APCM  MAY 4TH 2021 draft only

DRAFT RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD REMOTELY BY VIDEO CONFERENCING COMMENCING AT 7.15 PM ON 4TH MAY 2021
PRESENT: Councillors : Mr. J. Simpson Chairman. Mr. B. Cushion Vice Chairman.
Mr. B. Bedwell, Ms. T. Edwards, Mr. P. Nichols, Mr. K. Jonas, Mr. G. Baker, Mr. R. Annis.
Also attending were the Clerk Ms. B. Emery and Mrs. S. Butikofer (NNDC) (NCC).

21/064. TO ELECT THE CHAIRMAN
The current Chairman took the chair and asked for nominations. Cllr. Bedwell nominated Cllr. J. Simpson this was seconded by Cllr. Cushion. Accepted by Cllr. Simpson and put to the vote was agreed by all. The Chairman then informed Councillors that Cllr. J. Creasey is unwell and is wished a speedy recovery.

21/065. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE
It was agreed that the declaration would be signed at a convenient time after the meeting.

21/066. TO ELECT A VICE CHAIRMAN
Chairman Simpson nominated Cllr. Cushion seconded by Cllr. Nichols. Accepted by Cllr.
Cushion and put to the vote agreed by all.

21/067. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC AND GUEST
SPEAKERS.
The Chairman welcomed Mrs. Butikofer and invited her to report. Items mentioned were:
The Wyndham Caravan Site was still under review and is called in to full council.
The Links Hotel application has attracted much concern. Enforcement officers have
visited and will do so again.
There is a move to introduce Park and Ride into the area especially at West Runton where
parking is very limited. NNDC has been asked to take over the present small car park which was under the Parish Council management until May 1st 2021. There has been no further word on that.
Cllr. Cushion asked if enforcement officers had spoken to the owners of the Links Hotel about the services cabling which had been installed and also if there was any further development on the Local Plan and the inclusion of Clifton Park. Mrs. Butikofer would check on those queries.
Cllr. Bedwell mentioned that the Dormy Hotel sign had not been removed as promised. This would also be looked into.
The Chairman thanked Mrs. Butikofer for her report.

21/068. TO RECEIVE AND ACCEPT APOLOGIES
Received from Cllr. Davidson, Cllr. Creasey and Cllr. Gurney.

21/069. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.

21/070. TO AGREE THE MINUTES OF MEETING HELD 23rd March 2021 and
extraordinary meeting of 20th APRIL 2021
The above minutes having been circulated were agreed as a true record Proposed Cllr. Edwards, seconded Cllr. Cushion.

21/071. MATTERS ARISING
On the matter of trails sign at WR station. Cllr. Baker had details of persons concerning this and was intending to set up a meeting with them to discuss.
Update on Village Hall committee – Cllr. Cushion reported that the present Chairman and Treasurer were continuing until such time as someone comes forward to fulfil those roles. There had been no takers as yet. All other aspects of the hall were satisfactory.

21/072. CLERK’S REPORT
The newsletters have been done and will all have been delivered by now. The next one is aimed at July/August. After that, they should be back on track. The parish council owe a debt of gratitude to all deliverers especially six people who are not councillors. The new village sign has been finished and was erected back in place on 22nd April and a very good job has been made of it.
The memorial Tommies had been received and fitting would take place as soon as possible each situated at the relevant village signs. A company were seeking to site a “Welfare Unit” on the common near the rail bridge at West Runton in order to carry out repairs. There was no objection to this but the Clerk offered to inform the residents in the cottages as a matter of courtesy.

21/073. PLANNING
PF/2021/0694 Links Hotel, application for holiday lodges. It was agreed to object to this. The Clerk has sent in the objections.
otelHote

21/074. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER
COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES FOR THE YEAR
2021-2022
The Chairman suggested that reports could wait until a face to face meeting.
However the various Advisory Groups or Representatives were suggested as follows to be
ratified at the next meeting.
Runton Parish History Society:
Cllr. C. Davidson.
Playing Field Management committee:
Cllr. K. Jonas.
East Runton Village Hall committee:
Cllr. Cushion.
Ploughlet Charity:
Cllr. J. Simpson and Cllr. P. Nichols. As before.
Commons working party:
Cllr. B. Bedwell. ER – Cllr. S. Gurney.
Representative for SNAP (Safer Neighbourhood Action Panel)
Cllr. G. Baker.
Allotments inspection group.
Cllr. D. Bakewell, Mr. R. Annis. Cllr. S. Gurney. Cllr. T. Edwards.
Planning Advisory group: Cllr. Cushion for East Runton and Cllr. Bedwell for West Runton.

21/075. TO HEAR A REPORT ON THE ALLOTMENTS AND WATER LEAK MILL
LANE
There had been two leaks at the Lugger Stile allotments and a substantial bill from Anglian Water plus a request that it was dealt with. Cllr. Cushion and the Clerk checked it and were unable to find the leak. Two of our public spirited plot holders found the leak and Cllr. Gurney dug around the area to expose the problem. An ex Councillor very kindly fixed the leak and the water is on again with no problems.

21/076. TO HEAR REPORT ON THE FINAL FIGURE FOR THE RENT REVIEW ON
HAZELBURY CARAVAN PARK
The final figure for the rent has been fixed at £30,000.00 as agreed at the last meeting. This will be for three years from last October 2020. Next review 2023.

21/077. TO HEAR AND CONSIDER A REPORT ON THE ATTEMPTED REQUEST
FOR A GATE AT THE ENTRANCE OF MOYES CLOSE ALLOTMENTS TO
PREVENT UNAUTHORISED VEHICLES BUT ALLOWING FOR FOOT PASSAGE
TO THE FOOTPATH
Cllr. Cushion had looked into this with Norfolk County Council and found that, as the track is a
footpath, a gate or any obstruction even an opening one is not allowable.

21/078. TO CONSIDER AND DECIDE ON SALARY INCREASE FOR THE CLERK
from 1st April 2021.
No pay award this year as yet. Normal spinal column increase from number 20 at £13.47
per hour to number 21 at £13.74 per hour. It was proposed by Chairman Simpson
seconded by Cllr. Cushion that the increase be accepted. Put to the vote and agreed by all.

21/079. TO RECEIVE ACCOUNTS FOR YEAR ENDING 31ST MARCH 2021.
The above have been circulated by email. To be agreed at the next meeting and in any case before 30th June 2021. The Chairman congratulated the Clerk on the thorough work done on the accounts.

21/080. FINANCE
i To appoint Internal Control Officer It was agreed that Cllr. Bedwell would continue in this role.
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent) Agreed.
iii Income Report: None this month
iv Direct Debit Report
Unicom for broadband and telephone £82.79
e.on energy – street lighting £51.66
Wave Water – Mill Lane allotments £204.84
Wave Water – Reading Room £42.15
v To agree invoices for payment.
Kevin Richardson – commons cutting ER £326.00
Dr Stump Ltd; accepted quote January minutes £2,200.00 paid
Norfolk Assc. Local Councils – training £36.00
T.T. Jones Electrical – Street Lights maintenance £42.47
Soc, Local Council Clerks – training £18.00
Ben Darling Hedges, grass cutting, footpaths £240.00
Valuation Agency (HMRC) interim invoice £600.00
Valuation Agency (HMRC) £311.36
Cheverton and Son – newsletter printing £70.00
Fiona Davis – new village sign ER £920.00
Barbara Emery – Salary £1031.48
HMRC tax and ni on above £226.62

21/081. CORRESPONDENCE
Two emails received. One from a resident asking that car parking be looked at in East Runton and allotments tidied.
Another asking for signage depicting a private road at Wyndham Park. Both were noted.

21/082. MEMBERS REPORTS
Cllr. Cushion was in contact with the owners of Goldcoast caravan park about a staggered fence which had been erected on the footpath. Also looking into the anomaly of boundaries at Wyndham Park./Hazelbury.
Cllr. Edwards, reported that the ivy on the Lugger Stile wall was in need of trimming back. And was concerned over speeding in the village of ER at night especially.
The Clerk then added that the weight of the ivy on the wall had pulled part of the wall down and would contact Mr. Darling to see the ivy could be cut initially.

21/083. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
to be decided.


Signed           Chairman Date
 

APM MAY 4TH 2021 IN DRAFT ONLY

MINUTES OF THE ANNUAL PARISH MEETING HELD REMOTELY BY VIDEO CONFERENCING COMMENCING AT 7.00 PM ON 4TH MAY 2021
PRESENT: Eight members of the Parish Council, the Clerk and one member of the public.

1. CHAIRMAN’S WELCOME

2. To receive the MINUTES of the Annual Meeting held on 23rd April 2019.
The above minutes had been circulated at the time and must be agreed this year as there was no Annual Parish Meeting in 2020 owing to Covid19.
The Minutes were then agreed by all and would be signed by the Chairman at an appropriate time.

3. Matters Arising from the Minutes. None.

4. To receive the Clerk’s report of the Audited Statement of Accounts for Runton Parish Council for year ending 31st March 2020 with a general report of the accounts for year ending 31st March 2021:

The auditors’ opinion was that there were no matters which gave cause for concern and all regulatory requirements had been met for year ended 31st March 2020.
This year ended 31st March 2021 the figures came out higher than expected owing to Covid grants being made to the Parish Council of £10,000.00. The Council will this coming year discuss ways of spending some of this money for the benefit of the parish. There is a considerable sum still as capital in a deposit account. At the moment our revenue remains fairly static at approximately £38,000 per annum reliant on the lease of the caravan site, allotment rents and some wayleave money.
We brought forward from the end of March 2020 £37,422.06 receipts in 2020-21 were £238,334.06. Payments amounted to £103,118.90 leaving a closing balance carried forward of £172,637.22.
There is £26,455.43 in a current account and £150,311.72 in the deposit account. Making the total of accounts £176,767.15. This balances out with the accounts with cheques not yet presented of £4,129.93.
The Chairman congratulated the Clerk on the well presented accounts.

5. To receive the Chairman’s Annual Report for year ended 31st March 2021.
In summary, the Chairman reported on:
* The problems encountered during the pandemic of 2020 including the cancelling of the usual Annual meetings and the hope that the situation will improve.
* Meetings that have been held by remote video conferencing and the impracticalities that this has meant for parishioners and councillors alike.
* A resignation of Mr. R. Taylor from the Council and the appointment of Ms. T. Edwards.
* Car parking in both villages. The lease on West Runton free car park to the Parish Council was unable to be renewed which was regrettable. The changes to parking restrictions near the shops however was welcome.
* Planning processes have been made slower by the effect of Covid19.
* Highways maintenance such as pothole repairs, gully emptying and pavement clearance etc have been neglected in spite of persistent reporting. It is hoped this can be improved.
* Heavier rain helped to recharge the aquifers and some ditch clearance has taken place with more scheduled for the autumn.
* A marked difference in the use of allotments has been noted. Bamboo has been an expensive plant to remove in one plot. A small Horticultural Show may be able to take place this coming season.
* Many volunteers in the parish were mentioned for their efforts and thanked. As were the Councillors on many other bodies within the parish.
The Chairman went on to thank all the Councillors for their help during this challenging year and especially the Parish Clerk who in addition to usual duties became a competent “Zoom” host.

6. OPEN FORUM FOR PARISHIONERS. As there were no parishioners to report, the meeting was closed at 7.15pm.

Signed            Chairman      Date.

 

APRIL 20TH 2021 EXTRAORDINARY MEETING

MINUTES OF AN EXTRAORDINARY MEETING HELD REMOTELY VIA THE ZOOM CLIENT ON 20TH APRIL 2021 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman
Mr. G. Baker, Ms. T. Edwards, Ms. C. Davidson, Mr. S. Gurney, Mr. R. Annis, Mr. P. Nichols, Mr. K. Jonas, Mr. B. Bedwell. Also attended was the Clerk Ms. B. Emery.


1. TO AGREE TO EXCLUDE MEMBERS OF THE PUBLIC FOR THE FOLLOWING TWO ITEMS ON THE GROUNDS THAT DISCUSSION MAY BE PREJUDICIAL TO PUBLIC INTEREST – This was proposed by the Chairman seconded by Cllr. Cushion and agreed by all.

2. TO DISCUSS THE CESSATION OF THE LEASE FOR THE CAR PARK – 15 YEAR LEASE PERIOD ENDS ON 1ST MAY 2021.
The meeting heard that after many months of negotiation the Parish Council was unable to secure another lease on the above land. A notice was then received from the landlords that the lease will end on 1st May 2021 and not be renewed. The Parish Council have provided the land as a free car park for fifteen years. There has been assurance that the car park will continue as such.

3. TO DISCUSS THE WAY FORWARD OVER A POSSIBLE ENCROACHMENT ON PARISH COUNCIL OWNED LAND
Councillors had attended a site meeting to inspect the land and boundaries. It was decided to initially write to the owner of the land abutting PC owned land.
 

Signed              Chairman     Date
 

MARCH 23RD 2021

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT ON 23RD MARCH 2021 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman
Mr. K. Jonas, Ms. C. Davidson, Ms. T. Edwards, Mr. G. Baker, Mr. S. Gurney, Mr. B. Bedwell, Mr. R. Annis. The Clerk Ms. B. Emery and two members of the public.

21/040. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN – no requests.

21/041. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – Cllr. J. Creasey.

21/042. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None to record.

21/043. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT 23RD FEBRUARY 2021
Having been circulated beforehand the above Minutes were agreed as a true record of the
meeting and would be signed by the Chairman at an appropriate time.

21/044. MATTERS ARISING
Ditches: Report on work. The Chairman reported that a very good job had been made of the ditch clearance by Mr. Ed. Farrow. The pond was flowing as it should into the ditch. Cllr. Davidson said it was important to follow up the work further along the ditches in the autumn.
At the last meeting it was reported that a trails sign was obscured at West Runton station. Cllr. Baker has raised the matter with the Trails Team at County Hall.

21/045. CLERK’S REPORT
The Clerk had been in touch with the lady who cleans the bus shelter at West Runton mainly to see if she is well and to thank her. There is some concern about the books and paraphernalia left in the shelter which hampers the cleaning. The Clerk believed that it was left during the lockdown with good intentions. It was agreed that as a health hazard the books etc should be removed. Cllr. Davidson offered to remove them and take them to be recycled at the Scout Hut.
Also a rep from Pigeon Investments has contacted the Clerk again about their wanting to make a presentation about building on land adjacent to Clifton Park and the footpath on the land. This was refused. The Parish Council is vehemently against the land being included in the Local Plan and therefore do not wish to discuss possible building with the prospective vendors until such time as it may be necessary.
NNDC boundary change. In the latest Community Governance Review NNDC are proposing to “tidy the historical boundary anomaly by consolidating the three properties 69 Sandy Lane and 4 and 5 Bittern Rise that were inside the ER boundary, into the Cromer Town West ward. This would mean a change in the parish precept from £21.34 for Runton to £94.92 for Cromer.
East Runton Village Hall registration with Runton Parish Council as owners has been completed. As owners, it was decided that the Village Hall Committee would be sent an annual invoice for 50 pence as a peppercorn rent.

21/046. PLANNING
PF/20/2491 – use of land as holiday caravan park. The Clerk had had some queries about the roadway leading to the cliff on the east side of Wyndham Park as to whether it is private. It was confirmed that it is owned collectively as an easement for access by the residents and therefore is private. Residents are now concerned because the owners have stripped the northern end of the land of the bushes and wildlife usage has been destroyed. NNDC have inspected but no intervention took place.
After concerns were expressed Enforcement officers attended and it was confirmed that the “tent” being erected at The Links Hotel does need planning permission.
PF/21/0673 – Replacement roof and creation of first floor accommodation at Brambles Home Close WR. There were no objections.
PF/21?0615 – Erection of rear extension and replacement of wall at The Thatched Cottage The Hurn WR. No objections.

21/047. TO HEAR REPORT ON BAMBOO REMOVAL
This will now be started on Friday 26th March 2021 at the plot at West Runton allotments.

21/048. TO DISCUSS MAINTENANCE OF TREES ON THE COMMONS
To hear report on inspection of Moyes Close trees. So far a price (£920.00 + vat) has been emailed to Councillors and accepted by the Chairman and those who responded. This was ratified with all in favour.
To decide what to do about the trees on Top and Lower Commons. Cllr. Gurney reported that he had trimmed the oak on Top Common and would look at the larger one on Lower Common to see what could be done. The Chairman thanked Cllr. Gurney for his efforts.

21/049. TO RATIFY THE AGREEMENT TO ALLOW TABLES ON THE HURN as agreed last summer to continue until the end of summer season 2021. The Chairman proposed ratification and all agreed.

21/050. ALLOTMENTS – TO CONSIDER DRAWING UP A POLICY FOR WYNDHAM PARK PLOTS
The Clerk explained that a policy which sets out the lettings of plots to residents and those
on the waiting list for Wyndham Park, maybe to give residents first refusal as no-one else
normally wants a plot there and also to regulate usage to residents only from now on and not
allow plots for holiday owners. This would help clarify the situation regarding such lettings
for new householders. It would be drawn up and sent to Councillors.
There was also a problem with a water leak at Lugger Stile allotments. Cllr. Cushion had looked before and was unable to find it. He and Cllr. Gurney agreed to inspect it again to try to find the leak.

21/051. TO CONSIDER AND DECIDE ON A “TOMMY” MEMORIAL FOR EACH VILLAGE
The Clerk had sent details out by email. It was decided that a free standing statue
would be purchased for each village to be placed in an appropriate place at certain memorial
dates. A decision on placements to be made later.

21/052. TO CONSIDER TO BRING FORWARD THE ANNUAL PARISH COUNCIL MEETING
The government legislation only allows video conferencing to continue until May 7th 2021
After that meetings must be held face to face for decisions to be legal. The Annual Parish Meeting should be April 27th followed by an ordinary meeting, but the Annual Parish Council Meeting has to be held in May and therefore both could be held at the same time to negate the need for a face to face meeting so soon after lockdown eases. It was decided to cancel the 27th April and have both meetings on Tuesday 4th May 2021. APM at 7.00pm and APCM at 7.15pm.

21/053. FINANCE
i. Receipts None this month
ii. Direct Debits report
Opus Energy for Jan-Feb £322.28
Opus Energy for Feb – Mar £253.36
Clerk has queried both above and explained that meter reading had been estimated but would be rectified at a later date.
Unicom – telephone/broadband £77.48
E,on energy street lights £46.65
iii. Invoices to agree for payment
Viking for inks £56.36
Norfolk ALC for subs £298.81
Norfolk ALC for training £36.00
Soc Local Council Clerks – training seminar £54.00
Nick and Ben Darling trimming Mill Lane etc £710.00
Clerks Salary £1016.09
HMRC tax and NI to be added £217.88
E. J. L. Farrow £1695.00 for clearing ditches etc
Hayes and Storr £380.80 work done on registration of the village hall.

21/054. TRAINING
The Clerk has booked a Regional Training Seminar with the SLCC for £45.00 + vat

21/055. CORRESPONDENCE
Email from Pigeon Investments regarding a presentation for land Clifton Park, there was a negative response to the request as Runton Parish Council were objecting to the land being included in the Local Plan.
Email from Vice Chair Beeston Regis PC regarding our comments on proposed pods at The Links Hotel in 2017 the application for which was refused. This was for some information which the Clerk supplied.
NNDC regarding the boundary changes. Hayes and Storr concerning the registration.

21/056. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
There was no report from NNDC or NCC. Councillor reports as follows:
Cllr. Cushion: There had been interest in the village hall committee members needed but just one firm offer as yet. The current chairman and treasurer are willing to continue for the time being.
Cllr. Gurney: Had reported again water in Greens Lane running down from Davy Hill. This water is now running along the side of the road causing a deep rut which is dangerous especially on this narrow road. There is a likelihood of damage to cars and injury to pedestrians or cyclists. Highways were informed of this. Also Cllr. Gurney was digging out the Top Common silt trap regularly.
Cllr. Bedwell: Noted the Dormy sign and adverts on the walls re still there and have been pointed out to the District Council. Nothing seems to have been done. Mrs. Butikofer would be contacted.
Cllr. Davidson: Queried as interest as to whom the ditch along the rail line behind the houses belongs to. The pipe under the rail line appears to be blocked. Cllr. Cushion agreed to send maps.
Cllr. Annis: Asked the Clerk to clarify the start date for the bamboo removal. Also the shelter at WR beach road seems to be having work done. The Clerk informed that NNDC were tidying it up.

21/057. TO CONFIRM DATE AND TIME OF NEXT MEETING
This was decided to be the Annual Parish Meeting at 7.00pm and the Annual Parish Council Meeting at 7.15pm approximately on the same evening Tuesday 4th May 2021.

21/058. TO AGREE THE FOLLOWING TWO ITEMS BE IN CLOSED MEETING
Grounds that the content may be prejudicial to public interest. Any firm decisions will be minuted. Proposed by the Chairman seconded by Cllr. Davidson and agreed.

21/059. TO HEAR ANY UPDATES ON CAR PARK LEASE
There was much discussion but a firm decision could not yet be made as there had been no further communications. Negotiations would continue and a further letter would be sent.

21/060. TO HEAR UPDATE ON HAZELBURY RENT REVIEW and decide acceptance of a firm rent if appropriate.
There had been no further communication on the above and therefore no discussion took place. Awaiting information from the District Valuer.



Signed Chairman.



Date



 

FEBRUARY 2021

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA VIDEO CONFERENCING ON TUESDAY 23RD FEBRUARY 2021 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. D. Bakewell. Ms. C. Davidson. Mr. S. Gurney. Mr. K. Jonas. Mr. G. Baker. Mr. P. Nichols. Mr. B. Bedwell. Mr. R. Annis.
The Clerk Ms. B. Emery. One member of the public.

21/021. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – No requests to speak had been made.

21/022. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – Cllr. J. Creasey.
Mrs. S. Butikofer.

21/023. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None.

21/024. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT
26TH JANUARY 2021.
The above having been circulated beforehand were agreed as a true record and would be
signed by the Chairman at the earliest convenience.

21/025. TO CO-OPT A NEW COUNCILLOR FOR THE EAST WARD OF RUNTON
Candidates were: Ms. Teresa Edwards. Mr. Chris Hawkins. Chairman and Clerk met Ms. Edwards on Zoom. Mr. Hawkins had been a Councillor previously. The Chairman outlined the details and information received from both candidates and a vote was taken. Ms. Edwards was voted in with 7 votes to 2 with one abstention.

21/026. MATTERS ARISING
Ditches: Meeting to be held on site with conservationist. 25th Feb 21 with a view to some clearance being done.

21/027. CLERK’S REPORT
Re: allotment at Wyndham Park. A reply has been received following a letter informing a former tenant’s family that the plot will be re-let. Belongings are to be removed by 1st March 2021.
The Norfolk County Council Parish Partnership Bid this year is to include solar lighting for bus shelters. They usually grant 50% of the cost of the bids. Information will be received later in the year.
The Clerk has almost finished a newsletter and it is hoped to get this out in March.
Reported that face to face meetings may have to return after 7th May 2021 unless a extension to the law can be agreed. More information on this is expected.
There appears to be a leak in a pipe somewhere on Lugger Stile. Wave Water will be contacted to check the meter.

21/028. PLANNING
PF/20/2491 – use of land as holiday caravan park (retrospective, to regularise use) at Wyndham Caravan Site ER. Objections from residents of WP. After discussion, it was decided to object; strongly emphasising that no more caravans should be placed on the recreation land up to the boundary of Wyndham Park.
PF/20/2118 Proposal to erect Shepherds Hut style holiday accommodation at Orchard Cott withdrawn.

21/029. TO DISCUSS POSSIBLE SOLUTIONS TO THE POOR STATE OF THE
WEST RUNTON BEACH GAP SHELTER. Clerk has information from NNDC.
A letter was read out which outlined an agreement from the District Council that the shelter
would be improved with some painting etc; for this coming season.

21/030. TO HEAR RESULTING QUOTE AFTER INSPECTION OF BAMBOO SITE (Allotments) Quote received for £2220.00. It was agreed that the work should go ahead after more information from another source was sought.

21/031. TO DISCUSS MAINTENANCE OF TREES ON THE COMMONS
Requests and observations have been made from time to time about a large oak
tree on ERcommon and a rather tall tree close to a house on ER Lower Common. There
are others. Trees on allotments at Moyes Close cannot not be done by the usual contractor
owing to Covid illness and isolation. Another contractor will be sought for a quote.
It was agreed that NNDC would be contacted and asked to inspect the trees on the
Commons.

21/032. TO HEAR ANY FURTHER UPDATE ON ER VILLAGE HALL AFFAIRS
Cllr. Cushion reported that someone had been interested in becoming treasurer and would
be in contact with Mrs. Taylor the present treasurer. There was one more person to see.

21/033. FINANCE
i. Receipts
From Airwave Solutions £1500.00 half year rent for mast on Playing Field
ii. Direct Debits report
e.on energy – Street lighting electricity £51.66
Wave Water – WR allotments £10.58
Unicom - Dec – Jan £82.67
Unicom – Jan to Feb £78.14
iii. Invoices to agree for payment
Edward Farrow – Speed signs £200.00 five months plus data report
Fiona Davis – materials for ER sign £915.00
Viking for printer inks £56.36
Clerk’s Salary £1009.80
HMRC tax and NI on above £217.68 t
Bank Accounts to 22nd January 2021. Current Acc: £52,232.37 Dep Acc: £150,864.22

21/034. CORRESPONDENCE
Parishioner concerning allotment.
Two emails regarding planning – parishioners.
Letters of application for co-option x 2.
Email request for tables to be allowed on The Hurn during this summer season for Corner
House as before. This was agreed and would be ratified at the next meeting.

21/035. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
No reports from NNDC or NCC.
Cllr. Bakewell reported a fallen tree on National Trust land which had not been cleared.
Cllr. Davidson reported that she had been approached by the Station Adopters to say that
the County Council information board for trails had been obscured by the new ticket
machine. Cllr. Baker offered to contact the person who deals with this.
Cllr. Baker went on to ask if any more had been heard about possible work to alleviate the
water cascading down Greens Lane. Cllr Nichols also concerned: It had been reported
many times and was still to be done.
Cllr. Jonas reported a pothole near the Reading Room. This had been reported.
Cllr. Gurney had reported a broken gully in between the bridges and that some fly tipping in Greens Lane had been cleared. Also while rubbish picking on WR beach observed children climbing the cliffs. Cllr. Annis suggested that the Coastguard should be called out in these circunstances.

21/036. TO CONFIRM DATE AND TIME OF NEXT MEETING
Held by video conferencing on Tuesday 23rd March 2021 at 7:15pm.

21/037. TO AGREE THE FOLLOWING TWO ITEMS BE IN CLOSED MEETING
Grounds; that the content may be prejudicial to public interest.
Agreed meeting closed. Member of the public left the meeting on request.

21/038. TO HEAR ANY UPDATES ON CAR PARK LEASE
There had been to date, no response from the previous letter to the Social Club with a rent offer.

21/039. TO HEAR UPDATE ON HAZELBURY RENT REVIEW and decide acceptance
of a firm rent if appropriate.
There had been a further communication by the District Valuer but no report from that.


will be
Signed by                    Chairman.

Date

 

JANUARY 26TH 2021
 RUNTON PARISH COUNCIL

MINUTES OF THE MEETING OF THE ABOVE HELD BY ZOOM REMOTE CONFERENCING ON TUESDAY 26TH JANUARY 2021 COMMENCING AT 19:15

21/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN None.

21/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. J. Creasey. It was agreed to waive the six month rule and accept apologies until further notice being owing to the lack of technology being a reason for inability to attend online meetings. Prop: Chairman, seconded Cllr. Bakewell.

21/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.

21/004. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT ON 26TH NOVEMBER 2020
The above minutes had been circulated beforehand and were agreed by all as a true record of the meeting.

21/005. MATTERS ARISING
No matters were brought to attention.

21/006. CLERK’S REPORT Since last meeting
The new box for the defibrillator at East Runton has been installed and the device is on the list for use again. Invoice received.
The December newsletter was postponed. It is hoped to get one out for March.
The Car Park levelling at West Runton has been completed. There is a substantial heap of road planings left to do more work later in the year if necessary. The contractor did say that this may be necessary as the holes were full of water which means the ground may settle more.
The willows have been trimmed back at Top Common pond East Runton and added to the annual work in the area.

21/007. PLANNING – PF/10/0274 to vary a condition regarding opening hours for Corner
House Cafe from 10am-5pm to 9am-5pm. There were no comments/objections to the above.

21/008. ALLOTMENTS To hear a report on a proposed gate for the Moyes Close track ER
Cllr. Cushion reported that a request for gates to prevent unauthorised vehicles entering the allotments known as Moyes Close had been checked out with County Council as it was a footpath. Information given was that it was not legal to erect gates on footpaths unless to keep stock from straying. Therefore the request was denied. The local MP was contacted to ask if it could be possible to add a clause into the Highways Act to allow such gates under certain circumstances. Awaiting reply.
To discuss the removal and cost of bamboo on a plot at West Runton. This was proving to be a problem as there was such a large quantity of well established bamboo. The plot was untenable without the removal of it. Members heard from the Clerk that an invasive plant specialist would inspect and give a quote but that would cost £399.00 initially. After discussion the Clerk was instructed to ask a local contractor with a digger if he could help and to contact another company for quotes. A reasonable access was possible from the A149.
On another matter, the Clerk had had a request for a family who had inherited a house at Wyndham Park to take on the allotment. It was decided that they be informed that unfortunately the plots do not go with the houses and therefore it would be let to the next person on the list who is actually a resident.

21/009. TO HEAR UPDATE ON THE REGISTERING OF CERTAIN FOOTPATHS
Cllr. Cushion working within his own interest and not for the Parish Council outlined the process he had put in place to register some footpaths which had previously not been on the register. This would prevent the paths being lost. The meeting heard that this process could take at least a year as there were many such applications all over the country. A resident of Clifton Park had contacted Cllr. Cushion to ask if the path parallel to Clifton Park from the Sandy Lane (Cromer) bridge to the A149 had been included. It had not and therefore the resident was willing to take it up with County Council with the support of other residents as the path is well used. It is within East Runton boundary. The Chairman thanked Cllr. Cushion for his efforts on behalf of the village.

21/010. TO DISCUSS THE STATE OF THE DITCHES – WEST RUNTON COMMON
Cllr. Davidson reported her concerns about the above ditches that were silted up and thereby causing flooding. The ditch on the north side of the Spring Pond is very clogged in many places. After discussion it was decided that Ed Farrow (conservationist) would be contacted with a view to obtaining advice on work needed.

21/011. TO DISCUSS THE RESIGNATION OF A COUNCILLOR AND
SUBSEQUENT CO-OPTION – Letter of resignation received from Cllr. Rick Taylor. The notices have gone up and have had the required time to allow residents to request an election if they wish. A letter had been received from a resident of East Runton who would like to be co-opted. After discussion it was agreed to put the co-option on the next agenda and if no-one else had come forward then the co-option of the applicant would take place.

21/012. TO CONFIRM AGREEMENT THAT THE VILLAGE SIGN AT EAST RUNTON BE RENEWED
The above had been discussed in between meetings and a quote given of £1635.00 for complete renewal using the same design.
Agreement was reiterated to accept the quote and request the work be carried out. All agreed.

21/013. TO DISCUSS THE STATE OF AFFAIRS OF EAST RUNTON VILLAGE HALL
Cllr. Cushion reported that there had been no response to the signs asking for volunteers. The present chairman and treasurer will carry on until the AGM and the bookings clerk is resigning the post but staying on the committee. It is hoped that some younger residents of the village will be willing to help in some way. The Chairman suggested that the committee could maybe contact the North Norfolk News and through an article ask for volunteers. Cllr. Davidson offered to put something on the “Next Door” social media site. Cllr. Jonas informed Cllr. Cushion that a parishioner had indicated a willingness to help. This would be followed up.

21/014. FINANCE
Received payment for the Stewardship agreement WR of £724.50 for 2020.
Received payment of £30,000.00 pending the review from Hazelbury Caravan Site owner.
Received interest on money held in Barclays deposit account £3.87
Payments made in December to be agreed retrospectively
Direct Debits
e.on energy Street lighting electricity £129.12 November
e.on energy Street lighting electricity £124.96 December this was credited
e.on energy Street lighting electricity £74.88 December actual **
Unicom Telephone/Broadband/Mobile £84.91

Other Payments for December.
NNDC Dog etc waste bins West Runton £1033.32
NNDC As above for East Runton £1487.64
PKF Littlejohn External audit fees £360.00
Kevin Richardson Tree work on allotments £675.00
The above involved three men and tractor, trailer, chipper etc to take down a dangerous tree which had part fallen in the storms on Wyndham Park allotments.
D.R. Dennis Plumber Replacing the taps on WR allotments. £74.00
Barbara Emery Salary and reimbursements £1028.56 includes stationery
HMRC Tax and NI on above £217.88
Payments for January to be agreed below.
i. Receipts: None this month
ii. Direct debits paid report
e.on energy Street Lighting electricity £51.66 **
Anglian Water for Reading Room office £28.52
iii. Invoices to agree for payment
Social Club West Runton for rent and back rent to 2016 £1500.00 to confirm agreement to pay.
The above was agreed since the last meeting within the Scheme of delegation and negotiation with the Social Club. Reinterated this meeting and agreed by all.
TT Jones for street lamp maintenance £41.84 three months **
Adam Jones for coppicing willows £50.00
Russell Harrod for car park work £705.20
Cromer Electrical for fitting defibrillator box £271.87
Barbara Emery Salary and expenses £1030.27
The additional claim is for a new microphone for the computer for use with Zoom.
HMRC tax and NI on above £217.68
**: Payments for street lighting both electricity and maintenance have been substantially reduced as all lamps are now LED.
The External Audit has been completed for year ended 31st March 2020 and signed off with no concerns that proper procedure has not been adhered to.
The Clerk gave out figures of the reconciliation to the bank account as follows: Opening balance at 1st April 2020 £172,478.67, receipts in the year to date £59,605.08 payments: £32,975.28
Balance: £199,108.47. Interest on the bank account to December amounted to £3.87.

21/015. CORRESPONDENCE
From Cllr. Taylor, letter of resignation. Also letter from resident asking to be co-opted.

21/016. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Bakewell reported a poor job made on Town Hill path clearing trees which is National Trust land. Cllr. Cushion reported another part with also poor work done.
National Trust will be contacted again.
Cllr. Gurney had met some people trying to negotiate a footpath in the area and was asked if the footpaths were going to be made accessible for disabled at some time. As the footpaths were County Highways responsibility it was thought not.
Cllr. Annis reported the poor road surface in Station Close. The Chairman informed that it was a private road.
Cllr. Cushion, reported another gully blockage in Greens Lane. Highways are aware.
Cllr. Nichols reported that he has cut the Mill Lane hedge, which has been neglected for some time. Some more work is needed. It was thought it had not been cut for about four years. The Clerk was instructed to ask Mr. Darling if it was within his capabilities.
Cllr. Bedwell, regarding the trees on Town Hill, thought there was a lamp post near the area. The Chairman confirmed that it was in fact a sewer vent. Also asked if a report on the Speed awareness signs was due. The Clerk would follow it up.
Cllr. Gurney asked when grass cutting on commons would start. The Clerk informed that it usually starts in late March or early April depending on the weather and growth.

21/017. TO CLOSE THE MEETING FOR THE FOLLOWING ITEMS. on the grounds that releasing content of either/both may be prejudicial to public interest by reason of the confidential nature of the business. Agreed.

21/018. TO HEAR AN UPDATE ON THE REVIEW OF HAZELBURY THREE YEAR RENT
Discussion on the above is confidential and a report was given. An interim payment had been requested from the District Valuer for work so far of £1200.00 including VAT. The meeting was told that the tenant of the land usually pays for half the cost of the review. Further information is awaited from the DV.

21/019. UPDATE ON THE STATE OF AFFAIRS SO FAR WITH THE CAR PARK RENT REVIEW AND TO MAKE A DECISION ON THE WAY FORWARD REGARDING LEASE
An offer of a reasonable amount of rent had been made. Also the Parish Council are offering to provide the lease with a reasonable rent and length.
The Clerk explained the finances and earmarked reserves being held and the need to show future projects for reserves. It was agreed to earmark £50,000.00 in reserve for future projects such as the car park which is an unknown figure.

21/020. TO CONFIRM DATE AND TIME OF NEXT MEETING 23rd Feb 2021
Venue by remote until further notice according to Gov. guidelines.
The Chairman thanked everyone for their attendance and input.

The meeting concluded at 20:35.

Signed J  Simpson Chairman

Date 24th Feb 2021

 

NOVEMBER 24TH 2020
 

RUNTON PARISH COUNCIL
DRAFT MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT TUESDAY 24th November 2020 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Ms. C. Davidson, Mr. D. Bakewell, Mr. R. Annis, Mr. K. Jonas, Mr. S. Gurney, Mr. P. Nichols, Mr. B. Bedwell.
The Clerk Ms. B. Emery was also present. Also Mrs. S. Butikofer (NCC and NNDC)
No members of the public had requested joining details.
The Chairman opened the meeting and welcomed those joining.

20/082. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN none.

20/083. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. J. Creasey.

20/084. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS Cllr. Nichols declared an interest in Planning – re: Manor Farm PF/20/2086

20/085. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT
27th OCTOBER 2020
The above minutes were agreed as a true record of the meeting and would be signed at the earliest opportunity by the Chairman.

20/086. MATTERS ARISING from the above minutes
Under item 20.073 regarding the borehole/stream: Cllr. Cushion had checked maps and found nothing of interest regarding the water courses in the area which would give any indication as to the flow of the streams now.
Item 20.80; Cllr. Bedwell reported that having been in touch with the Highways about the debris in Sandy Lane WR, was told that the situation did not meet the criteria for priority. The Chairman had taken a photo’ for reference.
Item 20/071 regarding trees, Cllr. Gurney reported several trees were fallen on a footpath leading to Roman Camp. These were not on Parish Council owned land.

20/087. CLERK’S REPORT
The Chairman and Clerk have decided that the newsletter for December should be postponed owing to the current crisis. This was agreed by all.
The fallen tree on Wyndham Park allotments has been removed. No update on other trees.
Cllr. Nichols has agreed to cut the Mill Lane hedge during the winter.
The Clerk has asked Adam Jones, to take on the trimming of the willows around Top Common pond to prevent them growing too big and overhanging the pond. This will help the new plants to flourish. Adam does the lower pond and also the “cut and collect” work at West Runton. This will be a small extra cost each year.
The sheep should be grazing on West Runton common now, but they have a minor intestinal infection and cannot be put out until recovered.
A new monitor has been purchased for the computer.
The defibrillator at East Runton should be back in place next week.

20/088. PLANNING
Applications/proposals:
PF/20/2086 Manor Farm, Top Common East R. Conversion of part barn and alteration to form reception for camp site. No objections. Cllr. Nichols took no part in discussion.
PF/20/2116 Longacre, Lower common East R. Detached domestic outbuilding in garden. Part retrospective. No objections.
PF/20/2118 Orchard cottage, High St., East R. Stationing of shepherd hut style building for use as holiday accommodation. Discussion took place on this application as there is to be no provision for parking which is a planning reason for refusal under Local Policies EC9 and CT6, requiring adequate vehicle parking facilities. Therefore the proposal is objected to.

20/089. REPORT ON ALLOTMENTS
Most of the rubbish has been cleared on the site at Lugger Stile. The rest we are assured will be cleared soon. Other tenants are being chased up for rents, but a lot has come in.

20/090. TO HEAR ANY UPDATE ON THE CAR PARK WEST RUNTON
The Chairman has drafted a letter to be forwarded to the Social Club secretary. The contents of which were explained by the Chairman and with regard to previous letters received from the Social Club it was agreed that it would be forward to them. It was agreed that the present surface of the car park was in poor condition and repairs would be expedited as soon as possible.
It wa

20/091. TO HEAR ANY UPDATE ON HAZELBURY RENT REVIEW
To date; No further information on the rent. However the solicitors are now in correspondence
regarding the adding of the new piece of ground to the lease.

20/092. FINANCE
i. Direct Debit report
Wave water for allotments West Runton £23.95
e.on energy – street lighting electricity £129.12 Oct to Nov
Unicom – telephone and broadband £73.70 includes mobile

ii. Receipts
Further allotment rents of £300.00

iii. Invoices to agree for payment
Manor Farm East Runton - carting gravel for pond £36.00
Norfolk Assc: Local Councils – training for clerk £30.00
Barbara Emery – clerk’s salary £1009.80
HMRC – tax and ni on above £217.68

20/093. CORRESPONDENCE
A letter had been received from Ravilious Properties, keen to know what we were going to do with the allotment land and the playing field land on Cromer Rd. They were keen to see if it could be of interest to them as property developers. The Clerk had replied that the land was in use and would remain in usage as it is now.

20/094. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Mrs. Butikofer was invited to report on behalf of NCC and NNDC.
For the County Council, finances are a worry. There is a large deficit of 45 Million. An online
consultation can be accessed by any interested parties.
There is a move to try to save Holt Hall from closure as it is believed that it is a key part of
heritage for education.
The District Council has set up the Covid response team again. Some money is being provided
from County to provide support for children’s clubs. The building of the new swimming pool at
Sheringham is progressing. An industrial unit has been purchased elsewhere which would be
hired out and provide jobs. Also houses have been purchased to help ease the housing crisis.
Cllr. Nichols outlined problems with the drainage system in Greens Lane East Runton with sunken
road surfaces and overflowing gullies. Cllr. Cushion and Cllr. Gurney had also encountered these problems and they had been reported by all those Cllrs., and the Clerk. Nothing was done for a long while and then Cllr. Cushion had a report to say it had been done. It had not however.
Considering the current financial crisis, Councillors were of the opinion that if simpler and routine work was carried out, the need for major work, already apparent, would not have been necessary”.
Mrs. Butikofer offered her sympathies but had no solution.
Cllr. Annis offered thanks for the changes in the parking regulations outside the shops in West Runton.
Councillors reported as follows:
Cllr. Cushion was, in his own time, looking at footpaths in the area which were not actually registered as such. They were accepted as official paths and well used but it would be desirable to have them registered in perpetuity.
Cllr. Annis was concerned over an allotment which had bamboo growing on it out of control. The new tenant had cut most of it down but the roots would need specialist treatment. It was agreed that the Clerk would research companies.

20/095. TO CONFIRM DATE AND TIME OF NEXT MEETING
With the agreement of the meeting, the Chairman and Clerk are of the opinion that the December meeting could be postponed to the January 26th 2021 meeting. This was met with agreement as any minor decisions could be taken under the scheme of delegation.
Venue or by remote to be decided according to Gov., guidelines.


Signed       Chairman Date





 

OCTOBER 27TH 2020 

RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT COMMENCING AT 7.00 PM. OCTOBER 27TH 2020.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. K. Jonas, Mr. B. Bedwell, Mr. P. Nichols, Mr. G. Baker, Mr. D. Bakewell, Mr. R. Annis, Ms. C. Davidson.
The Clerk Ms. B. Emery also present. No public attendance.

The Chairman opened the meeting and welcomed all present.

20/064. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN – there were none.

20/065. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Mr. J. Creasey. Mr. S. Gurney tendered apologies for the evening with internet connection problems.

20/066. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS - None.

20/067. TO AGREE THE MINUTES OF MEETING HELD BY REMOTE CLIENT 22ND SEPTEMBER 2020

The above minutes having been circulated beforehand were agreed as a true record. The Chairman would sign them at a convenient time after the meeting.

20/068. MATTERS ARISING
Cllr. Davidson asked about the policy on benches, mentioned in the minutes. The Clerk would likely draft a short policy to reflect future decisions on the placement of benches on commons etc. Also asked about timing for the end of the Stewardship agreement on commons. The Clerk would send details. One more from Cllr. Davidson was if anything had been heard from sites about the removal of dog waste bins. Nothing to report.

20/069. CLERK’S REPORT
The Dormy Hotel have removed the teepee. Cllr. Annis followed up with the reason of cost being why it was removed. A tap on WR allotments is causing a problem. A kind parishioner from East Runton changed the tap while the feed was live as the meter couldn’t be located. The Clerk contacted Anglian Water and they came out and located the meter. The bio filter/reed revetment to filter out the silt has now been installed at the Top Common pond East Runton and the pond is flourishing. The West Runton common has been cut and the sheep will be put on to graze as soon as possible.

20/070. PLANNING
Applications/proposals: PF/20/1554 17 Buxton Close ER Erection of bungalow. There was no objection to this proposal.
To construct a response to the White Paper. The Clerk suggested the following response: Not enough focus on rural areas and no clarity on how this affects Local Plans. It’s a plan to speed planning up and allow the larger corporate builders to do what they like and rush building through to satisfy government guidelines, resulting in standardised housing. The Chairman suggested to emphasise, that it could cause further erosion of local property, and therefore, facilitate housing in undesirable places. It was agreed to send in a response reflecting the above and to endorse the responses from the CPRE and NALC.

20/071. TO HEAR REPORT AND QUOTES ETC ON VARIOUS TREES NEEDING ATTENTION
Tree down on Wyndham Park plots. Our contractor offered to clear this as soon as he can as it is lifting a tenant’s shed. He will do it at an hourly rate. The Clerk has accepted this. Three conifers on Moyes Close plots, one of which is leaning towards houses and has uprooted. Quotes are being obtained for these and it was agreed that the most favourable would be agreed by the Clerk and Chairman. A tree blocking Mill Lane was cleared by the owner of the garden it fell from. Also the hedge bordering the allotments/Mill Lane is in need of cutting back. It was suggested that Cllr. Nichols be asked if he could organize this. If not, the commons contractor would be asked.

20/072. TO HEAR REPORT ON CLEARANCE OF RUBBISH FROM A PLOT ON LUGGER STILE AND TO DECIDE ON FURTHER ACTION IF SITE IS NOT CLEARED
Having been inspecting this plot regularly, it is being cleared slowly. We are assured another skip is being brought this next week.

20/073. TO DISCUSS THE BOREHOLE/STREAM AT WR AND THE EFFECT IF ANY ON THE DRYING UP OF PONDS
Correspondence from Cllr. Bakewell with information on the water course to the Spring pond West Runton and a counter response from the Chairman with historical information on the drainage also received. Cllr. Cushion offered to check older maps for the course of the stream. Cllr. Davidson offered to contact the Environmental Health Agency. The Chairman reported that Anglian Water had agreed that the borehole was affecting the pond and are trying to mitigate the problem. However the meeting heard that measures were not taking place until 2022.

20/074. TO CLOSE THE MEETING TO THE PUBLIC (if necessary) FOR THE NEXT TWO ITEMS on the grounds that releasing content of either/both may be prejudicial to public interest by reason of the confidential nature of the business. This was not necessary.

20/075. TO HEAR UPDATE ON HAZELBURY RENT REVIEW
The Clerk had circulated correspondence between the site owner and the Council. The latest offer on Council’s behalf by the District Valuer was accepted by the Council as being fair and were awaiting a response from the proprietor.

20/076. TO HEAR UPDATE ON CAR PARK RENT REVIEW AND LEASE
The Chairman gave a “potted” history of the provision of the car park.
Discussion took place on the amounts suggested for the rent in the future if the Council were to re-lease the car park in May 2021 if it was offered. The matter would be discussed again at the meeting on November 24th when more details may have emerged.

20/077. FINANCE
i. Income: some allotment rents have been received. This is now up to £1030.00 by the end of last week.
2nd half of precept £7650.00
Interest on bank account £39.87

ii. Direct debits paid:
Unicom – telephone/broadband £77.29
e.on energy – street lighting £124.96

iii. Payments made in the interim agreed between the Chairman Vice Chairman and the Clerk:
Adam Jones for the “cut and collect” on the commons. £1500.00
To ratify the donation agreed by email for Holy Trinity Church £550.00
The donation to the Church above was agreed and ratified.

iv. Payments to agree:
Nick Darling – The Hurn/footpaths £220.00
TT Jones Electrical – maintenance street lights £41.84
Clerk’s salary £1009.80
HMRC tax and NI. £217.68
J. Lynes Electrical for Portable Appliance Test £48.00
Royal British Legion Donation for wreath £60.00 subject to agreement. This was agreed by all.
The Chairman reported that although there was no remembrance service, there would be a short service outside by the war memorial on 11th November and wreaths would be laid then.

20/078.. TO DISCUSS THE BUDGET AND DECIDE ON THE PRECEPT.
The budget details had been circulated and were discussed. The Chairman proposed that the precept should be frozen at until the next budget in November 2021. This was seconded by Cllr. Jonas and agreed unanimously.
The budget proposals were proposed for acceptance by Cllr. Jonas seconded by Cllr. Davidson and agreed by all. The Chairman thanked the Clerk for the work involved.
Cllr. Davidson suggested that a discussion should take place on the usage of the £10,000.00 covid grant given by the District Council. The Chairman said that the whole of the capital sum in the deposit account should be discussed but when face to face meetings can take place as Zoom was limited. This was agreed.

20/079. CORRESPONDENCE
None not covered above.

20/080. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
There was no report from NNDC or NCC.
Cllr. Cushion reported that the Chairman, treasurer and bookings clerk were resigning from the Village Hall Committee after the end of this year. The Hall Committee Chairman and Treasurer would hand over at the AGM of 2021. The PC Chairman confirmed that the Village Hall is for East Runton only and the committee would need to come from the residents there. Cllr. Bakewell suggested that maybe there could be a sub-committee from the Parish Council if a committee could not be found.
Cllr. Bedwell reported debris, parking etc, problems remaining in Sandy Lane WR and loose timber in the banks where trees have fallen and been removed. Highways have been contacted.
Cllr. Nichols has reported to Highways the overflowing gullies in Greens Lane again, which are ongoing but now getting worse. Cllr. Cushion had also emailed Highways about this problem.
Cllr. Simpson reported trees blocking the footpath along the back of Sandy Lane houses towards the golf course.
Cllr. Bakewell reported that trees down on National Trust land were being dealt with.

20/081. TO CONFIRM DATE AND TIME OF NEXT MEETING 24TH NOVEMBER 2020. Confirmed.
Venue or by remote to be decided according to Gov., guidelines. The Chairman thanked all members for attending and the Clerk for the organisation of Zoom meetings.
The meeting closed at 20:10.



Signed by the Chairman  John Simpson Date 25th November 2020.



 

SEPTEMBER 22ND 2020

 RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT TUESDAY 22ND SEPTEMBER 2020 COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Ms. C. Davidson, Mr. D. Bakewell, Mr. R. Annis, Mr. K. Jonas, Mr. S. Gurney, Mr. G. Baker. Mr. P. Nichols, Mr. B. Bedwell.
The Clerk was also present.
No members of the public had requested joining details.
The Chairman opened the meeting and welcomed those joining.

20/049. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN – NNDC/NCC

20/050. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. R. Taylor, and Cllr. J. Creasey. Accepted.

20/051. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS None.

20/052. TO AGREE THE MINUTES OF REMOTE MEETING HELD 28TH JULY 2020 these had been emailed around and were agreed as a true record.

20/053. MATTERS ARISING None.

20/054. CLERK’S REPORT
Regarding the latest government guidelines, we are directed by the National Association of Local Councils to carry on with remote meetings.
The BT payphone annual consultation with public telephones suggested for removal, has come through again. Re-iterated was that the one at West Runton on The Hurn, should be kept.
The Clerk had received a report that the Seaview Caravan Park had positioned a van on land belonging to the Parish. This was investigated as permission had been granted for the van. Cllr Cushion inspected the registry and this piece it appears is not registered to the Parish Council. It was originally a footpath access to a cottage on the cliff and was never a public right of way.
Seaview have tidied up the area and planted flowers and improved the general appearance. They have kept the van within their boundary.
The Newsletter has been done for this month. Distributors have been contacted and all were happy to carry on.
RoSPA have inspected the play equipment on Top Common.
The cost as you see was nominal and after last year they assured me that there would be a thorough inspection. There are a lot of non compliance issues and we may have to make some improvements/replacements at some time.
The new defibrillator box is in the process of being fitted. Awaiting a time when the shop is closed as the contractor has to be behind the counter to connect the electricity.
Car Park WR. No further report. Clerk has written to the Social Club.

20/055. PLANNING
Applications/proposals: All were sent around by email.
PF/20/1294 at Rosewell, Home Close, West Runton. To raise height of roof to create first floor. Demolish garage to allow for extension. There were no objections in principle but concern that cement board was not an appropriate material.
PF/20/1279 at House on The Green East Runton. Variation of conditions to allow change of roof materials to copper. No objections.
PF/20/1222 at The Kit Bag East Runton. Change of use from shop and removal outside WC to create amenity space. No objections to this.
Dormy Hotel. Reports of a structure being erected at the front of the hotel. No planning application has been received. Cllr. Annis has raised the matter with Mrs. Butikofer.

20/056. TO HEAR REPORT ON THE STATE OF ALLOTMENTS
Two plots have been relinquished at West Runton but are overgrown. The Clerk has re-let one plot but the other is covered in bamboo and needs to be cleared.
The one in ER with dumped rubbish is yet to be cleared. The person responsible has assured that a skip is being delivered on 23rd September and full clearance will take place then.
There are some overgrown trees in Mill Lane which are seemingly on our allotment land. A local resident is asking if we will have them trimmed and/or pollarded. UK Power Networks have deemed them not interfering with power lines. Cllr. Cushion reported that they are not overhanging gardens and some branches have been lopped by persons unknown. It was agreed that an estimate of cost of work would be sought but that was by no means an acceptance of responsibility. Cllr. Davidson suggested that more than one quote should be sought before any decision is taken as this would represent good practice.

20/057. TO HEAR GENERAL REPORT ON COMMONS/PONDS
Benches: There is now a new memorial bench on the common in front of the Links Hotel. The Clerk suggested that sometime a policy could be written concerning the placement of benches to give clarity as these requests crop up often.
Kevin Richardson has cut the commons recently. The Lower Common pond having been cut and invasive plants removed is looking good and holding water. Cllr. Gurney has inspected the old inlet pipe and deemed it completely dry to some way back.
There have been no updates from Anglian Water regarding the drying up of the ponds in WR due to the borehole. They have been contacted. Cllr. Davidson offered to lend weight to a request for answers on behalf of the Council and the wildlife group. The Clerk agreed to send Cllr. Davidson details of the letter sent previously, to include a contact name.
A parishioner had written to ask why the grass is not collected on the commons. The Clerk had written back to explain the Stewardship Agreement etc.

20/058. TO HEAR REPORT ON A REQUEST FOR INVOLVEMENT OF THE PARISH COUNCIL REGARDING RENOVATION OF THE HURN ROADWAY.
A request for help financially or otherwise with renovation of the roadway above. Councillors were informed by email and responded negatively citing the fact that there are many such private roadways in Runton, whose residents manage the problems themselves and it would be impossible to help them all. This was reiterated at this meeting and resolved that the Parish Council would not have involvement in the matter.

20/059. TO AGREE UPDATED DISPENSATION FOR SETTING THE PRECEPT
As all Councillors would have a prejudicial interest when setting the precept, it is necessary to agree to award a dispensation to all members to allow this to happen. An individual can also be awarded a dispensation if the Council were to agree this to be necessary for a particular reason. The dispensation was accepted and agreed by all.

20/060. FINANCE
The Annual Governance Account Return has been sent to external Auditor.

i. Income:
From: Eastern Power Networks for wayleave £100.00
Airwave for rent for mast on Playing Field £1500.00 half year.
NNDC covid grant. £10,000.00
The Covid grant was granted to Runton PC as it pays business rates with rate relief on the Reading Room.

ii. Direct Debits paid:
a. e.on energy £129.12
b. Unicom August £70.30
c. Wave water (WR allotments) £6.24
d. Wave Water (Moyes Close allotments) £64.57

iii Payments made in the interim agreed between the Chairman Vice Chairman and Clerk:
ER Caravan Storage (Phil Pashley) strimming work £372.00
Carl Bird Skip Hire ( allotment ER) £294.00
Kevin Richardson (commons) £500.00
Mrs. M. Clarke (Norfok A2Z website) £110.00 annual charge
SLCC training cost for Clerk £30.00
Barbara Emery (Clerk’s salary) £987.46
HMRC (tax and NI on above) £208.46
RoSPA Playsafety ( inspection) £65.76
Adam Jones (conservationist) Lower Pond ER £80.00
Hayes and Storr (interim payment lease work) £200.00
N. Darling (grass cutting The Hurn etc) £80.00

iv. Invoices to agree for payment
SLCC subscription £161.00
Viking payments for stationery including stamps £169.42
Cheverton and Son for newsletters £70.00
v. To hear recommended pay award for Clerks and to decide same.
A decision has now been reached and agreed and is applicable from 1st April 2020. This means that the Clerk’s salary having been agreed at spinal column point 20 at £13.15 per hour pro rata; would now be £13.47 back dated to April 1st 2020.
Barbara Emery (Clerk) £1124.31 for September includes back pay.
HMRC tax and NI on above £264.62
The pay award above and the subsequent payment of salary for September was proposed for acceptance by the Chairman, seconded by Cllr. Cushion and agreed by all.

20/061. CORRESPONDENCE
To consider a request for a meeting with Pigeon Investment Management to allow the company to lay out their plans for the development of the land near Clifton Park if it is included in the Local Plan. Emailed around 15th Sept. It was decided that only if the land is included in the Local Plan, a meeting would be arranged.
CPRE concerns over the Planning White Paper. Emailed around. After discussion it was agreed that the Clerk would comment on behalf of the Parish Council.
Letter of thanks from a parishioner who has an allotment, thanked the Parish Council for the improvement on the footpaths and ponds.
The next Coastal Forum meeting will be onTuesday 17th November 2020 at 14:00 by Zoom. Cllr. Jonas attends and will report at the next meeting.
A copy of a letter sent to Mr. Duncan Baker, was received concerning the problems caused in Station Close West Runton by caravans and large vehicles.

20/062. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC

Cllr. Gurney reported that the Caravan and Camping sites had removed their dog waste bins. This had caused the local bins to be over used and also for mess to be left and not cleared up. The Clerk was asked to write to the sites and request that they reinstate bins.
Cllr. Davidson reported that the café Clementines has been re-let as a Thai takeaway.
Cllr. Nichols reported on the toilets locally having no facility for being Covid safe. This was deemed to be not acceptable. NNDC would be contacted.
Cllr. Baker had noted how the Top Common pond was covered in algae. The Clerk had information that most ponds were in the same state owing to the lack of regular rain fall. Also that traffic in Davy Hill/Greens Lane had increased and caused problems with large vehicles.
Cllr. Annis asked if the bonfire ban could be lifted. This was agreed but for garden waste only.
From Cllr. Bedwell: I reported on 29/8/20 to NCC Highways that the recent rains had brought down in Sandy Lane mud, gravel and tree debris. Highways let me know they would investigate the problem. On 1/9/20 NCC indicated that they would take no action this time, but would continue to monitor the problem, as the assessed defect did not currently meet intervention criteria. However, I noticed yesterday that the muck had been cleared. A WW II mortar bomb found by workmen at WR golf course was dealt with by a Royal Logistics Corps Bomb Disosal Team. In support of local enterprise: The Pepperpot Restaurant, while remaining closed for the remainder of the year, is now offering a takeaway service. Details on their website. Is there anything to be done about the teepee that has recently been erected in front of the Dormy House Hotel?
The Chairman reported that the “cut and collect” had been done on the designated commons and a very good job had been made of it.


20/063. TO CONFIRM DATE AND TIME OF NEXT MEETING 27th October
2020 to be held by remote client Zoom. Confirmed.




Signed  J.  Simpson  Chairman.



Date agreed on 27th October 2020 signed on 28th October 2020

JULY 28th 2020

 

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT COMMENCING AT 7.00 PM. 28TH JULY 2020.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mr. S. Gurney,
Mr. B. Bedwell, Mr. D. Bakewell, Mr. R. Annis and Ms. C. Davidson.
The Clerk Ms. B. Emery.

1. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY INVITATION FROM THE CHAIRMAN None requested.

2. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE Received and accepted from Cllr. P. Nichols, Cllr. J. Creasey and Cllr. B. Cushion.

3. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None

4. TO AGREE THE MINUTES OF MEETING HELD 7TH July 2020 and to agree the contents of the forms of notes previously sent around as virtual minutes for March April and May. These will then be attached to the minutes of this meeting.
The Chairman proposed that the above be accepted and this was agreed by all.

5. MATTERS ARISING No matters reported.

6. CLERK’S REPORT
There had been an incident of stones being placed around the edge of the pond Lower Common near the edge of the new path. The police and NNDC had been contacted by a parishioner concerned that the new path was in jeopardy. The person concerned has been spoken to by the Clerk and a letter has been sent pointing out that the commons and ponds are looked after by the Parish Council and it is forbidden for anyone to add or take away any substances. There was a reply to the letter and the stones will be removed. County Highways engineer has been contacted to inspect the path to see if there is any damage, also to advise on a broken pipe under the common which had been dug out by persons unknown.
It is hoped that the newsletter can be reinstated in September if the distributors are willing. They will be contacted.
The District Valuer is in the process of preparing the review of Hazelbury rent having done the assessment.
There has been no response from letters from the Clerk to Hayes and Storr regarding the new lease for Hazelbury and the registration of the village hall. Also no progress on the Car Park rent and lease.

7. PLANNING
Applications/proposals:
PF/20/0799 – at Land incorporated into Hazelbury Caravan site to demolish existing building and station five caravans on the site and two on the existing site. The Parish Council having included this piece in the lease declined to comment as a conflict of interest may be present.
PF/20/0787 – at Stenhus 16, High St. E. Runton to replace a door with a window in front elevation and various alterations. There were no objections to this.
Approved proposals:
PF/19/0488 – at Gold Coast Caravan Park/Moyes Close for stationing of 44 caravans etc. Approved by NNDC on 12th June 2020.
The Chairman asked if there had been any feedback from the meeting held about the Local Plan at NNDC. The Clerk had received an email by a concerned parishioner also about the Local Plan. There had been no response from NNDC.
The Chairman asked if there had been any progress regarding the land adjoining Seaview Caravan Park and the recently installed caravan. Cllr. Cushion was looking into the boundaries.

8. FINANCE
i. Income: none this month
ii. Direct Debits paid in June/July
Opus Energy £136.13 estimated bill, will be rectified.
Opus Energy credit now been applied of £292.84
Unicom June £75.26 broadband and telephone
Unicom July £69.82
e.on energy £124.96 street lighting electricity
Anglian Water £31.02 Reading Room
iii. Payments made in the interim agreed between the Chairman Vice Chairman and Clerk for general maintenance and work and those pending payment.
S. Meakin – internal audit fee £110.00
Luke Turner – pond work £135.00
Kevin Richardson – commons cut £856.00
Barbara Emery (Clerk) £978.06
HMRC – tax/NI on above £217.86
Russell Harrod – digger work £81.60
N. Darling – Footpaths £280.00
TT Jones three months £41.84 street lamp maintenance
iv. Payments to agree for July
N. Darling £200.00 grass cutting and playing field strimming
Barbara Emery – Clerk’s salary £1131.54 includes cost of Zoom Client £143.88
HMRC tax and NI on above £208.26
Nick Darling – The Hurn grass £120.00 also for replacing Balfour Rd sign.

9. CORRESPONDENCE None not already dealt with.

10. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
The Chairman asked each Councillor in turn for reports.
Cllr. Davidson asked about the former Kit Bag shop in East Runton, and Clemetines Cafe being still closed. The Clerk informed that there had been residential permission granted for the “Kit Bag” and there were no plans for any other development. The Chairman pointed out that the Clementines cafe was probably too small to be able to cope with distancing measure. Cllr. Davidson also reported that the shop “Strand Heating” appeared to be re-branded as a Gas Store. Dormy Hotel has signage all along the roadside opposite the hotel.
Cllr. Gurney reported on some people apparently asking residents about their dogs from house to house. When this happens, the Clerk said the police should be informed.
Cllr. Jonas reported three men doing work on an elderly relative’s garden without being asked and then demanding money. The police were made aware and it was dealt with.
Cllr. Bakewell, asked why an area had been cleared and slabs laid on the common near the Links Hotel. The Chairman explained that, that was the location for a memorial seat for which permission had been granted.


11. TO CONFIRM DATE AND TIME OF NEXT MEETING 22nd September 2020 at 7pm.
At the time of writing the meeting would be held by Zoom.
 

Signed by the Chairman on 22nd September 2020.
 

JULY 7TH 2020

 RUNTON PARISH COUNCIL REMOTE MEETING

DRAFT ONLY UNTIL SIGNED

MINUTES OF A MEETING HELD REMOTELY VIA THE ZOOM CLIENT COMMENCING AT 7.00 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mr. S. Gurney, Mr. B. Bedwell, Mr D. Bakewell, Mr. G. Baker and Ms. C. Davidson.

The Chairman opened the meeting and welcomed everyone.

20/023. APOLOGIES received, reasons given and accepted; from: Cllr. R. Taylor, Cllr. B. Cushion, Cllr. R. Annis, Cllr. J. Creasey.

20/024. TO AGREE THE SCHEME OF DELEGATION
The above having been circulated beforehand was proposed for acceptance by Cllr. Bakewell, seconded by Cllr. Jonas and agreed.

20/025. TO AGREE THE ANNUAL GOVERNANCE STATEMENT (section 1)
Having been circulated beforehand the above was proposed for agreement by Cllr. Davidson, seconded by Cllr. Gurney and accepted and agreed by all.

20/026. TO AGREE THE ANNUAL STATEMENT OF ACCOUNTS (section 2)
Having been circulated beforehand the above was proposed for agreement by Cllr. Davidson, seconded by Cllr Bakewell.

20/027. COUNCILLORS DISCUSSION ON THE FUTURE OF THE CAPITAL FINANCES.
Cllr. Davidson had sent the Clerk some questions on the accounts including suggestions as to the future use of the capital finance. These with the Clerk’s response had been shared with all Councillors. Referring to Cllr. Davidson’s suggestions that some enhancements be made to the parish using the capital Cllr. Jonas suggested that at some point a strategy could be put together for any future work. This met with approval.
The Clerk reported that the matter of the WR car park lease was in hand. This would be one project already discussed and any enhancement there was dependent on a new lease being formulated next year when the present one is due for review and renewal.

No decision having been made for the date of the next meeting, the meeting then closed
At 7.25pm.


Signed  J Simpson Chairman.



Date



 

FEBRUARY 2020

 RUNTON PARISH COUNCIL
DRAFT MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH FEBRUARY 2020 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman.
Mr. R. Annis, Mr. D. Bakewell, Mr. G. Baker, Mr. B. Bedwell, Mr. J. Creasey, Ms. C. Davidson, Mr. K. Jonas, Mr. P. Nichols, Mr. R. Taylor.
Ms. B. Emery – Clerk. Mrs. S. Butikofer –NNDC/NCC.
One member of the public.

20/018. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The Chairman opened the meeting and invited members of the public to speak.
Mr. Forbes introduced himself and expressed concerns over the derelict Methodist Church in West Runton. The roof has been taken off at the back and the disabled toilet is no longer fit for use. Mrs. Butikofer assured the meeting that the situation has been brought up with the enforcement team which met recently. Mrs. Butikofer will reinforce the need for action on this. Also concerns expressed about the ivy growing on the Lugger Stile wall needing attention and the outlet gratings at Top Common pond.

20/019. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Stephen Gurney.

20/020. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None.

20/021. TO AGREE THE MINUTES OF MEETING HELD 28TH JANUARY 2020
The minutes had been circulated and were agreed as a true record. Prop. B. Cushion Sec. J. Creasey.

20/022. MATTERS ARISING from the Minutes above
Cllr. Cushion reported that the gullies in Greens Lane still had not been done. Mrs. Butikofer was meeting with the Highways engineer soon and this would be looked at on site. Cllr. Creasey asked if the tenant asked to quit on an allotment, had indeed vacated the site. The Clerk confirmed this. Cllr. Davidson asked about the toilets at WR gap and why they were not being replaced. Mrs. Butikofer replied. The Chairman brought up the matter of the hedge around the corner of Station Rd/A149. The Clerk would report.

20/023. CLERK’S REPORT – ER toilets have been re-opened. The posts around Lower Common ER have been done by Mr. Darling. The new defibrillator box has arrived and will be fitted as soon as can be done. Woodhurst in Water Lane WR is slowly being restored. The Clerk reported having visited the Deep History Coast Information centre in Cromer and said it was well worth a visit. A police newsletter was read out for the area.

20/024. PLANNING
PF/20/0322 Midsummer House The Hurn - extension. Circulated. No objections raised.
PF/20/0180 Constantia Restaurant – conversion to flats. Circulated. Although the restaurant would be sadly missed and has been an asset to the village for many years, the reasons for application were understood and there was no objection to the proposal.

As Mrs. Butikofer had to get to another meeting, The Chairman invited her to report at this point.
Points reported and made were:
* The Splash in Sheringham was closed and would be some weeks before re-opened as part of the roof had been lost in the recent storm.
* Unofficially reported that NCC had approved the Parish Partnership Bid for the “trod” on Lower Common ER.
* NCC budget 1.4 billion. 290 million pounds was being cut from Central Government this year.
* NNDC budget was proposed for 2 years and recommended an 8p in the £ rise in council tax.
* NNDC Cllrs. were not in agreement with the recommendation to increase their pay and would oppose it.
* The orange hare and the large sign at the Dormy Hotel would be removed by the enforcement team.
* This year the charity trail sculptures would be GoGo Dinosaurs and the Parish Council were asked if they would like one. A suitable site would be decided on.
* Road haunches would be looked at next week and Cllr. Bedwell asked if the western side of Sandy Lane near Renwick Park could be cleared of detritus.
* Disabled toilets are being fitted in Cromer. Also beach wheelchairs for the summer.
* The shop “Strand Heating” was thought not to be in the interests of the public to prosecute for unofficial change of use.
* Cllr. Davidson asked about car park charge increase. No further information was available at present.

20/025. TO HEAR FURTHER REPORT ON WORK ON TOP COMMON POND
The previous quote was open ended and reading through the terms, they would have supplied the excavator at a minimum of three days hire including the operator.  This would have cost £4200.00.  If it took more than three days then the cost would have been an extra £970.00 per day.  Estimated work would take up to a week.  However no-one came out to look at the area and therefore there would have been unknown cost when they arrived.
The company now being used is Peter Jex of Kings Lynn.  The site was surveyed and the pond measured and it needs a longer arm than was quoted for initially.  Hence the price of £7880.00.  However that price does include all the work including insurances.  The other problem was the removal of the sedge from the roadside area which is blocking the outlets.  Therefore a small digger and dumper was the best option as the road is open to traffic.
The conservationist has built a revetment with the wood cut off from the willows to contain the silt dredged to minimise the amount spread over the common itself. 
The dredging is due to take place shortly. Discussion took place on the costs. The Chairman pointed out that as with the Reading Room restoration, this type of work needed a Clerk of the Works. That has to be paid for. Cllr. Cushion said that in future more definition of cost beforehand should be clarified in similar situations.

20/026. TO HEAR A REPORT OF THE MEETING WITH HAYES + STORR REGARDING THE REGISTRATION OF EAST RUNTON VILLAGE HALL LAND
Clerk and Brian met with Jeremy Elliot of Hayes and Storr. Cllr. Cushion reported on the meeting. The reason a solicitor was needed was to formerly register the land with certified copies of the original documents instead of sending originals through the post. It was thought that they would be safeguarded this way as originals could often get mislaid. Approximate cost of fees £300.00. (Three hundred pounds).

20/027. TO FORMERLY AGREE THE ADDITION OF THE CLIFF LANE SITE TO HAZELBURY CARAVAN PARK LEASE FROM OCTOBER 2019
This will need to be done this year to allow the land to be incorporated into the lease for the review. Mr. Hay paid £1000.00 for rent for one year up to October 2020. Hayes and Storr dealt with the lease last time. The Clerk has requested that the new piece of land be added to the lease, as from last October 2019 as that is when Mr. Hay paid the £1000.00. This was proposed by Cllr. Bedwell seconded by Cllr. Bakewell and agreed unanimously.

20/028. FINANCE
i. Income – None this month.
ii. Direct Debits paid report
e.on energy for street lighting £129.12
Unicom – telephone/broadband £70.42
Opus energy Reading Room electricity Jan £472.25
Opus Energy Reading Room electricity Feb £209.05
Wave water WR allotments £12.20
Anglian Water – Reading Room water £31.38
Wave Water Moyes Close allotments £19.15
Wave Water Lugger Stile allotments £247.25
Some of the above direct debits are unusually high. All are from estimated readings.

iii. Invoices to agree for payment
N. Darling – Removing fallen tree near pond ER plus
Trimming footpaths, replacing bollards on ER common £390.00
Adam Jones – Clearing willow on Coopers common £120.00
Barbara Emery (Clerk) Salary plus reimbursements £986.07
HMRC – tax and ni on above £197.74
Luke Turner for pond work £1013.98
Jex Pumping Ltd. Deposit for pond dredging £2400.00

iv. Clerk’s report on balances and vat refund.
Our current account stands at £27,820.24 this is including all the above listed as uncleared amounts. Deposit account including interest is £150,649.25 Thereby making a total of available money of £178,469.49. the VAT has been sent for and will realise £3,568.36 which includes some £524 brought forward from last year. The residue for the end of this financial year will be carried forward to be claimed in with next year’s claim. There is always an overlap as it takes 3-4 weeks for the claim to be processed.

20/029. CORRESPONDENCE
Cromer Hospital Friends appeal for the new Macmillan unit for cancer patients. It was proposed by the Chairman that Runton Parish Council should make a donation to this cause of £500.00 (five hundred pounds). Seconded by Cllr. Bakewell this was agreed and would be ratified at the next meeting.
Pricilla Bacon hospice – requesting support. Cllr. Bakewell reported that the Rotary Club have made this their charity this year.

20/030. TO HEAR A REPORT ON TRAINING ATTENDED BY CLLR. DAVIDSON
This item was deferred to the next meeting.

20/031. MEMBERS REPORTS
Cllr. Nichols reported that he has asked Norfolk Stock Fencing to check the fence on the Playing Field as Cllr. Cushion had reported one of the wires had gone slack.
Cllr. Annis - had planted the hedge between his allotment and the Kraft and was of the opinion that it would be better if it was continued all the way along the border. The first part had been done at Cllr. Annis’s expense but the Parish Council were asked if they would pay for the rest. There was no objection and details of cost would be provided.
Cllr. Annis also reported on the details of the proposed vegetable show in August and pointed out that there were no representative for the East ward on the allotments committee. Cllr. Davidson and Cllr. Taylor agreed to help with the show.
V.E Day celebrations were discussed also and it was decided to put it on the next agenda.
Cllr. Davidson asked if something would be done about the bad surface of the car park. People had taken to social media to complain. The Clerk informed that if anyone was concerned then they should contact the Parish Council directly. The Clerk reported that a kind parishioner was filling in the holes and would continue to do so if more aggregate or similar was available. It was agreed that the Clerk would look into getting some materials.

20/032. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as 24th March 2020 at West Runton Church Hall 7.15pm





Signed                       Chairman.



Date
 

JANUARY 2020

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH JANUARY 2020 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Chairman Mr. J. Simpson. Vice Chairman Mr. B. Cushion.
Mr. S. Gurney, Ms. C. Davidson, Mr. J. Creasey, Mr. R. Taylor, Mr. B. Bedwell, Mr. D. Bakewell, Mr. R. Annis, Mr. P. Nichols.
The Clerk, Mrs. B. Emery. Also attending; Mrs. S. Butikofer (NCC) (NNDC).
One member of the public.

20/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The Chairman opened the meeting and invited Mrs. Butikofer to report as she needed to get to another meeting.
Points reported on were:
* Car parking charges likely to increase, but considering a residents “pass”.
* NNDC consulted by County Council about the possibility of a change in the boundaries which may affect smaller areas.
* Councillors remuneration being considered.
* Adoption of Holocaust and Anti-semitism Policy
* A possible change in the way electricity generated by solar panels owned by individuals, can be utilised to be sold back to the national grid.
* Cliff falls at Trimingham. Warning of likelihood of more falls.
* Announcement of the passing of Former NNDC councillor Brian Hannah.
Questions were invited. The Clerk asked why the toilets at East Runton were closed. Mrs. Butikofer had not been aware of this as the policy was agreed last year to keep them open. Would be checked.
Cllr. Annis asked, if the new toilets were likely to be built soon at West Runton gap. The explanation was that there was still a dispute with a local fisherman over the land.
Chairman Simpson reported, reiterated by other Cllrs that Sandy Lane surface was in a poor state again. Mrs. Butikofer had agreed to take this up again with Mr. Steve White (NCC)
Cllr. Cushion had informed of the overflowing drains in Greens Lane East Runton but nothing had been done.

20/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – Cllr. Kevin Jonas, unable to attend owing to work commitments.

20/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

20/004. TO AGREE THE MINUTES OF MEETING HELD 17TH DECEMBER 2019. The above minutes were agreed as a true record of proceedings and signed by the Chairman.

20/005. MATTERS ARISING – None.

20/006. CLERK’S REPORT – Allotments: Plots have been inspected again and tenants written to, who haven’t kept plots in good order. The one with household items on has been part cleared but the tenant has been given Notice to Quit. It is hoped that the plot will be clear to re-let soon.
Traffic order West Runton parking. County Council have agreed to change the parking times for West Runton and are requesting comments on a form sent to the Clerk. The Council was in favour of this at the start and the form would be filled in with that in mind.

20/007. TO CONSIDER THE CO-OPTION OF A COUNCILLOR FOR THE VACANT SEAT ON THE EAST RUNTON WARD.

The Chairman at this point changed the order of business to allow the consideration of the co-option to take place before any further business. Mr. Gerry Baker had applied to fill the vacant seat and Councillors had considered the application beforehand.
It was proposed by Chairman Simpson seconded by Cllr. Nichols that Mr. Baker should be co-opted onto Runton Parish Council. This being agreed by all, Mr. Baker was invited to join the meeting.

20/008. PLANNING
23 Renwick Park, alterations to conditions. Sent around Councillors. No objections.
10 Renwick Park alterations to conditions. There was concern about the cladding being altered for this building and therefore there was an objection to this.
Gold Coast Caravan site – amended plans for siting of 44 vans on Moyes Close field. Some members thought this was too many vans for the site, others were concerned that some land not belonging to the site had been encroached upon. However this was not Parish land and therefore up to the owners to object.
Dormy House Hotel – various alterations and additions.Approved on 8th Jan 2020. There was no further news about the sign.

20/009. TO HEAR A REPORT ON WORK ON TOP COMMON POND
Cllr. Taylor reported to say that the volunteers had done a really good job. The edges had been cleared and everyone worked very well. Cllr. Nichols had brought a tractor to help with the removal of trees from the pond. The Clerk had liaised with Mr. Luke Turner and had received information and prices for a dredger. This is likely to amount to approximately £4000.00, which was to be expected, depending on how long the work took.
The Chairman asked the Clerk to record grateful thanks to all the volunteers for their hard work and diligence.

20/010. TO DISCUSS THE VALUATION NEEDED FOR THE CAR PARK WR.
The Clerk reported that the District Valuer could not do the valuation because of other commitments and suggested we contact the Land agent who dealt with Moyes Close sale.
This was agreed.

20/011. REGISTRATION OF VILLAGE HALL LAND
Cllr. Cushion had obtained the relevant survey plans and has measured the site which would be needed for the registration. A local estate agent valuation was £50,000.00 for the site. This is just a formality. An appointment has been made for February with solicitors. A preliminary fee of £150.00 is requested by them. The Chairman suggested that a simple agreement could be drawn up and a peppercorn rent of one pound per annum be charged to the Village Hall Committee after the registration was completed. This was agreed. Proposed by Cllr. Simpson, seconded by Cllr. Cushion.

20/012. TO CONSIDER REPLACEMENT OF A FEW POSTS ON LOWER COMMON
(requested by parishioner) Nick Darling has given a quote of around £250.00. It was accepted that this work needs doing. Mr. Darling would be informed.

20/013. TO HEAR REPORT ON NEW DEFIBRILLATOR BOX PURCHASE
Having seen the minutes reporting the purchase of a new box, Mr. Mike Ashwell has suggested that the Parish Council consider changing the lock (in order not to have batteries in it) and having an electrician to check the thermostat instead of purchasing a new box, thereby saving the expense. Thermostat has been checked and appears to have a supply of electricity to it. Mr. Ashwell donated the box as it was originally purchased by the Friends of East Runton charity and never used. As it had been recommended that the box be changed and already agreed previously, the Clerk was instructed to go ahead with the order.

20/014. FINANCE
i. Income
Airwave Solutions rent for mast site on Playing Field £1500.00
Further allotment payments £75.00
Interest on deposit account to December three months £112.59 ii Direct Debits paid
Opus Energy £122.58
Unicom £69.52
e.on energy £129.12
iii Invoices to agree for payment
Luke Turner – Pond work £200.00
Kevin Richardson – tree pollarding £1220.00
Brian Cushion £22.50
TT Jones Electrical – lighting maintenance £232.45
Barbara Emery – Clerk salary £978.82
HMRC – tax and NI £197.94.
Hayes and Storr Solicitors £150.00
Luke Turner (Aquatics) £120.00
NALC for Councillor Training £72.00
The Community Heartbeat Trust £924.00
The above were all accepted and agreed for payment.

20/015. CORRESPONDENCE
Ncc Highways Traffic Order. Dealt with above.
Hayes and Storr – terms and conditions etc.
Duncan Baker – Newsletter – would be sent around members.
Mrs. Hill, thanking PC for new bridge on Top Common and pond. Asking that commons are cut every four weeks. It was reiterated that the commons would be cut six times at East Runton and a seventh allowed for if necessary as per the contract.
Police Community officer – invitation to meeting 24th Feb at North Walsham. Clerk has further details and would distribute them.
Norse – informing of annual increase of 5%. This was for grounds maintenance on the Playing Field.
Deep History Coast update on Mammoth Marathon newsletter.

20/016. MEMBERS REPORTS – Playing Field meeting report.
Cllr. Cushion reported on the Playing Field meeting held on 15th January 2020: the pavilion had been finished except for one post needing replacement. Rubbish was a problem but Cllr. Jonas had agreed to clear up after the youth football matches regularly.
Cllr. Gurney – will report potholes in Greens Lane.
Cllr. Baker said he was pleased to serve the Council and would contribute what he could.
Cllr. Nichols – concerned about the drainage in Greens Lane.
Cllr. Bakewell had had complaints of golf balls coming into the road from the golf course, but not much can be done about that. It’s the nature of the layout.
Cllr. Davidson – attended a course on How to be an Effective Councillor. It was an excellent course very informative. Key points will be flagged up and distributed to members. The next one is at Hellesdon on 26th March. Also reports that the toad patrol has started at West Runton and the Retting Pit was very low. The Chairman explained the affect the borehole had on local ponds and that it had been switched off but would take a few years for the ponds to recover.
Cllr. Annis – the hedge around the south east corner of the threeways has become overgrown again and causes pedestrians to have to walk in the road. Also could we have an update on whether Aylmerton PC wish to join in the horticultural show. The Clerk had contacted them but as yet had no reply. Would chase up.
Cllr. Creasey reported that the pavements alongside the cottages leading to the Church were in need of cleaning. Streetscene Inspectors would be informed.

20/017. CONFIRM DATE TIME AND PLACE NEXT MEETING East Runton Reading Room Tuesday 25th February 2020 7.15pm. Confirmed.

The meeting closed at 8.20pm


Signed  J   Simpson Chairman Date 25th Feb 2020
 

DECEMBER 17TH  2019

 RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 17th DECEMBER 2019 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. D. Bakewell, Mr. J. Creasey, Mr. R. Annis, Mr. S. Gurney, Mr. P. Nichols, Mr. B. Bedwell, Mr. R. Taylor.
The Clerk Ms. B. Emery. One member of the public.

19/178. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS – None
Mrs. Butikofer had tendered apologies for non attendance. (NNDC) (NCC).

19/179. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. C. Davidson and Cllr. K. Jonas.

19/180. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None.

19/181. TO AGREE THE MINUTES OF MEETING HELD 26TH NOVEMBER 2019
The Clerk had added Cllr. Taylor to the attending persons at a meeting about Top common pond, .in item 19/171. The Minutes were then agreed as correct and signed by the Chairman. Prop Cllr. Cushion, seconded Cllr. Creasey.

19/182. MATTERS ARISING
Cllr. Cushion referred to his report at the previous meeting about the state of the road and entrance to The Paddock (lane). Having contacted Highways, some work has taken place. Although gravel still spills out of the lane the road has been greatly improved for a good stretch.

19/183. CLERK’S REPORT
The defibrillator box has been ordered. The checks are reported now online and the defib is registered with Community Heartbeat website.
Concern from a resident in Mill Lane that the trees are overhanging and tangling with wires prompted a report to UK Power Networks in the hope that they will trim them. They have promised to inspect. The Clerk has contacted the District Valuer regarding a valuation for the Car Park WR.
ALLOTMENTS. The one which was supposed to be cleared is not finished. Reminders have been sent to all non payers and in January plots will need sorting out regarding the dumping of rubbish. The Chairman reminded that the particular plot causing the problem would have the tenancy terminated if the clearance has not taken place. Also an application had been received regarding the co-option to the east ward seat on the Parish Council. This would be on the agenda for the January meeting.

19/184. PLANNING
PF/19/2045 First Storey extension at St. Margarets Station Rd WR. Application sent round – No objections.
ADV/19/0324 – Dormy House Hotel Signage – Appeal dismissed.
PF/19/2085 – Woodhill Park East Runton. Demolition of existing buildings and siting of 4 prefab units. No objections.

19/185. TO DISCUSS COMMONS AND POSSIBLE ALLEVIATION OF FLOODING.
A parishioner has suggested ways to implement drainage work on the commons including installing pipework and planting trees. This was discussed and decided that there would be no action on this suggestion this coming tax year as major work is taking place elsewhere in the Parish. In any case it would not be considered unless a written plan was produced so that it could be discussed with full knowledge of what was suggested.
It was pointed out that the commons owner would need to be involved and also that Highways were ultimately responsible for drainage.

19/186. TO HEAR REPORT ON SPEEDING AND TRAFFIC DETAILS – S.A.M.S.
A copy of the report was sent around Councillors. The Chairman reported in more detail on the contents and it was noted that the worst case of speeding picked up by the signage was at 90MPH passing the Playing Field on the approach into East Runton.

19/187. TO HEAR UPDATE ON POND WORK
Although work had not yet started the Clerk has been informed that work should begin as soon as possible after Christmas. A date put forward was 6th January and the contractor would be informed.

19/188. TO RATIFY PURCHASE OF NEW DEFIBRILLATOR BOX agreed as a necessary purchase immediately at the last meeting. Ratified, proposed by the Chairman seconded Cllr. Cushion and agreed.
This particular device is to be obsolete at the end of this year but can remain until the pads and battery need changing again. Therefore we may need to look at replacement by 2021.

19/189. FINANCE
i. Income - £724.50 Rural Payments Agency for Stewardship agreement.
ii. Direct Debits paid report
Unicom – telephone etc £73.22
E.on – street lighting £124.96

iii. Invoices to agree for payment
Carl Bird – skip hire restrospective £278.40
Edward Farrow – collecting data from SAMS £135.00
N. Darling – trimming trees/bushes WR allotments £ 40.00
Barbara Emery – Clerk’s salary etc £983.50
HMRC – tax and NI on above £197.94
Luke Turner – replacement cheque £260.00 payment details on the invoice were incorrect, so this is a replacement cheque.
iv. Internal Financial Control Officer report.
Cllr. Bedwell reported as above. A checklist has been drawn up with the help of the
Chairman and Clerk (Cllr. Bedwell thanked both for their support). The accounts have
been checked in detail and the signing of cheques was observed at the meeting
26thNovember 2019 and counterfoils checked. The benefit of initialling invoices was discussed and thought to be not necessary for Runton Council. The provision of cancellation stamps for invoices was also put forward by Cllr. Bedwell and again thought not to be necessary. The Clerk explained her regime for the accounts insomuch that the invoices were numbered to correspond with the accounts in two places on spreadsheets with the date and cheque numbers. This provided a firm cross reference. The Chairman said that the Council has a responsibility to carry out these checks and the Clerk produces monthly accounts and reconciliations to the bank.
Cllr. Bedwell was thanked for the report.

19/190. CORRESPONDENCE
Two applications for the seat on the East Ward of RPC. One was withdrawn.
Invitation for two councillors to a meeting with the Local Police Inspector for our area at North Walsham on 24th February 2020. Names needed by 10th Feb.

19/191. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Annis suggested that a natural hawthorn mix hedge could be planted on the boundary between the allotment land at WR and the Kraft land. Cllr. Annis would plant the hedge at his own expense. This was met with approval. The Clerk advised that the hedge would have to be added to the list of annual maintenance work.
Cllr. Cushion reported that a building has been erected right up to the boundary with Seaview Caravan Site and the strip of land east of the site near the steps to the beach ER. The Clerk had been in touch with the owners and was assured that the fence which had been removed would be replaced.
Cllr. Gurney had observed that the footpath around the base of Incleborough Hill had been cut and contractors had informed him that the rest would be done in due course.

19/192. CONFIRMED DATE TIME AND PLACE OF NEXT MEETING Tuesday
28th January 2020. West Runton Church Hall 7.15pm.

19/193. TO AGREE TO CLOSE THE MEETING FOR THE NEXT ITEM, on the grounds that discussion may be prejudicial to public interest. Agreed.

19/194. TO CONSIDER REGISTRATION OF LAND CONTAINING THE VILLAGE HALL
Some discussion took place on the reasons for registering the land. Cllr. Cushion had looked into this and the Registry office may ask for a valuation and copies of deeds would need to be sent.
It was generally thought that the best way forward would be to get our solicitor to deal with the registration. Although the land belongs to the Parish Council, it does not plan to alter existing practice about the tenancy nor to dispose of land associated with the Village Hall.

The meeting closed at 8pm.


Signed J Simpson  Chairman.



Date 28th January 2020
 

NOVEMBER 26TH 2019

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH NOVEMBER 2019 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Cllr. B. Cushion – Vice Chairman. Cllr. D. Bakewell, Cllr. J. Creasey, Cllr. R. Annis, Cllr. C. Davidson, Cllr. P. Nichols, Cllr. R. Taylor. The Clerk Ms. B. Emery. One member of the public.

19/161. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The Chairman opened the meeting for comments. A report was heard about overgrown footpaths around Incleborough Hill and along the Golf Course. It was explained that in both cases the paths were on land owned by local land owners and not cut by the Parish Council.

19/162. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. K. Jonas. Cllr. B. Bedwell.

19/163. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None declared.

19/164. TO AGREE THE MINUTES OF MEETING HELD 22nd OCTOBER 2019
The above minutes having been circulated beforehand were agreed as a true record and signed by the Chairman. Prop. Cllr. Cushion, seconded. Cllr Creasey.

19/165. MATTERS ARISING
Cllr. Cushion asked if there was any information regarding the Old Mill Studio planning. No further details were available.
The Chairman reported that the willow on the common at W. Runton had not been done yet as NNDC had to agree to the work first.
Cllr. Creasey asked if any more details had arisen regarding the proposed Horticultural Show. The Clerk was awaiting details. Aylmerton Parish Council were to be contacted to see if they wanted to amalgamate.

19/166. CLERK’S REPORT: A playing field meeting was held on October 30th. An invoice has been provided to show that the final work to install heaters etc, has been completed. They are requesting a release of the £500.00 previously pledged, to help with this work and previous completed renovations. It was agreed to release the cheque. The Clerk reported having fitted new pads to the defibrillator and is doing weekly and monthly checks on the machine. A paramedic has been consulted as there is a concern that the box is not suitable for purpose. Batteries operate the entry buttons and this could fail. Also is is not certain that the thermostat is working correctly. The purchase of a new box was recommended. The Chairman proposed that this should be purchased as soon as possible.
Agreed. This would be ratified at the next meeting.
The newsletter is being printed and will be distributed shortly. .

19/167. TO CONSIDER CO-OPTION TO FILL THE VACANT SEAT ON THE PARISH COUNCIL – Councillors have seen a comprehensive application from Mr. Stephen Gurney. On that basis, it was proposed by Chairman J. Simpson seconded by Cllr. D. Bakewell that Mr. Gurney be co-opted. Agreed unanimously. Cllr. Gurney was invited to join the meeting.

19/168. TO SET THE CALENDAR FOR MEETINGS 2020 – 2021.
Produced by the Clerk the calendar for the coming year was agreed.

19/169. PLANNING
PF/19/1770 at 7 Renwick Park – extension. No objections.
PF/19/1530 Sunset House WR – re-construction. Approved.
There had been no further details about the Dormy Hotel sign.

19/170. TO CONSIDER AND DECIDE ON QUOTE FOR POSTS AT THE HURN
The Clerk met with Renosteel; posts and rails needing replacement were agreed on. The quote for this is £2960 plus vat. It was agreed unanimously that the above work should be done. Prop. Cllr. Bakewell, Seconded Cllr. Creasey.

19/171. POND TOP COMMON – TO HEAR A REPORT AND COSTS OF INSTALLATION OF A SILT TRAP – also report on completed work re: fence and bridge.
Fence and footbridge have been completed. A comprehensive report had been received for the pond work which could commence within the next two weeks. A working group will be needed to reduce cost of clearance. It was confirmed that the conservationist involved would manage the work and see it through. Because of the pond getting silted up, the Clerk and Cllr. Cushion along with Cllr. Taylor, met with Highways Engineer to consider the installation of a silt trap or indeed if it would be possible at some time in the future. After deliberation with a colleague, Highways Engineer Steve White sent a quote for a chamber and piping across the road £6800.00. This would not be necessary at this stage but could be considered in the future.

19/172. TO HEAR A REPORT FROM THE MEETING ABOUT THE CAR PARK WR.
A Meeting was attended by the Clerk, Chairman John Simpson, Cllr. Brian Cushion, two members of the Social Club committee. The Chairman reported that a new lease was desirable to both parties and would be considered soon. The Social Club would need to increase the rent for the land considerably. It was agreed that the District Valuer would be contacted to give a valuation of the land to facilitate a decision of a fair rent. It was hoped that the car park would still be free for locals and tourists.

19/173. FINANCE
i. Income –
Allotment rents £1,542.00 to date.
Caravan site rent £28,500.00 plus £1,000.00** for use of Cliff Lane site for one year until added to the lease. The Clerk explained that the Hazelbury tenant had been offered a choice of obtaining the land now for the extra rent or to wait until the lease had been changed. The tenant agreed to take it now as above**.

ii. Direct Debits paid report
Wave Water WR allotments £42.99
e.on energy – street lighting £129.17
Wave water WR allotments £12.07
Unicom – Telephone/broadband £69.42
Opus Energy – Reading Room elec £99.01 three months.

iii. Invoices to agree for payment
Imperative Training – defib pads £68.40
LT Aquatics – pond report and meeting £260.00
Hanworth Timber – fence and bridge £750.40
NNDC – uncontested election costs £330.58
Bentham Inks and Toners £40.68
J. Lynes for PAT test £48.00
Adam Jones – clearance around pond £95.00
Runton PCC – hire of Church Hall WR 2 years £165.00
Barbara Emery – Salary etc £982.66
HMRC tax and NI £197.74
Chevertons £70.00
Playing Field Committee £500.00 donation.
To sign a new direct debit for wave. Done.
iv. To consider a request for a donation to Citizens Advice Bureau. Decided against.
v. To hear a report from Internal Financial Control Officer. Would be heard at the next meeting.
Cllr. Cushion proposed a vote of thanks to the Clerk for comprehensive work bringing the Cliff Lane site to a conclusion. This was endorsed by all.

19/174. TO CONSIDER THE BUDGET (previously circulated) AND SET THE PRECEPT for 2020-2021. Balances are very healthy and extra work for pond etc should be possible out of our revenue. Some of the capital may have to be used as there are some things which need doing and are costly. Hurn posts, willow tree pollarding.
Cllrs., had considered the budget proposals and the Clerk answered some questions. Following that the Chairman proposed that the precept be increased by £300.00 (three hundred pounds) in line with inflation at 2%. Seconded by Cllr. Bakewell this was agreed with one abstention by the new Councillor. The Chairman thanked the Clerk.

19/175. CORRESPONDENCE
NNDC details of tree planting scheme. Citizens Advice Bureau request donation.

19/176. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
No report from District or County Councils.
Cllr. Davidson had provided a mental health leaflet produced by Cromer Medical Centre and asked if it could go inserted in the newsletter. This may be possible this time or in the next one
Cllr. Annis reported the footpath alongside the A149 by the fish restaurant was overgrown again. Also had obtained a book regarding Horticultural Shows.
Cllr. Cushion asked for thoughts on moving the bin by the seat in Beach Road to a location nearer the bus stop as litter was more prevalent there. It was thought that this would not make much difference. Also reported a tree on Top Common overgrown and could be a danger to electricity cables. Cllr. Taylor informed that the electricity company would work on the tree if it was a danger to their equipment and could take it down.
Cllr. Cushion also reported that gravel and silt caused pot holes and slippery surfaces at the junction of The Paddock and Greens Lane as it spilled out onto the road.


19/177. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING – Tuesday 17th December 2019 - 7.15pm at East Runton Reading Room. – Confimed.

Signed J.  Simpson  Chairman

Date 17th Dec 2019
 

OCTOBER 22nd 2019

 RUNTON PARISH COUNCIL

MINUTES OF A MEETING HELD BY THE ABOVE ON 22nd OCTOBER 2019 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. B. Cushion – Vice Chairman. Mr. J. Creasey, Mr. B. Bedwell, Mr. R. Taylor, Mr. P. Nichols, Mr. D. Bakewell.
The Clerk, Mrs. B. Emery. Mrs. S. Butikofer NNDC/NCC.

19/143. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST
SPEAKERS
Two parishioners expressed concern for the flooding in the village. One gentleman who had written a letter was concerned that the road drains were blocked in Davy Hill. There was also a request for more cuts on the commons. The Chairman explained that they were cut monthly and owing to illness, one of the cuts in summer was missed. This could be rectified next year.

19/144. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Davidson, Cllr. Annis, Cllr. Hawkins and Cllr. Jonas. All accepted.
Cllr. James gave apologies for the meeting and also had formally tendered retirement from the Parish Council.

19/145. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

19/146. TO AGREE THE MINUTES OF MEETING HELD 24TH SEPTEMBER 2019 . After an alteration in the list of names – one initial was incorrect, the minutes were then agreed as a true record and signed by the Chairman.

19/147. MATTERS ARISING – No matters.

19/148. CLERK’S REPORT – The bid has gone in for the path at ER and been acknowledged.
The West Runton War Memorial has now been added to the Statutory List of Buildings of Architectural or Historic Interest. It is a Grade ii in the list for the reasons of being; Historic interest, “as an eloquent witness to the tragic impacts of world events on this community and the sacrifices it made in the conflicts of the C20”.
Also for architectural interest, “for it’s poignant and well executed design”. The Clerk was asked to inform the P.C.C. as they may not know. Cllr. Creasey was thanked for his information that the Clerk was able to draw from to send in as support.

19/149. PLANNING APPLICATIONS TO REPORT
TPO for land at Fervaques Holt rd has been confirmed. For information only.
PF/19/1530 Sunset House – re-construction of fire damaged dwelling. Approve.
PF/19/1682 – Dormy House Hotel – Extensions, fire escapes, bin storage area, raised paved seating, second floor balcony, first floor Juliet balconies, external air conditioning units, timber cladding and more disabled parking. Cllr. Bedwell had done some research and it was obvious that some of these plans had been put in before and were an improvement. There was no planning reason to object therefore a “No comment”, observation would be sent in.
PF/19/0875 Balfour Rd. Extension. Approved 12th August 2019.
Mrs. Butikofer, informed the meeting that the application for the Old Mill Studio was called in to committee.

19/150. TO CONSIDER COST OF POLLARDING TREE – WR COMMON – ALSO CONSIDER THE CLEARING OF DITCHES FOLLOWING RECENT RAINFALL
The cost of the pollarding is quoted at £1200.00. This will include hire of a chipper as this
type of work can’t be done now without it. Also a fallen tree needs to be cleared away from
Coopers common as cutting can’t be done in future unless it’s removed. Awaiting quote.
A complaint has been received about the ditches and recent flooding and a request that the
ditches are cleared. This was agreed last season to be done at some point this year. It
was thought that the best way would be to start at the cottages end and work back as to clear
the whole stretch may well lead to excessive water causing more flooding. The Clerk was
instructed to contact the contractor .

19/151. TO HEAR ONGOING REPORT OF FENCE REPAIR AND FOOTBRIDGE ER COMMON
There had been no further information of this. It would be chased up as the work needs doing
soon. There was a concern that the work on the pond may impact on the repair of the fence,
but Cllr. Taylor informed members that the digger would not be on the roadside and therefore
not cause a problem. There will be a review of the cost as the quote is out of date.

19/152. ALLOTMENTS – TO HEAR REPORT OF PROBLEMS AND
OVERHANGING TREES, At Lugger Stile there was a report of an overhanging tree
but a tenants of a nearby plot have trimmed it. Skip is ordered for WR but not yet for
Moyes Close as the Clerk has to find someone to fill it.
The plot which was full of car boot sale rubbish is very untidy now as the tenant has been
working another plot which is in the name of someone else and the car boot sale rubbish is
now there including an abandoned car and now another one both full of non garden items.
The tenant is aware. Letters have been sent and also to other tenants with
untidy plots. It was agreed that if the plots with the household/car boot paraphernalia were
not cleared in one month, then the Clerk would send out “Notice to Quit” to both tenants.

19/153. TO HEAR REPORT OF POSSIBLE WORK AND/OR RESTORATION OF
POND IN EAST RUNTON RESULTING FROM MEETING WITH POND
CONSERVATIONIST
Having met with Luke Turner, accompanied by Cllr. Taylor, the suggestion is that the pond could be restored to a wildlife area. Some dredging needs to take place and then Norfolk Reed planted to trap the silt from the road. Plants can be put in when the pond has settled and ongoing maintenance to clear the silt trap and some removal of invasive species should keep it nice. Hopefully a group to help can be got together. It would be overseen by Mr. Turner. Initial cost would be his fee – unknown at mo – and a week of digger hire approx £1250.00. The Chairman proposed that work necessary could go ahead up to the cost of £5000.00 with a review after initial work. Seconded by Cllr. Bedwell it was agreed by all.

19/154. TO HEAR RESULT OF THE REQUEST FOR 30MPH TO BE EXTENDED IN GREENS LANE – Having contacted highways, this idea was thrown out at the first hurdle. The Clerk was told it would not be considered worthy of the cost unless there was some extra building in the area which would generate more traffic.

19/155. TO CONSIDER A PROPOSAL FOR THE HORTICULTURAL SHOW
PROPOSED FOR NEXT YEAR
The Clerk had been in touch with the Sheringham horticultural society who were looking for
a low cost venue and we wondered if we could incorporate something whereby they would set
up and Runton would have a section. Unfortunately their meeting were against it, but invited
us to enter their show. It was thought to be not feasible, and the status quo would stand but to
ask if Aylmerton would like to amalgamate.

19/156. FINANCE
i. Income
NNDC 2nd half of precept includes £198.00 grant £7698.00
Quarterly interest on capital £112.51
ii. Direct Debits paid report
Opus energy £102.90 some of this has now been credited.
Unicom – telephone etc £70.85
e.on energy – street lighting £125.01 September

iii. Invoices to agree for payment
Hayes and Storr – final payment £444.60
Viking Office supplies – stamps, stationery etc £117.62
Anglian Water – Reading Room £32.64
Barbara Emery – Clerk £986.22 salary and expenses
HMRC – tax and NI on above salary £197.94
iv. To agree a donation to Royal British Legion for Poppy Fund (wreath for WR)
Proposed by the Chairman and agreed that £60.00 be given as last year. The Chairman reported that the wreath had been delivered and it was agreed that he should lay it on behalf of the Parish Council.

v. To receive Budget Proposals for inclusion in next months meeting. The Clerk suggested that we think about increasing the precept as there is a lot of expense in the proposed projects and no maintenance has been done in many areas for a lot of years. If the precept is kept low for too long any capping in future would prevent bringing it in line with possible needs.
The budget was briefly discussed and the Chairman suggested a slight increase of say 2% in the precept might be acceptable.

19/157. CORRESPONDENCE
From: NNDC regarding the removal of some telephone boxes. The one at the Hurn was on
scheduled for removal. The Clerk was instructed to object to this as it was quite well used
and also to request it be renovated as it is in poor condition.
Mr. Grover – regarding the misuse of parking and engines running during football matches on
Playing Field. It was agreed that a notice would be put on the pavilion.
Mr. Gurney – regarding cutting commons and flooding.

19/158. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Phil Nichols had reported a parishioner suggesting lowering the common to create a
flood plain and chevron parking introduced near Lower Common. It was pointed out that Mr.
Batt owned the common and Highways owned the verge.
Cllr. Brian Cushion reported much silt and gravel on the road after the downpour. He had
emailed Highways engineer but some work had been done on pavements but nothing on the
roads.
Cllr. John Creasey, mentioned the orange hare still at the Dormy Hotel.
Cllr. David Bakewell had been asked why the training aircraft were circling over land and not
over the sea. District Councillor Sarah Butikofer explained that it was because they needed
land marks.
Cllr. Bruce Bedwell reported that the detritus had been cleared down Sandy Lane to Renwick
Park.
Mrs. Butikofer was invited to report.
* The Chairman asked for information on the shop Strand Heating as there was a notice in their window of an intention to start selling. (Mrs. Butikofer) officers were still debating this.
* The publican of the Village Inn was investigating the possibility of lowering the wall around the garden to provide more visibility for approaching and exiting Water Lane.
* Regarding the parking times in West Runton: officers are to draw a plan and informing those concerned.
* Some Highways work is being outsourced to Norse.
* Electrical charging points are being fitted in car parks and in the NNDC car park. Vehicles used by NNDC staff will be replaced by electric cars as and when necessary.
* The new swimming pool at Splash ground breaking ceremony will be held next week.
* North Walsham is being allocated £1m for the heritage zone and buses may be re-routed through the area.
* Further action is being taken on the Shannocks Hotel Sheringham.
* A “Code of Conduct “ breach was upheld regarding the funding for disabled.
* Central Government may cap Council Taxes.
* NCC would conduct a review of business rates concerning refunds.
* The Local Plan had 950 responses locally and 50% were related to the Clifton Park inclusion.

19/159. TO HEAR A REPORT OF THE OUTCOME OF THE CLIFF LANE SITE
The above land is now free to include in the lease for Hazelbury. Agreed at the last meeting
that is what will be done.
Proposed: Cllr. Brian Cushion
“that the Clerk proceed with changes to the lease for Hazelbury and inform the prospective
tenant of the intention”.
Seconded by Cllr. Bruce Bedwell. Agreed by all.
Clerk proposes to ask the prospective tenant if he wants to start on the land now, in which case although it is not yet on the lease we could ask him to pay the £1000.00 he offered for the forthcoming year. If he doesn’t, then it could be included in the lease and the rent would be reviewed accordingly.

19/160. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING 26th
November 2019 at West Runton Church Hall 7.15pm.


Signed J.  Simpson.  Chairman


Date 26th November 2019