playing Field lease was with the solicitors and no further report.

23/113. PLANNING
WR. At 3, Golf Close - extension – approved by NNDC.
Consider:
Ref: PF/23/1337 Quorn Cottage Church lane WR – extension etc.
Ref: PF/23/1355 Broadband cabinet playing field application.
Ref: RV/23/1476 Foxgloves ER. Variation of condition.
Ref: CL/23/1459 Land at Thains Lane – lawful certificate application. No comments requested.
Ref: PF/23/1345 Solar panels for Banville Barn ER.
Ref: PU/23/1512 Pepperpot WR. pre planning request to determine if permission required to change from commercial to dwelling.
The above all sent by email to councillors and there were no objections to any.

23/114. TO DISCUSS COMMUNICATIONS
Cllr. Memish: In addition to the website, notice boards and newsletter, suggested that social media could be used more to inform residents of the general work done by the PC. There was a general agreement that this is the way forward. After discussion, the Chair asked if councillors were willing to work with Cllr. Memish and bring ideas for discussion. Cllr. Baker is attending an online course about Digital Engagement in September and the result could work with others towards a presentation for the October meeting. Cllr. Smith suggested a public consultation.

23/115. ALLOTMENTS

To hear an Inspection report. Done on 11th July on all sites. Some tenants will get letters about neglected plots and misuse of the land. The Clerk would be given a list. The tree and hedge work on Moyes had been finished. A draft of a lease for plots at Wyndham Park had been circulated. The Chair indicated that it would need more work or a short amenity land lease could be sought. Cllr. Annis suggested that PC should decide if this was the way forward and asked if there was a pro forma lease. There was much discussion. The Clerk would investigate a lease. A terms of reference was produced and would be discussed with the Clerk.

23/116. TO HEAR AND CONSIDER A QUOTE FOR REPAIR TO LUGGER STILE WALL
Repairs to the wall had been agreed some time ago and some parts had been done. This estimate is for further work: Estimate: Ł4,000.00 (four thousand pounds) including foundations if needed after inspection. Ł3,200.00 (three thousand two hundred pounds) excluding new foundations.
It was proposed by Cllr. Gurney seconded by Cllr. Hawkins and agreed that the estimates be accepted.

23/117. TO DISCUSS AND CONSIDER FOOTPATH ADOPTERS (Councillors to each take on and Walk a footpath to check condition and report) List provided by Clerk. this was discussed and Councillors agreed to take on paths and names were allocated.

Also general cutting in connection with NCC. Cllr. Smith reported on work that he’s done with other councils and has worked to a NCC proforma form and their cutting regime is altered according to the results sent in. RPC has never heard of this. The Clerk had been in touch with Sarah Price and this “proforma” was not mentioned. However there is a possibility that we could resurrect the regime we had years ago for us to cut paths and get a remuneration for it. Cllr. Smith
will obtain a copy of this form for RPC. Cllr. Baker suggest that the OS map can be used.

23/118. COMMONS – TO CONSIDER POSTS FOR COMMON IN FRONT OF “HOLE IN ONE”. Cllr. Davidson reported that there are problems of parking on this common and caravans waiting there before they are allowed to enter the caravan site. After discussion it was agreed that a quote would be obtained to put some posts in to stop parking there.
ALSO UPDATE ON GRANT (Chair) A walk around on the commons will be held on 4th August on both West and East Runton commons with our consultant and with Norfolk Wildlife Trust representative. The grant has been officially signed off. Cllr. Davidson asked if we can progress with expenditure of Ł145.00 for the searches involved.
EAST RUNTON: TO CONSIDER SAFETY REPORT ON PLAY EQUIPMENT. RoSPA.
A report received flagged up some issues on the play equipment. The Clerk highlighted the parts which were mentioned as needing attention.
Cllr. Gurney has contacted NGF Play to obtain costs of replacement swings and will investigate grants.
Options are to replace or repair one part or all. Cllr. Gurney will bring findings to the September meeting.

23/119. TO CONSIDER A REQUEST FROM HOLY TRINITY CHURCH FOR A REGULAR ANNUAL DONATION.
The above was discussed. It was agreed that a regular donation without being asked each time was not ethical and in public interest as any requests for donations would need to be considered with regard to the annual budget. It was agreed to give Ł600.00 this year to Holy Trinity Church as requested for help for the upkeep of the graveyard, but with a request that it be applied for each year and a reason given. Proposed Cllr. Annis seconded Cllr. Jonas.

23/120. TO HEAR FURTHER REPORT OR QUOTE FOR CCTV IN READING ROOM

Cllr. Baker: Having researched the business of CCTV cameras for the safety of the people who use the Reading Room, has some cameras and a simple system which can be used and would trial these with a view to installation with a cloud account. The trial would be for two or three months and was agreed that Cllr. Baker should go ahead with signing RPC up for the subscription.
There was concern that sound would be picked up but it was confirmed that sound can be disabled.

23/121. PLAYING FIELD – report of meeting if available (Cllr. Jonas). Cllr. Jonas explained for new members what the Playing Field was used for and by whom. The bank details have been updated and some regular jobs are being done to the pavilion and looking into developing the toilets into disabled friendly.

23/122. ANY UPDATES ON WORK NEEDED ON NOTICE BOARDS (Cllr. Gurney)
Cllr. Gurney has put some temporary boards in the History Society board, but the Clerk explained
that the History Society board belongs to the Society and they would repair it.
It was confirmed that the footpath map board belonged to the Coastal Path people of NCC and was in poor condition.

17. FINANCE
ii. Income None this month.
iv. Invoices to agree for payment
npower Street lighting elec Ł86.26 NALC Training for councillor Ł36.00 TT Jones Street lighting maintenance/repair Ł342.10 Chevertons Newsletter Ł220.00 (Norfolk A2Z) Website charge annual plus work Ł155.00 Viking Direct Two "A" boards for displays Ł304.80 Dr. Stump Tree and hedge work Ł3,480.00 RoSPA Playsafety Inspection play equipment/report Ł126.00 NALC Training for councillor Ł39.22 B. Emery Salary Ł1,142.50 HMRC Tax and NI month end 5th August Ł298.41 Ben Darling Commons Footpaths 2 months Ł460.00 Manor Farm ER Hedgecutting Ł63.00 Adam Jones Greens Common bracken cut Ł210.00 Beverly Memish Items related to Allotment show Ł244.97 The above were all agreed.
The allotment show came within budget as agreed last year. It would be agreed again next time.

v. TO HEAR A REPORT FROM INTERNAL CONTROL OFFICER Cllr. Smith.
Cllr. Smith had researched the role of Internal control officer. The role is to show parishioners that money is being spent in the correct way. Cllr. Smith would like to see all invoices in parish council

It would benefit our bank account if some of the capital could be moved into a high interest account. It was agreed that the Clerk would work with Cllr. Smith to find better interests.

23/123. CORRESPONDENCE FOR INTEREST not dealt with above. None.

23/124. MEMBERS REPORTS for information only not included above.
Cllr. Gurney has been researching costs for rotovating the ground at Moyes Close with a view to installing a communal garden. This has not been decided yet by the parish council but would be on an agenda to decide what actually this area will become and how to pursue it as various options have been put forward in the past.
Cllr. Nichols on behalf of a parishioner about the footpath along the golf course is in a poor state.
Some discussion took place. The Clerk has contacted the Links and a local landowner also has been contacted. The path is not one which the parish council cut. Cllr. Nichols also reported concerns about the position of the new bench on Top Common as it is a wet area. Discussion took place on that.
Cllr. Jonas asked that Mill Lane verge could be cut. Manor Farm will do a cut.
Cllr. Smith offered to check the path up to the allotments.
Cllr. Annis reported that a brass band had been booked for the Christmas event at West Runton and the date would be 9th December.
Cllr. Edwards asked if there could be a sign to point dog walkers to the waste bin across the road.
Cllr. Gurney offered to cut the bracken obscuring the said dog waste bin.
Cllr. Memish had been asked if WR Station adopters could be supported by letter to ask if trains stopping at West Runton Station on each run on Sundays, could be reintroduced, instead of every other run. The letter would be sent.
Cllr. Gurney asked if Neighbourhood Plan could be on the next agenda.

23/125. TO CONFIRM, DATE TIME AND PLACE OF NEXT MEETING.
September 26th West Runton Church Hall 7:15pm.

Signed S. Gurney Chair Date 26 Sep 2023

JUNE 27TH 2023
RUNTON PARISH COUNCILDraft. MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JUNE 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Mrs. B. Memish, Ms. T. Edwards, Mr. R. Smith. The Clerk Ms. B. Emery. Four members of the public. Mr. E. Vardy (NCC) Ms. K. Toye (NNDC).

23/090. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
Mrs. Large, on behalf of Holy Trinity Church, requested that the Council give
consideration to a grant towards the upkeep of the graveyard, which they have done in the
past. The request would be put on the agenda for July and considered then.
Mr. Vardy gave his report for NCC and reiterated that he would be available if anyone wanted to
contact him between meetings. A key interest was his involvement with NCC cabinet who are
dealing with the Climate Strategy involving buildings, transport, tourism and working with UEA
on climate change and providing space for nature. Mr. Vardy would also like to improve comm-
nication between Parish and County council.

23/091. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Jonas and Cllr. Hawkins, both related work issues. Accepted.

23/092. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.

23/093. TO AGREE THE MINUTES OF MEETING HELD 23RD MAY 2023
The above minutes having been circulated beforehand were accepted and agreed as a true record of
the meeting and signed by the Chair.

23/094. MATTERS ARISING
Cllr. Annis asked if minutes could be annotated with action points. Cllr. Davidson explained that it was in hand.

23/095. CLERK’S REPORT
The Clerk reported that the new windows for the Reading Room were now on order.

23/096. CO-OPTION OF CANDIDATE(S) FOR OFFICE OF COUNCILLOR Councillors have received applications and bios of Alex Debacker and Mark Lerego
Both candidates were asked if they wanted to add any comments and Mr. Lerego elaborated on his bio already sent. Councillors agreed by a show of hands unanimously to co-opt both candidates onto Runton Parish Council. They then joined the meeting.

23/097. PLANNING
To consider and decide on planning applications where materials may be delivered on the commons. Cllr. Davidson explained the situation on West Runton common which has affected a group of parishioners in the area, where a temporary toilet and building materials have been placed there for some weeks. It was suggested that if there is a building application near commons where materials may need to be stored close by.
Cllr. Nichols pointed out that the situation was difficult and cannot be policed. The main issues were the chemical toilet and the storage of weeks of building materials. The question was “does the council get involved”? It was decided that at the time of an application the council could request a condition that limited the time that materials were stored on common land.
Planning applications. Circulated beforehand:
PF/23/1089 Change of use at Old Hall barns to dwelling and office. There had been objections
PF/23/1190 Crab Boiler House WR. Conversion to one and half storey dwelling. No planning reason for objection had been voiced.
The application for a dormer window at Little Orchard WR, had been approvedby NNDC.

23/098. TO AGREE MEMBERS OF GROUPS WITHIN THE COUNCIL
The following list of volunteers for various working groups were agreed.
Commons: Cllr. Gurney, Cllr. Davidson, Cllr. Baker and Cllr. Smith.
Allotments: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish.
Events: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish, Cllr. Debacker.
Planning: Cllr. Lerego, Cllr. Gurney, Cllr. Memish.
Councillors linked to other bodies:
Runton Parish History Society: Cllr. Baker.
Playing Field Management: Cllr. Jonas,
East Runton Village Hall Committee: Cllr. Hawkins.
Ploughlet Charity: Cllr. Davidson (as Chair of PC) and Cllr. Nichols.
Representative for S.N.A.P (Safer Neighbourhood Action Panel): Cllr. Baker.
Internal Control Office: The Clerk explained the role. Cllr. Smith offered to take it on.

23/099. COMMONS
Cllr. Davidson (Chair) reported that Greens Common has been cut. The application for the grant to fund the production of a ten-year management plan on commons has been approved. The process for work will be a long time in the making but progress can be made now.
Questions were asked about the Spring Pond. Chair explained that Anglian Water and Gas Board were working on the situation, but the pond will be dry at least until October.
To hear report of bonfire on common and consider the way forward WR commons.
Members heard that a bonfire had been lit on West Runton common near the railway embankment and trees. (Chair reported but declared a personal interest). There was some discussion as it had been clarified that this was not a legal practice. It is especially dangerous in very dry weather and the Parish Council have taken responsibility for management of the commons. After discussion it was agreed that the Clerk would write to the person concerned in this incident and also to put a reminder in the next newsletter to all persons that it is illegal to burn waste of any sort on common land.

23/100. ALLOTMENTS – To hear updates on re-letting
The Clerk reported that another plot had been re-let and asked the Council to consider a Notice to Quit for a plot at Lugger Stile which was overgrown had been used by the tenant for some time and now neglected. It was agreed, and the Clerk was tasked, with issuing a Notice to Quit.
Also to ratify the quote for the trees on Moyes Close and consider removal of very small amount of bamboo on Lugger Stile. An extra quote for Ł450.00 was issued to remove this bamboo. It was agreed that with such a small rent it should be up to the tenant to deal with it and they would be given the first year free in compensation. Trees will be done on 4th July. The quote accepted previously for Ł2900.00 was ratified.
Cllr. Annis would organize a tour of the allotments soon. Also a draft of a lease is being put together and would be presented at the July meeting. Also suggested a meeting with the Clerk to see what can be done by the group regarding managing of the allotments. It was suggested that all groups should draft a Terms of Reference for all, by the July meeting if possible.
Cllr. Memish reported on the actions points for the Allotments show and asked for volunteers to help with tables and the marquee on the day before.
The Village Inn and Corner House Café were being asked for their involvement as refreshements were not being provided in the marquee.
The Clerk was asked to write to residents of The Hurn to explain what was happening. The Clerk was concerned about people possibly parking on The Hurn, but hopefully the letter will explain.

23/101. TO HEAR QUOTE AND DECIDE ABOUT CCTV CAMERAS IN READING ROOM
It was suggested by the Chair that another quote should be sought and both presented at the July meeting.
Cllr. Baker has a possible alternative and would come up with ideas.

23/102. TO HEAR UPDATES REGARDING NEW LEASE FOR BROADBAND CABINET.
The Clerk reported that a planning application was being implemented soon and the Council would get the application in due course. The lease was in the hands of our solicitor.

23/103. FINANCE
The Clerk asked for agreement to re-appoint Stuart Meakin as the Internal Auditor. This was agreed.
The Clerk confirmed all information has now been sent to External Auditor PKF Littlejohn and the notice of public rights has been displayed, as have the accounts on the website.
Income: None this month
Direct Debits paid:
TV licencing TV licence Direct Debit quarter Ł41.00
Unicom Tel Broadband &Elec Ł132.06
npower Street lighting elec Ł94.78
ICO GDPR fee Ł35.00
Invoices to agree for payment:
Barbara Emery Salary plus reimbursement Ł1,160.50
HMRC Tax and NI Ł298.41
Kevin Richardson Commons and Playing Field Ł534.00
NALC Training Ł45.60

The above were all accepted and agreed.
The now necessity of being able to operate online banking was discussed and it was explained that payments are set up and then authorised by another authorised person. After discussion it was agreed that the Clerk would be added to the bank mandate and online banking would be pursued.
Proposed by Cllr. Nichols seconded by Cllr. Baker and agreed by all. Chair, Cllr. Davidson would normally be the second authorisation.

23/104. MEMBERS REPORTS
Cllr. Edwards suggested that a S.A.M.S. be considered for Top Common. The Clerk suggested that another camera could be purchased. This would be on the next agenda.
Cllr. Smith was concerned about the slipway to the beach in East Runton and that the steps were not indicated. Cllr. Toye (NNDC) said this was being looked at. Cllr. Smith also concerned about crime figures in West Runton during a particular week and informed members that the information was available on the police website and would send a link around.
Cllr. Baker was still pursuing the possibility of obtaining generic email addresses and general improvement in IT.
Cllr. Gurney had received some comments about the telephone box in West Runton being in bad repair regarding the paintwork and suggested that a group could get together and re-paint it. It would be investigated. Also the notice boards were in need of attention. The History board pin board needed replacement and the teak one needs attention. It was suggested to pay someone to do the work.
Cllr. Gurney asked about the cliff top shelters in East and West Runton. There was information about an ongoing dispute about the West Runton, and Cllr. Toye (NNDC) is reading up on it. The East Runton shelter belongs to NNDC.
Cllr. Nichols: Reported that footpath around the Golf Course was not cut. This was one which was not cut by the Council. The Clerk had asked the landowner to cut the one around the base of Incleborough. There was previously a regular check on footpaths by councillors but this has not operated for many years. It would be on the July meeting agenda to discuss reinstatement.
Cllr. Memish asked if communications could be on the next agenda.
Cllr. Debacker: reported that the footpath sign on West Runton common near Station Close was leaning over and could fall. This would be reported for repair.
Cllr. Annis asked if the overgrown hedge near the entrance to Rosebery Rd had been reported. Cllr. Gurney confirmed this. Cllr. Annis had also been able to procure a brass band for the Christmas event in West Runton. Cllr. Davidson reported that Corner House Café had been in talks with the Village Inn and they want to make it a bigger event in 2023 and are happy to be involved in it. Cllr. Gurney informed that the East Runton event was being increased with a larger tree and more lights etc.
Cllr. Davidson informed members that she had contacted NALC to be involved with a “brainstorming” session to consider informally the future financially and otherwise for Runton, events etc and general operation. Any ideas put forward will be brought to a formal meeting.
The Clerk informed members that the item of Members Reports is for information only and decisions or agreements cannot be made under this heading unless they are formally itemised on the agenda.

23/105. TO CONSIDER COSTS AND PURCHASE OF ‘A’ BOARDS FOR EVENTS
The Clerk brought cost of between Ł87.00 and Ł127.00, with photographs. The more expensive one was much sturdier and it was agreed unanimously to purchase two boards at Ł127.00 approximately.

NNDC REPORT: Cllr. Toye.
Overgrown hedges onto pavements was being investigated. The Clerk reported that the one in Water Lane had been done but that brambles were now overhanging the footpath from The Stance. Cllr. Toye would try and check. The hedge house on the corner of Station Rd had been cut. There was concern over the state of the car wash, Cromer Road and this was being investigated. Norfolk Mobile Library Service was making cuts. NNDC has joined the UK:100 and organisation joining a network to work against climate change. The Reef in Sheringham has been shortlisted to received a planning award.

23/106. DATE TIME AND PLACE OF NEXT MEETING.
Tuesday July 25th 2023 at East Runton Reading Room 7:15pm.

The meeting was closed at 9:12 pm.

Signed Chair.

Date

MAY 23RD 2023

RUNTON PARISH COUNCIL

DRAFT ONLY
MINUTES OF THE ANNUAL MEETING HELD BY THE ABOVE ON 23RD MAY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. R. Annis, Ms. C. Davidson, Ms. T. Edwards, S. Gurney, Mr. C. Hawkins, Mr. K. Jonas, Mrs. B. Memish, Mr. Mr. P. Nichols, Mr. R. Smith.
The Clerk,B. Emery. Kim Toye (NNDC)
Absentees: Cllr. Baker.

23/067. TO ELECT THE CHAIR
Vice Chair, Carole Davidson, in the absence of the Chairman took the Chair and after welcoming the newly elected Councillors and the newly elected District Councillor, then asked for nominations for the role of Chair of Runton Parish Council.
Cllr. Memish nominated Cllr. Davidson, seconded by Cllr. Gurney this was accepted and agreed by all.

23/068. CHAIR AND NEWLY ELECTED COUNCILLORS TO SIGN DECLARATIONS OF ACCEPTANCE OF OFFICE AND TO RECEIVE A PACK OF DOCUMENTS CONTAINING THE CODE OF CONDUCT, STANDING ORDERS AND A LIST OF POWERS AND DUTIES. ALSO TO SIGN AGREEMENTS TO ACCEPT AGENDAS WITH RELEVANT DOCUMENTS BY EMAIL.
The Clerk passed around the packs as above and all Councillors accepted these and signed the relevant documents.
Cllr. Davidson as Chair asked for respect during meetings by taking turns at speaking and keeping to the matters on the agenda as detailed in the Good Councillor Guide sent out by the Clerk. Also to respect each other and the Clerk, in the exchange of emails etc.
Cllr. Gurney asked about the return of expenses form. The Clerk would resend the details which include the link for the Registration of Interests form.

23/069. TO ELECT A VICE CHAIR
Cllr. Gurney was nominated by Cllr. Memish, seconded by Cllr. Edwards, accepted and agreed by all.

23/070. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
NNDC Cllr, Kim Toye was invited to speak, and although didn’t have a report as such being newly elected, said she would help the parish all she could and was pleased to be representing Runton and Beeston Regis.

23/071. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE None

23/072. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. Edwards declared a personal interest in an outline planning application.

23/073. TO ACCEPT AND CONFIRM ELIGIBILITY OF THE GENERAL POWER OF COMPETENCE – eligibility two-thirds of councillors elected and a CiLCA qualified Clerk.
The Clerk explained the GPOC. As Runton is eligible with ten councillors elected and the Clerk qualified it was accepted and confirmed.

23/074. TO AGREE THE MINUTES OF MEETING HELD 25th APRIL 2023 no discussion to take place on the Minutes except for their accuracy.
Cllr. Gurney proposed the minutes to be accepted. All agreed and they were signed by the Chairperson.

23/075. MATTERS ARISING for information or queries only.
The matter of security installation was queried and Cllr. Gurney was organising a meeting with a person to arrange costs and installation.
Cllr. Davidson asked if Highways had been informed of the proposal for West Runton traffic calming. The Clerk had done so and was awaiting a response.

23/076. CLERK’S REPORT for information only.
Sarah Butikofer had extended thanks via the Clerk to councillors for their support during her time as NNDC representative for the area.
The Clerk reported having booked to take holiday 2nd week in June and explained how holidays were allocated on a pro rata basis for part time employees.

23/077. PLANNING
PF/21/0694 Proposed lodges for Links Hotel West Runton appeal. Reiteration of comments sent for the original application, were sent again. The Chairperson had also responded to counter some financial claims by the appellant. The outcome of the appeal is awaited.
PO/23/0852- proposed six houses on land west of Methodist church East Runton.
There was concern among Cllrs that the houses seem to be cramped and parking sparse. The Clerk had sent the application around. Cllr. Jonas, raised the point that although the point of cramped housing was valid, there was also a need for affordable housing for local people and this should be taken into consideration and also asked if the Local Plan was still in draft form and not yet adopted. This was confirmed.
The Chair asked if anyone would take on the role of delving into planning applications as a previous Councillor had done, now retired. Cllr. Memish would like to attend training for this and then would consider it.
PF/23/0984 proposed dormer window on west side of dwelling at Little Orchard WR.
Cllr. Annis confirmed that the window would not impinge or overlook the neighbouring property, therefore there was no objections.

23/078. ALLOTMENTS – To hear a report on suggested work for trees and hedge in Moyes Close, with a quote and recommendations for same.
Cllr. Gurney explained the meeting on site and work to be done and why it was necessary.
The quote of Ł2,900.00 plus vat was to be ratified at the next meeting but proposed by the Chair seconded by Cllr. Edwards it was agreed necessary to have the work done.

23/079. TO CONSIDER A SUGGESTION FOR A COMMUNITY ORCHARD ON THE CLEARED GROUND IN MOYES CLOSE limited information is available but can be pursued if the idea is favourable. Cllr. Gurney outlined the possibility and Dr. Stump’s representative offered information and help if needed.

23/080. TO CONSIDER A TREE SURVEY OF ALL TREES WHICH THE PARISH COUNCIL MAY BE LIABLE FOR – suggestion arising from the above two items.
A survey of trees was discussed, perhaps in order to limit liability, but a lot of trees were not Runton responsibility, except allotment trees. No decision was made as yet, but more information would be pursued. Cllr. Annis suggested that Councillors could look at trees from time to time and reported if work was deemed necessary. This would be on the next agenda.

23/081. TO HEAR A REPORT OF A MEETING REGARDING THE POSSIBLE PLACEMENT OF A FIBRE OPTIC CABINET ON THE PLAYING FIELD.
A site meeting was held with Cllrs. Hawkins, Gurney and Jonas present along with the Clerk and two members of the team promoting the fibre optic cabinet for ultra fast broadband.
Cllr. Jonas reported: The cabinet would be unobtrusive near the high hedge and cables would be concealed and easily taken out onto the road. The terms and conditions had been sent to Councillors and terms were offered of Ł3000.0 per annum for the wayleave. Proposed by Cllr. Gurney seconded by Cllr. Memish that the terms be accepted. Agreed by all.

23/082. TO HEAR A REPORT ON COMMONS ACTIVITIES AND/OR GRANTS FOR A PLAN
Cllr. Davidson reported: A grant application had been completed for a plan for the commons. The situation was being pursued and would be reported on at the next meeting.

23/083. TO HEAR A REPORT ON THE CORONATION EVENTS
Cllr. Gurney reported that the events in both villages were very successful. People turned out to enjoy a light lunch or just cake and coffee/tea.
It was asked if “A” boards could be purchased to help promote these events in the Church or Village Halls. The Clerk would check prices and bring them back to the next meeting.

23/084. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
TO APPROVE AND SIGN ANNUAL GOVERNANCE STATEMENT SECTION 1 FOR YEAR END 31ST MARCH 2023 – Circulated 10th May by email.
Councillors had been sent the accounts and the Clerk explained the process.
Proposed by Cllr. Jonas seconded by Cllr. Annis and agreed by all, the above was then signed by the Chair and dated.

23/085. TO APPROVE AND SIGN ACCOUNTING STATEMENTS SECTION 2 FOR YEAR END 31ST MARCH 2023. Circulated 10th May by email.
Proposed by Cllr. Jonas seconded by Cllr. Annis that the above be accepted and therefore were signed by the Chair.
It was pointed out that we will need an Internal Control Officer. The Clerk would put the list of the roles needed in all departments on the next agenda.
The Chair asked that the capital perhaps would need to be discussed with a view for any projects which may be needed in future. After discussion it was decided that an extraordinary meeting could be held to consider this at some time.

23/086. GENERAL FINANCE a list of invoices etc was provided for all.
i. Income none this month.
ii. Direct Debits paid
npower Street lighting elec Ł99.51 Unicom Tel Broadband &Elec Ł138.99 Unicom April Tel Broadband &Elec Ł377.72 Unicom April Water Lugger Ł101.71 Unicom April Moyes Close Ł28.97 Unicom April West Runton Ł5.66 VAT on above Ł27.37 Anglian Water Reading Room water Ł31.48
iii. Invoices to agree for payment
Gallagher Insurance Broker Ł1,693.89 Chris Hawkins Fixing allotments tap and leak Ł93.75 Stuart Meakin Internal Audit fee Ł125.00 Viking Direct Items for Coronation events Ł95.39 Stephen Gurney Items for Coronation event Ł116.05 Benthams Inks and toners Ł52.68 Postles Hire of screen for Coronation Ł80.00 Ben Darling Footpaths and commons Ł420.00 Barbara Emery Salary Ł1,142.50 HMRC Tax and NI Ł298.41 Kevin Richardson Commons and Playing field Ł998.00 The Clerk reported a lamppost which was leaning. TT Jones had looked at it and said it was minor damage but would need firming and concreting in at a cost of Ł186.50.
Also explained was the insurance costs and the addition of the new shed and contents.

23/087. CORRESPONDENCE – for information only None not dealt with above.
Emails received concerning the builders equipment and usage of the WR common and also unauthorised parking. These have been replied to with assurance that the Parish Council have no responsibility and are powerless to intervene in this difficult situation. The people involved have been spoken to. Suggestion was that two councillors could investigate again.

23/088. MEMBERS REPORTS including NNDC and NCC if not heard above.
Cllr. Annis – The Hurn has been re-surfaced. Also asked about the overgrown hedges in Water Lane and junction Cromer Rd and Rosebery Road. NNDC have been informed. NNDC Cllr. Kim Toye is going to inspect these areas. Possible agreement for Wyndham Park was enquired about. Suggested that the existing allotment group put together a preliminary agreement to agree in July and then present to a solicitor.
Cllr. Memish reported on the presentation in Sheringham concerning the proposed cycleway/walking routes by County Council at twenty locations, the nearest one to us being between Cromer and Wells, but would be along the main road. This was in the very preliminary stages and would be a few years before any firm routes were established. Cllr. Memish also reported that the information board on the WR common was in long grass and perhaps could it be moved and perhaps one near the Spring Pond. The commons group would discuss. Also that there was a need for a car park for residents. This was another project to be discussed.
Cllr. Smith informed the meeting that he had been the originator in the plan for a cycle route along byways which had been taken over and then presented by Cromer Town Council and not come to fruition. The concern was that families cycling along the A149 were in danger and the growth of vegetation was deplorable and was not being addressed by Highways.
Cllr.Jonas reported that the footpath between Incleborough and the Links golf course was overgrown. The Clerk informed that it was the Links land and they should cut it. A letter would be written.
The Clerk had written to the Dormy about unauthorised parking and it had now stopped.
Cllr. Gurney was concerned about cutting bracken on Greens Common, which needs doing twice a year according to the agreement and the Clerk was asked to get it done.

23/089. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 27th June at West Runton Church Hall 7:15pm.

The meeting closed at 8:40PM.

Signed Cllr. C. Davidson Chairman.

Date 27th June 2023

APRIL 25TH 2023

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 25th APRIL 2023 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson in the Chair. Ms. T. Edwards, Mrs. B. Memish, Mr. P. Nichols, Mr. J. Jonas, Mr. R. Annis, Mr. S. Gurney, Mr. G. Baker,
Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Three members of the public.

23/051. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
The Council was asked if a sign pointing to the toilets at Beach Road ER could be
installed. NNDC would be contacted.

23/052. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apology from Cllr. C. Davidson. Accepted.

23/053. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.

23/054. TO AGREE THE MINUTES OF MEETING HELD 28TH MARCH 2023
The above minutes having been circulated beforehand were agreed as a true record and
signed by the Chairman.

23/055. MATTERS ARISING
Cllr. Annis asked if the work agreed at a previous meeting on trees at Moyes Close was in hand. The Clerk would contact the contractor.

23/056. CLERK’S REPORT
New windows have been ordered for the Reading Room and a date will be forthcoming as soon as the contractor can do them.
The next SNAP meeting is on 10th July at 6.30pm venue to be confirmed.

23/057. PLANNING
No planning application received. The Clerk had received a number of emails from a parishioner objecting to the new build at The Stance, to which the Parish Council have not objected.

23/058. TO CONSIDER REQUEST FOR INSTALLATION OF COMMUNICATIONS CABINET ON THE PLAYING FIELD information sent by email
The plan is for rolling out a network for fibre broadband and the company have identified the Playing Field as a possible place to lease a piece of land. The Clerk read out the information and after discussion it was thought that the cabinet would be screened. It was then agreed by all to reply and inform the company that the Parish Council accept the idea in principle and are prepared to discuss.

23/059. TO CONSDER SECURITY CAMERA INSTALLATION IN READING ROOM
There was some discussion on various types of security and it was decided that it would be necessary in future to protect staff and members of the public visiting and also councillors at meetings or surgeries.
A type of simple camera would be sourced for all areas and a privacy impact statement would be prepared in due course.

23/060. TO RECONSIDER WEST RUNTON SAFETY IMPROVEMENTS
New information had been sent around by email. Highways had recommended an option which did not include the total mitigation measures, and an indication that costs could spiral. After discussion it was agreed to reiterate our condition of spending only up to and no more than Ł24,000 (twenty four thousand pounds) and to request that the mitigation measures for option 4 up to that figure, were installed as per the Safety Audit provided.
It was clarified that the Speed Awareness Signs were owned by the Parish Council.

23/061. COMMONS REPORT To ratify the scarifying of Sparrows Park to plant seeds.
The above was agreed and Cllr. Gurney had scattered the seeds.
Cllr. Gurney informed the Council that a meeting had been held by the Commons group with Helen Baczkowska of NWT. A grant would be pursued to set up an improved management plan for the commons. Contractors to set up such a plan had been identified and the cost ranged between Ł830 and Ł1300. A grant would fund 80% and the Council would be asked to contribute 20%. It would make what was happening, clearer to parishioners and means that obtaining other grants for pond work would be more likely.
It is intended to get the grant in during May. The idea was favourable to the Parish Council and The Chairman proposed that it be pursued with funding. Agreed. The Chairman urged the need to remember that the Parish Council don’t own the commons and to be mindful of that for the future.
The Clerk had received a letter about the bad state of the West Runton lower common near the houses with building materials and cars parked which don’t belong to residents.
It was suggested that Mr. Batt be asked to get a solicitors letter to the residents having the building work done to tidy the area and remove the offensive materials.

23/062. CORONATION EVENTS - any further reports or requests for purchases.
This had been summed up in the previous Annual Parish Meeting by Cllr. Edwards as all being in hand for the King Charles Mardles being held simultaneously in West Runton Church Hall and The Reading Room East Runton. The Sunflower Competition had been launched and many packets of seeds given out. Refreshments were in hand for the lunches.

23/063. ALLOTMENTS REPORTS – parking in WR gateway.
The Clerk had sent a letter to the Dormy Hotel, and there had not been any obstruction to the gate since.
Cllr. Gurney reported that most plots were being tended and tidy.
Lugger Stile still has a leak so water is turned off. One tap has been repaired and more investigation was needed. Work would carry on with this. It was agreed that if the leak could not be pinpointed then a more in depth survey would be undertaken by a company with scanning equipment if necessary and the Council would bear the cost.
Cllr. Annis asked if there would be a new lease for Wyndham Park. After discussion, the Chairman proposed that a proper lease be drawn up by our solicitor, this was seconded by Cllr. Annis and agreed.

23/064. FINANCE
i. Income: The precept for the first half of the year had been received Ł7500.00
ii. Direct Debits paid
npower for street lighting Ł113.47
iii. Invoices for payment
J. Lynes, repairs to heaters Ł253.36
Viking Direct – stamps etc Ł73.94
K. Richardson – commons/PF cut Ł606.00
TT Jones Street light maintenance Ł46.30 three months
NALC subs Ł369.32
B. Emery – salary Ł1142.50 includes a spinal point increase for this year but no pay award as yet to date.
HMRC tax and ni Ł298.41

23/065. MEMBERS REPORTS
Cllr. Gurney had met with Steve White about various items of concern especially Greens Lane gullies and road surfaces. It was confirmed that drains near Manor Farm would be rodded out and debris on the road cleared. Surfaces would be seen to in due course particularly the junction in West Runton at Water Lane and outside the Reading Room East Runton. NNDC would be contacted by Steve White for road cleaning. Also the play equipment could need upgrading and will need to be looked at in the coming year.
Cllr. Annis reported overgrown hedges at the junction of A149 and Station Road and also in a property in Water Lane. These were the responsibility of the owners of the properties and NNDC had handled the problem before and so the Clerk would contact District in due course. Cllr. Annis was to find out the name of the property for the Clerk to report.
Cllr. Memish had been approached by the West Runton Station Adopters for support from the Parish Council to request Greater Anglia for trains to stop every hour at West Runton on Sundays, which they currently do not. It was agreed that this would be supported and Cllr. Memish would report that to them. Also Cllr. Memish asked if the newsletters for the top four houses in Sandy Lane could be posted as she was concerned about walking in the road.
Cllr. Edwards asked if some councillors could attend and help with the Coronation events on Sundays.

23/065. CORRESPONDENCE
None not dealt with above. Information from the NALC reports an update to the Good
Councillor Guide which would be purchased for councillors when that happened.

23/066. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Annual Parish Council meeting 23rd May 2023 East Runton Reading Room 7.15pm.

The Chairman announced that he would not be standing for council in this election and gave a short interesting precis of his time with the Council. Cllr. Bakewell did likewise.
Cllr. Jonas then said a few words looking back at some memorable moments and thanking both Cllr. Simpson and Cllr. Bakewell for their loyal service. A small gift was then given to each by members and the Clerk.

The meeting closed 7.55pm

Signed C. Davidson Chair Date 23rd May 2023

MARCH 28TH 2023

RUNTON PARISH COUNCIL

Draft
MINUTES OF A MEETING HELD BY THE ABOVE ON 28th MARCH 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chair. Ms. C. Davidson Vice Chair.
Mr. K. Jonas, Mr. S. Gurney, Ms. T. Edwards, Mrs. B. Memish, Mr. D. Bakewell, Mr. P. Nichols, Mr. G. Baker. The Clerk Ms. B. Emery. Three members of the public.

23/033. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. No reports.

23/034. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. R. Annis and Mrs. Butikofer (NNDC)

23/035. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.

23/036. TO AGREE THE MINUTES OF MEETING HELD 28TH FEBRUARY 2023
The above minutes having been circulated beforehand, were accepted and approved as a correct record. Proposed D. Bakewell, seconded S. Gurney.

23/037. MATTERS ARISING for information or queries only. None.

23/038. CLERK’S REPORT
The Clerk reported intention of taking 3 days of annual leave April 4th, 5th, and 6th. Also, the TV had been connected now to extensions so that external equipment can be used.
The Clerk had received a report from Mrs. Butikofer, which was read out by the Chairman. Points raised were: Bin collections back to normal, the target for tree planting had been reached at 110,000. The new Hate not Debate Campaign had been launched and it was hoped that this would prevent abuse of Councillors and Clerks from members of the public.
The planning applications etc at the Links Hotel and Dormy House Hotel, were ongoing.

23/039. PLANNING
Appeal against refusal for bungalow at Buxton Close was dismissed
PF/22/1337 Approval granted for Incleborough Fields improvements
PF/22/2872 Shamrock ER replacement windows etc – approved
PF/23/0044 Victoria House ER new roof to outbuilding – approved
PF/23/0050 Westwood ER replacement various extensions and garage – approved
To consider:
PF/23/0557 Briarwood The Springles ER, Loft conversion, alterations, raising roof pitch. There were some reservations about the large size and height of the roof. However there seemed to be no objections from neighbours. Therefore no objections from RPC.
PF/23/0564 Summer House Sandy Lane WR replacement garage. No objection.
PF/23/0333 The Stance, Demolition of single storey annex and erect two storey detached dwelling.
It was thought that as there had been occupants at the property with cars, there wouldn’t be a problem with traffic or pedestrians.
The Clerk had received an email from planning authority to say that it had been called in to committee by Mrs. Butikofer as there had been a number of objections from parishioners. After hearing the reasons for objections and after further discussion, it was agreed that the parish council would offer no objections.

23/040. TO HEAR APPROVAL AND DETAILS OF BID FOR TROD IN EAST RUNTON
The bid for a “trod” (pathway) to be installed from the existing one along Lower Common East Runton, stretching northwards under the viaduct linking up to Buxton Close, has been approved.
The Parish Council is receiving 50% grant towards the cost. Therefore the cost to Runton is Ł7,350.00 (seven thousand, three hundred and fifty pounds).
It was proposed by Cllr. Gurney, seconded by Cllr. Jonas, that the scheme should be accepted and implemented. This was agreed unanimously.

23/041. TO DECIDE REPLACEMENT OF WINDOWS IN READING ROOM
The Clerk has ascertained from the planning authority that planning permission is not needed, providing the windows are like for like. The estimate for fitting was quoted as Ł2178.22 (two thousand one hundred and seventy eight pounds 22. The Chairman explained that wooden replacement would be considerably more expensive and need extensive alterations inside and out.
After consideration it was proposed by Cllr. Davidson seconded by Cllr. Bakewell that the installation of the upvc windows should go ahead. This was agreed unanimously.

23/042. TO CLARIFY ACCEPTANCE OF ACCESS FOR PLAYING FIELD MAST SITE FOR LEASE FINALISATION
A plan of the area was handed out. The request was to have access when needed to a parcel of land roughly equivalent to the present area used. This was debated. It was decided that there shouldn’t be any permanent usage and it would be considerate to agree to usage restricted to no more than two weeks at a time. This was met with approval. Cllr. Jonas would put it to the Playing Field Committee and when they had agreed, the Clerk would contact the solicitor to put the agreement for usage as above to the company.

23/043. TO CONFIRM RENEWAL OF THE AGREEMENT FOR STREET LIGHTING
MAINTENANCE RE: TT JONES ELECTRICAL.
The Clerk presented the agreement to members and provided details and cost being Ł38.58 per month. There being no objections to the renewal it was agreed that the Clerk should sign the agreement for the forward term of three years.

23/044. ANY FURTHER DISCUSSION OR QUESTIONS ON ELECTION PROCEDURE
There was a short discussion and the Clerk clarified some details and reminded members that the deadline was April 4th 4pm. Also clarified that only one ward can be applied for.

23/045. CORONATION EVENTS
Cllr. Gurney reported on progress. Drinks etc would be ordered from Viking by the Clerk.
Food platters could be obtained from a local supermarket. Costs would amount to approximately Ł140.00. Posters had been done and hopefully some pictures etc would be shown on screens at both locations. Cllr. Baker agreed to help with this. Colouring competitions and puzzles such as dot-to-dot would be handed out.

23/046. ALLOTMENTS REPORTS
Lugger Stile still has a leak so water is turned off. One tap has been repaired but the leak remains. It would be investigated again as soon as the ground is dryer. Cllr. Davidson reported that it is possible to get a refund even if the leak is on own property. The Clerk would investigate this as soon as the leak can be repaired. The Chairman suggested a tap could be fitted under each tap which would help with any leaks in future. This was agreed with. This would be implemented.

23/047. COMMONS REPORTS
Cllr. Davidson reported on a meeting with Helen Baczkowska. Positive ideas were brought forward and plans were in hand for finance with the Wildlife Trust. Cllr. Gurney suggested that a formal committee should be formed for the commons. This would be on an agenda after the election.

23/048. FINANCE
i. Income interest at bank Ł187.44
ii. Direct Debits
npower – street lighting Ł103.00 contract remains until 2024.
Unicom Tel/Broadband/electricity Ł453.07
Unicom – Lugger stile water Ł242.33 probably due to the leak unnoticed.
Wave water – West Runton Ł0.86
iii. Invoices to agree for payment
Teresa Edwards – events costs Ł78.61
Viking Direct – stationery Ł147.25
Barbara Emery – Salary Ł1130.80
HMRC tax and NI Ł351.96
HMRC also paid 8th March Ł264.29 claw back for credit given in error.
Ben Darling Ł135.00
NALC membership due April. Ł369.32

23/049. CORRESPONDENCE FOR INTEREST not dealt with above. None.

23/050. MEMBERS REPORTS for information only.
Cllr. Memish: a parishioner asked for a small area to be left and not cut behind Tapden House as there are some plants conducive to helping bees and other insects. Cllr. Memish would ask the parishioner to mark the area and the contractor would be asked to leave it. Also reported the next Cllr. Surgery Tuesday April4th 10am at West Runton Church Hall, May 2nd at The Reading Room and the June surgery would be held one day later on June 7th at West Runton Church Hall.
Cllr. Gurney would like Sparrows Park harrowed to scatter wildflower seeds. The Clerk pointed out that this should be on an agenda and under Commons as decisions cannot be made under this section. However as time was at a premium and Sparrows Park is already designated as a wildlife area in parts, this could be ratified at another meeting. Cherry trees are rotten and need attention.
Cllr. Edwards reported that there was some concern about the strip of land near the Methodist Church where cars are parked and asked if ownership was known. It was confirmed that it was not Parish Council land and could not get involved with the situation.
Cllr. Davidson reported a successful record number of toads and frogs saved as the road was crossed and a record number of volunteers.
Cllr. Baker asked about silt traps. It was confirmed that there was one at the Retting Pit at West Runton which used to be emptied regularly but not for many years. There were no others known.

The Chairman confirmed the Annual Parish Meeting began at 6:30pm followed by an ordinary meeting at West Runton Church Hall on April 25th 2023.
The Clerk is trying to get a person from NCC to come to explain the road improvements intended for West Runton.

The meeting then closed at 8:00pm

SignedChairman.

Date

FEBRUARY 28TH 2023

RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH FEBRUARY 2023 IN WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chair. Ms. C. Davidson, Ms. T. Edwards, Mrs. B. Memish, Mr. K. Jonas, Mr. P. Nichols, Mr. S. Gurney, Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Two members of the public.

23/016. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner spoke to counter a letter received about their allotment and explained the work being done. The Chairman thanked her and accepted the explanation.

23/017. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. E. Vardy NCC. Cllr. S. Butikofer NNDC.
At this point the Chairman paid tribute to Councillor Bruce Bedwell who has recently retired. The Chairman thanked him on behalf of the whole Council for his contribution to the Council in planning and finance regulations and said he would be missed having served the Parish for almost a decade.

23/018. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.

23/019. TO AGREE THE MINUTES OF MEETING HELD 24th January 2023
Having been circulated beforehand, the above minutes were agreed and accepted as a true record of the meeting.

23/020. MATTERS ARISING for information only.
Cllr. Davidson mentioned that the spread of salt on the pavements over the rail bridge Station Road West Runton is continuing.

23/021. CLERK’S REPORT for information only.
Newsletters are due. Space is free for Coronation events information. There are two rounds that need deliverers owing the two resignations of councillors. Top Common and Sandy Lane. Cllr. Memish offered to take Sandy Lane. Cllr. Jonas offered to take Top Common if no one else could do it.
There had been a parking problem at Lower Common ER, owing to an event held on Saturdays at the Village Hall. The Village Hall committee will deal with it.
Complaints are often being received from people who receive fines from the car parks in West Runton to which the Clerk replies to say that the Parish Council is not responsible.
Reported that the Council is no longer eligible to use the General Power of Competence, as we do not have 80% of councillors elected. Therefore some expenditure is restricted by S137 powers which limits it to a set amount per elector.

23/022. PLANNING
PF/23/0269 Westlea Station Close WR. Replacement extension and enlargement of windows. No objections.
PF/22/2976. Homewood, Mill Lane ER new build. Withdrawn.
PF/22/2469. Crab/Boiler house WR replacement dwelling at. Approved.
AP/22/0026 Appeal, Dormy Hotel against refusal of PF/21/2593 to remove existing structure and replace etc. This was refused in Feb 2022.
PF/22/2347 at Old Hall Barns ER,withdrawn.
PF/23/0333 the Stance Water Lane WR – demolition of annex and new dwelling detached. the Clerk will circulate.
PF/22/1337 Incleborough Fields caravan site – re-development – approved.
PF/21/3174 Links Hotel retention of gazebo. Permitted March 2022 for three years, due to be removed on or before 17th March 2025. The marquee was discussed as having been housing the infrastructure materials for the proposed lodges, for which there is an appeal in.

23/023. TRAFFIC SURVEY WEST RUNTON
Documents have been circulated and accepted as feasible. Highways improvements are within the powers of the Council to contribute to. Further discussion on and decision to implement the process bearing in mind, it appears (after information from Highways) that we have to fund it, perhaps as a project the cost being Ł23,259.00 (twenty three thousand two hundred and fifty nine pounds). The Chairman explained the details and the ongoing need for something to be done. Proposed by the Chairman that the recommendation of works are accepted and Highways are asked to implement the project with a proviso that the contribution by the Parish Council will not exceed Ł24,000.00 (twenty four thousand pounds) this was seconded by Cllr. Davidson and agreed unanimously.

23/024. ALLOTMENTS
i. To hear general report on inspections.
ii. Wyndham Park: To hear any further proposals. Drone photographs had been obtained. Cllr. Memish reported that the concern is the boats and tractors stored on the site and proposed that a letter be sent to ask them to remove same. Cllr. Memish then asked for help to clarify areas and possibly offer help to tenants to control hedges and trees. There was much discussion on this site and the merits of the site as allotments or amenity land. Cllr. Jonas reported the history of the site being used as it is now for at least sixty years as entrenched amenity land. The Clerk asked for a proposal through the Chair to clarify the situation and to be mindful of the cost of any work proposed and read out suggestions made in previous allotments reports, that indicated a suggested new tenancy agreement.
The Chairman asked for a proposal to re-designate Wyndham Park allotments as amenity land. After further discussion this was proposed by Cllr. Davidson, seconded by Cllr. Gurney and carried unanimously. The Clerk was asked to contact the solicitor to draw up an agreement as amenity land for the Wyndham Park allotment land.
iii. Moyes Close: To consider a process to keep the weeds down and prepare the cleared
area for tree planting. Weed control was suggested or cultivation to provide more plots. The Clerk reminded that at the November meeting it was agreed to plant trees.
Also considered was work needed to control the fir trees on the east side. The Clerk was asked to contact Dr. Stump to carry out some trimming work.
Nick Darling has trimmed the hedge in the entrance west side and is to continue with this when cutting footpaths. Gold Coast is maintaining the path on their land.

23/025. COMMONS/PONDS
i. To hear a report about the drying up of the Spring Pond WR/Anglian Water borehole usage. Cllr. Bakewell reported the history and route of the spring that originally fed the pond. After remedial work to divert the surface water away from the pond, it had dried up and it was suspected that the spring was diverted at the same time.
The Chairman reported that the borehole had been switched on because of the ground water shortage, but that water from the borehole would be used to help with the levels of the Spring Pond in the autumn by Anglian Water.
ii. Footbridge near Retting Pit report.
The above has now been replaced.
iii. To hear and consider a request for financial help towards the Hurn roadway and to answer a request if Blacksmiths Common is to be cleared.
The former request for financial help was rejected since there are several unmade roads in the villages in a similar condition for which the relevant property owners are responsible. Blacksmiths common had been discussed previously for some work but it was thought it is better left as a wildlife site as it does not present problems. It is not part of the Stewardship Agreement.

23/026. TO HEAR IDEAS FOR THE CORONATION OF KING CHARLES III EVENTS
The events group had organised two events simultaneously to be held at the Reading Room and West Runton Church Hall on Sunday 7th May. Competitions and generally social events to commemorate the Coronation with film shows/photographs and possibly re-runs of the Coronation itself. Named as, the King Charles Mardle and going with the more low key theme wished for by the King himself.
It was agreed to allow a budget of up to Ł1000.00 (one thousand pounds).
The Allotment and Garden Produce Show would be on 29th July and this year would be held on The Hurn, details coming out later in the year. Christmas lights would also be organised again this year.
Councillor surgeries are beginning, with the first one on Tuesday 7th March at The Reading Room.

23/027. TO CONSIDER AN INITIAL QUOTE FOR DIFFERENT HEATING IN THE READING ROOM AND DECIDE THE WAY FORWARD. Also receive an update on a quote for windows.
The Clerk reported that two of the heaters have failed thermostats and they would be repaired in due course, at the moment having been switched off.
A tentative report of costs from a company to install new heaters had been obtained. More investigation would take place on a type of heater with regard to economy and what savings could be made with differing types.
Cllr. Annis suggested solar, but it was thought that it was quite expensive to install these days.
An updated quote had been received with regard to plastic window replacement. Ł2,178.00. The Clerk explained that plastic would be easier to replace than wood as wood needed the surround inside to be removed, losing the architecture of the windows and more major restoration work to the walls ie; decoration. It was decided that a pre-planning application should be put in to be sure of doing the right thing regarding the conservation area. This was agreed.

23/028. ELECTIONS – QUESTIONS FROM COUNCILLORS AND INFORMATION SUPPLIED BY THE CLERK.
Application nomination packs had been circulated. The Clerk had any details needed and would be available to help when needed. It was clarified that it was Runton Parish Council with two wards, east and west. The Clerk explained that before the election the timetable was calculated in working days and after the election, in calendar days. It was thought that the Annual meeting would come within the time limit to have it.
The Clerk clarified that if only twelve candidates apply, the election will be uncontested and all candidates will become councillors.

23/029. FINANCE
i. Income received since last meeting
ii. Direct Debits paid report
npower Street lighting 117.43
Unicom Tel/broadband/electicity 801.59 the Clerk explained this high charge and it was hoped would be rectified soon.
Wave Water Moyes Close 115.44
Wave Water Lugger Stile 319.26 high because of a leak.
The leak would be repaired in due course.
Wave Water West Runton 11.21
iii. Invoices to agree for payment.
TT Jones Electrical 46.30
ER Village Hall 40.00
Adam Jones (Ponds) 220.00
HMRC credits paid back 301.10 credits given then clawed back
B. Emery (Clerk) 1130.80
HMRC correct tax and NI this month 273.58
Chris Hawkins repair footbridge WR 142.62
Christopher Dela Cruz drone footage 50.00 WP allotments.
Kevin Richardson playing field cut 72.00

23/030. CORRESPONDENCE for information only
None not dealt with above.

23/031. MEMBERS REPORTS for information only.
Cllr. Davidson reported that the village shop WR is for sale. Attended the Hornsea community fund meeting and thought that there may be an opportunity for funding and so registered the Parish Council as interested. Perhaps it could help with some of the projects to be delivered.
Cllr. Gurney and Cllr. Davidson had walked around to inspect the commons and had reported the water flowing down Greens Lane but no work had been done. Also mentioned was the plaque for the bench and its placement. The Clerk would clarify with the family about a place. Wildflower seeds were available to sow.
Cllr. Nichols reported the drains had not been done in Greens Lane.
Cllr, Memish had been asked why only part of Station Common had been cut. The Clerk would check.
Cllr. Bakewell reported what appeared to be garden rubbish piled up at one end of Station Common.
Cllr. Edwards asked if there was any funding towards the Coronation. Nothing had been heard about this.

23/032. DATE TIME AND PLACE OF NEXT MEETING TO BE CONFIRMED AS BELOW
March 28th at The Reading Room East Runton 7:15pm. Confirmed.

The meeting closed at 8:45PM.

Signed Cllr. Davidson - Vice Chairman Date 25th April 2023

JANUARY 2023

RUNTON PARISH COUNCIL
Draft
MINUTES OF A MEETING HELD BY THE ABOVE ON 24th JANUARY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mrs. B. Memish, Mr. S. Gurney, Mr. P. Nichols, Mr. D. Bakewell, Mr. R. Annis, Mr. G. Baker.
Cllr. T. Adams (Leader NNDC) Cllr. E. Vardy (NCC). The Clerk, Ms. B. Emery. Thirteen members of the public.

22/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The above was agreed and opened by the Chairman. A parishioner put forward reasons for having the Parish Council agreement on bonfires on the Lugger Stile allotment site recinded and requested that they be banned altogether. Several tenants of those plots were present and a spokesman explained their reasons for asking to keep the present ruling of the Parish Council for bonfires to be lit, only between 1st November until the 28th February. This was to be discussed in Item 9.
There was another report and request from a resident to have the Lower Common pond outlet pipe cleared to stop water running down the road and also attention to Top Common pond.
The Chairman thanked all for their input.

22/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. T. Edwards, Cllr. C. Davidson and Cllr. B. Bedwell.

At this point the Chairman adjourned the meeting to hear from Cllr. Eric Vardy and Cllr. Tim Adams (Leader of NNDC).
Cllr. Vardy reported on the County Deal: Councillors have agreed to progress a Ł612.9m County
Deal, to transfer more powers and funding from the Government, to Norfolk. A six-week public
consultation on the deal will be launched on 6 February. The full council will also decide whether to support the change to a leader who is directly elected by the public, with the first election in May 2024 if approved
The Chairman asked as we had received the traffic survey results for West Runton, the cost being some Ł23,000; would County Council be funding this? Cllr. Vardy had contributed half the cost of the survey, but pointed out that funds at County level were short in this respect, but would be happy to put forward the situation for the Parish Council when the time came.
Cllr. Tim Adams: Blue flags had been lost at a number of beaches along the coast including East Runton. This meant that they were still quite safe but had been demoted from excellent to good.
Reasons for this were explained. The shelter at Beach Road cliff top at East Runton was to be looked at.
Cllr. Annis asked if there had been any movement regarding the temporary structure at The Links Hotel as it was outside the time frame for it to be removed. Cllr. Adams would enquire.
Land adjacent to Clifton Park.
“This recently cleared site was originally in the development of Clifton Park but never came to fruition. It has since laid fallow and had been removed from the Local Plan for "affordable" housing. The site is now not needed for affordable housing as other better sites have been found. The recent clearance was not notified to District or Parish Council and no planning application has been sought. The North Norfolk District Council and the Parish Council do not want to see development on this site because of infilling the area between town and village. This is from a planning point of view.
Apparently the site is intended for use for agricultural purposes. Some parts have been fenced. The registration of the footpaths for Rights of Way, are nearing completion and hopefully they will be granted. If they are then some of the fencing may have to be moved.
There has never been a proper assessment of the wildlife but there are no recorded protected species on the site. It is not in the AONB nor is it an SSSI. The clearance recently is deplored by District and Parish Councils.
The Chairman thanked both Cllr. Vardy and Cllr. Adams for their helpful reports.

The meeting recommenced.
22/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
Having been circulated beforehand the above were agreed as a correct record of the meeting and signed by the Chairman.

22/181. MATTERS ARISING for information. None.

22/182. CLERK’S REPORT
Regarding elections in May this year, the Clerk reported that she had been sent all the information needed for prospective candidates and would send this out to members in due course. The Clerk also advised the necessity for newly elected Councillors to attend training events and suggested that after the election, an induction training event could be arranged at a nearby venue. Also the lease for the mast site (playing field) was being processed. The fees would be kept to as a minimum as can be.

22/183. PLANNING
To consider applications;
PF/22/2916 Inglenook High St East Runton. re-roofing and re-ordering windows etc.
PF/22/3005 19 Renwick Pk., Extensions. RV/23/0002 Hazelbury Caravan park – to vary conditions
PF/22/2976 Homewood ER proposed annex.
PF/22/2916 Inglenook ER – reroofing(retrospective).
PF/23/0044 Victoria House ER – new roof to outbuilding.
PF/23/0050 Westwood ER – replacement extension and garage plus windows.
The above had been circulated beforehand, were discussed and there were no objections to any.
Also an appeal had been received against a refused historic application for a bungalow at Buxton Close.

22/184. TRAFFIC SURVEY WEST RUNTON – To hear the latest development and discuss same.
The Clerk had sent around by email 19th Jan all documents received from Steve White. Members had read the document. The Chairman summarised the report as suggesting the intent to reduce the speed limits to 20 mph where they had been 30 mph. The report suggested that this would need some method of ensuring that the limits are adhered to. The report was accepted and the Clerk would contact Highways to agree their implementations of speed reduction.

22/185. ALLOTMENTS – To consider Cllr. Memish’s plan and investigation – circulated.
Cllr. Memish suggested that before any real decisions were made, the plots would need marking out. An aerial plan showed that a lot of boundaries had been lost and suggested that a drone photograph would be effective in showing where boundaries may be. The Clerk had suggested also speaking to plot holders to clarify where they thought their boundaries are. A drone photograph was agreed and Cllr. Memish would organise it.
To consider request from parishioner to control or ban bonfires on Lugger Stile.
This matter was discussed briefly and the Chairman asked members individually their thoughts. It was reported that plot holders had been contacted about the situation. All councillors unanimously agreed, that the decision taken to allow bonfires between 1st November to end of February each year would stand. Some fires had been lit to get rid of ivy which had been cleared off the wall by the kindness of a plot holder and he was thanked for that work. They were monitored.

22/186. COMMONS – to note any further reports eg; ditch clearing and building materials on common. Include an update on sewage leak. Information has been circulated to members.
The Chairman and Clerk had met with the person who ditched the other water course and he agreed to dig the ditch out in front of the cottages to alleviate the flooding. The Clerk reported that since then, the work had been done.
Also, the Chairman and Clerk also met the owner whose house was using the building materials. She was intending to contact the residents and apologised for inconvenience.
The update on the sewage leak is: Anglian Water have now repaired manholes and pipes and are to survey the whole of the sewer which runs across the common for a stretch and update the utilities map.

22/187. RURAL PAYMENT AGENCY – Stewardship Agreement. To consider renewal of, or reject an extension of a further five years. We have been sent the renewal and they request an agreement or rejection by 6th February. Robert Batt (owner) has replied in favour and also Helen Bacovski (Natural England). Cllr. Gurney is concerned that some of the work is not being done. Cllr. Nichols asked for a definition of which parts had not been done. No information was given. The Clerk pointed out the agreement was defined by a map showing the work to be done.
The Chairman then asked for an agreement for or against the renewal. Councillors were in favour with seven in agreement to one against.

22/188. HISTORY SOCIETY to consider a request to allow display boards on walls in the Reading Room. These would be purchased by the History Society. The Clerk reported what was requested. It was agreed that extra boards could be placed in the foyer only, leaving the Reading Room walls blank.

22/189. TO CONSIDER A DIRECT DEBIT TO PAY FOR TV LICENCE
As there is now a TV in the Reading Room we have been sent a letter from the licencing authority. Although there is no need for a licence if live tv is not being watched, it would be safer if one was purchased. The screen could then be used to it’s fullest extent if necessary. Unanimously agreed to purchase a licence.

22/190. FINANCE GENERAL
i. Income report
From Airwave Solutions rent for mast site Ł2071.19
Opus Energy – refund of direct debit taken in error Ł2842.02
ii. Direct debits paid – report
Unicom – broadband, phones and electricity Ł210.62
npower – street lighting Ł120.42
Anglian Water for Reading Room Ł28.52
Wave Water – Lugger Stile March to December Ł576.50
Wave Water – Moyes Close Ł47.08
Anglian Water Reading room Ł28.52
npower – Street lighting Ł120.42
Unicom – Tel/broadband/electicity Ł210.62

iii. Invoices to agree for payment
TT Jones – street light maintenance 3 months
plus attendance to lamp in WR Ł82.92
Stephen Gurney – Christmas tree event/key cutting Ł10.35
Cheverton and Son – newsletters Ł220.00
Barbara Emery – salary Ł1130.60
HMRC – Employer tax and NI Łnil as credit applied.
Ben Darling – clearance in Sparrows park etc Ł500.00
Ed. Farrow – dealing with SAMS and ditching Ł738.00

The Clerk asked if a tree trunk could be moved out of the ditch, reported by Ben Darling. Cllr. Nichols offered to pull it out.

22/191. CORRESPONDENCE
None not dealt with above except for a letter of support for banning bonfires.

22/192. MEMBERS REPORTS
Cllr. Nichols – drains in Greens Lane are blocked even more since the last rains. None work at all well as far down as the pond Top Common. Cllr. Nichols would also cut vegetation in Mill Lane.
Cllr. Bakewell – many potholes between East and West Runton. The Clerk had reported them.
Cllr. Baker – update on the emails addresses. NALC IT, will engage with us and have taken on the programme from the government, to use generic email addresses and online filing.
Cllr. Gurney – clearing needed for Top Common pond, and to clear the pond in Greens common also for next September.
Cllr. Jonas – noticed a water leak in Mill Lane which has been fixed.
Cllr. Memish – the bridge over the Retting Pit is in poor repair and needs some work to make it stable. The Clerk would try to find someone to fix it.
Cllr. Annis – footpath over rail bridge in WR Station Road. Salt has been put on the path as dog owners are concerned that the salt is bad for dogs’ feet. It is not known who has spread it.
Cllr. Simpson – there is a need to think about the Coronation and much is being talked about. Cllr. Memish asked for it to on the agenda for the next meeting. The Chairman agreed.
Cllr. Bakewell – asked if meetings could all be held at the Reading Room. It was confirmed that meetings should be at alternate venues.

The meeting closed at 8:30pm.

Signed Chairman.

Date

DECEMBER 2022

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 13TH DECEMBER 2022 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. G. Baker, Mr. B. Bedwell, Mr. K. Jonas, Mr. S. Gurney, Mr. R. Annis.
Also present: Ms. B. Emery – Clerk. Mrs. S. Butikofer NNDC.
Two members of the public.

22/158. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – The lady who organised the Christmas tree event in East Runton gave a report and thanked the Parish Council for their support. The Chairman responded with equal thanks for all her hard work.

22/159. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Nichols – received and accepted.

22/160. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None declared.

22/161. TO AGREE THE MINUTES OF MEETING HELD 22ND NOVEMBER 2022
The above minutes having been circulated beforehand were accepted and agreed as a true record of proceedings.

22/162. MATTERS ARISING - None

22/163. CLERK’S REPORT
There had been a collection at WR Christmas tree event and money raised in cash given to Clerk to deal with. This will be paid into Parish Council account Ł258.00 and given as a donation to E.A.C.H. The Chairman proposed that it be made up to Ł300.00, seconded by Cllr. Bedwell this was agreed by all.
The Clerk has informed Mr. Batt about the building materials being stored on the common at WR as it was thought that he should deal with it. The materials are from work done on a house in Holme Close.

22/164. PLANNING
PF/22/2872 Shamrock East Runton – replacement windows, door and remodelling of bay roof. This was approved of as an improvement to the area.

22/165. ALLOTMENTS – to note any further report ie; Wyndham Park. Also to decide if trees are to be planted at Moyes Close as suggested at November meeting.
It was agreed that trees would be planted in Moyes Close, organised by the Allotments group.
The Clerk reported that the ivy is being removed from Lugger Wall, by a tenant of Lugger Stile and has asked Richard Brownsell is going to give us a quote for the whole length from the gate to where it’s good. A thank-you letter will be written to the tenant.
The trees at WR being done tomorrow.
Some discussion took place about Wyndham Park. The Chairman suggested that the agreement may need changing as cars had parked there for many years and we have to be realistic. The item was deferred to the next meeting for more investigation.

22/166. COMMONS – to note any further report – grazing etc.
Spring pond had been cleaned out. The Chairman congratulated the group for the work done. Gratitude was also noted to Hillside for their helping to clear the debris away.
There are to be further talks with Ed Stocker NCC and NWT in February about the Retting Pit etc. The Chairman expressed concern about the ditch being quite blocked and something ought to be done soon to allow the flow of water. The Clerk was asked to find someone willing to dig out the blocked section with enough depth to facilitate this.
The ponies are doing a good job with grazing the commons.

22/167. TO HEAR A REPORT OF THE CHRISTMAS TREE VILLAGE EVENTS
The Chairman reported both village events had gone very well and were well attended with food outlets being open at the same time and a blessing at each by the Rector of the Parish.
It was noted that the carol service at Holy Trinity Church would be on 20th December at 7pm.

22/168. TO HEAR DETAILS OF THE BEGINNING OF COUNCILLOR SURGERIES
Cllr. Memish had offered to organise the surgeries and these would be held each month alternating between the villages for just two hours or so. Dates to be decided. It would be advertised in the newsletter.

22/169. TO RECEIVE AND DISCUSS THE NEW NEWSLETTER
The Clerk had produced a new eight-page newsletter with a new look. Copies were passed around and some tweaks would be made. The Clerk also asked Councillors to decide if they still wanted their addresses to be published or just telephone numbers. It was agreed by all, that addresses would continue to be included. Distributors outside of the Council had been given a Christmas card and a letter outlining the new format as it would be bulkier to distribute. The newsletter was accepted and would be produced in January. Cllr. Davidson urged councillors to provide copy for the newsletter to help the clerk with content.

22/170. REPORT OF NEW SCREEN AND TO DISCUSS THE NECESSITY OF A TV LICENCE
The new smart screen had been fitted in the Reading Room and it was decided that although normally, live TV would not be watched, it would be safer to have a licence to cover all aspects.

22/171. TO HEAR THE REPORT OF THE EXTERNAL AUDITOR FOR YEAR END MAR 22. No matters of concern arose for year 2021-2022.
PKF. Littlejohn have been appointed for the next five years.

22/172. TO HEAR A REPORT OF THE INTERNAL CONTROL OFFICER Cllr. Bedwell.
Cllr. Bedwell had checked the accounts and cheque books and although there were no concerns, there was the small matter of re-iterating that cheque stubs should be initialled.

22/173. FINANCE
i. Income to report –
Ł84.15 interest on bank account.
Ł1619.00 for allotment rents. So far. Some still outstanding.
ii. Direct debits to report
Unicom Broadband/Electricity Ł30.31
Credit and discount applied on above
iii. Invoices for payment
Edgefield Nurseries – 2 x Christmas trees E&W Runton Ł265.00
Norfolk County Council – traffic study Ł1500.00
JB Postle – fitting smart screen at Reading Room Ł127.99
B. Emery – salary/expenses for clerk end December Ł1164.76
HMRC – tax and NI Ł273.58
E.A.C.H. money raised from Christmas events Ł300.00
Cllr. Memish asked to clarify if we were buying the tree for West Runton as she thought the Corner House were paying for it. The Clerk had received invoices for both trees from Edgefield Nurseries and therefore accepted liability.
the traffic study is costing Ł1500.00 and Mr. Vardy had been informed. There was some concern that the study was done simply to count vehicles and also that it was done in winter. No results had been received. It was decided that the cheque would be withheld until results had been received.

22/174. CORRESPONDENCE
To note a letter of complaint received (all councillors aware). At this point the Chairman
closed the meeting to the public and the matter was discussed. A conclusion was reached
and the complainant would be informed to that effect and no further investigation was
needed.

The meeting re-opened.

The matter of the Clerk’s safety was discussed briefly and methods of ensuring safety in
the office would be investigate including asking the police for advice.

22/175. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Butikofer reported: Waste bins were hopefully now being collected on time. Two
appeals against refusal of planning consent had been received. The Dormy Hotel and the
Links Hotel. The meeting heard that while an appeal was in hand, enforcement could not
take place. Warm places were being set up in the Cromer area. Toilets in East Runton
should be kept open again this winter. The sign would also be reported.
Cllr. Jonas reported that oak trees had been planted on the Playing Field. An invoice was given to the Clerk.
Cllr. Baker reported that the NCC ICT had been approached by NALC regarding a package for email and office suite services. Cllr. Baker will follow this up which would provide all Parish Councils a .gov.uk email and allow storage of documents.
Cllr. Davidson reported that the sewage leak on WR common has increased significantly and there was much concern. Environmental health had investigated earlier in the year but no further information was forthcoming. Mrs. Butikofer would contact the person dealing with environmental health concerns. The owner of the property would need to be contacted. Further investigation would take place.
Cllr. Gurney asked about the windows in Reading Room and if any more had been done. The Clerk had yet to follow this up with the short time between meetings.
Cllr. Annis: Asked to note the Cromer Lifeboat carol service at Grove Hotel Cromer 6pm 21st December.
Cllr. Simpson – street light opposite Wood Rising is unlit. The Clerk would report.

22/176. TO CONFIRM DATE AND TIME OF NEXT MEETING
Tuesday 24th January East Runton Reading Room 7:30pm.

Signed by the Chairman.

Date 24th January 2023.

NOVEMBER 2022

MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND NOVEMBER 2022 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson - Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Mr. S. Gurney, Ms. T. Edwards, Mr. B. Bedwell, Mr. B. Cushion, Mr. P. Nichols, Mr. G. Baker.
The Clerk Ms. B. Emery. Three members of the public.

22/142. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A resident of Longacre ER has protested against bonfires being allowed from November to March, on allotments. The complaint is, that the smoke blows into his house and that tenants are not being respectful regarding this. The complaint was noted.

22/143. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Richard Annis and Cllr. Kevin Jonas.

22/144. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

22/145. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 25th OCTOBER 2022.
The above having been circulated beforehand were accepted and agreed as a true record. Prop: Cllr..Nichols. seconded Cllr.Cushion.

22/146. MATTERS ARISING for information or comment
Cllr. Davidson asked if any more had been heard about the grazing for WR Top Common. The Clerk had no report and Cllr. Davidson would enquire further with Hillside. Also, reported that the portable toilet had been removed from the common. It was noted by the Chairman that the electric fencing used for the grazing although held at Hillside actually belonged to Runton Parish Council.

22/147. CLERK’S REPORT
The application had been sent in for the Parish Partnership Bid for new path under the viaduct. We would know if successful next March. The details of the lease for the mast site on the Playing Field were still in the hands of the solicitor and fees had been incurred of likely up to Ł2000.00 but some or all may be paid by the operators. Also the precept had been requested.

22/148. PLANNING
To consider applications:
PF/22/2469 – Change of use at former Crab Boiler House West Runton. Cllr. Gurney gave some information about the drainage at the site, but there were no comments for or against.
PF/22/2632 – Removal of chimney and installation of roof lights at Rosemary Boulevard Rd. WR. No objections.
PF/21/2593 Dormy House Hotel WR – appeal against refusal of work to remove outbuildings and install extension, seating, ramp and steps, pergola and replacement windows. There were no further comments from Councillors.
PF/22/2348 – Change of use of redundant barns to three residential units and alterations to Hall Cottage at Old Hall Barns East Runton. It was agreed to support this application, as it was thought to be a good plan and improvement to the buildings.

22/149. COMMONS. – Report
Cllr. Davidson gave a summary of the meeting of the Working group with Ed Stocker (NWT). Councillors had been furnished with a copy. As an addition Cllr. Davidson reported an informal walk-round West Runton common with Cllr. Cushion noting a depression in the ground appearing to be a ditch which discharged into the Retting Pit. Opening this ditch up may reduce flooding but would need to be investigated. The Clerk reported that a parishioner had informed her of two gardens near the common being flooded again with the heavy rain recently.
Cllr. Cushion reported that the tree planted inappropriately and without permission on the common, had been removed and would be replanted elsewhere. The areas left to grow wild for the summer, seem to have been beneficial and would continue next season.

22/150. ALLOTMENTS
The Chairman suggested deferring a report of the meeting about the Wyndham Park plots as Cllr. Annis was not present. Also, regarding the extra work on the sycamores; the quote for the work from Dr. Stump was Ł1074.00. It was agreed by all that the work should be done as soon as possible.

22/151. REPORT ABOUT THE PROPOSED CHRISTMAS TREES IN BOTH VILLAGES
Cllr. Gurney reported that trees were being ordered from Edgefield Nurseries. A fifteen foot tree for West Runton for the Hurn, and an eight foot, for East Runton, for the corner of Beach Road.
The Chairman suggested that the Parish Council could pay the bill for the trees as their contribution towards the event. This was agreed unanimously. Leaflets and posters are being distributed.
An ad hoc note was recorded by the Chairman to thank Cllr. Jonas for erecting the “Tommies”, again in both villages to remember the sacrifices during the wars, and to report the fifteen minute ecumenical service held on the road around the War Memorial at WR for the first time in many years and the Rector was keen for people to see the church as a community building and feel welcome. The Clerk had had the Runton “poppies” on display at the Reading Room.

22/152. TO DISCUSS MAINTENANCE OF THE READING ROOM AND HEATING
The Clerk reported that the roof had leaked in the heavy rain of recent days, but had not seen anything since. Also the guttering which was damaged has been repaired. The front door is now in poor condition and will need attention. Cllr. Gurney reminded of the windows replacement. Cllr. Cushion advised a check with District Council to see if plastic could be used instead of wood. The Chairman suggested that as the Reading Room was historically important, it should be maintained and the Clerk was instructed to obtain quotes for replacement windows and door. Cllr. Gurney had thoughts about the heating and possible replacements in the Reading Room. The Clerk reported that more energy efficient heaters were being investigated.

22/153. TO NOTE PAY AWARD FOR PUBLIC SECTOR INCLUDING PARISH CLERKS
The above had been circulated. This is the pay award agreed by LGA for the public sector bringing all within range of 10.5% for lowest on the scale to 4% for the highest with Ł1.00 being added to each spinal column point on the scale.. It is backdated to 1st April 2022. The pay had been frozen for all workers except the NHS in 2020 and at 2% for 2021. Noted.

22/154. FINANCE
i. Income:
The Clerk had paid in &770.00 in cash for allotment rents and many more had been paid online.
Ł30,000.00 had been paid in from T. Hay properties for Hazelbury.
ii. Direct Debits paid:
Anglian Water Reading Room Ł39.33
npower Street lighting Ł96.92
Wave Water Allotments WR Ł11.21
Credit from Unicom. The Clerk is still pursuing the high payment for Opus.
Invoices for payment:
Ben Darling Commons Ł80.00
J. Lynes Electrical Work Ł102.90
Kevin Richardson Playing Field Ł195.00
Barbara Emery Salary and back pay Ł1616.22
HMRC Tax and NI Ł437.33 reduced as credit applied.

22/155. CORRESPONDENCE
Letter from Duncan Baker MP regarding local projects delivered and money raised charities.
Letter regarding Cromer Hospital – weekly mental health clinics and monthly drop in clinics.

22/156. MEMBERS REPORTS
Cllr. Cushion, had informed the meeting of his forthcoming resignation at the previous meeting and handed the letter to the Chairman.
The Chairman asked to formally record thanks to Cllr. Brian Cushion for the diligent way he had advised the Parish Council on many matters and especially the regular work carried out litter picking in the village for many years, even before becoming a councillor, which has made a huge difference to the village. We will be very sorry to see Cllr. Cushion leave the village and wished him the very best for the future. This was followed by a round of applause.
Reports:
Cllr. Nichols reported that Greens Lane drains were blocked again.
Cllr. Gurney added two more. These had been reported.
Cllr. Edwards: Since the work removing the brambles at Moyes Close an inspection had taken place and it was suggested that it was rotavated over to be marked out. It needs some work to make it usable. The ground is poor and Cllr. Gurney suggested trees. Another suggestion was a Jubilee/memorial garden for the Coronation. Ideas would be pursued. Cllr. Davidson offered to contact NWT for advice.
Cllr. Memish: Following on from the previous suggestion of Councillor surgeries monthly, starting in the new year, that it could be advertised in the newsletter. The Clerk reported that the newsletter was being constructed but that no copy had been received as yet for it. The Chairman suggested that the newsletter could be delayed until after the Christmas tree events to allow for reports.
Cllr. Memish asked for posters to be put in the notice board at WR about the Tree events. The Clerk would do so as soon as the agendas were taken out. Also that the history notice board needs attention. The Clerk reported that the notice board was in poor repair. The Chairman suggested that Mr. Hawkins was asked to inspect it for work needed.
Cllr. Davidson: The wildlife group had done work on Spring Pond and had asked Hillside to take the spoil. More work needed, will be done again soon. Also mentioned was the email sent around about generic email addresses for the Council. The Clerk reported that all councils should have emails which were not accessible to anyone else. These ones from the NALC were free and more information would emerge in the new year.
Cllr. Bedwell: had contacted Cllr. Butikofer about the repairs needed to the signs re; Calveswell Lane, Renwick Park and Shawcross Road. No reply as yet. Reported also, that bins were collected promptly this week.
Cllr. Cushion: Work on the ditch at Sparrows Park had commenced. Had reported the drains overflowing.
Cllr. Gurney: Top Common pond needing the weeds etc cleared soon. Suggested also the area where the seat would go perhaps could be grassed if the pond was cleared of silt. Also expressed concern about the ditch towards the Old Hall/ Banville Lane and long grass around the play equipment.
The Chairman: Reported a bad pothole on the corner of Tower Road. This was in Aylmerton and believed to have been reported by members of the public.

22/157. TO CONFIRM DATE, PLACE AND TIME OF NEXT MEETING.
The above would be held at the earlier date of 13th December 2022 at West Runton Church Hall commencing at 7:15pm.
The meeting closed at 8:10pm.

Signed as correct by Chairman Date 13/12/2022

OCTOBER 25TH 2022

RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH OCTOBER 2022 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. D. Bakewell, Mr. K. Jonas, Mr. B. Bedwell, Mr. R. Annis, Mr. B. Cushion, Mr. P. Nichols.
Ms. B. Emery – Clerk. Mrs. S. Butikofer – NNDC. Mr. E. Vardy – NCC. Three members of the public.

22/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN.
Mr. Eric Vardy gave his report which had been circulated to Councillors beforehand.
Jubilee trees were mentioned and there was money available to help with purchase.
All County councils are having budgeting problems due to various reasons. Also there is money available for projects from various operators of wind farms etc.
The Chairman asked if there was any further movement on the survey for the traffic in West Runton promised to us two years ago. Mr. Vardy would check up on it.

22/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Baker and Cllr. Gurney.

22/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.

22/129. TO AGREE THE MINUTES OF MEETING HELD 27th SEPTEMBER 2022
Having been circulated beforehand the Minutes were proposed as a true record by Cllr.
Memish seconded by Cllr. Bakewell. and agreed by all.

22/130. MATTERS ARISING
Cllr. Annis asked if there was news about the temporary structure at The Links being removed. The Clerk had asked Cllr. Butikofer and it was hoped she could provide the answer in her report. Cllr. Davidson asked if the sheep were to be put on the common. The Clerk confirmed that Hillside had been contacted.

22/131. CLERK’S REPORT
The Street Scene Inspectors are due to be in our area and if there are any repairs we need to be done the Clerk asks that Cllrs report these to her by email. Such as potholes, dirty signs or siding out footpaths etc. Cllr. Cushion reported Mill Lane verge needs doing, and he had reported this already. The screen has been ordered and a cheque has been released for payment. The bench has arrived. Also reported that complaints have been received about the car parks in West Runton especially the one near the beach, which generates a Ł100 fine if not paid within 10 minutes and often the machine is not working to take payment and people get the fine.
The Clerk reported also that some soil has been dumped on West Runton common and also a chemical toilet installed on the common, used by a house in Home Close for workmen.

22/132. PLANNING
Applications/proposals:
PF/22/1970 Change of use at disused Methodist Church WR to storage/showroom space. No objections.
PF/22/1931 38 Renwick Park – conversion of garage to bathroom and study. No objections.

22/133. COMMUNICATIONS/FUTURE EVENTS
To agree the placement of the “Tommies” to mark Armistice day. Cllr. Jonas agreed to mount them in the same places as before for November and then store them in the shed.
Cllr. Memish reported that the Christmas trees for both villages were underway. The Corner House café were organising the West Runton one which would be lit on Saturday 3rd December at 6.30 and would provide refreshements. There would also be carol singing, and the Coffee Corner was organising East Runton which would be held on Friday 2nd December at 5pm
Posters will advertise them and it was agreed to support financially both events and donate nearer the time. Coronation events would be deferred until another meeting.

22/134. ALLOTMENTS – Any reports
Cllr. Annis gave a report: Regarding the tenancy agreement, suggested that it ought to contain the
new information about bonfires and should stipulate at least 50% of a plot must be cultivated. The Clerk advised that the agreement does specify that good cultivation must take place to a good standard. For all plots those who have birds must now adhere to the regulations regarding bird flu. The Clerk informed the meeting that Runton allotment land is not statute allotment land.
The Chairman suggested that before the agreement is reviewed, that the rents be reviewed first.
Agreed. A list of updates would be put forward at a later date for discussion.
A few ideas were put forward about Wyndham Park plots which would be discussed further in more detail. It was suggested that all Councillors should attend a site meeting. This would be arranged.
The clearance on Moyes Close has been done and plots will be marked out for plots. The Clerk advised that a fence would be needed. This would be looked into. Possibly simple post and wire.
West Runton trees have been cleared. A report on the remaining trees has been received. Cllr. Annis proposed that the work outlined on the report needs carrying out. This was agreed.
The Clerk was instructed to contact Dr. Stump.

22/135. COMMONS – To consider a quote to remove the remaining ivy at Lugger Stile which came out at Ł1200.00. The Clerk was asked to obtain another quote.
PONDS – the Clerk has been in touch with the dredging company and will negotiate a meeting to decide which best way to de-silt the Top Common pond. Nothing further was decided as the Clerk had not had any communication and it was thought that the meeting with the experts about the ponds should take place first. Cllr. Davidson reported that this would be taking place 9th November.
Cllr. Cushion reported that a tree had been planted on the common by persons unknown near the
Lugger stile wall. The Clerk had received a request from a parishioner to plant a tree or trees on Lower Common. Cllrs. would not agree to trees on Lower Common, mainly as there are quite a lot of services laid across this part of the common to the houses alongside and tree roots there are not desirable. The one that has been planted may undermine the wall which we are trying to
preserve and therefore would have to be moved as it also hinders maintenance.
Cllr. Nichols asked if money could be obtained from the wind farm companies for the ponds. The Clerk reported that essential criteria was needed for a specific project with the promise of volunteer work.

22/136. BOUNDARY NAMEPLATES
Cllr. Cushion had negotiated with Highways engineer for locations and the Clerk had got ready a cheque for Ł1136.00 to send off.

22/137. PLAYING FIELD
The Clerk had received information from Airwave about the new lease for the communications mast, in that, they had offered to renew with a seven year lease instead of the five year that the Parish Council had asked for in the light of there not being reviews included. It was proposed by the Chairman seconded by Cllr. Jonas that the seven year lease be accepted with the terms and conditions specified. Agreed by all.
To hear report on any meeting held by the Playing Field Committee. Cllr. Jonas reported that the pavilion roof had been repaired. The Jubilee oak trees would be planted near the gate hopefully at the weekend at either side of the gate on the Playing Field.

22/138. FINANCE To agree a donation towards the Royal British Legion poppy appeal. The Chairman proposed Ł75.00 seconded by Cllr. Bakewell and agreed. The Chairman was asked to place the wreath as usual on the memorial on behalf of the Parish Council.

i. Income: The precept has been received Ł7500.00
The annual peppercorn rent at Wyndham Park Ł30.00
Some rents for allotments Ł538.00
ii. Direct Debits report and ratify
Wave Water Ł48.71
npower – street lighting Ł89.49
iii. Invoices for payment
Adam Jones – annual cutting, commons Ł1650.00
Norfolk County Council – boundary signs Ł1136.00
Benthams Ltd – printer inks Ł96.00
Dr. Stump – tree work , brambles etc Ł3360.00
JB Postle & Son Ltd - screen for Reading Room Ł1099.00
Barbara Emery – salary Ł1061.34
Viking Payments – stationery Ł90.70
The Clerk reported that the electricity company had been changed and in the change over
the new company had over estimated the final reading and this had generated two large
invoices. After discussion the Clerk was asked to send a letter by recorded delivery.
TO DISCUSS THE PRECEPT AND BUDGET – This had been circulated beforehand and discussion deferred to the next meeting. The Clerk advised that the request for the precept needs to be sent in by January. The Chairman then proposed that the precept for Runton should be frozen again this year to Ł15,000.00 (fifteen thousand pounds). This was seconded by Cllr. Bakewell and unanimously agreed.

22/139. CORRESPONDENCE
Email from lady wanting to plant trees on Lower Common. Dealt with above.
Letter from a parishioner complaining of harassment over the last ten years, but no indication by whom and when. The Chairman had also had a telephone call from the gentleman. After discussion the Clerk was instructed to write in acknowledgement and request further details.
The same person had informed the Chairman that he thought chemicals should not be used for removing weeds from pavements. This was a Highways matter.
The Clerk had also received a letter from a resident of Lower Common about the general state of the roadways around the common. A reply had been sent informing that the Council had no rights or responsibilities over the roadways used by parishioners.

22/140. MEMBERS REPORTS – REPORTS FROM NNDC
Cllr. Butikofer (NNDC) commenced with an introduction to Ms. Kim Toy who was standing for election in May. Other items detailed were: The Links Hotel proposal to erect camping “pods” was now being considered for their other property in Overstrand. The gazebo removal at the Links WR would now be enforced. Cllr. Davidson asked, now that the other area
was being looked at, would the infrastructure already installed, be removed? We were told that as it was on their land removal couldn’t be enforced. The sign at the Dormy Hotel which was under enforcement would be dealt with after the half term. Regarding the bin collection, the Chairman reported that the problems remain with bins not being collected on the correct day. Other complaints had been received and were being taken up with NNDC and the company. Cllr. Davidson asked if the Sheringham recycling centre was being closed on Wednesdays as she had heard. This had been objected to by NNDC. Cllr. Annis asked if the problems with the shelter etc at West Runton had been resolved. There was no further information.
Cllr. Memish – concerned that the tap at Moyes Close was still leaking. The Clerk would check to see when it would be repaired.
Cllr. Davidson was concerned that there was still a sewage leak on WR common. Cllr. Butikofer would check with the person who had inspected it previously.
Cllr. Nichols reported that the steps and slipway at ER needed attention and the chain link fence on the cliff top near the shelter was in a bad condition. The Clerk informed that the land and fence is NNDC property. Cllr. Butikofer would speak to someone about it.
Cllr. Bedwell asked if there was any update about the poor condition of the road sign posts at Renwick Park West, Calveswell Lane, Shawcross Road. Cllr. Butikofer would also check up on this matter.
Cllr. Cushion reported for the History Society that the historical information plaques had now been installed on the rail bridge. A meeting is being held about litter picking at Reading Room with six volunteers. Cllr. Cushion then tendered a resignation from his position on the Parish Council with a letter to the Chairman. The Chairman on behalf of the Council said Cllr. Cushion
would be very much missed as he had been a hard working councillor for many years beginning with litter picking before becoming a councillor, and has been very helpful to the Council regarding boundaries, history and commons among many other things and we were very
grateful. This was endorsed by all. Cllr. Cushion was asked if he would defer his resignation until the next meeting in November and he agreed.

22/141. TO CONFIRM DATE AND TIME OF NEXT MEETING
November 22nd East Runton Reading Room 7:15PM. Confirmed.

The meeting closed at 8:40pm

Signed Chairman Date

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