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East and West Runton - Parish Council Minutes

APRIL 2019

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD APRIL 2019 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.30 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. J. Creasey, Mrs. J. Hodson, Mr. K. Jonas, Mr. B. Bedwell, Mr. D. Bakewell, Mr. R. Annis, Mr. C. Hawkins, Mr. P. Nichols. Mrs. B. Emery – Clerk. Mrs. Sarah Butikofer (for NNDC & NCC) Three members of the public.

19/050. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
One member of the public did register additional interest in the business of parking at West Runton.

The Chairman gave thanks to Cllr. Steve Bacon and Cllr. Martin Brandish and Cllr. Jane Hodson for their invaluable help to the community as councillors as they are all now retiring from the Council and will not be standing for election this time.

19/051. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. S. Bacon and Cllr. M. Brandish.

19/052. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None received.

19/053. TO AGREE THE MINUTES OF MEETING HELD 26TH MARCH 2019
The above minutes having been circulated beforehand were agreed as a true record and signed by the Chairman. Proposed Cllr. Bakewell seconded Cllr. Hawkins.

19/054. MATTERS ARISING
Cllr. Jonas asked if the tap at Lugger Stile was soon due to be fitted. Cllr. Hawkins was to lay the pipe in when he was available and the digger could be organized.

19/055. CLERK’S REPORT
We have a new box for the defibrillator at East Runton. It was given by Mr. Mike Ashwell which having been bought by the now defunct Friends of East Runton charity, was never used.
This will be positioned on the wall at East Runton Stores, with thanks to Mr. and Mrs. Steve Bacon. We are just waiting for a new light for the top of the box and then it will be fitted.
The lease for the Cliff Lane site has been sent to the tenant and acknowledged.
Cllr. Hawkins has erected the new sign for Wyndham Park to hopefully restrict parking to residents.
A request for a quote for a new lamp at ER prom has not yet been received.
It has been brought to notice that there are problems with caravans/motorhomes using Davy Hill as access from East Runton to the caravan/camping site on Holgate Lane. This was discussed as a problem as is the waiting by caravans in West Runton to access the site off Sandy Lane. It was being monitored by Cllr. Bakewell.

19/056. PLANNING
PF/19/0488 – Use of Land (Moyes Close) for 44 holiday caravan pitches at Gold Coast E. Runton. Councillors have seen and no objections were recorded. It had been pointed out to the Clerk that there is no amenity area on the proposed site. The Clerk was instructed to register “no objections” but with reference to there being no amenity area.
PF/19/0520 – Single Storey rear extension, loft conversion with dormer window. 23 Renwick Park W. Runton. Seen. No objections.

19/057. TO CONSIDER REQUEST FOR SUPPORT FOR BUSINESSES SEEKING CHANGE IN PARKING TIMES. Letter received from shopkeeper indicating that he is willing to contribute towards the cost, as is Mrs. Butikofer. After discussion during which it was re-iterated by the Chairman that this was a Highways matter and their responsibility, therefore the Parish Council may not have any influence; a proposal was made by the Chairman that the Parish Council would support in principle. This was agreed unanimously.
Councillors were then asked if they would agree to support financially.
A motion was proposed by Cllr. Bakewell to support with a pledge of £500.00 (five hundred pounds) This was seconded by Cllr. Annis. An amendment to this was moved by Cllr. Cushion which proposed to support with a pledge of £1000.00 ( one thousand pounds) seconded by Cllr. Jonas. A vote on the amendment showed two votes for and eight against, therefore the amendment was not carried.
The original motion proposed was voted on and there were six votes for with four abstentions. Therefore the motion to pledge £500.00 (five hundred pounds) to the cause was carried.
Some figures found by Mrs. Butikofer had indicated that the cost would be in the region of £6000.00 for the Cromer Road and £4000.00 for Station Road. Mrs. Butikofer had pledge £3000.00 of her funding allowance. Highways only have money for safety work and therefore are reluctant to fund this kind of traffic order.

19/058. TO HEAR AN UPDATE ON PLAYING FIELD.
Some favourable reports have been received about the clearance A couple of complaints from the caravan site that footballs are coming over into the site have been resolved with the goals being moved. Also, that the back wall of the pavilion is in need of cleaning up. This will be reported to the Playing Field Committee.

19/059. FINANCE
i. Income – from Rural Payments Agency for Stewardship £181.16
ii. Direct Debits:
Unicom – telephone etc. £73.80
e.on energy – street lighting £129.17
iii. Invoices to agree:
Runton PCC agreed at last meeting £500.00
Norfolk Association Local Councils – subs £303.90
Viking payments – stamps and envelopes £101.86
Darling and son – grass cutting and footpaths £390.00
iv. Pay Award for Clerks from 1st April 2019. There has not been a pay award since April 2017
The rates have increased in the Clerk’s case on spinal column point no: 26 from £12.16 to £12.89 per hour.
Clerks salary in accordance with above: £977.46
HMRC – tax and NI on above £197.74
The above rates were proposed for acceptance by Cllr. Simpson (Chairman) seconded by Cllr. Hodson and on being put to the vote was agreed unanimously.
19/060. CORRESPONDENCE
North East Norfolk Scouts WR. Thank you letter for the donation £150.00
Copy of email to Cllr. Brandish regarding water levels in ponds. Anglian Water. The Clerk read the letter which indicates that monitoring of the water levels in two ponds showed that the cause was the use of the borehole. This was to be rectified and the levels should start to rise next spring.
Mr. S. Loakes – regarding request on behalf of shopkeepers, re: parking times. Dealt with at item 8.



19/061. MEMBERS REPORTS and NNDC NCC
Mrs. Butikofer was invited to speak and reported on:
NCC – regarding climate change, the change in women’s pensions and the pay increase proposed for Councillors. Councillors have opposed this. The new cabinet system is now being implemented.
NNDC. The netting of the cliffs at Bacton has been controversial but is being resolved. The enforcement team is in the process of getting the large sign outside the Dormy House Hotel removed and informing the owner that planning permission is needed for the large hare sculpture. The removal of other signs on the verges outside the hotel is also requested. The business of the Methodist Church roof is ongoing.
Containers on the Camping and Caravan site at Holgate Lane have been removed. A new business in West Runton is being investigated.
Councillor reports:
Cllr. Bedwell: A good job has been done on the repainting of the WR sign in Sandy Lane.
Cllr. Cushion: An elm tree on Top Common has been dead for some time and suggested it’s removal. This would be looked into. Also the Local Plan will come up for consideration soon and Cllr. Cushion thought it would need looking at and considering regarding the land on the boundary of East Runton.
Cllr. Annis: The grounds of the Dormy House Hotel has had camper vans in the car park.
Cllr. Hodson: concerned that memorial flowers and a cross have been placed on the cliff top edge where the shelter at E. Runton is situation. It will be reported to NNDC.
Cllr. Bakewell: Brambles are encroaching over the roadway on Beach Road W. Runton. This is highways and will be reported. Also the triangle at Renwick Park is still in need of attention, ie; moss on pavement and overhanging trees. It would be reported.

19/062. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING – this will be the Annual Parish Council meeting 14th May at East Runton Reading Room. 7.15pm.




Signed.  J. Simpson ...Chairman. Date, 14th May 2019



 

 

MARCH 2019

RUNTON PARISH COUNCIL

 MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH MARCH 2019 AT
THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Cllr. K. Jonas. Cllr. D. Bakewell. Cllr. C. Hawkins. Cllr. J. Creasey. Cllr. B. Bedwell. Cllr. R. Annis. Cllr. P. Nichols. Cllr. J. Hodson. Cllr. M. Brandish.
The Clerk Barbara Emery. Mrs. S. Butikofer –NNDC-NCC.


19/032. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS –no speakers.

19/033. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. S. Bacon.

19/034. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS - None reported.

19/035. TO AGREE THE MINUTES OF MEETING HELD 26TH FEBRUARY 2019
The above minutes were agreed as a true record and signed by the Chairman.

19/036. MATTERS ARISING
No matters were brought to attention.

19/037. CLERK’S REPORT
Cliff Lane lease has been sent to the proposed tenant.
The Hurn posts. Cllr Hawkins has contacted Alan Concrete and they have agreed that the quote given before will remain as it is. The work is in hand.
The hole in the garden at Garden Cottages has been filled in to the satisfaction of planning dept NNDC.
Untaxed vehicles at E. Runton Lower Common have now been removed.

19/038. PLANNING
ADV/19/0324 – retrospective for sign at the Dormy House Hotel, WR. Councillors have objected on the grounds that the sign is obstructive and too large.
PF/19/0342 – Single storey extension to Old Mill Studio. Councillors had no objections. A letter of objection had been received and acknowledged and it was agreed that comments to the planning authority would reflect that the letter had been noted.
Mrs. Butifoker offered the information that the application at the former newsagents 17-19 High St. ER had been called in to a full planning meeting.

19/039. TO HEAR UPDATE ON PLAYING FIELD FENCE –The new fence is now in place and much work with the clearing and overseeing has been done by Cllr Cushion and Cllr. Hawkins who repaired the manholes and covers. The Chairman asked that a vote of thanks be recorded to Cllr. Hawkins and Cllr. Cushion.
The fence invoice has been received and is slightly more than the quote as there was a small area at the north end which had not been added originally but which needed doing.

TO CONSIDER NEW CONTRACT FOR NORSE RE: PLAYING FIELD
Maintenance etc for ground work. Quote received for £2878.82 ex vat for the year. It was proposed by the Chairman seconded by Cllr. Jonas that the contract be accepted and to request that Norse inspect the newly cleared area with a view to adding that to the contract at a later date. This was agreed.
Cllr Cushion informed the meeting that on behalf of the Playing Field Committee, he had contacted the organisers of the National Cycle Road Race championships which are being held in Norfolk to ask whether our playing field could be of use for the organisers re possible parking.
They had replied that the Council, presumably District, said they were keen for the Runton Road Car Park in Cromer to be used and would be unlikely to require our area.
Quotes have been received by the Playing Field Committee for heaters etc,. The Ploughlet Charity have donated £500.00 towards the cost and the Parish Council agreed previously to pledge £500.00. The work is to cost approximately £1,350.00 and the Committee would put the rest. The Parish Council will honour their pledge when the work had been completed.
The Playing Field bank balance at the end on January was £3,020.00.

19/040. TO HEAR UPDATE ON ALLOTMENTS GENERAL INSPECTION DATE AND NEW STANDPIPE – The stop tap was leaking and now has been repaired and a new meter fitted. Cllr. Hawkins has repaired a tap also. The Clerk had opened a case for the non-payment of the bill of £356.00 which was owing to the leak. The new invoice of £12.10 has now been received. The installation of the new tap can now be implemented. An inspection date would be confirmed after the Annual Parish Council Meeting.

19/041. TO HEAR UPDATE ON PIG LANE WYNDHAM PARK –
Cllr. Cushion and Cllr. Nichols have been working on this project and the lane is now wider. A bit more work is needed. Cllr. Nichols would look at it in the autumn to see what can be done.
Also residents are still in dispute over parking. Two of them have written to Norman Lamb who has passed it on to the Clerk who has replied with an explanation of the situation, est quod est, and agreed to report to this meeting.
The new sign will be put up soon for “residents only parking” on the cliff top.

19/042. TO HEAR REPORT ON WORK ON CAR PARK WR – The work was done on 14th March. The new sign was put up by Cllr. Cushion, who also spent quite a bit of time sourcing the sign company and driving there to order and then to collect the sign and the one for Wyndham Park too. The lease for the Car Park is on the list for renewal. Cllr. Jonas asked for clarification that if the lease was renewed then the Council would consider the extra piece of ground for an extension. Affirmed.

19/043. TO CONSIDER REQUEST FOR REPLACEMENT LAMP ON ER PROMENADE
Requested again by the fishermen. The ramp has been done. After discussion it was proposed by Cllr. Cushion seconded by Cllr. Jonas that a new lamp be installed. This was agreed. The Clerk was instructed to get a quote and if the cost was similar to the nearby lamp on the Gap then to go ahead with implementing the work.

19/044. TO CONSIDER A QUOTE FOR THE CLEARING OF DITCHES WR COMMON.
Quote received £1,394.00. Ed Farrow. It was generally agreed that the ditches would be looked
over again and include those north of the station too in the autumn.

19/045. FINANCE
i. Income – interest at bank £112.34 on the £150,000 in deposit account.
ii. Direct Debits paid report
Opus Energy – electricity £315.89
Opus Energy – elec for Feb £116.47
Unicom – telephone/broadband £68.40
e.on energy – street lighting £116.68

iii. Invoices to agree for payment
Jemco – car park signage £80.80
Barbara Emery Salary/expenses £928.51
HMRC – tax and ni on above £175.22
Darling and Son – grass cutting £110.00
Russell Harrod – WR Car Park £689.40
Norfolk Stock Fencing – £1926.00 Playing Field fence.

iv. To consider three requests for donations. WR Church for maintenance of the graveyard. WR scouts are hosting the St. Georges Day parade – Clerk has letter – would like donation for the cost of the band £150.00 among other things.
It was proposed by the Chairman that the church should be given £500.00 towards maintenance, and the Scouts £150.00 to pay for the band. These proposals were seconded by Cllr. Creasey and agreed by all.
v. To hear end of year update and balances.
Receipts £238,221.72 Payments £100,844.33
Current Account- £26,839.72 Deposit account - £150,311.72

19/046. CORRESPONDENCE
From: Rural Payments Association regarding the Stewardship on WR common. They are apologising for having not yet completed the 2017-18 claims. They are trying to get the completion after the end of July having hopefully finished 2017 by then.
From: Community Action Group – regarding Supported Care Service in the community. They will be giving a talk at our Annual Parish Meeting.
From: Mr. and Mrs. Staras, who after many years are now not able to continue with the Gardens Day. A letter of thanks would be written.
From: Norfolk Coast Partnership – notice of an event. Details from the Clerk.

19/047. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer had no report as such but confirmed that negotiations were ongoing regarding the promotion of the mammoth and the possibility of new toilets at W.R. gap.
Cllr. Bedwell reported that the W.Runton sign is being cleaned and re-painted.
Cllr. Brandish reported the overhanging trees and moss on the pavements at Renwick Park are causing a problem. This would be followed up. Moss would be removed.
The Clerk reported that someone at some time had attached cd discs to the top of the parapet of one of the bridges and Cllr. Cushion had reported it as they were being blown off and would be dangerous. They have now been removed.
The Chairman reported that notices about caravan arrival times had again been erected on the common and caused a problem with vans waiting to get onto the site. The Club would be contacted.

19/048. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Annual Parish Meeting – West Runton Church Hall 6.30pm. Parish Council meeting approx:
7.15pm. Talk by the Community Action Group.


Signed……J. Simpson…….Chairman Date…23rd April 2019……




 

 

FEBRUARY 2019

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH FEBRUARY 2019 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. C. Hawkins, Mr. J. Creasey, Mr. K. Jonas, Mr. M. Brandish, Mr. B. Bedwell, Mr. P. Nichols. The Clerk – Mrs. B. Emery. Mrs. Sarah Butikofer for NNDC and NCC.
Nine members of the public also attended.

1. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A spokesman for the members of the public present was following up the request for an extra stand pipe at Lugger Stile, East Runton. The meeting heard the request and the reasons for it. The Chairman said that it would be discussed at the item on the agenda.

2. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Annis, Cllr. Bakewell, Cllr. Hodson and Cllr. Bacon.

3. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – Non received.

At this point the Chairman invited Mrs. Butikofer to give a report as she has to leave the meeting. Mrs. Butikofer reported on the setting of the Council tax at Norfolk County Council being set at 3% increase for a band D property. The Police would also be raised by £24.00 per annum and NNDC also would be raising taxes.
The all-year oepning of the East Runton toilets would be discussed at a meeting on Wednesday 27th Feb 2019.
Regarding the path around East Runton Lower Common – Mr. Batt would be written to.
West Runton parking. A letter would be sent to residents explaining that the Parish Council would soon be doing work on the Car Park.
Davy Hill is being swept. Work is to start at Garden Cottages on 4th March. A van permanently parked at Lower Common East Runton is proving difficult to remove. The Chief Constable would be contacted.
Cllr. Bedwell asked what has been done about the intrusive sign at Dormy House. Mrs. Butikofer confirmed that notice had been served as it was now in breach of planning regulations. Also Mrs. Butikofer was asked to check again, the camping and caravan site and the former Methodist Church in West Runton.

4. TO AGREE THE MINUTES OF MEETING HELD 22nd January 2019.
The above having been circulated beforehand were agreed as a true record as what took place.

5. MATTERS ARISING – None.

6. CLERK’S REPORT
Followed up Ed Farrow about the ditches at West Runton. They won’t be done until the autumn and a quote will be produced hopefully in a few weeks.
The defibrillator at the former Tearoom is defunct and is not on the cad list. Owing to the alterations to the former Tearoom it had no electricity to keep the cabinet within a workable temperature.
It should be moved next week to the shop further down and will be re-registered. A new one would cost up to £2,180.00 with all the fittings and training. However, a former councillor has a new cabinet in his garage which was never used. This will be pursued.
Cllr Richard Annis has sent a letter he received through his door with details of a network UK social media site. He was worried it may be a scam. It indicates that one can join and then network about crime or problems in the area. It appears legitimate.
The signs for the car parks at West Runton and Wyndham Park have been ordered and will cost £58.38 plus vat for both.
Police, District Council and DVLA have been informed about an untaxed vehicle parked permanently on Lower Common East Runton. The only response received has been from NNDC who say as it’s on “private land”, they need permission from the owner of the land to remove it. This will be followed up by Mrs. Butikofer.

7. PLANNING
PF/19/0115 at 54 Renwick Park – New Application for extension. No objections.
PF/18/2285 at 17-19 High St. East Runton. Change of use retail and tea room to residential and subdivision to create one 1-bedroom flat and one 3-bedroom flat and one 3-bedroom house. Amended application to include retaining the shop front. Councillors were of the mind that this was an unacceptable thing to insist upon as the original plans were perfectly acceptable and would tie in with the frontage of adjoining properties.
PF/18/2220 – Seaview Caravan Park Beach Rd. East Runton – extension of opening times. No objections.
ADV/19/0039 – Williams of West Runton Station Rd., To display two internally illumination box signs on forecourt. No objections.

8. TO HEAR UPDATE ON WORK ON THE PLAYING FIELD
Russell Harrod had finished clearing and a digger was brought in to level the area. Two
manholes have been repaired by Cllr. Hawkins. Cllrs. Cushion and Nichols have been
overseeing the work spending quite a bit of time ensuring that work was carried out
satisfactorily.
Three quotes have been received for fencing. Hanworth Timber for stakes, stock fencing
and installation £1534.66 plus vat. Norfolk Stock Fencing (recommended) £1470.00 plus
vat for the same. Heritage Fencing £1840.00 plus vat.
Cllr. Cushion had been litter picking on the field recently and was informed by a representative of the Airwave mast that a cable which was disturbed during the work was their connection to the mast and that it was repaired by UK Power Networks.
It was proposed by the Chairman seconded by Cllr. Nichols that Norfolk Stock Fencing’s quote would be accepted. This was agreed by all.

9. TO HEAR A FURTHER REQUEST FOR A NEW STANDPIPE AT LUGGER STILE
A negative response had been received in answer to the suggestions that plot holders dug
the trench. One of the plot holders has informed us that a mini digger can be hired for
£75.00 per day, operator extra. The Chairman said that there was quite a depth of feeling for the need of this tap and therefore proposed that the Clerk pursue the costs and to implement the work up to a cost of £700.00 (seven hundred pounds). Seconded by Cllr Cushion this was agreed.

10. REPORT ON ALLOTMENTS AND DATE FOR INSPECTION
No date was made as the Councillors who were on the committee were not present. The
Chairman suggested that for the future, since the competition was no longer held, that
perhaps plot holders needed more of an incentive to cultivate.

11. TO HEAR REPORT ON DEEP HISTORY COAST PROJECT
An update had been received from NNDC. The grant application was successful for the refurbishment and repurposing of the North Norfolk Information Centre in Cromer to include a Deep History Coast discovery centre. This should be done in autumn 2019 and will be the central point. An app will soon be tested to provide an interactive element to the trail. An open event is being held on Wednesday 6th March 2019 at Trimingham Village Hall 10am to 12noon and 2pm to 5pm.

12. FINANCE
i. Income – None this month
VAT refund will be due soon – to date it amounts to £6024.77

ii. Direct Debits paid report
Anglian Water - Reading Room £31.63
Wave Water – allotments Moyes Close £56.78
Unicom Broadband/telephone £68.15
e.on energy – street lighting supply £129.17

iii. Invoices to agree for payment
Carl Bird – Playing Field disposal charges £6467.68
Darling and Son – Playing Field hedging cuts £360.00
Darling and Son – trimming at Wyndham Park £260.00 work on Pig Lane widening. £620
Russell Harrod – Playing Field vegetation clearing £890.00
Matthew Williams – digger hire for levelling £331.20
Chris Hawkins – repairing manholes and covers £250.37
Barbara Emery – Clerks salary £1,072.18 includes reimbursement for laptop.
HMRC – tax and NI on above £175.42
All above include VAT where charged.
Bank balance to date including above £178,719.00

13. CORRESPONDENCE
NNDC, concerning East Runton ramp extension at the beach. Should have commenced on
11th February 2019. Started 18th Feb 2019. To extend and widen the beach access ramp.
From M. Ashwell regarding various items including car parking in East Runton.
Hilary Cox about a new education programme regarding the Cromer Shoal Chalk Beds.
Event to be held at Sheringham Masonic Centre Saturday March 30th 5:00 to 7:00PM.

14. MEMBERS REPORTS
Cllr. Cushion spoke about the work being carried out at the lane behind the Wyndham Park
allotments. The vegetation had been cut back and the lane had a better view along it’s
length. It now just needed in two places the bank levelling down to make the path wider
for those with allotments on that side.on that side. Cllr. Nichols was to look at it to see
what needed doing and also suggested that the newly cleared area on the Playing Field
could be seeded. Cllr. Jonas would bring it up at the next Playing Field committee
meeting.
Cllr. Cushion also reported the fence near the Village Hall East Runton had been replaced
by Network Rail.

15. CLOSURE OF MEETING – Proposed C. Hawkins, seconded B. Cushion and agreed.

16. DISCUSS CLIFF LANE LEASE – has been circulated. Councillors were in
agreement that the details of the lease regarding rent, duration and rules were in order and
it was proposed by Cllr. Hawkins, seconded by Cllr. Jonas and agreed to accept the lease.
The Clerk would send it back to the solicitor of Hayes and Storr, copying in Mr. Richard
Hewitt.

15. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
March 26th at East Runton Reading Room 7.15pm.


Signed……J. Simpson..Chairman ..Date26th March 2019..
 

 

JANUARY 2019

  RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND JANUARY 2019 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. B. Bedwell, Mr. K. Jonas, Mr. C. Hawkins, Mrs. J. Hodson, Mr. J. Creasey, Mr. R. Annis, Mr. P. Nichols.
Also attending: The Clerk Mrs. B. Emery. Mrs. S. Butikofer – NNDC/NCC

19/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The Chairman with agreement brought forward item 10 on the Agenda:
TO HEAR A REQUEST FROM TENANTS IN WYNDHAM PARK
TO MOVE A BANK BACK FROM THE LANE TO ENABLE EASIER VEHICLE
PASSING AND TURNING. The bank would be planted with bulbs and improve the
area. Councillors could see no problem with this and were in agreement providing the
plot holder was agreeable too. The Chairman asked them to talk to the tenant to
secure her agreement and then the Clerk would write to confirm it.

19/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Bakewell, Cllr, Bacon and Cllr, Brandish.

19/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS - None.


19/004. TO AGREE THE MINUTES OF MEETING HELD
18TH December 2018 - Agreed as a true record by all.

19/005. MATTERS ARISING - None

19/006. CLERK’S REPORT
Police:
During December: 1 x Anti Social, 1 x Burglary, 3 x criminal damage, 1 x public order offence and 6 x domestic.
The Clerk and Chairman met Ed Farrow, who will clear the ditches as agreed at a previous meeting. It will be a major job, therefore an estimate will be provided after which Mr. Batt would be contacted, as owner, suggesting to him that we could get the work done and send him the bill, or he could undertake it from his own resources.
The Spring pond has been raked and cleared. The willow has been cut further at ER Top Common pond.
Parishioners have requested a dog waste bin at Abbs Common East Runton. This was discussed and it was thought that it wasn’t necessary but could be reviewed again. Received a lease for the Cliff Lane site from solicitor. Too late to go on this agenda Clerk will send copies to all by email.

19/007. PLANNING
PF/18/120 at 54 Renwick Park – withdrawn.
PF/18/2285 at 17-19 High St. East Runton. Change of use retail and tea room to residential and subdivision to create one x 1-bedroom flat and one x 3-bedroom flat and one x 3-bedroom house. Seen by councillors and agreed it’s an improvement on the area.
PF/18/2274 at House on the Green Lower Common East Runton. Single storey side extension. No comment.
PF/18/2341 at Laburnum Caravan Park West Runton. To vary condition of approved plans to alter the colour finish of external cladding. No comment.

19/008. TO HEAR A REPORT ON THE CLEARANCE OF PIG LANE
WYNDHAM PARK
Cllrs. Cushion and Nichols have cleared the rubbish. A commercial bin provided by
Cllr. Nichols would cost in the region of £20.00. Cllr. Cushion thanked Cllr. Nichols
for his invaluable help over two Sundays. The adjacent caravan park owner was in
agreement with the work being done as his boundary meets the lane boundary.

19/009. TO HEAR UPDATE ON WORK ON THE PLAYING FIELD
Russell Harrod started the clearing on Thursday 17th Jan and was almost finished..
Cllr. Cushion oversaw the work. A lorry to clear the concrete rubbish and
undergrowth etc is costing £50.00 per hour plus £150.00 per ton. Fencing was
discussed and it was proposed by the Chairman seconded by Cllr. Cushion that a
a simple fence would be adequate possibly of wooden posts and wire strands or a
“stock fence” that would inhibit trespass.. The garden encroachments were being
removed.

19/010. TO CONSIDER WORK TO IMPROVE THE CAR PARK WEST
RUNTON eg: to carry out temporary remedial work and/ or to renew the lease and
consider more substantial improvement if secured for a long term. The Clerk was
instructed to get the car park tidied up and then contact the Social Club to see if they
will renew the lease possibly for 25 years.
The Clerk reported that there had been a vehicle parked on Wyndham Park cliff top
car park for some weeks that residents were concerned about. It was suggested that a
sign be erected there similar to West Runton to say Residents Only.

19/011. FINANCE
i. Income – Further allotments rents of £57.00
Airwave rent for mast site on Playing Field £1500.00 half year.
ii. Direct Debits paid report
Unicom Broadband/telephone £66.40
e.on energy – street lighting supply £129.17
Opus Energy Reading Room electricity Dec £23.94 )
Opus Energy Reading Room electricity Jan £278.15 ) we have had refunds and nil payments since August, presume that the above amounts are up to date after latest readings.
iii. Invoices to agree for payment
Chevertons for newsletters £70.00 paid last month
TT Jones Electrical £263.11
Adam Jones – work on both ER and WR ponds £265.00 includes removal of tree.
Barbara Emery – Clerks salary £892.20
HMRC – tax and NI on above £175.42
A statement of the accounts showing a balance of £185,805.43 was handed to
Councillors with supporting notes.

19/012. CORRESPONDENCE
From Norfolk County Council regarding the proposed roundabout at junction
A148/Holway Rd Sheringham.
From Mr. Mrs. McCampling regarding allotments. Dealt with above.
Mr. Broome – regarding the request for a tap on allotments.

19/013. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report: The matter of the containers on Holgate Lane Camping site was being chased up. The Dormy Sign is still being discussed.
Reported also on the closure of Childrens Centres.
Councillors Reports:
Cllr. Nichols – concerned that East Runton toilets on the car park were not open despite people using the car park. Mrs. Butikofer informed that the opening approval was being considered in two weeks time.
Cllr. Cushion – concerned that the litter bin on Lower Common was seen to be used for domestic waste from a nearby property. The owner was spoken to.
Cllr. Hodson reported on the recent S.N.A.P. meeting and said priorities were unchanged.
Cllr. Annis asked if there was any update on work on The Kraft. No more had been heard about the boundaries or the gate proposed.
Cllr. Creasey – reported that work had started on taking the roof off at the back part of the Methodist Church at West Runton. Concerned that it could become derelict as asbestos had been found. Mrs. Butikofer would check with Building Control NNDC.
Cllr. Simpson reported a large pothole on the junction of Sandy Lane with Station Close. The Clerk would contact Highways.

19/014. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
February 26th at West Runton Church Hall 7.15pm. Confirmed.




Signed…J...Simpson...........Chairman…….Date26th February 2019.




 

 

DECEMBER 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 18TH DECEMBER 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. D. Bakewell, Mrs. J. Hodson, Mr. M. Brandish, Mr. J. Creasey, Mr. P. Nichols, Mr. B. Bedwell. Mrs. B. Emery – Clerk. Mrs. S. Butikofer –NNDC/NCC.
One member of the public.
The meeting was opened early by the Chairman at 7:10pm with the proviso that if more members of the public arrived, then the meeting would be adjourned for comment or questions.

18/174. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS there were no comments at the moment so this item was deferred as agreed above.

18/175. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from: Cllr. Hawkins, Cllr. Jonas, Cllr. Annis and Cllr. Bacon.

18/176. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS
Cllr. Nichols declared an interest in Planning.

18/177. TO AGREE THE MINUTES OF MEETING HELD 27TH NOV 2018
The above having been circulated beforehand were agreed as a true record and an alteration in finance was also agreed then signed by the Chairman.

18/178. MATTERS ARISING – No significant matters.

18/179. CLERK’S REPORT
Mill Lane Verges: The Streetscene Inspectors will be coming round the area in January. The encroachment on Mill Lane has been reported Also the signs needing attention in WR.
No further report on the Cliff Lane lease has been received but it is in hand.

18/180. PLANNING (will be listed)
PF/18/2013 – Manor Farm ER replacement toilet block. Sent round by email – no objections.
The owner of the former newsagents in East Runton has provided plans for the renovation of the building East Runton. No plans have yet been received from NNDC to date.
The Clerk was asked to convey thanks to the gentleman for his public spiritedness in keeping Councillors and residents informed.

18/181. TO HEAR UPDATE ON COSTS ETC FOR POSTS ON THE HURN
The cost of the required number of posts is £534.20 plus vat. There will be labour cost and some rails need replacement at a cost of £24.95 per 3metre section. A skip will also be required. There may be some extra posts needed and key clamps etc. Plus labour costs. All estimated in the region of £1000.00. After discussion, it was agreed that the damaged posts could become a safety hazard and needed replacement. It was proposed by the Chairman that the work should go ahead. This was seconded by Cllr. Creasey and agreed by all.

18/182. TO HEAR REPORT OF PLAYING FIELD COMMITTEE MEETING AND UPGRADE OF PAVILION COSTS TO CONSIDER FOR A DONATION
The Clerk has accounts to report from the meeting of the Playing Field committee. Quotes have been received for upgrading the pavilion to provide hot water to the wash basins and kitchen. The quotes given amounted to £1,329.00. After discussion the Chairman suggested that £500.00 be donated to the Playing Field committee towards the work, the money to be released when the work has been completed. This was proposed by Cllr. Nichols, seconded by Cllr. Creasey and agreed by all.
Also letters have been sent to the owners of vans on Gold Coast with encroachment gardens. No further report.

18/183. TO HEAR UPDATES ON COSTS IF AVAILABLE FOR NEW TAP
The Clerk reported that 18/183. Cllr Hawkins had estimated the cost of fittings at £200.00 It was proposed by Cllr Cushion and seconded by Cllr Bakewell that the Council purchase this equipment if the tenants of nearby plots dug the necessary trench at a depth of 2’6”.

18/184. TO HEAR REPORT OF INSPECTION AND CONSIDER WORK TO
CLEAR THE LANE BETWEEN WYNDHAM PARK ALLOTMENTS AND INGLENOOK CARAVAN SITE
Cllr. Cushion had spoken to the site owner of Inglenook and secured an offer to help move debris and litter to a nearby skip. Further report at the next meeting.

18/185. FINANCE
i. Income since last meeting.
Allotment rents of £125.00 in cash and cheques.

ii. Direct Debits paid report
Unicom for November £66.40
e.on energy £125.01
iii. Invoices to agree for payment
Barbara Emery (Clerk) Salary December £923.07
HMRC – tax and NI on above £175.42

The precept has been requested. The grant District Council are giving is reduced by 9%,
and, for 2019 will be £397.00.

18/186. CORRESPONDENCE
From: – Shop owner West Runton. Concerned about the notice to prevent overnight
parking on the free car park. The suggestion was that the wording be changed in order to
deter local people from using the parking outside the shops if they can’t use the car park
overnight. It was agreed that a notice should read “No overnight parking for caravans or
campervans.
A parishioner from East Runton – reporting the “East Runton” sign in poor repair from the
Cromer side. It was agreed that this was so and Highways would be informed.

18/187. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Sarah Butikofer for NNDC and NCC reported on:
* The sandscaping scheme for Bacton and area.
* An initiative being run for parish councils to be invited to pick “one thing” to be provided for their parish.
* The toilets in West Runton are to be kept open in winter. Attempts are continuing to keep open those in East Runton.
* Libraries are running “drop in” social sessions over Christmas.
* There was an explanation of the works at Garden Cottages, Felbrigg Rd ER, which were being closely monitored.
* District Council have a new contract for leisure.
The Clerk had asked about the containers at the Camping and Caravan Club site at WR and if there was permission for them. It would be looked into.
Councillors reports:
Cllr. Bedwell had received complaints about the Dormy Hotel not complying with the permissions needed for the large sign.
Cllr. Brandish – ditches on the lane to Hillside had still not been cut. The Clerk was trying to get hold of the contractor but to date had been unsuccessful and would continue.
Cllr. Cushion – the broadband box had been replaced near the Village Hall ER.
Cllr. Nichols – the Caravan and Camping Club referred to above appeared to have people staying on the site which it was believed should be closed. Cllr. Hodson would check the opening times.
Cllr. Bakewell – moss is being a problem again in Renwick Park. Mrs. Butikofer would check with NNDC to see if it could be removed.
Cllr. Brandish – at a meeting in the near future it would be necessary to discuss the investment of the larger sum of money at the Parish Council’s disposal.
It was thought that this could happen after the election when there would be a secure four year term of office.

18/188. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
JANUARY 22ND 2019 AT EAST RUNTON READING ROOM 7.15PM.
Confirmed.

Signed……J. Simpson…..Chairman


Date……22nd Jan 2019………...

 

 

NOVEMBER 2018

  RUNTON PARISH COUNCIL  DRAFT MINUTES
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH NOVEMBER 2018 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. D. Bakewell, Mrs. J. Hodson, Mr. J. Creasey, Mr. C. Hawkins, Mr. B. Bedwell, Mr. K. Jonas, Mr. P. Nichols, Mr. R. Annis, Mr. M. Brandish.
Also present: the Clerk Ms. B. Emery. Six members of the public.

18/153. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner was concerned about large steel containers being installed at the Camping and Caravan site at West Runton. This would be looked into. Also a request for some of the street lights to be turned off at night. This would also be looked into with County Council and Victory Housing as some of the lights are in their precinct.

18/154. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Steve Bacon.

18/155. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. K. Jonas declared a personal interest in item 18/161.

18/156. TO AGREE THE MINUTES OF MEETING HELD 25TH OCTOBER 2018
The above minutes having been circulated beforehand were agreed as a true record and signed by the Chairman.
18/157. MATTERS ARISING
Cllr. Cushion asked if anything had been done about the suggestion of a height barrier on WR car park. The Chairman explained that it had been decided to erect a notice to start with and then monitor.
The Chairman noted the remembrance poppies on display in the Reading Room, previously on the cliff top at Laburnum Park caravan site. The Clerk was asked to write a letter of thanks to the person responsible for this gesture.

18/158. CLERK’S REPORT
Mill Lane Verges (reported at last meeting): Cllr. Hawkins and the Clerk walked up Mill Lane to have a look at the verges and decided that Highways should be contacted as it’s their verge. The upshot was that they have been and cut the vegetation and then are getting back to us as to the taking back of the verge. It is indicated that we may have to organize this ourselves.
Forthcoming Elections/polling stations: There will be no change to Runton’s polling station. East Runton Village Hall and West Runton Church Hall.
Traffic order for parking change: The Clerk had written to Mr. McCabe concerning the traffic order and the response indicated that County Council were not prepared to pay any costs.

18/159. PLANNING
PF/18/2120 – 54 Renwick Park – extension.
PF/18/1965 – Rocky Bottoms – change of use from storage to restaurant. This was retrospective. There were no objections to either application.

18/160. TO CONSIDER NEW TAP FOR LUGGER STILE
This matter had come up before and it would be looked into again. A suggestion was that as the main cost was the trench, maybe some tenants could dig this themselves.

18/161. PLAYING FIELD - TO HEAR REPORT ON PROGRESS WITH BOUNDARY ETC
The manager has been helpful and has agreed to send on letters to owners of vans which have breached the boundary. Russell Harrod will let us know when he can make a start. There is a playing field committee meeting soon and they have expressed a willingness to help with labour in erecting a fence. Cllr. Jonas put in a request from the Cromer Youth Team in conjunction with the Playing Field Committee for help towards upgrading the pavilion to install hot water and heating. A possible cost was estimated at £1500.00 approximately. This would be considered when costs had been established at the next Playing Field Committee meeting. Local children are likely to be playing for the team and Cromer Youth pay an annual fee for the use of the field. The Chairman suggested a contribution could be made to the Playing Field Committee.

18/162. TO DISCUSS THE COMMONS IN GENERAL – MAINTENANCE PARKING ETC.
Report on Ponds: Spring pond and ditches will be done as soon as the contractor can. He is also going to pollard the willow in the corner of Top Common pond ER as it is rotten at base. It was decided that some of the ditches needed more invasive clearing and this would go ahead as soon as is practicable. The WR wildlife group are clearing bulrushes etc; in the Retting pit.
Parking around East Runton commons, - on the agenda in response to a parishioner’s letter. After discussion, it was considered to be an ongoing problem and not one which anything can be done about. Posts were erected on the common and notices asking not to park.

18/163. TO CONSIDER REPLACEMENT POSTS ON THE HURN
Cllr. Hawkins has costs. Approx: £50.00 each for posts. Plus cement. Possibly some rails. This is something needed as the posts are very old and in poor condition and becoming a hazard. An approximate cost came out at £500.00 for materials. It was proposed by Chairman J. Simpson, seconded by Cllr. Annis and agreed that the work should go ahead.

18/164. TO AGREE A DISPENSATION TO ALLOW NEW COUNCILLOR TO VOTE ON THE PRECEPT. This was deemed necessary by the Association of Local Councils because otherwise councillors would have a prejudicial interest as they are affected by the rate of the precept. All councillors have dispensations at the election. These will be renewed at that time. It was agreed and signed by the Chairman.

18/165. TO CONSIDER THE BUDGET FOR 2019-2020 AND TO DECIDE ON THE PRECEPT
Budget proposals have been sent round all councillors. It was proposed by Cllr. Brandish, seconded by Cllr. Cushion that the budget be accepted and the precept remain at £15,000.00 (fifteen thousand pounds). Agreed by all. Cllr. Jonas suggested that there would soon be a need to consider investments etc.

18/166. GENERAL FINANCE
i. Income since last meeting.
Caravan park rent £28,500.00
Further allotment rents of £1041.00
ii. Direct Debits paid report
Unicom for telephone and broadband £67.94
e.on energy £120.17
Wave water – Lugger Stile water £173.20
Wave Water – Moyes Close water £26.43
Wave Water – West Runton water £12.10

iii. Invoices agreed and paid
PWLB paid as agreed by CHAPS £34,347.09 the bank charge was waived.

iv. Invoices to agree for payment
Bentham for inks and toner £38.28
NNDC – dog waste ER £1492.00
NNDC – dog waste WR £888.00
TT Jones – lamp column ER Gap £1907.04 complete replacement as agreed
The Royal British Legion Poppy Appeal £60.00 agreed last meeting
Barbara Emery (Clerk’s Salary etc £1116.36 includes £219.00 cost of skip
HMRC – tax and NI on above £175.42
Darling and Son – grass cutting The Hurn £250.00 includes pond trimming and footpaths

v. The Statement of accounts from external auditor - report. The statement was signed off with no cause for concern on any points.

18/167. SPEED AWARENESS SIGNS – TO CONSIDER THE PURCHASE OF A SMALL LAPTOP TO ENABLE THE DATA TO BE PROCESSED.
The Parish Council had asked for the data processing equipment to be installed on the sign, but it cannot be obtained without a laptop/tablet on which the software can be installed. The cost of a laptop with enough memory would cost in the region of £300.00. It was proposed by Cllr. Bakewell, seconded by Cllr. Bedwell that the laptop be purchased. Agreed. Cllr. Brandish asked for clarification on the data. It was confirmed that the data records only the speed of vehicles and not any violation of the speed limit set.

18/168. TO CONSIDER CONTRIBUTION TO INSTALLATION OF TUBES ON SANDY LANE TO MONITOR THE WEIGHT OF VEHICLES. ESTIMATED AT £1200.00 APPROX.
NNDC Cllr. Butikofer has offered to pay 50% of this cost if the Parish Council will pay the rest. It is an initial test to establish the number of vehicles over a certain weight. It was decided that no contribution would be made from the Parish Council.

18/169. CORRESPONDENCE –
The Norfolk County Council have sent information about the consultation for the new Western Link between the A47 and the western end of the Broadland Northway. Consultation events will take place around the county. Our nearest one is at Aylsham Town Hall on Tuesday 8th January between 2pm and 8pm.

18/170. MEMBERS REPORTS plus REPORTS FROM NNDC AND NCC
Cllr. Cushion has reported on the meeting for the Local Plan, for which there will be a public consultation in February 2019, and the Coastal Forum meeting. The ramp at the bottom of The Gap at E. Runton is to be extended.
Cllr. Hawkins reported graffiti on Wyndham Park bus shelter.
Cllr. Bakewell reported that despite the H bar, cars were still parking there at Sandy Lane WR. Also the signs needing work previously reported had not been done.
Cllr. Annis reported that the fence alongside the footpath leading to Beach Road is in poor repair. The Clerk would contact County Council footpaths dept., initially.

18/171. TO CLOSE THE MEETING TO THE PUBLIC
On the grounds that the content may be prejudicial to the public interest. This was proposed by Chairman J. Simpson seconded by Cllr. Brandish and agreed.


18/172. TO DISCUSS CONTENTS OF A LEASE FOR THE CLIFF LANE SITE
Solicitor has confirmed that the cost of a lease would be in the region of £1200.00. Discussed were the terms of the lease to be offered. The solicitor would be contacted with the details to propose to the tenant.

18.173. TO CONFIRM DATE TIME AND PLACE OF THE NEXT MEETING.
This was confirmed as Tuesday December 18th at West Runton Church Hall 7.15pm.


Signed……J  Simpson…………Chairman

Date…18th December 2018…………..



 

 

OCTOBER 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD OCTOBER 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. K. Jonas, Mr. D Bakewell, Mr. C. Hawkins.
Mrs. B. Emery – Clerk. Mrs. S. Butikofer – NNDC/NCC. Six members of the public.

18/134. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Two parishioners re-iterated the ongoing request for alteration to the parking restrictions in West Runton.

18/135. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. R. Annis, Cllr. M. Brandish, Cllr. S. Bacon and Cllr. B. Bedwell.

18/136. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

18/137. TO AGREE THE MINUTES OF MEETING HELD 25TH SEPTEMBER 2018. The minutes above had been circulated beforehand and were agreed as a true record and signed by the Chairman.

18/138. MATTERS ARISING
Cllr. Creasey asked if any further report had been received regarding the sign at the Dormy Hotel. Members heard that an application had been refused and an appeal was likely. Cllr. Cushion asked for an update on 2 Garden Cottages. Mrs. Butikofer explained the District Council’s report.

18/139. CLERK’S REPORT
A gentleman has informed the Clerk that he has bought 19 High St. Formerly café and shop. Initial intention is to clean up and paint exterior and interior, then apply for change of use to residential. Change the frontage so that the entrance is restored to Wells Yard. Welcomes input from councillors and residents.

18/140. TO VOTE ON THE CO-OPTION OF COUNCILLOR ON THE EAST WARD OF RUNTON PARISH COUNCIL.
Three candidates had applied. All had attended an early session of this meeting to network with Councillors.
The Chairman asked if anyone requested ballot papers to be used instead of a show of hands. The Clerk confirmed that Standing Orders allowed secret ballot if two councillors request it. Cllr. Bakewell and Cllr. Creasey requested ballot and it was agreed. In accordance with legislation, prepared papers were distributed to members. They were checked by the Clerk and confirmed by the Chairman and an absolute majority were in favour of Mr. Philip Nichols to be co-opted. Cllr. Nichols then signed the declaration and joined the meeting.

18/141. PLANNING
Since the last meeting the following planning applications have been received and were sent round by email and commented on.
PF/18/1474 – Laburnum Caravan Park – Demolition of buildings and erection of new building to provide campsite services. No objections.
PA/18/1898 – Prior notification of installation of infrastructure for telecommunications mast at land Holt Rd., Cromer. Information only.
PF/18/1770 at Old Mill Studion, East Runton for two detached single storey outbuildings. No objections.
Withdrawn – PF/18/1123 for extension at Rocky Bottoms.

18/142. TO DISCUSS AND DECIDE ON THE EXTENT OF WORK PROPOSED ON THE PLAYING FIELD TO ESTABLISH THE BOUNDARY
The Chairman explained the situation. The Clerk reported on a site meeting by the Playing Field Committee. The Committee were prepared to erect a boundary fence if the Parish Council paid for the materials. There were also moves to upgrade the pavilion. The boundary had previously been agreed with the site manager as being the top of the bank in line with old posts still in existence. After discussion it was agreed to write to the owners of the vans which had had gardens built into the Playing Field and indicate that the gardens must be removed and would be cleared if not and that the rabbit fence is not the boundary.
After that organise skips for the spoil and get the ground cleared, then a post and wire fence added to denote the boundary.

18/143. TO HEAR REPORT ON THE REPAIRS TO THE PLAY EQUIPMENT TOP COMMON- ER
Cllr. Hawkins has done the work of replacing two posts found to be rotten.
A considerable effort was put into the work and the Chairman thanked Cllr. Hawkins.

18/144. TO HEAR A REPORT ON THE AGREEMENT ON THE BOUNDARY BETWEEN ALLOTMENT LAND AND ADJACENT LAND WEST RUNTON
A site meeting was held between the Clerk, Cllr. Cushion and Cllr. Annis and an amicable agreement was reached as to the boundary. The proposal by the owners of the Kraft was to erect a fence on the boundary and a gate with a lock accessible to the plot holders and Parish Council at the east end of the lane leading from Boulevard Rd. The owners were hoping this would deter trespass.

18/145 TO DISCUSS THE POSSIBILITY OF A HEIGHT BARRIER AT WEST RUNTON CAR PARK TO PREVENT TOURING CARAVANS STAYING OVERNIGHT
Complaints have been received this year about camper vans staying overnight. There is a website which has had information put on it advertising the fact that there is a free car park which can be used for overnight stays. The Caravan Club when challenged say that if people find a good place to stay for one night then they believe it should be used. It was agreed to erect a notice indicating “No Overnight Parking” for any reason and if that fails then re-consider a height barrier.
The car park would be resurfaced as soon as it could be done.

18/146. TO DISCUSS THE SPRING POND WEST RUNTON – POSSIBLY APPOINT CONSERVATIONIST TO CLEAR POND AND DITCHES.
Cllr Brandish had suggested that as the wildlife group is not operational at the moment, we
could ask Adam Jones to clear the pond and ditches near it as he will be sympathetic to
wildlife to maintain the eco balance. This was agreed. The commons as a whole
would be discussed next time.

18/147. TO CONSIDER A CONTRIBUTION TO A TRAFFIC ORDER TO HELP ALLEVIATE PARKING PROBLEMS IN WEST RUNTON
Members were told that a traffic order has to be considered by the County Council, a consultation would be necessary and the various options presented may not be what was expected or wanted. Eventually the proposals would go to Westrminster. The cost would amount to £5000.00. The Chairman spoke about the difficulty in suggesting something equitable to all. It would not be a simple case of changing the times.
The Clerk would contact Norfolk County Council to point out that this is their responsibility and the costs should not be on the Parish Council
It was agreed to take a negative stance on using public money for this at the moment. Instead to look into renewing the car park lease with a view to extending it to give more spaces.

18/148. FINANCE
14. FINANCE
i. Income – various allotment rents amounting so far to £632.00.
ii. Direct Debits paid report
Unicom £65.92 September
Unicom £68.71 October
e.on energy street lighting £125.01
Anglian Water – Reading Room £31.95
Opus energy for Reading Room – in credit £135.30.
iv. Invoices to agree for payment:
TT Jones Electrical maintenance £394.51
PKF Littlejohn £360.00
Darling and Son – The Hurn 2 cuts £70.00
J. Lynes Electrical – pat testing annual £50.64
TT Jones Electrical – new column Buxton Close £1676.64
Viking Office Supplies for stamps £119.48
Chris Hawkins – repairs to play equipment £157.60
Clerk’s salary and expenses £895.99
HMRC £175.42
v. To agree a donation to the Royal British Legion Poppy Appeal.
Sixty pounds was proposed for the above by Cllr. Simpson, seconded by Cllr. Hawkins and
agreed.
An arrangement was made for the Chairman and Cllr. Jonas to attend the bank to
transfer the money to pay off the loan as agreed at a previous meeting.

18/149. CORRESPONDENCE
Three application letters for co-option.
Parishioner – requesting something done about parking in East Runton around the
common area. This would be on the next agenda.
Parishioner – requesting action to stop camper vans parking overnight. See item 12,

18/150. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report as follows:
* A traffic order was being worked out for weight restriction.
* Reported the trenches being gouged out along Sandy Lane.
* Mobile libraries have been saved in the main although reduced.
* Childrens Centres – proposed close 47 out of 53.
* Toilets in West Runton will be kept open in winter.
* Bus service concerns, namely the Coasthopper – subsidies are not covering.
* Resident had reported ditch blocked on WR common.

Cllr. Bakewell: Concerned about the rails on The Hurn. This would be on next agenda.
Cllr. Hodson: SNAP meeting had heard about some burglaries and shop lifting. Police do not now attend shop lifting incidents, CCTV has to be taken to them to prosecute. Speeding still a priority.
Cllr. Creasey: pointed out that the renovated bungalow next to the church has been empty ever since the work was done.
Cllr. Cushion suggested that a new tap was considered for Lugger Stile next meeting.


The Chairman proposed that the meeting be closed to the public for discussion of the
next item and a report about work in a local garden in Felbrigg Road. This was
agreed.

18/151. TO HEAR A REPORT ON THE PROGRESS OF THE CLIFF LANE SITE
Solicitor’s letter handed around previously. Tenant has been written to regarding a
possible lease. Reply received from tenant.

18/152. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
November 27th East Runton, Reading Room 7.15pm. – Confirmed.



Signed…J  Simpson .Chairman.


Date…27th November 2018……………





 

 
 

 

SEPTEMBER 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH SEPTEMBER 2018 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. K. Jonas, Mr. S. Bacon, Mr. D. Bakewell, Mr. C. Hawkins, Mrs. J. Hodson, Mr. J. Creasey, Mr. R. Annis, Mr. B. Bedwell.
Mrs. B. Emery – Clerk. Mrs. S. Butikofer. Eight members of the public.

18/116. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The above was agreed and the Chairman opened the meeting for speakers.
A parishioner had expressed concern about building works on a house in the area. The Chairman informed the public that the District Council was aware. An explanation was given. The Chairman adjourned the meeting at this point.
The public participation session re-convened at 7.30pm. The Council was asked if a local group could carry on tidying the pond since it had been cleared. This was confirmed.
Two members of the public concerned over parking times in West Runton (which had been discussed at a prior meeting) asked if the Parish Council would consider making a contribution to the cost of the traffic order to change the times. It was agreed to put this on the next Agenda.

18/117. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – None.

18/118. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS- None.

18/119. TO AGREE THE MINUTES OF MEETING HELD 24TH JULY 2018 – draft minutes have been displayed and this will continue to be done from now on. The above minutes were agreed by all as a true record and signed by the Chairman.

18/120. MATTERS ARISING
Cllr. Bedwell asked if there was any progress on the Dormy Hotel sign. The report was that the application for the sign had been refused and had gone to appeal. The village newsagent/ cafe in East Runton was an eyesore but the selling agent will not do anything to clear it up.

18/121. CLERK’S REPORT
There was a tree blown down on the edge of the pond Top Common. Cllr. Hawkins removed it.
Any other report is covered below. The same tree on the corner of the pond is unstable and part of it was removed by a parishioner as it had blown onto the road. Clerk has contacted tree surgeon for an inspection and quote for removal. The website has lost the email form for contact. A link has been put on while the problem is being looked at.

18/122. PLANNING
Since the last meeting the following planning applications have been received and were sent round by email and commented on.
PF/18/1367 – Erection of building at Laburnum Caravan Park. This was objected to on grounds of being too large for intended use, the utilitarian green colour of metal cladding and too close to boundaries of nearby houses. Against policies EN1 and EN4.
PF/18/1429 – Erection of single storey dwelling and garage on land at Renwick Park WR. No objections as part of ongoing development. Now withdrawn.
PF/18/1123 – Single storey extension to south elevation. At Rocky Bottom WR. No objections.
PF/18/1608 – Single storey extension to 3 Sandy Lane WR. No objections.
PF/18/1701 – Conversion of outbuilding to form annex. Orchard House Church Lane WR. There were no objections but it should be made clear that this should not become a separate dwelling.
PF/18/0394 – Dwelling at Homewood Mill Lane ER. Withdrawn.
PF.18.0607 – Change of use outbuilding to holiday let. Valley Farm. Withdrawn.

18/123. TO DISCUSS AND DECIDE ON THE EXTENT OF WORK TO BE DONE ON THE PLAYING FIELD EAST RUNTON. Arising from the site meeting which took place on the field at 6.30pm this evening. This item was deferred.

18/124. TO HEAR A REPORT ON DAMAGE TO THE PLAY EQUIPMENT ON TOP COMMON, AND THE REPAIRS BEING DONE.
Two posts were found to be rotten in the ground, in spite of the inspection by RoSPA which only flagged one up and then not as a high risk. Posts have been purchased and Cllr. Hawkins will do the work in due course. Meanwhile the Clerk has taped off the offending areas and put up notices.
Concern was expressed over the competency of the inspection by RoSPA and it was suggested that the Clerk contact Renosteel to ask them to carry out inspections.

18/125. VACANCY ON PARISH COUNCIL –
The Chairman confirmed that Cllr. Ray Spinks had resigned and pointed out that Mr. Spinks had been a loyal and dedicated member of the Parish Council for 31 years and would be very much missed for his knowledge and input.
Some applications had been received and would be considered in due course. The co-option would take place at the next meeting.

18/126. TO HEAR REPORT ON WORK DONE ON LAND ADJACENT TO WEST RUNTON ALLOTMENT LAND AND TO AGREE ON THE INTENDED BOUNDARY BEING SET BY THE OWNERS OF THAT LAND.
The Clerk has met with a representative of the owners of the land known as the Kraft. They have cut and cleared the field and the adjacent land to the allotments. They now want to establish the boundary. One of the allotments was also cleared although we have a tenant for it. This was obviously a mistake by the contractor. There were a number of complaints. Suggest that another site visit with the owners to establish an agreement on the boundary which is approximately along the edge of our allotments but not clear. They are proposing to block off the path to the lane from the Boulevard road end which means that we may have to create another path to allow our plot holders to access the rear plots. The Clerk would arrange a site meeting.
INSPECTION NEEDED ALSO AT LUGGER STILE MILL LANE ER re: household items stored this time on another plot but by the same tenant as before. This was left to the allotments committee to arrange.

18/127. GENERAL COMMONS REPORT – the cut and collect job has been completed. The ponds at East Runton have been cleared and vegetation cut back. All commons have been cut. Cllr. Brandish reported that the ditches had been left. The Clerk would inform the contractor.

18/128. HIGHWAYS – to report minor defects for the Street Scene inspectors’ visit. There was moss under the trees in Renwick Park WR and potholes on the sides of Sandy Lane WR at the top end (Fair Lady) caused by wide vehicles. The “West Runton” sign which the Clerk had reported as needing painting, had not been done. A parking limit sign in Sandy Lane was covered in moss. Also a depression in the road near the Top Common pond ER. These would be reported.

18/129. FINANCE
i. Income
Airwave solutions – payment for rent of mast site £1500.00
Stewardship agreement payment £543.34
Wayleave for electricity cabinet W. Park £100.00
ii. Direct Debits paid report
Anglian water August - Reading Room £28.59
Wave for allotments Lugger Stile £67.16
Wave for allotments W.R. £11.70
e.on August street lighting £129.17
e.on September street lighting £129.17
Opus energy August £104.30
Opus Energy September in credit
Unicom August £65.08
iii. Invoices to agree for payment retrospectively August
Darling and Son – footpaths and The Hurn grass £185.00
SLCC membership – annual £147.00
Viking – step ladder for Reading Room and litter picks £110.45
RoSPA – safety inspection Top Common £79.80
Argos – cleaner for Reading Room £249.99
T.T. Jones Electrical 3 invoices – street lamps £2923.78
Clerk’s salary August £894.28
HMRC £175.42
iv. Invoices to agree this meeting for payment:
Chevertons – for newsletters £70.00
Darling and Son £70.00
NGF Play – for play equipment poles etc £165.95
Hayes and Storr Solicitors – advice Cliff Lane etc £873.60
Norse for playing field maintenance £1645.04 six months
Adam Jones Countryside Services – pond work £250.00
Kevin Richardson – commons cut £896.00
Clerk’s salary for September £894.28
HMRC tax and ni on salary £175.42

v. New Mandate to be signed for change of signatories. Cllr. Cushion had agreed to be a signatory and forms were signed.
vi. To arrange time for two signatories to visit the bank to pay off the loan as previously agreed.
This will be by bankers draft. The Clerk was asked to contact the bank to arrange.


18/130. CORRESPONDENCE
Citizens Advice Bureau request for donation – to be considered at the time of the budget.
Mr. Broome – concern for the effect of work done on local house and requesting an extra tap at Lugger Stile. The former dealt with. The tap matter would be discussed at the next meeting.
Email – Mr. Ashwell – in support of changing the parking restrictions WR. Also parking problems ER.
NNDC advising of Centenary of WW1 commemoration silhouette figures to be installed etc at DC offices.
Norfolk Coast Partnership – invitation to events regarding planning and how the landscape etc; effects local planning applications. Dates offered at 17th Oc, 31st Oct and 1st Nov all 10am-12noon. No venue as yet.
NNDC invitation to event about the North Norfolk Local Plan Tues 30 Oct 6-8pm and Thurs 1 Nov 6-8pm at Council Offices Cromer.
Ms. Truss – concern about the number of motor homes parked on the free car park in WR.
Royal Mail advising of scam mail.
NNDC – requesting information of any alms houses in Runton. Cllr. Creasey confirmed two at E.Runton.

18/131. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Jonas had been asked if the lamp on the promenade was to be replaced. Negative
at the moment.
Cllr. Brandish asked if there was any update on the longer opening of toilets in the
parish. This was being considered for the coming year.
Cllr. Bakewell reported that one car was still parking on the painted H bar in Sandy
Lane. This would be monitored.
Cllr. Annis reported that the gardener at the Thatched house on the corner of the
Lane leading to Balfour Rd.,WR was dumping rubbish on the common. This would be
reported as fly tipping.
Cllr. Bacon was concerned that the hedge and soil on the bank on Mill Lane ER was
encroaching onto the road and obscuring the manhole covers. The Clerk would
contact our contractor to take part of the bank back to the edge. Also that the water
leak in the street had still not been attended to.
Mrs. Butikofer was invited to report and spoke about the County Council financial matters.
The impending closure of the mobile libraries, the consultation about the Childrens’ Centres
closures and the survey on the proposed amalgamation of the Fire Service with Police.
There was a Public Convenience Strategy on all areas which will look at keeping them open
all year round. Car parking is ongoing as is the toilets at WR beach. Reported of scams
going around.
The Chairman asked about the proposed traffic order for weight restriction on Sandy Lane
WR. The cost of these were in the region of £5000.00.

18/132. TO HEAR A REPORT ON THE PROGRESS OF THE CLIFF LANE SITE
Solicitor’s letter handed around. Tenant has been written to regarding a possible lease.
This was deferred.

18/133. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 23rd October 2018 at West Runton Church Hall 7.15pm.


Signed…J. Simpson …..Chairman. Date. …23rd October 2018...

 

 

 

 

JULY 2018  DRAFT MINUTES ONLY, do not become minutes until signed.

 RUNTON PARISH COUNCIL

DRAFT MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH JULY 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. R. Spinks, Mr. J. Creasey, Mrs. J. Hodson, Mr. D. Bakewell, Mr. B. Bedwell, Mr. M. Brandish, Mr. R. Annis, Mr. C. Hawkins.
Mrs. B. Emery – Clerk. Mrs. S. Butikofer. Plus fourteen members of the public.

18/097. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A spokesperson from the Tearoom in West Runton expressed concern on behalf of the Tearoom and local residents over the parking restrictions in Station Road West Runton. The short limited time of the parking is affecting residents and the businesses in the area as there is no time to park long enough to use these businesses. Adversely the two hours allotted to the parade of shops prevents the short time turnaround needed for customers of the shops and post office.
The Chairman explained the history of the times being installed, which suited all at the time. Also pointed out that the Parish Council has no powers to enforce the law on parking on the highway but would support where they could.
The residents are requesting that the Parish Council do what they can to get the times changed. Mrs. Butikofer and Norfolk County Council were looking into it. The Clerk to the Parish Council had also made the Highways department aware of the situation.
The members of the public then left the meeting.

18/098. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. S. Bacon and Cllr. K. Jonas.

18/099. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS. None.

18/100. TO AGREE THE MINUTES OF MEETING HELD 26TH JUNE 2018.
Having been circulated beforehand the above were agreed as a true record by all and signed by the Chairman.

18/101. MATTERS ARISING
The Clerk was asked about the new waste bins and confirmed that they were both in place. Thanks to Cllr. Hawkins for their installation.

18/102. CLERK’S REPORT
A letter from a resident of Wyndham Park about parking there was brought to the attention of councillors, the contents of which was duly noted.
A BT cabinet is to be fixed near the fence outside the Village Hall ER, to bring faster broadband to the area. An application was submitted to the District Council. This was not referred to us.

18/103. PLANNING
ADV/18/1195 Display of advertisement panel mounted on posts Dormy House Hotel WR.
Objections for the above sent in. The matter was being dealt with under the enforcement department of the Planning Authority.
PF/18/1302 Replacement dwelling and garage. Homewood Mill Lane ER. No objections.

18/104. TO HEAR DETAILS OF INSPECTION AND QUOTATIONS FOR
REPLACEMENT LAMPS
The Clerk handed out details of the latest inspection of lamps by the contractor. There were several which were obsolete plus one which was dangerous and had to be removed at the Gap East Runton, plus one which needed a complete replacement in Buxton Close. It was agreed to replace the Buxton Close column and lamp and the same type to replace the Gap column and lamp. The others recommended for replacement lanterns only to LED were agreed subjection to a clarification of the number needed in Renwick Park.

18/105. TO HEAR REPORT ON REPLACEMENT SEAT FOR EAST RUNTON SIGN AND WEST RUNTON SIGN REFURBISHMENT.
An excellent job had been made of both the West Runton sign and the seat at the East Runton sign. The Chairman thanked Cllr. Hawkins and Mr. Carl Hodson for their work in taking down and putting up the WR sign. Cllr. Hawkins had also replaced the plastic letters on the play equipment at ER with a sheet of wood.

18/106. TO HEAR INFORMATION AND REPORT ON NEW WASTE BINS. Both bins were now in place.

18/107. COMMONS REPORT
Cllr. Brandish confirmed that as soon as the “cut and collect” work had been completed by the contractor at West Runton, the sheep would be put on the common to graze. It was reported that the bank near Holme Close needed cutting. The Clerk confirmed that it had been added to new regime for the area.

18/108. TO HEAR REPORT ON PLAYING FIELD/CARAVAN PARK
A meeting took place between Cllr. Brian Cushion Cllr. R. Spinks, the Clerk and the manager of Gold Coast. Reported by Cllr. Cushion: Three encroachments were noted onto the Playing Field and also vegetation from the Playing Field side encroaching onto the caravan pitches in places. The boundary needed to be established which being guided by old posts still in place was approximately on the top of the bank.
Recommended first action would be to clear the rubbish and vegetation and mark the boundary. It was agreed to obtain a quote from Russell Harrod (contractor) to clear and then write to the manager with that intention to allow time for pitch residents to remove their items on the encroachments possibly by October/November.

18/109. TO HEAR REPORT ON LOAN REPAYMENT PROGRESS
The Clerk reported that there was a very short window from obtaining the settlement figure to paying it. The method of payment would have to be by bank transfer or similar. Therefore the bank would be contacted. The latest settlement figure was just over £34,000.00. This would vary slightly from day to day.

18/110. FINANCE
i. Income
ii. Direct Debits
Unicom – telephone and broadband £68.72
E.on Energy – Street lighting £125.01
Opus Energy – Reading Room elec £97.67
iii. Invoices for payment
Darling and Son – grass cutting £70.00
Norfolk A2z (Mrs. M Clarke – website £110.00
Fiona Davis – repaint WR sign £646.00 paid
Daniel Bullen refurbish ER sign seat £1186.00 paid
Broxap – new waste bins £670.68
Barbara Emery – Clerk salary £889.60
HMRC tax and NI on above £175.42
Kevin Richardson – commons £356.00
Chris Hawkins (Building and Maintenance) £93.24 village sign etc.
iv. Balances report. Current Account plus savings account including above
£205,461.38

18/111. CORRESPONDENCE
From:
Parishioners at Wyndham Park regarding the parking (Clerk’s report)
Email response Steve White NCC regarding parking restrictions at WR. Clerk’s report.

18/112. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to speak. Reported:
The Dormy Hotel sign was being investigated by the enforcement team as it’s in an
AONB and would need reducing in size.
District Council have agreed to keep the toilets in both villages open in winter at weekends, but it is hoped to get them open continuously particularly for school children visiting the mammoth site.
NNDC are continuing to try to obtain the footprint of the shelter at WR beach.
Problems with the boat at the beach WR are still being followed up.
The consultation about the proposed Fire Service being included with the Police Force is now available for comment. Cllr. Creasey was concerned that there were many people who did not have access to a computer yet all of these consultations as well as the planning applications were online and this precluded such people from commenting. Mrs. Butikofer was looking into this with NNDC.
The white lines for Sandy Lane had not been done but was in hand.
Cllr. Bedwell: WR village entrance signs. The Clerk was asked if the Sandy Lane
one had been reported. This would be checked.
Cllr. Cushion: Ditches in Banville Lane had been cleared out.
Cllr. Hawkins: Vegetation was encroaching onto the Gap to the beach. This was land
owned by NNDC but would be reported.
Cllr. Bakewell: Caravans had been parking on the common while waiting for
Entrance into the sites at both Incleborough Fields and Holgate Lane. Mr. Bakewell
had spoken to the managers and signage had been put up which seems to alleviated
the problem.
Cllr. Hodson: Concerned about the amount of bird mess around two properties in
High Street East Runton. The owners would be contacted if they could be found.
Also the now empty shop in the village is an eyesore and needs cleaning up. The
Clerk would contact the estate agent.
Cllr. Creasey: Footpath to the beach road needs attention.

18/113. TO AGREE TO EXCLUDE THE PUBLIC FOR THE NEXT ITEM IF REPORT CONTAINS INFORMATION WHICH MAY BE PREJUDICIAL TO THE PUBLIC – not necessary to exclude.

18/114. CLIFF LANE ALLOTMENT SITE – TO HEAR REPORT ON FINDINGS
A letter of recommendation had been received from the solicitor and this was discussed. It was proposed by the Chairman seconded by Cllr. Brandish and agreed by all to accept the solicitor’s advice and inform the tenant accordingly. The outcome of this would be considered.

18/115. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
No meeting in August. Next meeting Tuesday 25th September 2018 – East Runton Reading Room. At 7.15pm. Confirmed.

The meeting closed at 8.50PM.
 

 

 

JUNE 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH JUNE 2018 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion, Mr. D. Bakewell, Mr. R. Spinks, Mr. M .Brandish, Mr. B. Bedwell, Mr. J. Creasey, Mr. R. Annis.
Also attending: Mrs. B. Emery – Clerk. Mrs. S. Butikofer – NNDC/NCC

18/077. TO AGREE OPEN SESSION FOR PARISHIONERS/GUESTS
The above was not needed.

18/078. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. K. Jonas, Cllr. S. Bacon and Cllr. J. Hodson.

18/079. TO ELECT VICE CHAIRMAN.
Cllr. Brian Cushion was nominated by Cllr. Bedwell, seconded by Cllr. Hawkins and agreed. Cllr. Cushion accepted.

18/080. TO RECEIVE ANY DECLARATIONS OF INTEREST – None.

18/081. TO AGREE THE MINUTES OF THE ANNUAL MEETING OF 22ND MAY 2018.
The above minutes having been circulated beforehand were agreed as a true record after the Clerk had confirmed the exchange of the word “neighbourhood” for “Local” in item 18/066 2nd paragraph.

18/082. MATTERS ARISING
None brought up.

18/083. CLERKS REPORT
The sign at W.Runton has been taken down for re-painting. Cllr. Hawkins and a local resident did the work. A letter of thanks will be sent.
Cllr. Hawkins has also fitted the brackets on all the posts for the speed awareness signs and the one at the Village Inn car park is operating until this week commencing 25th June and then will be moved to E. Runton west end. There is data to get off the signs and at some time in the future a basic laptop computer may be needed to download it to, as it has to be done on site.
Waste bins for the Hurn and ER common have been ordered. Six week delivery.
Car park at W. R. was scheduled for surface work on 20th , but after cones and a notice to close it from 7am were put in place, they were moved away onto the verge and cars were parked thereby preventing any work. It will be reviewed in the autumn.
The plastic letters on the playing equipment ER are cracked and need removing. Cllr.Chris Hawkins will remove the whole block and replace it with wood.
Information has been received about the proposals for the Deep History Coast project.
A list of discovery points has been produced and comments are welcome as the project is due to be started in October with two of the points open.
BT are proposing a superfast broadband cabinet to be place near the fence in front of the village hall East Runton. Details have been passed to the committee

18/084. PLANNING
None this month.

18/085. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER COMMITTEES AND TO APPOINT SAME FOR THE YEAR.
Runton History Society – Cllr. Spinks: The group is doing well with coffee mornings becoming popular among the local people and holidaymakers now taking an interest. Slide shows during the coffee mornings are being trialled soon.

Playing Field Management committee – Cllr. Spinks: Meetings are rather sporadic and a certain lethargy among the committee members means that the field can be uncared for at times.
The Clerk reported that the football team had now left Runton as they had a lot of fixtures cancelled last season owing to the fact that they were too good for the league and other teams struggled to compete. They are now playing for a Holt team in a different league. Cllr. Cushion was asked to represent the parish council along with Cllr. Spinks. Agreed by all.

East Runton Village Hall committee – Cllr. Hodson: The Village Hall continues to be well booked and no fundraising is necessary.  We have one paid cleaner and the rest is done by volunteers.  Rick Taylor does most of the maintenance.
Ruggles has now retired and Rick has taken over as Chairman.
We have 4-5 meetings a year.
We have 2 new members on the committee, both from the Parish Council. Cllr. Hawkins and Cllr. Cushion.

Ploughlet Charity – Cllr. Hodson and Cllr. Simpson: Meetings are once a year, if anyone knows anyone who should be on the list please let me know.
Commons working party: Cllr. Brandish – The wildlife group was not working at the moment and the sheep have not been used this year. More discussion later as the item is on the agenda.
S.N.A.P. Cllr. Hodson: Last meeting 16th April,  next one 16th July.
Apparently the Police have a new website where we can report non urgent problems but we will still have 101 and of course 999.  More information will be heard about this on the 16th July
Allotments inspection group - Cllr. Bakewell, Cllr. Hawkins, Cllr. Annis and Cllr. Spinks.
No inspection has taken place since the autumn of 2017. The Clerk reported that she had been asked by plot holders if an inspection was imminent. It was agreed to organise one as soon as the group could find a acceptable date for all.
Planning advisory group – Cllr. Bedwell, Cllr. Bakewell, Cllr. Bacon and Cllr. Spinks.
Cllr. Bedwell had been most instrumental in reviewing the plans and consulting other members of the council.

Members of all committees and groups agreed to be re-elected en block. This was agreed by all.

18/086. TO DISCUSS COMMONS WORK AND STEWARDSHIP WILDLIFE WORK ETC.
Members had already heard that the sheep were not used and the Clerk had suggested that the far side of the common could be cut more often. Cllr. Brandish pointed out that this was not an option as the Stewardship agreement could not be broken and we were tied into it. However when the Hawk and Owl Trust were no longer able to continue in the work it got a bit neglected. Cllr. Brandish would chase up Hillside about the sheep and see if things could be got back on track. The commons under the agreement were benefiting from the regime.
The contractor had been asked to cut the main common in advance of the schedule as it was much overgrown. The Clerk was asked to clarify the cost and as it was less that the previous contractor it was decided to ask him to cut the main common at West Runton six times per season on the same basis as East Runton. This was agreed by all. It was also agreed to add on the piece adjacent to the railway near Home Close.
A footpath across the common near the Hillside boundary had become overgrown and the Clerk was instructed to request it to be added to the footpath cutting.

18/087. TO DISCUSS AND CONSIDER THE BOUNDARY FENCE ON PLAYING FIELD.
Cllr. Cushion had surveyed the Playing Field and reported that the boundary fence is encroaching onto the caravan park in places and that two caravan owners had claimed pieces of the playing field for gardens. This had been looked at before but not followed up.
There was also old building materials and rubbish scattered around the field.
The Chairman explained the situation with the committee and their responsibilities.
The Clerk advised that the boundary should be secured for the future. This was discussed.
It was decided that the manager of the site would be contacted with a view to a meeting to be able to assess from the caravan site side what needs to be done.

18/088. TO DISCUSS FUTURE LED STREET LIGHTING
There was a programme in place to change six lamps per annum to led lighting.
The Clerk informed the Council that the contractor was unable to get the type of lamps used in our lighting. It was decided and agreed to continue with the programme plus any failed lamps to be replaced with led units as necessary.

18/089. TO CONSIDER PURCHASE OF VACUUM CLEANER AND STEP LADDER FOR THE READING ROOM.
The Clerk reported costs of approximately £250.00 for a vacuum efficient enough to cope with the two rooms, and £35.00 for a step ladder. It was agreed to allow the Clerk to purchase the items.

18/090. TO HEAR DETAILS OF PENALTY FOR LOAN RE-PAYMENT AND TO CONSIDER SAME.
The penalty as at 6th June would be £1632.00, this may change slightly depending on interest rates. The loan is over ten years and would cost £4422.00 in interest if continued to the end. It was proposed by Chairman J. Simpson seconded by Cllr. Cushion that the Clerk investigate the means to re-pay the loan in full. The proposal was carried unanimously.

18/091. FINANCE GENERAL
i. Income
Form NCC 50% cost of Speed signs £1803.00
ii. Direct Debits paid report
Unicom for telephone May £65.72
Unicom for telephone June £66.40
Opus energy office electricity £99.84
ICO data protection fee £40.00
e.on energy street lighting £129.17
Wave water for allotments WR £11.70
ii. Invoices to agree for payment
Cheverton and Son Ltd newsletters £108.00
Darling and Son Grass cutting £70.00
Westcotec – speed awareness sign ££4327.20
Kevin Richardson – commons cut- ER+WR £856.00
Viking – paper, stamps, office items £187.35
Barbara Emery – Clerk’s salary and expenses £1000.24
HMRC – NI and Tax on above £218.01
TT Jones – lighting maintenance three months £227.23
iv. Bank accounts report from the Clerk plus balances
A new account has been opened and £150,000 transferred to it.
The balance stands at Savings account £150,000.00 Current acc ££67,546.49
Total at bank £217,546.49 unpresented cheques £6489.54. Net balance £211,056.95
The above payments were accepted and agreed.

18/092. CORRESPONDENCE
NNDC – Community Led Housing event 5th July Trimingham village hall.
Cromer Shoal Marine Conservation Zone meetings various locations. Closest Sheringham museum Mon 2nd July, 18:30 for 18:45, or Cromer Cliftonville Thursday 5th July.17:45 for 18:00. The Clerk is attending at Sheringham.
NNDC – regarding the revised Local Plan policy to include the protection of green spaces. Consultation for this will be in early 2019.
Letter from a local resident regarding an allotment.
Outgoing letter to the Caravan and Camping Club regarding signs on WR common.

18/093. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report and items reported were:
* Sandy Lane traffic order for weight restriction.
* Fire service amalgamation with police. Waiting to hear. New police officers are deployed in the city and not in rural areas.
* The sale of the Buxton Close garages is progressing.
* There has been anti social enforcement notices issued on an individual regarding West Runton beach. NNDC intend to obtain possession of the shelter there.
* Norfolk County Council are intending to get rid of the mobile libraries. There are attempts to reverse this.
* There is a new leader at NNDC and it is hoped the decision to charge at recycling centres for DIY items can be reversed and that fly tipping can be curbed.
* Several Councillors mentioned that the Dormy Hotel’s new sign was unsightly and far too large.

Councillors:
D. Bakewell: Hydrant leaking at the top of Renwick Park. Cllr. Cushion suggested phoning Anglian Water. H bar still not done in Sandy Lane. Mrs. Butikofer reported it should have been done by 27th June.
B Cushion: Garden waste bin invoices not been received by parishioners. Mrs. Butikofer answered, NNDC have taken this service back from Kier and this may be why invoices are late.
J. Creasey – reported that the gratings in the road near the bus stop WR have been repaired.

18/094. TO CLOSE THE MEETING FOR THE NEXT ITEM.
The meeting was then closed to the public by agreement for the following item on the grounds that it would be prejudicial to the public.

18/095. TO DISCUSS CORRESPONDENCE RECEIVED REGARDING PLOT OF LAND IN CLIFF LANE AND TO DECIDE ON THE NEXT STEP.
Discussion took place on the above and letters were read out to the Councillors. It was decided to maintain the status quo and to take appropriate advice to clarify the situation and help the Council to proceed in the correct manner.

18/096. TO CONFIRM DATE TIME AND PLACE OF THE NEXT MEETING.
Confirmed as Tuesday 24th July 2018 at West Runton Church Hall commencing at 7.15pm.

Meeting Closed 9.10pm.


Signed…J.  Simpson  ………Chairman Date……24th July 2018....
 

 

 

MAY 2018

RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OFTHE ABOVE HELD ON 22ND MAY 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mrs. J. Hodson, Mr. K. Jonas, Mr. D. Bakewell, Mr. R. Annis, Mr. J. Creasey.
Ms. B. Emery – Clerk. Mrs. S. Butikofer (NNDC ,NCC)

18/058. TO ELECT THE CHAIRMAN
The Chairman asked for nominations. Cllr. J. Simpson was nominated by Cllr. J. Creasey, seconded Cllr. J. Hodson. Cllr. Simpson accepted and as there were no other nominations the proposal was unanimously agreed.

18/059. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE
Declaration signed and witnessed.

18/060. TO ELECT A VICE CHAIRMAN
The above was deferred as Cllr. Bedwell did not wish to continue and it was thought that
there were not enough councillors to fairly appoint to the post.

18/061. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC AND
GUEST SPEAKERS.
No members of the public present.

18/062. TO RECEIVE AND ACCEPT APOLOGIES
Received and accepted from. Cllr. Brandish, Cllr. Hawkins, Cllr. Cushion and Cllr.
Bedwell.

18/063. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None declared.

18/064. TO AGREE THE MINUTES OF MEETING HELD 24TH APRIL 2018
The above having been circulated beforehand were agreed as a true record of proceedings and signed by the Chairman. Prop. Cllr. Creasey, Sec. Cllr. Hodson.

18/065. MATTERS ARISING
The Caravan Club signs on the common were mentioned again as another one had appeared. The Clerk would write to the site concerned to point out that a request for the placement of the signs would be appropriate.

18/066. CLERK’S REPORT
Waste bins will not be provided by District Council. Parish Council must supply, therefore it was agreed that the Clerk would order the ones originally discussed.
The Speed Awareness Signs have been ordered and training is being given Wed 23rd May at 11am. Meeting on WR village inn car park. Cllr Hawkins has agreed to undertake the training. The Clerk will also be there. Anyone else can attend if they so wish.
Banville Lane: After reports to Highways from the Clerk and Cllr. Cushion, they have agreed to clean up and clear ditches and debris. The roadway had become very muddy with ditches overflowing and had been reported to the Clerk by a member of the public.
Report on Local Plan site visit on behalf of Brian Cushion was given by the Clerk and site maps were handed out to Councillors with details.
A police report received was general and there was no specific news for Runton.

18/067. PLANNING
PF/18/0619 for Honeysuckle Cottage Olley Rd. WR – Erection of two-storey rear extension. This was an updated version of a previous application and there were no objections.
PF/17/0870 Beacon Hill. – confirmation of dismissal of the appeal.

18/068. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES FOR THE YEAR 2018-2019
The Chairman decided to defer this item to the next meeting as Councillors who had
reports were not present.

18/069. TO DISCUSS THE REMOVAL OF GARAGES AND SALE OF LAND BY VICTORY HOUSING TRUST AT BUXTON CLOSE.
It was confirmed that a benefactor had stepped in and purchased the above property.

18/070. TO CONSIDER THE REPAINTING/RENOVATION OF WEST RUNTON VILLAGE SIGN. SEATING AT EAST RUNTON SIGN
The Clerk reported that the village sign at West Runton had become very faded and in need of renovation. A quote had been obtained from Fiona Davis for the WR sign of £646.00. This was proposed for acceptance by Cllr. Bakewell, seconded by Cllr. Hodson and agreed by all. Ms. Davis requested that the Parish Council would need to get the sign off the post.
The seat around the East Runton village sign was in a very bad state of repair and needed replacing. A quote had been obtained for replacement with high quality hardwood for £1186.00. This would ensure a lasting item. Proposed acceptance by the Chairman seconded by Cllr. Jonas and agreed by all.

18/071. TO CONSIDER AND DECIDE ON SALARY INCREASE FOR THE CLERK
After consideration of details produced by the Clerk, it was proposed by the Chairman seconded by Cllr. Hodson and agreed by all that the increase this year would be by two spinal column points to £11.78 per hour to reflect extra work taken on at The Reading Room and the new GDPR.

18/072. TO AGREE AND SIGN ACCOUNTS FOR YEAR ENDING 31ST MARCH 2018 with the STATEMENT OF ACCOUNTS
The accounts as above had been circulated with the agendas prior to the meeting. It was proposed by Cllr. Jonas seconded by Cllr. Bakewell that they be accepted. This was agreed unanimously and the accounts, Statement of Accounts and Governance Statement were signed by the Clerk/RFO and the Chairman.

18/073. FINANCE
i To appoint Internal Control Officer - Currently Cllr. J. Creasey. Cllr. Creasey agreed to carry on in this role.
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent)
The above two roles were agreed by all Prop. Chairman Sec. Cllr. Bakewell
iii Income Report
NNDC precept £7,718.00 includes grant
Final payment for sale of land £180,495.79

iv Direct Debit Report
Unicom £65.08
e.on energy £125.01 Street lighting
Opus energy £110.71 Reading Room
PWLB £2211.04
v To agree invoices for payment.
Bentham Ltd. For ink toner £105.53
ER Village Hall for hire £16.50
Kevin Richardson – commons £856.00
Darling and Son – The Hurn and footpaths £150.00
West Runton Social Club – car park £200.00 annual hire
Norse – playing field work £1645.04 half yearly
Safety Guide £159.00
Came and Co., - insurance £916.38
Barbara Emery – Clerk salary £974.37 increase pending.
HMRC – tax and NI £204.83
Stuart Meakin – internal audit £100.00
The Clerk was asked to request from the PWLB details of any penalties incurred by early settlement of the loan.

18/074. CORRESPONDENCE
RoSPA informing of forthcoming inspection of the play area Top Common June 2018.
TT Jones Electrical – maintenance contract renewal letter. Two year extension in place.
NNDC off- street parking places variation information. No effect on Runton.
SLCC informing of training seminar.
Norfolk Wildlife Trust – information about surveying Abbs Common.


18/075. MEMBERS REPORTS
Mrs. Butikofer was invited to report and spoke about:
* The new planning officer.
* The Blue Flag ceremony held on Cromer Pier.
* The Links Hotel WR proposed application to adapt the rear block also the intention to put in for twelve lodges.
* NNDC were asking the Parish Council if beach huts would be acceptable on ER car park. This was not met favourably.
* County Council (NDR) western links being discussed.
* Fly tipping charges were not supported by Mrs. Butikofer
* County Council would like to know of people with 4x4 vehicles who would be willing to help residents in times of severe weather.
Chairman J. Simpson reported having attended the Blue Flag ceremony.
Cllr. Annis asked about signage on Sandy Lane to control large vehicles using the unsuitable road as was spoken about at a previous meeting. The Chairman re-iterated the parish council’s offer to pay towards the traffic management order. Mrs. Butikofer agreed to look into it.
Cllr. Bakewell asked about the promised H road markings for the entrance to Renwick Park. Mrs. Butikofer confirmed that this should be in place by June 27th 2018.
Cllr. Jonas asked if the football team was giving up playing on the playing field. The Clerk confirmed this and reported that the Cromer Youth team would extend their contract to include two pitches.
Cllr. Hodson reported that Ruggles Love had retired from the Village Hall committee and that Rick Taylor had taken his place.

18/076. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
The above will be on Tuesday 26th June 2018 The Reading Room East Runton
commencing at 7:15pm

The meeting closed at 8.25pm.

Signed…J. Simpson……….Chairman


Date……26h June 2018……………

 

 

APRIL 24TH PARISH COUNCIL MINUTES 2018

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH APRIL 2018 AT EAST RUNTON VILLAGE HALL COMMENCING AT 7.25 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. Bruce Bedwell – Vice Chairman. Mrs. J. Hodson, Mr. R. Spinks, Mr. C. Hawkins, Mr. K. Jonas, Mr. J. Creasey, Mr. B. Cushion, Mr. M. Brandish, Mr. D. Bakewell.
Mrs. B. Emery – Clerk.

18/043. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
There were no members of the public at this meeting.

18/044. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. S. Bacon and Cllr. R. Annis.

18/045. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. R. Spinks declared a pecuniary interest in Item 18/049 – PF/18/0563

18/046. TO AGREE THE MINUTES OF MEETING HELD 27TH MARCH 2018.
The above minutes had been circulated beforehand and were accepted as a true record and signed by the Chairman. Prop. R. Spinks, seconded by J. Creasey.

18/047. MATTERS ARISING
Cllr. Cushion reported that he had measured the allotments at Wyndham Park to determine the boundary and the information collected pointed to the bank on the west side of the track known as Pig Lane as being the boundary. The litter causing concern is mostly across the bank.

18/048. CLERK’S REPORT
No further report on obtaining the waste bins as it had proved difficult to get hold of anyone at District Council. Work on the Moyes Close sale and end of year accounts which have now concluded, has taken priorities over the Clerk’s other duties.
No further report on the Data Protection work. Work was taking place on the Regulation Audit and Policy, which will be presented when finished.
The Chairman thanked the Clerk for the extra work put in during the sale of the land and suggested a gratuity. It was proposed by the Chairman seconded by Cllr. Bakewell that the Clerk be awarded £150.00 this was agreed unanimously. It would be added to the salary next month.

18/049. PLANNING
Pf/18/0644 – Erection of garden shed – Land adjacent to Sunray ER. After discussion and comments that the plans were not clear, it was decided to make no comment.
PF/18/0607 – Change of use of outbuilding to holiday let at Valley Farm ER. No objection.
PF/18/0316 – Extensions, alterations etc for Links Hotel West Runton. No comment.
PF/18/0563 – Change of use from shop to residential for Kit Bag E. R. At this point Cllr. Spinks having declared an interest, left the meeting. There were no objections.
Cllr. Spinks returned to the meeting.

18/050. TO HEAR REPORT AND UPDATE ON THE SALE OF MOYES CLOSE LAND
The decision was taken at the extraordinary meeting to include the strip of land between Moyes field and Gold Coast. This was conveyed to the purchaser’s solicitors on a Without Prejudice basis and subject to any rights private or public and retaining the entrance adjacent to the allotments. The completion went ahead and the funds will be transferred to our account.

18/051. TO HEAR UPDATE AND REPORT ON THE SPEED AWARENESS SIGNAGE
Locations have been accepted and the process of ordering is taking place.

18/052. TO CONSIDER RE-SURFACING WEST RUNTON CAR PARK.
The Clerk reported that the surface has got very bad again with large potholes opened up. A local parishioner has kindly been filling them in with the left over material from the last works, but is fighting a losing battle. It was agreed to get a price from Russell Harrod for a temporary levelling again. The future of the car park surface will be discussed at a later date as the lease will need renewing before any significant money is spent.

18/053. TO RECEIVE REPORT ON END –OF- YEAR ACCOUNTS
Clerk reported the figures to the end of March. Receipts amounted to £54,095.00, payments were £49,855.00 and the balance at 31st March 2018 was £38,084.00. The commons and street lighting costs are the highest of the services to the village paid for by the Parish Council. Commons cost £6,175.00 and street lighting £4,780.00. Waste and dog waste bins were another service provided at a cost of £1,831.00. The figures are rounded to the nearest pound.

18/054. FINANCE
i. Income
After costs: Legal £2775.00, Disbursements £318.51, VAT £610.70
Making total costs for Solicitor £3704.21
Agents commission £2520.00
Receipt for sale of land £180,495.79 net, not yet paid in. Includes reimbursements for deposits paid.

ii. Direct Debits paid
e.on energy for Street Lighting £129.17
Opus Energy for Reading Room £115.65
Anglian Water Reading Room £34.17
iii. Invoices to agree for payment
Darling and Son – grass cutting £40.00
Northrepps Parish Council £25.00 Training
Barbara Emery – Clerk £839.40 Salary
HMRC £153.93 Tax and NI
TT Jones Electrical – maintenance £227.23
N.A.L.C. Subs £298.23
Bank balance £36,084.74

18/055. CORRESPONDENCE
RoSPA informing of forthcoming inspection of the play area Top Common

18/056. MEMBERS REPORTS plus REPORTS FROM NNDC AND NCC
Cllr. Bedwell reported that the Caravan Club had erected a sign on the common at W.
Runton. Parish Council had not been informed. The Clerk was instructed to write to
the Caravan Club. Also reported that other signage had appeared on the crossways
apex, for the Social Club and Fishing shop.
Cllr. Brandish reported an electric fence had been erected by the Links Hotel owners at the east end of Station Close. The Clerk confirmed that it had been reported to Norfolk County Council and action would be taken.
Cllr. Cushion reported that the plastic letters – part of the play tower on E. Runton Top Common – had been broken. The Clerk would deal with this.
Cllr. Hodson reported her attendance at the SNAP meeting. The latest idea is that police will park in villages and walk around the areas from time to time.
Cllr. Creasey was concerned that where the house “Threeways” was being altered, the porch had been taken down. This was in a conservation area. The Clerk would check with NNDC.

18/057. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING,
This will be the Annual Parish Council Meeting on Tuesday 22nd May at West Runton Church Hall commencing at 7.15pm.


Signed…J. Simpson..Chairman.


Date………22nd May 2018………
……….

 

 

APRIL 24TH 2018 - DRAFT ANNUAL PARISH MEETING MINUTES

RUNTON PARISH  DRAFT ONLY To be signed APM 2019
MINUTES OF THE ANNUAL PARISH MEETING OF RUNTON HELD ON TUESDAY 24TH APRIL 2018 AT EAST RUNTON VILLAGE HALL COMMENCING AT 6.30PM

PRESENT: Seven members of the public, ten councillors and two officers of the district council. The Chairman of the Parish Council presided and the Clerk, Mrs. Barbara Emery took the minutes.

1. CHAIRMAN’S WELCOME
The Chairman Mr. John Simpson welcomed Ms. Nicky Debbage and Mr. Graham Connolly who were to present the next item.

2. TO RECEIVE A PRESENTATION on THE EXCEPTION HOUSING SCHEME:
Ms. Debbage opened the presentation and explained the need for affordable homes in Runton and maps were distributed showing areas where homes had been built and the numbers constructed in each area. Some with more than ten, and some with fewer. Mr. Connolly took over and outlined the differences in distribution of homes. A person can be allocation a council house or housing association house according to their place on the list regardless of where they live. The Exception Housing Scheme provides homes with priority given to the people on the list for that area who must have some connection to the village or town.
The Chairman thanked Ms. Debbage and Mr. Connolly for the informative presentation.

3. To receive the MINUTES of the meeting held on 25th April 2017
The Chairman read out the minutes above and they were agreed and signed.

4. Matters Arising from the Minutes. None.

5. To receive the CLERK’S REPORT of the Audited Statement of Accounts for Runton Parish Council for year ending 31st March 2017 with a general report of the accounts for year ending 31st March 2018.
The audited statement of accounts was completed for the year ended 31st March 2017 by the external auditors - Mazars – in October 2017.
The accounts are audited meticulously by our internal auditor before the figures are presented to the external auditor.
The auditors’ opinion was that there were no matters which gave cause for concern and all regulatory requirements had been met.

This year ended 31st March 2018 the figures came out somewhat differently owing to expenditure the previous year on the Reading Room and the loan taken out to cover this.
We brought forward from 2017 £33,181.87, receipts were £54,095.21. Payments amounted to £49,855.02 leaving a closing balance to carry forward of £37,422.06.
The Parish Council has sold a piece of derelict land which yielded the surprising income of £186,000. This money will be carefully dealt with on behalf of the village and on expert financial advice.

6. To receive the CHAIRMAN’S ANNUAL REPORT of the Parish Council for year ended 31st March 2018.
The Chairman gave the annual report: Points raised were:

* Changes in the Local Constabulary which meant that visits to the villages did not now take place and reports were sporadic and of little relevance to Runton.
* The award of the Blue Flag status to both of the beaches in Runton was very welcome and also the refurbishment of the toilet block at West Runton beach. It was hoped that a new facility incorporating an interpretation of the “Living Landscape” would have been started but the project has been delayed.
* The Commons were cut poorly and now a new contractor has been appointed. Commons were cut but not owned by the Parish Council and the obligation of ownership, eg; drainage etc, remain with the Lord of the Manor.
* Condition of some allotments has improved on some, but the poor husbandry of some jeopardises efforts of the many.
* The Reading Room is now a popular meeting place and focus for the History Society. Also housing the parish office.
* Electronic speed warning signs will be installed with successful funding from the Parish Partnership.
* Parish Councillors were commended for their work and representation on other bodies, as were the many villagers and volunteers who give up their time for litter picking, beach cleaning, pond clearing, bus shelter cleaning and organising clubs and social activities.
* Street lamps are being modernised to LED lamps under a programme of renewal.
* Litter is an ongoing problem and extra waste bins have been provided.
The Chairman thanked all the Councillors for their help throughout the past year and especially Barbara, our Parish Clerk for her unceasing efforts on our behalf.

7. OPEN FORUM
VIEWS AND COMMENTS WELCOME
A spokesperson for the parishioners present, outlined a request for the Parish Council to support and help in some way with a concern that land with garages on currently rented by residents of Buxton Close was to be sold and the garages removed. It was asked if the Parish Council would buy the land. The Chairman pointed out that this may not be an option for the Council as it was a matter between the residents and Victory Housing Trust.
Residents were under the impression that the Parish Council had been informed of the details. The Chairman and Clerk had been briefly informed of this last week but no concrete details had been received. There had been no communication from Victory Housing. Mrs. Butikofer had been dealing with Victory over the issue but the Parish Council had not been kept up to date with this. Information received was too late to go on the agenda for the following Parish Council meeting and therefore could not be discussed.
It was agreed to put it on the agenda for the next meeting, but time was apparently of the essence. The Clerk would try to find out what could be done.

It was confirmed that the commons would be cut in the coming week.

There being no further business the meeting closed at 7.25pm.


Signed……………………………………….Chairman.


Dated………………………………………….


 

 

MARCH 2018

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH MARCH 2018 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Bedwell – Vice Chairman. Mr. R. Spinks, Mr. J. Creasey, Mr. C. Hawkins, Mrs J. Hodson, Mr. K. Jonas, Mr. B. Cushion.
Ms. B. Emery (Clerk) Mrs. S. Butikofer for (NNDC and NCC)

18/028. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS – No reports.

18/029. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. S. Bacon, Cllr. M. Brandish, Cllr. D. Bakewell, Cllr. R. Annis. Reasons given and accepted.

18/030. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

18/031. TO AGREE THE MINUTES OF MEETING HELD 27TH
FEBRUARY 2018.
The above minutes having been circulated beforehand were agreed by all and signed by the Chairman. Prop. R. Spinks seconded J. Creasey.

18/032. MATTERS ARISING
None.

18/033. CLERK’S REPORT
The build-out in East Runton street has now been fitted with new posts. In spite of requests, they are not more reflective than the previous ones. Also promised was the renewal and improvement of the white markings approaching the build-out. This has not been done.
Local Plan Site visits – Thursday 3rd May 2018. One representative per council
Police report: Minor offences in the area for last month, mainly domestic and public order offences. There is a weekly engagement surgery every Wednessday 1pm – 3pm at Cromer Police station. Next S.N.A.P. meeting Monday 16th April 2018 6.30pm Cromer Town Council offices North Lodge Park.Priorities : Speeding and hi vis patrols.
Have had request for a donation towards setting up a singing group for local residents with Parkinsons disease. This would be considered at a later date if requested again.
Also work owing to damage has had to be done on the Playing Field pavilion.

18/034. PLANNING
Applications : PF/18/0394 Erection of replacement single storey dwelling with double garage and workshop. Land at Mill Lane East Runton. Similar to the previous application but with extra buildings, it was agreed that the site would only be improved by the development. Therefore no objections.
Mrs. Butikofer was asked and confirmed that there was no further information about the Beacon Hill planning appeal (PF/17/0870)

18/035. TO HEAR REPORT ON THE NEW GENERAL DATA PROTECTION REGULATION
(Clerk’s report on what the Council need to do to comply with the above)
The Clerk attended the session at Northrepps Village Hall on March 13th along with Cllr Hawkins. The GDPR bill is to be passed as an Act in May. The main things to put in place are the appointment of the Data Protection Officer (while this at the moment is likely to be the Clerk), a Regulation Audit and a policy. The website will need to have a page with the policy and a privacy statement. Risk assessments and contracts will need updating to reflect the new regulations.

i. To Appoint Data Protection Officer (Clerk would be appropriate)
Proposed by J. Creasey seconded by R. Spinks that the Clerk would act as the DPO.
ii. To update Risk Assessment
iii. To agree update to Standing Orders to include Data Protection
iv. To update Clerk’s contract and job description to include DPO if appointed.
All of the above have been updated to include Data Protection – updates proposed by B. Cushion seconded by K. Jonas. Agreed by all.

18/036. TO HEAR UPDATE AND REPORT ON THE AUCTION OF MOYES CLOSE
The auction was conducted on 22nd March 2018. The land made £186,000.00. The completion date is 14th April 2018.
The Chairman proposed that a savings account be opened initially for the money. Seconded by C. Hawkins and agreed.

18/037. TO CONSIDER NEW WASTE BINS FOR LOCATIONS IN THE
RUNTONS
The Clerk produced details of types and prices. It was decided to contact the District Council to provide one bin for the Hurn at W. Runton and one for Lower Common E. Runton. Proposed. B. Cushion seconded J. Creasey. These would have to be paid for by the Parish Council.

18/038. TO HEAR A REPORT ON THE PARISH PARTNERSHIP BID AND TO AGREE ACTION
The bid for Speed Awareness Mobile Signage was successful and can be implemented as soon as sites have been verified. Fifty per cent of the cost of £3606.00 will be borne by the Norfolk County Council Parish Partnership.

18/039. FINANCE
i. Income – none this month.
ii. Direct Debits paid report
Opus energy £188.27 prices still being adjusted
Unicom telephone etc £68.16
iii. Invoices to agree for payment
Chevertons £70.00
Barbara Emery Clerk £847.92
HMRC tax and NI £159.36
iv. Balance of accounts.
£33290.10

18/040. CORRESPONDENCE
Community Interest Company – request for donation. See clerk’s report.
North Norfolk District Council – copy of a response to a letter to the assets team at NNDC regarding the ownership of the pond in Lower Common.
Property Services at NNDC – regarding the allowance of a licence for the ice cream van to operate from Beach Rd. Car Park E. Runton.
NNDC – advising of the review of the Boundaries. Also to advise that from the elections 2019, The Runtons and Beeston Regis will be represented by a single councillor from NNDC.
Chairman of NNDC – invitation to attend the award ceremony for the blue flag awards Thursday 17th May 2018 beginning at 1.00pm on Cromer Pier. One Councillor from each village invited to attend. The Chairman Mr. J. Simpson and Cllr. C. Hawkins would represent West and East Runton respectively.

18/041. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report:
A beach clean was organized by the Café owners for April 28th.
No new concessions were being given to vendors such as ice cream vans etc. Only
existing businesses were being given license to trade.
Parking permits for West Runton beach would only be issued to fishermen at the time
of going to sea, no parking for all other members of the public. Safety signs had been
reported as having been taken down to use as traction for wheels of a boat which was
stuck on the beach.
There is an ongoing investigation over the ownership of the shelter at West Runton
gap.
The Police Crime and Commissioner was trying to get the fire service under his portfolio.

Cllr. Spinks reported that old tractor tyres were still left on the car park at Beach Road
E. Runton and asked Mrs. Butikofer if they could be removed.
Cllr. Cushion reported that another litter pick had been done to cover the lane on the
west side of the Wyndham Park allotments, but that there was a lot of debris from the
plots which had been left on the banks. The Clerk was instructed to contact Inglenook
Caravan Site to check the boundaries, with a view to widening the track.


18/042. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 24th April 2018. Annual Parish Meeting at 6.30PM followed by Parish
Council Meeting 7.15pm approx. This will be held at East Runton Village Hall.



Signed……J.…Simpson ..Chairman


Date………24th April 2018..
 



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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