MAY 2017

 RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE ABOVE ON 23RD MAY 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. Bruce Bedwell, Mr. D. Bakewell, Mr. R. Spinks, Mr. S. Bacon.
Also attending: Mrs. S. Butikofer (NNDC) Ms. B. Emery (Clerk)

17/056. TO ELECT THE CHAIRMAN
Cllr. J. Simpson asked for nominations. Cllr. Simpson was nominated by Cllr. Bedwell, seconded by Cllr. Creasey – accepted and agreed.

17/057. CHAIRMAN TO SIGN DECLARATION OF INTEREST
Duly signed and counter signed by the Clerk.

17/058. TO ELECT A VICE CHAIRMAN
The Chairman asked for nominations. Cllr. B. Bedwell was nominated by Cllr. M.
Brandish, the outgoing Vice Chairman, seconded by Cllr. Bakewell. Accepted and
agreed.

17/059. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC
AND GUEST SPEAKERS. No speakers.

17/060. TO RECEIVE AND ACCEPT APOLOGIES
Received and accepted from Cllr. R. Annis, Cllr. C. Hawkins, Cllr. K. Jonas.

17/061. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS – None.

17/062. TO AGREE THE MINUTES OF MEETING HELD 25th APRIL 2017
The above minutes having been circulated beforehand were agreed as a true record and signed by the Chairman. Prop. R. Spinks, seconded D. Bakewell.

17/063. MATTERS ARISING – None
Mrs. Butikofer was invited to report at this point. A meeting will be arranged with Mr. Steve White (NCC Highways engineer) to discuss various problems in the Parish.
Also is in negotiation with NNDC who are to upgrade the toilets at W. Runton Gap with new showers plus internal and external work in time for summer as an interim measure before the work to promote the “Mammoth” takes place.
The Caravan and Camping Club have been asked to submit a retrospective application as their misuse of the hard standings is not acceptable. Conditions have not been adhered to.
Residents on The Hurn W. Runton are concerned over the condition of the roadway and have approached Mr. Batt. Mrs. Butikofer reported that Mr. Batt has pledged to provide sand and gravel but has said that legally he is not obliged to provide a roadway and has suggested that residents club together to pay for surfacing.
The Clerk confirmed that Mr. Batt had spoken to her and had agreed that a note could be put with the newsletter to go just to those people who live at The Hurn area to outline what they could do without prejudice to the Parish Council.

17/064. CLERK’S REPORT - Re: Parish Plan workshop.
The Clerk reported on the workshop held at Weston Longville regarding the production of a Neighbourhood Plan. Cllr. Hodson and Cllr. Jonas also attended. It was a big task to undertake usually taking around 18 months to complete and culminating in an examination and a referendum for it to be accepted. The District Council would then have Runton’s policies to consider before deciding on an application for planning in the Parish. It was thought that as District Council’s own policies were often ignored during planning consultation, it was not worthwhile promoting a Plan for Runton.
A Police newsletter had been received but it was now a general information notice and no indication as to calls or reports made in Runton Parish. Police liaison officers would now not attend Parish meetings as a matter of course.
Highways: An invitation had been received to invite all those who contributed to the A148 roundabout to attend a photo’ shoot on 14th June..

17/065. PLANNING
Applications:
PF/17/0510 - Shire View Water Lane West Runton. Side and rear two storey extension. Objections from neighbour noted. Parish Council objected at last meeting. Consultee time expired.
PF/17/0662 Apple tree Cottage – one and half storey dwelling. Discussed. No objections although will be bigger than original footprint.
PF/17/0664 9 Renwick Park WR – summer house and extension. Reservation about the size but no planning objection.
PF/17/0706 St. Josephs Cottage, WR. Enlargement to ground floor extension. No comments.
Decisions.
PF/17/0382 – Crossrow WR – variation of condition Approved.

17/066. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES
ON OTHER COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES
FOR THE YEAR 2017-2018
Runton Parish History Society:
Current representative - Cllr. Ray Spinks - reported that the History Society was organising coffee mornings and so far two had been held and were successful. A calendar will be produced again this year for 2018. It had been decided to request that a black out curtain/blind be fitted to the window in the Billiard room to enable slide shows to be held. The History Society would contribute to the cost. It was agreed to look into the cost.

Playing Field Management committee:
Current - Cllr. Ray Spinks. – Reported that work to get the field tidied and cleared was slow. The players had done good work restoring the pavilion but the committee were not motivated. It was decided that the Playing Field committee should be asked to formally request for the grounds management to be paid for by the Parish Council and this can then be agreed if the clearing work is completed.

East Runton Village Hall committee:
Current - Cllr. Jane Hodson. – Reported that all is as it should be and the village hall is well used.

Ploughlet Charity:
Current - Cllr. Jane. Hodson. (Need one new representative)
Cllr Hodson had attended the meeting and reported that it was difficult to find persons in genuine need. It originally would provide tools for apprentices and it was suggested that it could provide books for students in need. The question was asked if the scheme could be brought up to date to allow for the money to used in a different way. Cllr. Creasey informed that the scheme was thirty years old.

Commons working party:
Current - Cllr. Martin Brandish, Cllr. Bruce Bedwell.
Mr. Brandish reported that the Hawk and Owl Trust could not promise to attend regularly anymore, but the Foul Beck Trust may be approached to see what they can do. The cutting this year so far was not satisfactory.

Representative for SNAP (Safer Neighbourhood Action Panel)
Current – Cllr. J. Hodson had attended meetings and the priorities have not changed. High vis patrols and speeding still on the agenda.

Allotments Advisory Group
Cllr. David Bakewell, Cllr. Richard Annis. Cllr. Chris Hawkins, Cllr. Ray Spinks.
Cllr. Bakewell would arrange a tour.

Planning Advisory Group
Cllr. Ray Spinks, Cllr. David Bakewell, Cllr. Steve Bacon and Cllr. Bruce Bedwell
The Clerk reported that she sent out details of planning applications but did not hear back.
Members of the group said that the website was not user friendly and it was often difficult to view plans as only one document could be open at any one time but were trying to get to grips with it.

17/067. TO CONSIDER AN APPLICATION TO FILL THE VACANT SEAT
ON THE PARISH COUNCIL.
An application from Mr. Brian Cushion had been received. There had been no other applications and an election had not been requested. The appropriate notifications had been displayed on the notice boards. This was discussed and it was proposed by the Chairman seconded by Cllr. Bakewell that Mr. Cushion be co-opted onto Runton Parish Council. Agreed by all.

17/068. TO HEAR A REPORT ON WYNDHAM PARK ALLOTMENTS
AND ARRANGE FURTHER INSPECTIONS OF OTHER ALLOTMENTS
Allotments. Inspections to be decided. At last meeting the subject of bees on Lugger Stile plot was discussed. Since then there has been a number of people who would object if the bees were removed. General census of opinion is that they are good for the area and want them to stay. The Clerk had replied to the letter of concern to confirm the bees would stay. Wyndham Park has been monitored by Cllr. Jonas and no vehicles have been parked there. Dates provided.

17/069. TO HEAR REPORT ON THE PROPOSED VALUATION OF LAND
A provisional date for inspection has been arranged for 13th June. The Clerk is awaiting a time. A request had been made by T. Hay for the Parish Council to use the R.P.I. for subsequent reviews. Using this approach would mean the increase to be £660.00 at this year’s figures. It would mean changing the lease. It was agreed that as the lease was only renewed and accepted a few years ago that the current approach to the reviews should remain.

17/070. TO CONSIDER THE REVIEW FOR THE WAYLEAVE FOR MAST
ON THE PLAYING FIELD. No increase at the last review.
As an increase could only be around £300 it was decided to keep the rent at £3000.00. Prop. R. Spinks, seconded D. Bakewell. Agreed.

17/071 TO CONSIDER INSTALLING FLOORING IN THE BILLIARD MEETING
ROOM AT THE READING ROOM.
ALSO TO CONSIDER INSTALLING BLACK OUT CURTAINS OR LIKE FOR
THE WINDOW IN BILLIARD ROOM. Parish History Society would contribute.
The contractor has kept the quote the same as was given last year at £835.20 for same flooring as office floor carpet tiles. It was proposed by Cllr. Spinks seconded by Cllr. Bakewell that the installation of the flooring should be implemented and a quote be obtained for a blind/curtain for the window. This was agreed by seven votes and one abstention. It was also suggested that a small fridge be bought for use for coffee mornings etc.

17/072. TO RATIFY AGREEMENT TO ALLOW SEAVIEW CARAVAN PARK
TO INFORMALLY ADOPT LAND ADJACENT TO THE PARK
Ratified by proposal by Cllr. Spinks seconded by Cllr. Bakewell and agreed by all.

17/073. TO AGREE AND SIGN ACCOUNTS FOR YEAR ENDING 31ST MARCH 2017. ALSO THE STATEMENT OF ACCOUNTS FOR EXTERNAL AUDIT
The above having been circulated beforehand were proposed for acceptance by the Chairman seconded by Cllr. Bedwell and agreed by all. The Chairman thanked the Clerk for the excellent work put into the accounts.

17/074. FINANCE
To ratify increase to Clerk’s salary as recommended by N.A.L.C., by one point on the spinal column point scale. Ratified by proposal by Cllr. Spinks, seconded by Cllr. Creasey and agreed.
i To appoint Internal Control Officer - Currently Cllr. J. Creasey
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent)
Both of the above were agreed by all to be re-appointed.
iii. Income
From Runton Parish History Society £150.00 donation towards blue plaques.
NNDC precept and grant £7,735.00
iv. Direct Debits paid
Unicom telephone/broadband £63.59 for April
Unicom Telephone/broadband £63.14 for May
e.on energy £116.84
Anglian Water for The Reading Room £26.46
v. Invoices for payment
Darling and Son – for The Hurn £70.00 PTO
TT Jones Electrical £220.69
Norse for Playing Field 6 months £1516.18
Norse for commons 6 months £2504.44
Came and Company Insurance £898.40 3 year agreement
Barbara Emery (salary) £841.68
HMRC – tax and NI £159.36
vi. Balance to date £32,548.49

17/075. CORRESPONDENCE
Mrs. Golding, re: bees on allotments. Clerk replied.
Norfolk County Council – re: photo opportunity for those involved in A149 roundabout.
Police newsletter.

17/076. MEMBERS REPORTS
Cllr. Bacon reported that water was running down Davy Hill from the holding tanks. It was confirmed that they had been cleared out recently. Highways would be informed.
Also the 20mph illuminated sign was still not working in spite of the Clerk having reported it twice.
Cllr. Bakewell reported that tree branches had been cut in Sandy Lane.

17/077. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
This is scheduled for 27th June 7.15pm at West Runton Church Hall. The Clerk had asked for the meeting to be brought forward for personal reasons but as the Chairman was unable to attend at an earlier date it was agreed that it could be a short meeting without supporting notes being necessary.
Meeting confirmed as Tuesday 27th June 2017 7.15pm at West Runton Church Hall.


Signed…J. Simpson…. Date……27th June 2017…
 

APRIL 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH APRIL 2017 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mr. D. Bakewell, Mr. C. Hawkins, Mr. S. Bacon, Mr. B. Bedwell.
Also present were: Ms. Barbara Emery – Clerk. Mrs. S. Butikofer – NNDC Two members of the public.

17/044. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Open session agreed. A local resident expressed concern about a planning application in Water Lane West Runton. The Chairman noted the comments for when the item came up on the agenda.

17/045. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and reasons accepted from Cllr. K. Jonas and Cllr. R. Annis.

17/046. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.

17/047. TO AGREE THE MINUTES OF MEETING HELD 28TH MARCH 2017.
The above minutes having been circulated beforehand were taken as a true record, agreed by all and signed by the Chairman.

17/048. MATTERS ARISING
The Clerk was asked for update on the valuation of land. We are waiting for an appointment.

17/049. CLERK’S REPORT
There is to be a closure of part of the road from 8th May to 13th May at the junction of A148/B1436 owing to the works on the roundabout.
We now have a vacancy on the Parish Council as Mrs. Jane Bothwell has resigned. The necessary forms from the returning officer will be displayed as soon as they are received and when the regulatory period has ended the matter will be on the agenda for us to co-opt a new councillor if there any uptakes. The Chairman asked for a vote of thanks to Mrs. Bothwell to be recorded for the years of work on the Council and in other posts in the Parish.

17/050. PLANNING
Applications:
PF/17/0510 - Shire View Water Lane West Runton. Side and rear two storey extension. Objections from neighbour. Having perused the plans and considered the constraints it was agreed to object to the application on the grounds of overdevelopment ie; coastal development with regard to policy for the area.
PF/17/0100 - Holiday lodges for Links Hotel – refused 6th April 2017.
PF/17/0135 – Front terrace etc; for Sammy’s Bar East Runton – permitted 27th
March2017.

17/051. TO HEAR A REPORT ON ACTIVITY AT WYNDHAM PARK ALLOTMENTS
Cllr. S. Bacon at this point declared a personal interest in this item.
There had been two letters regarding the plot in question opposite 23 Wyndham Park. After discussion and the reading out of the letters, the Clerk was instructed to reply to the complainant to re-iterate a previous letter which outlined the action the Parish Council were taking. Further discussion resulted in the agreement that the District Valuer when valuing other land should value the whole of the Wyndham Park site as well as the individual plots.

17/052. FINANCE
TO RECEIVE COPIES OF THE ACCOUNTS FOR YEAR ENDED 31ST
MARCH 2017.
Copies of the 2016-17 accounts were handed out to all councillors present for their attention, to be agreed and signed at the next meeting by which time the internal audit will have taken place.

Other Finance
i. Income – None this month
ii. Direct Debits paid
e.on energy £120.74 street lighting
Npower £146.40 Reading Room
iii. Invoices for payment
Chevertons £70.00 Newsletters
West Runton Social Club £200.00 Car park annual fee
Darling and Son £280.00 Footpath trimming
Bentham Ltd. £39.42 Ink cartridges
Barbara Emery £841.88 Salary and expenses
HMRC £159.16 Tax and NI
Emma Harrison £180.00 Neighbourhood plan workshop
The above were accepted and invoices agreed for payment. The Clerk brought to the attention a pay increase in accordance with the NALC pay award. Prop. J. Creasey seconded C. Hawkins.

17/053. CORRESPONDENCE
Ms. Oldroyd – regarding allotment at Wyndham Park
Mr. and Mrs. Stansfield regarding Wyndham Park allotments.
Norfolk County council – regarding road closure
Mrs. J. Bothwell – resignation letter.
Local Government Boundary Commission. Electoral Review Recommendations.
Valuation Office (DVS) regarding terms and conditions and details of the scope of work requested by RPC for the valuation of property. Clerk has responded.
HMRC – regarding the declaration of compliance in respect of pensions. Clerk has dealt with.

17/054. MEMBERS REPORTS
Mrs. Butikofer was invited to report by the Chairman.
i. Had been approached by parishioner concerned about the cutting of the commons in W. Runton. Cllr. Brandish explained the regime of cutting in front of the ditch as amenity area and the other side being managed under the Stewardship agreement set up by the Hawk and Owl Trust and English Nature.
ii. Regarding the persistent complaints about allotments, suggested that the Council have a “Persistent Complaints Procedure” in place. Details would be given to the Clerk.
iii. The Hurn surface is causing problems with the refuse company vehicles. NNDC will be liaised with, also Mr. Batt to find a solution.
iv. The Caravan and Camping Club misuse of hard standings is under enforcement.
Cllr. Bacon reported that the illuminated sign at the eastern approach to E.R. is not working still.
Cllr. Bedwell reported that selective patching had been done in Sandy Lane but not enough and caravans were still travelling up and down the road along the unsuitable approach to the caravan site. Believe that the signs warning of heavy vehicles not suitable for the road are not adequate or visible enough.
Cllr. Hodson reported on the latest S.N.A.P. meeting and said that speeding was back on the agenda as a priority. Also was concerned that the verges alongside the A149 East to West R. were becoming overgrown again.
Cllr. Creasey reported that hedge trimmings were still being dumped on the Station Common.
The Clerk brought to attention of members that the Seaview Caravan site at E. Runton had requested permission to “adopt” informally the piece of waste ground between it’s boundary and the steps leading to the beach, currently owned by Runton Parish Council. This was agreed and would be ratified at the next meeting.

17/055. TO CONFIRM DATE TIME AND PLACE OF THE ANNUAL PARISH COUNCIL MEETING:
MAY 23RD 2017 AT THE READING ROOM EAST RUNTON. 7.15pm.


Signed………J   Simpson    Chairman…….

Date…23rd May 2017………

 

MARCH 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH MARCH 2017 AT EAST RUNTON READING ROOM COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mrs. J. Hodson, Mrs. J. Bothwell, Mr. R. Spinks, Mr. J. Creasey,
Mr. B. Bedwell, Mr. D. Bakewell, Mr. K. Jonas, Mr. C. Hawkins.
Also attending: Ms. Barbara Emery – Clerk. Mrs. S. Butokifer (NNDC) One member of the public.

17/030. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST
SPEAKERS/POLICE RPT
Open session was agreed. Mr. Cushion reported on the litter picking he and his wife had
been doing in East Runton. The Chairman thanked Mr. Cushion for his efforts. There
was no police report. Apologies had been received from the liaison officer.

17/031. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. S. Bacon and Cllr. R. Annis.

17/032. TO RECEIVE ANY DECLARATIONS OF INTEREST IN
FORTHCOMING ITEMS - None.

17/033. TO AGREE THE MINUTES OF MEETING HELD 28TH FEBRUARY
2017
The above minutes having been circulated beforehand were agreed as a true record and
signed by the Chairman. Proposed Cllr. Spinks, seconded, Cllr. Creasey.

17/034. MATTERS ARISING
The Chairman commented on a good job done creating the path across E. Runton common. Many people had commented favourably and it was being well used.
The matter of the felled tree on Blacksmiths common seems to have been resolved.

17/035. CLERK’S REPORT
TT Jones have been contacted regarding the second phase of the street lamp replacement programme. No details of the job has been received to date.
District Valuer has been contacted regarding the review of Hazelbury and valuation of the allotment in Cliff Lane and Moyes Close field and is in contact with the Clerk.
Darling and Son have re-aligned the posts on Lower Common ER, and was asked to fill in the holes on WR car park and also to cut the path to the seat on Coopers common. Parishioners have asked for this to be re-instated. The work has been completed on all this work.
The Clerk and Cllr Jane Hodson attended the presentation about the Deep History Coast (DHC) at NNDC on 21st March. A representative has agreed to give a talk at our Annual Parish Meeting next month. The Clerk was concerned to note that it appears that the toilets at West Runton gap will still not be re-furbished this year as the DHC were intending to replace the building on the site of the shelter.
Norfolk County Council are to reconstruct the footway alongside Woodhill at ER., to take place in October which will take two to three weeks.

17/036. PLANNING
PF/17/0348 Erection of animal shelter (retrospective) Hillside. No objections.
PF/17/0382 Variation of condition 4 of previous planning permission for extensions to Crossrow, Cromer Rd WR. Change to the drawings. No objections.
Decisions:
PF/17/0034 – Side extension to Summer House WR – permitted 14th March 17.
PF/17/0076 – Conversion of garage to holiday let. Finestra The Hurn WR. Permitted 14th March 17.
PF/17.1537 – Dwelling on land at Beaconsfield E.R. Refused 20th March 2017.
PF/17.0125 – Extension at St. Joseph’s Cottage W.R. Permitted 20th March 2017.
PF/17/0382 – Crossrow West Runton. Variation of condition.

17/037. ALLOTMENTS
To discuss and arrange visit Wyndham Park re: unauthorised parking.
It was brought to the Council’s attention that cars have been parked on an allotment site at Wyndham Park by people who do not live there and who are not the tenants of the plot. The Clerk had written to the tenant previously. Letters have been received from a prospective tenant and the current tenant of the plot in question. After discussion it was decided that the site would be monitored weekly over the next three months. The Clerk was instructed to write to the tenant of the plot to draw attention to the agreement regarding parking.
A request had been received from a plot holder on Lugger Stile Mill Lane to allow the shooting of pigeons. This was turned down. Guns on allotments were not acceptable.
The Clerk reported also that a beehive had been installed on Lugger Stile. This would be checked and if still there the tenant asked to remove it.

17/038. TO CONSIDER A PARISH PLAN
The last time a plan (The Village Appraisal) was produced was in 2002. There were some training programmes over the summer for Councillors with the first one being on May 9th at Weston Longville. The Clerk, Cllr. Hodson and Cllr. Jonas offered to go to find out the process required. This type of plan would differ from the old Parish Appraisals and will need a steering group from the Parish

17/039. TO CONSIDER A BEACON TRIBUTE TO MARK END OF WW1
2018.
Confirmation of involvement required by end of March 2017 to be published in a guide
being produced. It was decided to find out if Aylmerton were entering into the tribute and if so Runton could join them. A suggestion was a bonfire beacon on the sports field.

17/040. FINANCE
i. Income
£5829.91 refund of VAT to end February 2017.
ii. Direct Debits paid.
Unicom for March £66.56
e.on energy £109.05
iii. Invoices to agree for payment
J. Middleton £84.00
Barbara Emery (Clerk) £814.03
HMRC tax and NI £153.05
Darling and Son £520.00 Grass cutting, paths, car park, posts on common.
Councillors had been furnished with a summary of the accounts to the date of this meeting which put the balance at:£33,354.67.

17/041. CORRESPONDENCE
To: Ms. L. Oldroyd regarding breach of tenancy Wyndham Park allotments. Reply from
same.
Occupants of 23 Wyndham Park regarding unauthorised parking on allotments.
From: Mr. and Mrs. G. Stansfield regarding the allotments Wyndham Park.
Mr. and Mrs. McCampling regarding allotments Wyndham Park.
The above all dealt with at Item 8.
RPA – forms for the Stewardship Agreement received and passed on to Cllr. Brandish.

17/042. MEMBERS REPORTS
Mrs. Butikofer was invited to report and was asked to look into the District Council details recorded for Runton Parish Council. Many parishioners of West Runton were concerned to find that they have “East Runton Parish Council” on their council tax demands and this is incorrect.
Mrs. Butikofer reported on the enforcement at the Caravan and Camping site at W. Runton with issues relating to parking spaces which should be of natural materials during winter. And structures built must be removed or planning sought.
The application for lodges at Links Hotel may be recommended for refusal under delegated powers.
Complaints had been received from parishes about the lack of police reports.
The wind turbines applications near Bodham had been allowed but the District Council are to appeal in the High Court.
Regarding the W.Runton toilets. If the 2 million pounds is agreed for the DHC then the first project will be to construct a new building on the site of the shelter and also the project at Cart Gap. It remains that the toilets are still not fit for purpose and NNDC will be asked to refurbish to a standard of maintenance. It was suggested that portacabin type toilets could be installed.
Councillor reports included:
Cllr. Jonas attended the Coastal Forum meeting.
Cllr. Bakewell reported that the W.Runton gardens day would take place on Sunday 2nd July this year and ten gardens would be needed to hold the event.
Cllr. Bedwell – still concerned about the potholes in Sandy Lane and Mrs. Butkofer had asked for many to be done so far.
Cllr. Creasey reported that hedge trimmings had been fly tipped on Station Common. Although a nuisance, it was not possible to find out who had left them there.
The Clerk reported that the three blue plaques had been received and displayed them to Councillors. They would be fitted in due course by the Runton History Society.

17/043. TO CONFIRM DATE TIME AND PLACE OF ANNUAL PARISH
MEETING WEST RUNTON CHURCH HALL AT 6.30PM. FOLLOWED BY
ORDINARY PARISH COUNCIL MEETING APPROX, 7.15PM – confirmed.



Signed……J. Simpson….Chairman


Date……25th April 2017……….

FEBRUARY 2017

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH FEBRUARY 2017 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Bothwell, Mrs. J. Hodson, Mr. C. Hawkins, Mr. B. Bedwell, Mr. S. Bacon, Mr. D. Bakewell, Mr. K. Jonas, Mr. R. Spinks. The Clerk Mrs. B. Emery.
Also attending: - Mrs. S. Butikofer (NNDC) and one member of the public.

17/016. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT – No speakers, no police report.

17/017. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
From Cllr. R. Annis – reason given.

17/018. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. J. Creasey declared a personal interest in the item under Finance iv: regarding request
from Holy Trinity Church.

17/019. TO AGREE THE MINUTES OF MEETING HELD 24th January 2017.
Having been circulated beforehand the above minutes were agreed as a true record and signed by the Chairman. Prop. R. Spinks 2nd J. Creasey.

17/020. MATTERS ARISING
It was reported that the Planning website had been down. Also speeding was now back on the priority list for S.N.A.P. scheme.

17/021. CLERK’S REPORT
The footpath across E. Runton common is finished. Most reports have been favourable. It is being used frequently. The posts are sturdy and come almost to the edge of the common.
The next Coastal Forum meeting is Tuesday 28th March 2017 at 10am in the Council Chamber NNDC offices.
NNDC are about to do some tidying works on the East Runton Gap and repairs after damage by the last storm surge. They are going to replace the lamp standard on the promenade too but have asked that we pay for the electricity. The Clerk has agreed to this as it is on our list anyway.
At West Runton the storm damage will be repaired in due course.
The roundabout at the Felbrigg Rd., A148 junction is to be started on 6th March.
A resident of The Hurn has reported a tree down on Blacksmith’s common. Councillors agreed that this was not under the remit of the maintenance programme, but was the responsibility of Mr. Batt. The Clerk was instructed to inform the resident of this.
A resident – Mr. Cushion - had been organizing litter picking and had done the pavements and commons in East Runton. NNDC had collected waste material. Mr. Cushion was thanked by the Chairman.

17/022. PLANNING
To hear report from Clerk regarding registration and usage:- Runton Parish Council was now registered for online alerts to planning applications. Councillors were informed that they could register for public access and then applications could be searched for and saved to make it easier to come back to later. Paper plans would continue until 1st April. Councillors who had looked at the site reported that in many cases looking at the plans in small screen size made it almost impossible to get a proper picture of the applications. Also if printing were to take place by the Parish Council from the website, some documents were excessive and involved and to print so many pages would be a monumental task.
PF/17/0125 Single Storey extension and raising existing floor roofheight at St. Josephs Cottage ER. No objections.
PF/17/0129 Porch to front elevation at 18 Buxton Close ER. No objections.
PF/17/0135 Erection of front terrace, new ramp and steps and change of use for dining room to 3 letting rooms. For Sammy’s Bar High St. ER. No objections.
PF/17/0100 Erection of 6 holiday lodges within woodland belt and new access road. Links Hotel WR. Much discussion took place on this application. Councillors agreed that the plan was undesirable. The location of the entrance was not favourable and there could be danger from players using the 8th green unless some form of netting was erected. The lodges would overlook Links Way properties. Also concern that scrub had been cleared from the County Wildlife Site. Object.
On another application previously permitted for extra hard standings at the Caravan and Camping Club site, there was concern that “tents” seem to have been built on the hard standings but no planning permission has been sought. There also appears to be two vans occupied out of season.

17/023. ALLOTMENT TREES
To discuss hedging in Mill Lane encroaching on roadway and telephone lines.
The Clerk reported that the hedge had been cut by Mr. Middleton but he was unable to get to the top which had overgrown too high in recent years. The Clerk suggested that the Allotments Advisory Committee could inspect it and report back. The Clerk had also taken advice from tree surgeons working in the area as an informal request and was informed that it would be quite a large job with the road closure being necessary. It was agreed to inspect the area again in the autumn and decide then what if anything needs to be done. It was suggested that BT would look after their lines in any case.

17/024. COMMONS
To consider the new contract for NORSE commons cutting.
There had been a five percent increase in the costs for the maintenance. The Clerk had had
two requests from other contractors to quote but they had come in too late and had been
informed to apply in the autumn for consideration. The contract was agreed; proposed by
Cllr. S. Bacon seconded by Cllr. J. Hodson.
A request had been received for permission to plant a memorial tree on Top Common for a
resident who had lived there at some time. It had been agreed previously to adopt the policy
that no more trees could be planted on commons in Runton mainly because of the upkeep.
The request was therefore turned down.

17/025. STREET LIGHTING
To consider the price for the LED replacement programme. The replacement for each lamp
would be £305.95 plus VAT. This was accepted and agreed to go ahead with the lamps
which had been recommended for replacement. Prop; Cllr. Jonas seconded Cllr. Spinks.

17/026. FINANCE
i. Income
Payment of precept for two houses in Bittern Rise
And one in Sandy Lane Cromer – now in Runton £317.06
The last allotment rent £30.00
ii. Direct Debits paid
Anglian Water West Runton Allotments £11.30
The Reading Room water £33.02
Moyes Close water £52.82
Lugger Stile Mill Lane ER water £48.54
Unicom for telephone/broadband £67.57
e.on energy for street lighting £120.74

iii. Invoices for payment
Norfolk County Council for the path ER £5,750.00
Barbara Emery – Clerks salary £892.99
HMRC – tax and ni £152.85

iv. Request from Holy Trinity Church West Runton for a donation.
A letter requesting the donation had been received. As it was customary to give towards the upkeep of the churchyard, it was proposed by the Chairman Cllr. J. Simpson that £500.00 (five hundred pounds) should be given. This was seconded by Cllr. B. Bedwell and agreed by ten votes with one abstention (Cllr. Creasey)

17/027. CORRESPONDENCE
NNDC – regarding the work to be done on the storm damage at East and West Runton.
Information about the work on the roundabout. Dealt with above.
Trevor Broome (parishioner) copy of a letter sent by him to Norman Lamb regarding closure of beds at Benjamin Court Cromer for information.

17/028. MEMBERS REPORTS
Mrs. Butikofer was invited to speak and reported: NNDC are hoping to get blue flag status
for West Runton beach. The toilets will be renovated and repairs done to the apron at the
Gap. Confirmed that the dog control will remain and also at East Runton. Mrs. Butikofer
would also try to get Highways to sweep the roadways as the High Street in E. Runton was
particularly untidy.
Cllr. Hawkins: parking on the western approach to E. Runton was still a problem.
Cllr. Bakewell: the top end of Renwick Park unused ground was cut by Highways only once last year. Mrs. Butikofer informed that it would be twice this year. Requested also that the posts around E. Runton common be replaced where missing and ones that were knocked over be reinstated. The Clerk was asked to contact Darling and Son. Cllr. Bakewell also reported that the History Society were to install three blue plaques in the parish and requested that the Parish Council could help with the payment. They would be £72.00 plus vat. This was agreed.
Cllr. Creasey: both Methodist chapels in the Parish are to be closed.
Cllr. Spinks: the car park East Runton had two old tractors and two old boats permanently parked on the grassed area plus a quantity of top soil which ought to be removed as they take up valuable parking spaces. Mrs. Butikofer agreed to ask NNDC to remove them.
Cllr. Brandish: trees at Renwick Park – should the trees be maintained by Parish Council? It was decided not.
Cllr. Bacon: the 20mph illuminated sign at the eastern approach to E. Runton was not working. The height bar at the Beach Road car park has been removed.
Cllr. Bedwell: asked if the Highway Rangers had been to the area. The Clerk confirmed this.
There was a large dip in the road near Woodhill E. Runton left by roadworks. The entrance to the car park at W. Runton needs filling or repairing. The Clerk informed that there was a goodly amount of road planings left from the previous filling which could be used.
Cllr. Bothwell: vegetation around the Top Common pond needed cutting back. It was pointed out that nesting could now be taking place. Therefore this would be done in the autumn.

17/029. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 28th March 7.15pm at The Reading Room East Runton. Confirmed.

The meeting closed at 8.30pm

Signed……J. Simpson…………Chairman

Date……28th March 2017………

 

DECEMBER 2016

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 13TH DECEMBER 2016 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. J. Creasey, Mrs. J. Hodson,
Mrs. J. Bothwell, Mr. D. Bakewell, Mr. B. Bedwell, Mr. R. Spinks.
The Clerk Mrs. B. Emery. (NNDC) Mrs. S. Butikofer. Two members of the public.

16/140. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Apologies were received from PCSO Bridges and also Mr. M. Baker (NCC). There were no comments from the public.

16/141. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. S. Bacon, Cllr. R. Annis, Cllr. M. Brandish, Cllr. C. Hawkins and Cllr. K. Jonas.

16/142. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None declared.

16/143. TO AGREE THE MINUTES OF MEETING HELD 22ND NOVEMBER 2016
The above minutes having been circulated beforehand were agreed as a true record of proceedings and signed by the Chairman. Proposed R. Spinks, seconded D. Bakewell.

16/144. MATTERS ARISING – No matters were brought to attention.

16/145. CLERK’S REPORT and distribution of meeting calendars/information for 2017.
The Clerk had distributed calendars previously by email and gave out information cards.
To update on the new meter needed in order to operate the storage heaters correctly. The appointment to fit the new meter has been made and cancelled four times. We have compensation for the cancellations of £60.00 to come off the bill. It will now be the new year before this can be carried out. The newsletters have gone out to deliverers and thank you cards sent to parishioners who help to deliver. A letter had been received from North Norfolk District Council regarding an anomaly with the electoral boundary for three houses in Bittern Rise and Sandy Lane Cromer. These houses have been found to be within the Runton parish. Therefore a payment will be made to Runton Parish Council in respect of the parish precept charge, backdated to when the properties were added to the council tax register. The changes will be enforced from April 2017.

16/146. PLANNING
Applications:
PF/16/1657 – at Cumberland Cottage, The Hurn WR. Rear extension garden room. There was no objection to this application.
PF/16/1633 at 40 Cromer Rd WR. Replacement shop front canopy and illuminated advert.
PF/16/1664 at 40 Cromer Rd WR. Installation of replacement illuminated advert and canopy. Councillors approved of the above applications.
Decisions:
PF/16/1378 – 4 Wells Yard Conservatory. Permitted 30th Nov 2016.
PF/16/1336/1337 – WR and Beeston Regis Heath – pay and display machine and notice board permitted 18th Nov 2016.

16/147. RUNTON PARISH HISTORY – To discuss if the History Society will be
charged for use of Billard Room for events, meetings etc and if so the cost.
Cllr. Spinks explained the situation. The Chairman proposed that until such time the
billard room is rented out to public bodies, that the Parish History Society pay a nominal
sum of £10.00 per annum. This was seconded by Cllr. Hodson and agreed.

16/148. PARISH PARTNERSHIP BID (“TROD” OVER COMMON)
Having been in touch with Steve White (highways engineer) it seems that the path could
be put wholly on highways verge, which is still under Mr. Batt’s ownership but is classed
as verge and therefore Highways have rights to use it as they wish. This means that the
agreement sent to Mr. Batt which was queried, will not now be needed. The work is
scheduled for the end of January.

16/149. COMMONS and PONDS - no further report.

16/150. FINANCE
i. Income – Allotment rents have been received and banked £1860.00 with only £30.00 outstanding.
ii.
Direct Debits paid:
e.on street lighting charge £116.84
npower for Reading Room £23.18 was £83.18 but reduced by credits of £60.00
Unicom (telephone) £65.36

iii. Invoices to agree for payment
Chevertons for newsletter £70.00
TT Jones electrical £414.61 – this was for tree cut back and defect repairs
Barbara Emery Clerk salary £882.16
Tax and NI on above HMRC £152.85
Runton PCC Church Hall £90.00 hall hire for meetings.
The supporting notes to the agenda also showed the bank reconciliation to date. A projected balance was shown after commitments of £35,629.53.

16/151. CORRESPONDENCE
NNDC invitation for Clerks to attend a workshop regarding the new module for Planning
applications online at NNDC offices 14th December. Barbara will attend.
Police Crime and Commissioner – to attend a meeting on issues at North Walsham Sacred
Heart Church 9th January 2017.
NNDC – details of the draft recommendations on the new electoral arrangements. We
would be Beeston Regis and The Runtons. The consultation runs until 30th January 2017
to have your say. Details from the Clerk.
Letter from NNDC informing of three properties which are now included in Runton Parish. Namely Numbers 4 and 5 Bittern Rise and 69 Sandy Lane Cromer. Reported at item 16/145 above.

16/152. MEMBERS REPORTS
Mrs. Butikofer (NNDC) was invited to speak and reported that; regarding ponds –
Aylmerton have a volunteer group to help with pond clearance etc. No further reports
from councillors.

16/153. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as Tuesday January 24th 2017 at The Reading Room East Runton. 7. 15PM.


Signed…J. Simpson…Chairman. Date…24th Jan 2017…….
 

NOVEMBER 2016

RUNTON PARISH COUNCIL

NOTES ON RE-COMMISSIONING OF THE READING ROOM. 6.30PM
22ND NOVMBER 2016.
The Reading Room was open to the public at 6.30pm and was attended by Parish Councillors and ten members of the public. The Chairman was pleased to welcome Bishop David Leake to officially open the re-commissioned building. Bishop Leake spoke about his father having attended the Reading Room and it was there that he felt the calling to become a missionary and from there went to Argentina to live and work, thereby establishing a permanent link between East Runton and the Toba Indians. Bishop Leake then declared the building open and was thanked by the Chairman.

MINUTES OF THE INAUGURAL MEETING HELD AT THE READING ROOM EAST RUNTON BY THE ABOVE ON 22ND NOVEMBER 2016 COMMENCING AT 7.15PM .

PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. R Spinks, Mr. J. Creasey, Mrs. J. Bothwell, Mrs. J. Hodson, Mr. C. Hawkins, Mr. B. Bedwell, Mr. D. Bakewell.
Also attending: The Clerk Mrs. B. Emery. Mrs. S. Butikofer – NNDC. One member of the public.

16/125. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT – Agreed – no reports.
Meeting re-commenced.

16/126. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
From: Mr. S. Bacon, Mr. K. Jonas. Reasons given and accepted.

16/127. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None.

16/128. TO AGREE THE MINUTES OF MEETING HELD 25TH OCTOBER 2016
Having been circulated beforehand the above minutes were altered to include the surname of Councillor Brandish in item 16/119, then agreed as correct and signed by the Chairman

16/129. MATTERS ARISING – None.

16/130. CLERK’S REPORT
We have had a letter from District Council concerning the transparency code which does not apply to Runton as we have an external audit for councils with a turnover of more than £25,000.00.
However it also informs of the planning services coming into force in April 2017. With the
exception of major planning applications we will not longer receive paper plans but will be
electronic. We may need to discuss how to present plans at meetings. Discussion took place and it was decided that the Clerk should enquire the cost of receiving planning applications in the paper format that we are used to.

16/131. PLANNING
Applications:
PF/16/1479 – at 9 Renwick Park E. West Runton. Extension to garage and replacement garage roof (retrospective) for Mr. Carle Roofe. No objections.
PF/16/1537 – Land between Beaconsfield and The Budlias, Davy Hill ER. Erection of dwelling, for Mr. Chris Yaxley of Roughton. No objections.
Decisions:
PF/16/1247 at The Little House WR. Extension permitted 2nd Nov 2016.

16/132. COMMONS – PATH OVER LOWER COMMON ER PLUS
EAST RUNTON PONDS UPDATE
Mr. Batt has been advised by his lawyers to request more information regarding signing an
agreement with County Council to go ahead with the path. The Clerk was instructed to send the details to County Council to see what can be done. This will obviously hold up the work.
Regarding the Top Common pond. Mr. Brandish has been in touch with Ed Stocker about the pond and it has been looked at. The pond is dead mainly due to the run-off from the roads being diverted in the past into the pond. Getting the pond brought back to life is not as straightforward as it seems, Councillors were told. Efforts could be made to convince County Highways to divert run-off into the surface water sewer, but grants would be needed to then clean the pond and for this, parishioners need to be involved. The relevant people have been contacted.

16/133. ALLOTMENTS UPDATE
The Clerk has a letter from Mr. Clarke of Wyndham Park regarding a request sent to Mrs.
E. Clarke to give up one of her plots. The matter would be looked into further as there were still many plots on the Wyndham Park site which are presenting problems. The Clerk has offered vacant plots to residents on the list but they have turned them down as the vacant plots are not near the residents house.

16/134. TO CONSIDER MAINTENANCE CONTRACT (NORSE) FOR PLAYING
FIELD 2017
The new contract for 2017 was for £2526.95. This compared favourable with 2016. It was
agreed to accept the new contract for one year only. Proposed D. Bakewell, seconded M.
Brandish.

16/135. FINANCE
i. Income Hazelbury rent £24,000.00

ii. Direct Debits paid report
Anglian Water – W. Runton £13.54 3 months
Anglian Water –Mill Lane ER £161.79 6 months
Anglian Water – Moyes Close £138.38 3 months
Anglian Water – Reading Room £56.53 3 months
Unicom – telephone etc; £65.65
e.on energy – Street Lights £118.05
PWLB – 1st payment loan £2211.04

iii. Invoices to agree for payment
Darling and Son £150.00 for grass cutting The Hurn & Top Common
Barbara Emery (Clerk) £806.52 salary and expenses
HMRC £153.05 tax and NI on above
J. Lynes (Electrical) £23.04 electrical work Reading Room

iv Precept notice information and request form to sign. The precept had
been determined at the last meeting. Therefore the form was signed. The grant being given for the above has been reduced again to £469.00. Last year £529.00.

16/136. NEWSLETTER – Clerk requested any information to be included for
December issue. Several suggestions were made.

16/137. CORRESPONDENCE
i. NNDC: Concerning the transparency code and planning.
ii. The Mayor of Cromer invites councillors to Civic Celebration Cunday 4th December. Need reply by 25th November.
iii. Copy of a letter to Phil Courtier Broadland District Council, from Cromer Town Council, concerning the Bittern Line Growth Package supporting the case for an additional station on the Bittern Line.
iv. Anglian Water – changes to the water industry, with a competitive market in the retail element.

16/38. MEMBERS REPORTS
Mrs. Butikofer was invited to give a report and points mentioned were:
A request for details of ownership of the path to the back of Renwick Park as some
residents are concerned about unstable trees. Cllr. Bakewell agreed to meet Mrs. Butikofer
on site to inspect the area.
Cliff erosion near Woodhill; Devolution abandoned;
Reported that a refuse truck had demolished a wall at The Springles (ER) it was being dealt
with by the owner.
Some residents have requested permission to erect a mirror to aid visibility on exiting
Rosebery Rd (WR) on the car park land. The Chairman suggested that they contact the
Social Club as it is their land; the Parish Council merely rent it.
The Deep History project funding has passed the first phase and plans are in place for the
proposed new toilet block at W.R. gap.
Members reports: Cllr. Brandish reported that the street light in Renwick Park had not yet
been repaired. Also there is still someone in a van and the ”glamping” tents on site at the
Camping and Caravan Club site in W. Runton. Mrs. Butikofer would contact the
enforcement officer.
Cllr. Bothwell asked if Woodhill have permission to still be on site. This was confirmed.
Also asked if there was any news about the A148 Felbrigg Rd roundabout construction. No further news.
The Clerk read the police report.

16/139. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Scheduled for 13th December 2016 at West Runton Church Hall. 7.15pm. Confirmed.
It was agreed that the Reading Room was suitable for Parish Council meetings and in future the East Runton meetings with the exception of the Annual Parish Meeting would be held there.

The meeting closed at 8.10pm

Signed   J. Simpson…… Chairman. Date…13th December 2017……

OCTOBER 2016

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH OCTOBER 2016 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. R. Spinks, Mrs. J. Hodson, Mrs. J. Bothwell, Mr. B. Bedwell, Mr. C. Hawkins, Mr. K. Jonas, Mr. R. Annis. Mr. S. Bacon, Mr. D. Bakewell.
Mrs. B. Emery – Clerk. Four members of the public.

16/110. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
POLICE RPT
Open session agreed. The Chairman invited parishioners to speak and three parishioners had brought a petition to voice concerns over the pond at Top Common East Runton. They believe that it is in a poor state and request that it is cleaned and restored. A picture was shown to Councillors depicting the pond as it was some years ago. The Chairman thanked the ladies and explained that this was a concern of the Parish Council too and would be considered.

16/111. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apologies received and accepted from Cllr. J. Creasey.

16/112. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

16/113. TO AGREE THE MINUTES OF MEETING HELD 27TH SEPTEMBER 2016.
Having been circulated beforehand the above Minutes were signed as a true record.

16/114. MATTERS ARISING
None.

16/115. CLERK’S REPORT
A parishioner of West Runton has been cleaning the bus shelter in West Runton.
The Clerk has sent a letter of thanks. Have also sent a letter to an allotment holder who donated £500 towards the Reading Room fund some time ago, to let her know what we spent the money on.
Clerk has written to McKenzies about the unkempt footpath. Reports were that it had been done. Cllr. Bakewell reported that it was the hedge which was causing the problem.
Highway Rangers – visiting the area in November.
The pump-out of the holding tanks by the NCC Highways contractor was has been completed on Davey Hill 19th October. The contractor did two tanks to his tanker’s capacity, both completely clogged and one was 7 feet deep. Six holding tanks by the cemetery have been uncovered as all but one were completely overgrown.
Darling and Son had been asked to cut down the clumps of wildlife area on Top Common. Cllr. Bothwell reported that this had been done.

16/116. PLANNING
Applications.
PF/16/1376 – at 4 Wells Yard East Runton. – Erection of conservatory. No objections.
ADV/16/1337 – Display of information sign at WR and Beeston Regis Heath Roman Camp WR. Plus pay and display machine. No objections.

Decisions:
PF/16/1012 – extension at 10 Renwick Park WR. Refused.
PF/16/1123 – Erection of replacementToilet/shower block at Manor Farm camping ER permitted 12 October 2016.
PF/16/0650 – Rear extension at Southways, WR. Permitted 11th October 2016.
PF/16/0760 – House on the Green East Runton – refused 29th Sept 2016.

16/117. TO CONSIDER INSTALLING A“WET POUR” BASE FOR THE PLAY SLIDE
(Top Common)
The Clerk met a representative from Sovereign Play and the price to put down the recommended “Wet Pour” 2.5 squ metres £475.00 plus vat. So far this is the only quote which has come through. It was agreed that the Clerk would get more quotes and it would be considered at a future meeting.

16/118. COMMONS – Report and update on proposed path over Lower Common
East Runton.
An agreement for signing between the land owner (Mr. Robert Batt) and the Parish Council is still with Mr. Batt. Everything else is in place ready to start the work.

16/119. PONDS IN EAST RUNTON
Clerk has met Steve White with regard to the ponds and is awaiting further information from him about any funding which may be sought. The Norfolk Coast Partnership is also getting involved as they are considering ponds in the area for possible funding and will liaise with County Council. Cllr. Martin informed the meeting that a plan would be needed to conform with environmental issues and agreed to contact Mr. Ed. Stocker who helped with the Retting Pit in West Runton. It was suggested that Highways are partly responsible as run off from the roads enters the pond taking detrimental material with it.

16/120. TO CONSIDER THE BUDGET AND PRECEPT FOR 2017-2018
Copies of budget proposals drawn up by the Clerk have been circulated. Councillors
discussed the budget and the need for the accounts to be healthy in order to be able to fund
such things as the new LED lighting and possibly the pond work. We also have to pay back
the loan for the Reading Room work and it was thought that the car park at West Runton
would need a proper base at some time. Cllr. R. Spinks suggested that £18,000.00 would be a
realistic figure as our precept had always been very low and would still remain so.
Councillors were concerned at the percentage increase. After some discussion the Chairman
Mr. J. Simpson proposed that the Council accept the Clerk’s suggested precept at £15,000.00
(fifteen thousand pounds). This was seconded by Cllr. M. Brandish and agreed with ten votes
for and one abstention.

16/121. GENERAL FINANCE
i. Income
Precept NNDC £5500.00 plus grant £263.00 = £5763.00
ii. Direct Debits paid
Unicom £64.81 Telephone and broadband
e.on energy £114.25 Street lighting.
iii. Invoices to agree for payment
Darling and Son £150.00 Footpaths and final cut on The Hurn
ER Village Hall £27.00 two invoices June and September
Viking £159.48 Stationery and stamps for allotment rents
Norse £2163.42 Commons – refund taken off for poor work.
Norse £1479.19 Playing Field maintenance
Barbara Emery £844.13 Salary
HMRC £152.85 Tax and NI

iv. Donations to consider
North Norfolk Community Transport for Dial a Ride etc.
Open Spaces Society
Mid Norfolk Citizens Advice Bureau – now based in Dereham.
Royal British Legion Poppy Appeal. It was agreed to donate £50.00 to the Poppy Appeal. Councillors agreed that Mr. Simpson would place the wreath at the service as usual.

16/122. CORRESPONDENCE
Copies forwarded by two parishioners to Parish Council of correspondence between the parishioners and Norman Lamb about the ponds and parking on lower common.
NNDC letter concerning payphone removal consultation. No information as to dates or which phones.
DONG energy – regarding Hornsea offshore wind farm. Leaflets available and dates of consulations being held around the district. Closest to us at Sheringham Community Centre 31st October 3pm – 7pm.
Highways – Ranger visits.

16/123. MEMBERS REPORTS
Cllr. Brandish was concerned that we are paying Norse to cut West Runton commons and
they are sub-contracting the work out. This would be discussed when the contracts were due.
Cllr. Brandish also reported on the latest SNAP meeting and said that a majority was in favour
of keeping speed as a priority and other priorities were the high vis patrols and site safety –
schools etc.
The Chairman reported that he and Cllr. Hawkins went on the NNDC tour of sites to see
which could be put into the Local Development Plan. There appeared to be only two sites
which may be suitable in the Cromer and surrounding areas. These were a site off the
Roughton Road and Clifton Park.

16/124. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
22nd November 2016 6.30pm at THE READING ROOM EAST RUNTON. This will take the form of an inaugural meeting at the proposed new venue coupled with an official opening of the newly refurbished building. Note the earlier time as Bishop David Leake is to be asked to say a few words and perform the opening.

Signed………J. Simpson……………….Chairman.


Date……22nd November 2016……

SEPTEMBER 2016

RUNTON PARISH COUNCIL

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH SEPTEMBER 2016 AT EAST RUNTON VILLAGE HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman.
Mr. J. Creasey, Mrs. J. Bothwell, Mrs. J. Hodson, Mr. D. Bakewell, Mr. B. Bedwell, Mr. K. Jonas, Mr. R. Spinks, Mr. C. Hawkins.
Also attending: Mrs. B. Emery – Clerk. Mrs. S. Butikofer – NNDC. PCSO. G. Bridges.
One member of the public.

16/093. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT
Open session was agreed and PCSO Gillian Bridges invited to give the police report. A copy of the report was handed to each Councillor. Twenty four calls had been made in the period July to September, eight of which were recorded as crimes. The police surgeries have been cancelled, partly owing to a low attendance rate. This will be assessed again in October.
Councillors and members of the public were urged to be aware of elderly and/or vulnerable people in their village.
PCSO Bridges was thanked by the Chairman for a full report and the individual report sheets.
A parishioner from West Runton requested permission from the Council to erect a Christmas tree on The Hurn. A risk assessment is being organized and safety will be considered. It was generally thought to be a good idea and the Chairman congratulated those who were taking this initiative.
There being no further public business the open session was closed.

16/094. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Mr. S. Bacon and Mr. R. Annis. Reasons given and accepted.

16/095. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. Creasey declared a personal interest in matters concerning the Runton Parish History Society.

16/096. TO AGREE THE MINUTES OF MEETING HELD 26th JULY 2016
The above had been circulated and were agreed as a true record of proceedings. Proposed R. Spinks, seconded J. Creasey.

16/097. MATTERS ARISING
No matters arising.

16/098. CLERK’S REPORT
Clerk informed of holiday times from 27th October to 15th November 2016.
Street lighting defect list has been received from TT Jones Electrical. Clerk has asked for the necessary work to be undertaken and two obsolete lanterns can be replaced as part of the programme of LED replacement in the spring.

16/099. PLANNING
CL/16/1226 – Lawful Development Certificate for Brynterion, Water Lane W. Runton.
LDC application seeks confirmation of the planning status, i.e. as a single dwelling as it is for sale. No objections.
PF/16/1247 – Extension at The Little House, Shawcross Rd., W. Runton. No objections.
PF/16/1123 – Erection of replacement toilet/shower block at Manor Farm camping ER. No objections
PF/16/1012 – extension at 10 Renwick Park WR. Site visit took place by councillors. Although the extension seemed large, there were no objections as it did not appear to affect neighbours.
Councillors were informed that District Council were concerned at the size of the development.

Decisions:
PF/16/0992 – Rear extension to Honeysuckle Cott, Olley Rd. W.R. Permitted 8th Sept 2016.
Pf/16/1041 – Change of use at 8 Station rd. WR. Former shop. Permitted 15th Sept 2016.

16/100. NEW PATH OVER COMMON – To hear report and agree release of cheque to further the
project. An agreement between the landowner and the Parish Council was the next step in
getting agreement for the path. This was being done as soon as the landowner has considered the agreement, as part of it is agreeing that the path be left in position for at least twenty years.

16/101. RPHS (History) To answer request to store locked cabinets in Billiard room in order to leave the foyer uncluttered.
Mr. Spinks explained that a new cabinet had been bought by the History Society and the room had been cleared of the Society’s items. It was agreed that the cabinets could be kept in the Billiard Room providing they were kept locked at all times the room is in use.
Cllr. Chris Hawkins is restoring the billiard/snooker scoreboard, which can then be mounted back on the wall. It had been agreed when the snooker table was sold that we wanted to keep the scoreboard. A picture of the restoration was passed around. When finished the board would be restored to the wall in the Billiard room as part of Parish history. This was met favourably.
Cllr. Bakewell requested on behalf of Runton History Society that they be allowed to install a “blue plaque” on The Reading Room. Various sites around the parish were being looked at as suitable for the plaques. Also requested to allow a notice board to be erected on The Hurn near the existing boards. Both of the above were agreed by all.

16/102. COMMONS – report. To hear report from Clerk about ponds in East Runton plus cut and  collect report:
The Clerk had met with a representative from County Council and at the moment it was thought that little could be done now about the Lower Common ponds but that a grant may be possible to restore the Top Common pond. Awaiting contact to further this if possible.
The cut and collect work had been carried out in both villages. The Clerk was concerned that the Stewardship payment had not been received. This would be chased up.
It was noted that the wildflower clumps on Top Common had not been cut and this used to be done at the last cut of the year. The Clerk was instructed to get this done.

16/103. READING ROOM – Report on final work.
All work has been completed. Some defects have been rectified since – small scale work:
Water heaters had to be replaced as one was defective. Meter for storage heaters had not been wired up. Lights in Billiard Room tripped switch from time to time. Electrician dealt with. Npower are sending someone to check the meter as the clock is not running right.
New blinds have been fitted to windows and carpet tiles fitted to foyer and office. Cllr Chris Hawkins has restored the notice boards for the windows. Cllr. Ray Spinks has cleared the Reading room of boxes and rubbish.
It was suggested that an official opening of the newly refurbished Reading Room should take place and Bishop Leake had agreed to do the honours. The Chairman suggested that an inaugural meeting of the Parish Council could be held for the next usual meeting at the Reading Room and the opening could be held then. Agreed.

16/104. ALLOTMENTS - report if any Wyndham Park.
A letter of concern had been received from a resident of Wyndham Park alleging that the tenant did not appear to be the sole user. The Clerk was instructed to write to request confirmation that the plot was still being used by the present tenant.

16/105. TO HEAR ROSPA REPORT AND CONSIDER RECOMMENDATIONS (Play Area)
The above report had re-iterated the need for surfacing at the bottom of the slide. The Clerk had an appointment with Sovereign Play to discuss prices and would report at the next meeting.

16/106. FINANCE - To receive external auditor’s opinion re: Statement of Accounts.
The Clerk read out the Statement from the external auditor. There were no matters of concern which needed to be dealt with. The Statement had been posted on the notice boards and on the website in accordance with regulations.
i. Income:
R.P.H.S. £500.00 Donation towards Reading Room.
Eastern Power Networks £100.00 Wayleave for electricity W. Park.
ii. Direct Debits paid:
Anglian Water – £26.46 Reading Room
Anglian Water – £28.58 Moyes Close
Anglian Water – £13.97 W. Runton
Unicom for July £64.39 Telephone/broadband
e.on energy £118.05 Street lights July
Npower £63.20 Reading Room electricity
e.on energy £118.05 Street lights August
Unicom for August £67.61
iii. Invoices to agree retrospectively:
Viking £453.49 Reading Room Chairs
Cheverton £70.00 newsletter printing
Richardsons Carpets £911.00 Reading Room carpet tiles.
J. Lynes (Electrical) £1500.17 Storage heaters supply and fit
RoSPA £79.80 Play area inspection
Barbara Emery Clerk £873.47 Salary and expenses
HMRC £152.85 Tax and NI on above
Norfolk County Council £500.00 Pledged money for contribution to roundabout
Darling and Son £370.00 Footpaths and The Hurn
Mazars LLP £240.00 External audit fee
iv. Invoices to agree for payment
SLCC £149.00 Subs
Richardson Carpets £266.00 Blinds for Reading Room windows
Chris Hawkins £9.30 Tap for Lugger Stile allotments
Darling and Son £110.00 The Hurn and allotment bank Wyndham Pk
J. Lynes (Electrical) £48.00 PAT testing appliances.
Adam Jones £1200.00 Cut and collect on WR common
Chevertons £70.00 Newsletters
B. Emery (Clerk) £825.64 Salary and expenses
HMRC £153.05 Tax and NI on above
TT Jones Electrical £284.78 Street lighting.
All of the above were agreed as correct and cheques released for payment. Proposed R. Spinks Seconded J. Hodson.
Bank balance including income and expenditure above - £15,660.00 (rounded nearest pound)

16/107. CORRESPONDENCE
From:
Mr. Mrs. G. Stansfield – re Wyndham Park allotments. Copy sent to councillors. Dealt with above.
Sea View Caravan Park – concerned about rats on East Runton cliff. Reported to NNDC.
Copy of a letter from parishioner Miss Pratt and Mr. Stock-Allchurch to their neighbour Mr. Broughton.
CPRE – concerning new housing targets, inviting parish council to respond. Agreed to respond in the affirmative.
Norman Lamb – information regarding a meeting discussing where the money from second home council tax is spent.
Chair of planning policy – invitation for two councillors to attend planning site visits in preparation for the new Local Plan. Places have been booked for Chairman Mr. John Simpson and Cllr. Chris Hawkins. For Monday 17th October at 11am departure from NNDC offices.

16/108. MEMBERS REPORTS
Mrs. Butikofer was invited to report: District Council has been reduced by three officers as part of the Shared Service Agreement. Re-structuring will now take place. The House on The Green planning application had been rejected after a site visit. A report of flooding in East Runton had been received after a downpour on 16th September but Cllr. Spinks had monitored the situation and reported no problem. Norman Lamb is to organise a site meeting concerning traffic problems on the A149, through West Runton; no date as yet.
Cllr. Hodson informed Councillors that the Clerk had done a lot of work connected with the Reading Room works and office and deserved a vote of thanks. This was acknowledged.
Cllr. Bothwell reported that the path between Blacksmiths common and Coopers common was no longer passable. The Clerk reported that she had had the path cleared a number of times but it very quickly got overgrown as no-one used it. It would be cleared again.
Also that the footpath alongside the Golf Course had been reported to Cllr. Bothwell by a resident.
The Chairman explained where it was and that it was the responsibility of the Links Hotel. The Clerk was asked to write to McKenzies. Requested also that the scrub on Top Common be removed as parishioners were concerned about rats.
Cllr. Creasey reported that the entrance to Rosebery Road had been improved by tarmac.
Cllr. Simpson (Chairman) reported that the Calveswell Lane sign had still not been replaced. Mrs. Butikofer explained that District Council were paying for it as a favour; it was not an adopted road. Mr. Brandish agreed to help sort the problem out.
Mr. Bedwell reported that potholes in Sandy Lane had been patched. Problems with large vehicles; buses HGVs etc, eroding the surface of Sandy Lane (WR), continue on. Overgrowth of vegetation on W. Runton. rail bridge is unsightly. It was pointed out that this was Network Rail responsibility.
Also traffic flow impeded at the bus stop in E. Runton. It was generally thought that this was a good thing, helping to prevent speeding.
Mr. Bakewell reported that potholes had been patched in Renwick Park.

16/109. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 25th October at West Runton Church Hall 7.15pm



Signed…………J. Simpson..Chairman Date…25th October 2016
 

JULY 2016

RUNTON PARISH COUNCIL

 RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH JULY 2016 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
A councillor surgery was held from 7pm to 7.15pm

PRESENT: Mr. J. Simpson – Chairman. Cllrs: Mr. J. Creasey, Mr. R. Spinks, Mrs. J. Hodson, Mrs. J. Bothwell, Mr. R. Annis, Mr. D. Bakewell, Mr. C. Hawkins, Mr. B. Bedwell.
Also present: Mrs. S. Butikofer (for NNDC) Mrs. B. Emery – Clerk. One member of the public.

16/093. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS/POLICE RPT. No police report was available. No speakers reports.

16/094 .TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Councillors S. Bacon, M. Brandish and K. Jonas. Mr. M. Baker (NCC) also tendered apologies.

16/095. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS. None.

16/096. TO AGREE THE MINUTES OF MEETING HELD 28TH JUNE 2016.
The above minutes had been circulated beforehand and were agreed as a true record of proceedings. Prop; Cllr. R. Spinks sec: Cllr. J. Creasey.

16/097. MATTERS ARISING
Nor matters were brought forward from the minutes.

16/098. CLERK’S REPORT
The Clerk reported that the Gardens Day at W. Runton was most successful again this year raising £2300.00 for the East Anglian Air Ambulance. Ten gardens opened and many owners provided refreshments at their own expense with an honesty box for contributions. Cllr Bakewell and his wife being one of them. Thanks to Margaret Spinks for making 150 cakes and Cllr. R. Spinks for help on the day and all those who helped and provided refreshments.
Andre Staras of Church Lane is to be congratulated for organizing it again. He and his wife give a barbeque as thanks to all who participated. There will be a report in the next newsletter.
Complaints have been received about cockerels on the Mill Lane allotments. Two people have the birds and the Clerk has written to them asking for the male birds to be removed immediately.

16/099. PLANNING
Appliations:
PF/16/0992 at Honeysuckle Cottage, Olley Rd., West Runton. Proposed two storey extension. There were no objections to this application.
Decisions:
PF/16/0418 Crossrow, Cromer Rd., WR Garage – permitted 24th June16
PF/16/0582 East Runton Newsagents – Shop front alterations – permitted 30th June 16
PF/16/0498 Willow Cottage E.R. – ramped frontage – permitted 7th July 16.

16/100. READING ROOM – To hear report on final works, flooring installation costs and quote for storage heaters.
The certificate of completion has been received along with the final invoice of £18,307.65 plus vat of £3661.53 = £21,969.18 to pay, and Purslows final invoiceof £2221.67 plus vat £444.33 = £2,666.00 to pay. VAT on previous invoices has been reclaimed and paid into the bank. Three quotes were obtained for flooring. Accepted the favourable one from the most helpful and long established John Richardson of Cromer. £850.00 including vat.
Four storage heaters would cost £1,250. It was proposed by Cllr. Bakewell seconded by Cllr. J. Hodson that the quotes be accepted. This was agreed unanimously.
The builders have been back a few times and have now rectified some defects; eg; the water heater in the toilet had to be replaced, a small hole in the ceiling, a knot hole in an architrave and some paint touch-ups.

16/101. COMMONS – To hear further report on the cutting regime for E. Runton commons.
East Runton commons had not been done to our satisfaction. The problem hopefully has now been rectified with Norse. Strimming is being done once a month with two cuts of main commons in the month. This is Norse’s choice and our costs will not change. They now put a slip into the office to say when and what they have done.

16/102. DRAINAGE – To hear a outcome of a meeting held with Mr. White (Highways Engineer) organised by Mr. W. Macadam. Attended by Mr. Hawkins, Mr. Spinks and the Clerk for the Parish Council.
The meeting was held initially near the chapel at the cemetery. Some inspections took place of the so called holding tanks and then we were directed to the area of Greens Common down towards Top Common. Steve White insisted that once a year was deemed adequate for cleaning out gullies and grips. It was obvious that they were in dire need of cleaning, some being completely covered in mud and some being under hedges and not even accessible owing to verges not being cut back. Mr. Nichols (local farmer) had cut some to improve visibility. No further report or information has come back following the meeting.

16/103. PARKING ON VERGES AT E.RUNTON- To hear report of a meeting held with Mr. White (Highways Engineer) and Mr. Hawkins.
Cllr. Hawkins had met with Steve White (highways engineer) who indicated that Highways had done enough to alleviate the problem with extended yellow lines at the verge near Moyes Close allotments. There was no indication that anymore would be done.

16/104. HIGHWAYS RANGER VISIT – next visit 1st week September details of work needed to be in by 4th August.
Councillors reports for Rangers inlcuded potholes in Renwick Park and Sandy Lane.
The Clerk has already reported to side out the path near Gold Coast. Potholes near Reading Room and Inglenook.

16/105. FINANCE
i. Income:
Airwave Solutions £1500.00 rental for mast on playing field 6 months.
HMRC £8172.48 vat refund mostly on Reading Room cost
ii. Direct Debits paid:
Unicom £65.50 telephone/mobile and broadband
e.on energy £114.25 street lighting
iii. Invoices to agree for payment:
East Runton Village Hall £15.00 hire
B. Emery £864.88 salary and expenses
HMRC £153.25 tax and nat ins
Darling and Son £70.00 grass cutting The Hurn
Norfolk a2z £110.00 annual fee for website
Good Move £774.00 removal and storage charge
Purslows Surveyors £2666.00 final payment for overseeing work
T. M. Browne £21969.18 final payment for renovations
James Simmonds £275.00 computer upgrade
The above all inclusive of vat.
Bank balance including income and expenditure above - £23,987.00 (rounded nearest pound)

16/106. CORRESPONDENCE
From:
Mr. and Mrs. Chapman, concerned about the car boot sales now taking place on Sunday mornings and starting at 6am. The sales open at 9am and the pavilion door is constantly banging with people going in and out. The sale operator has been asked if he will prop it open but has not responded. I have written back to the Chapmans and pointed out that it is the Playing Field committee but that we would try to help.
An invitation has been received for councillors to attend a meeting concerning devolution at Kings Lynn on Tuesday 23rd August from 3pm to 4.30pm.
Sue Arnold has written to confirm the funding being in place for a roundabout at the Felbrigg Rd junction and to thank us for our support.

16/107. MEMBERS REPORTS
Mrs. Butikofer was invited to report:
The cutting of grass in Renwick Park entrance; this
seems to be in a “no-man’s” land. Investigation is ongoing. If nothing can be done by
District Council then the Parish Council may consider taking it on.
A meeting held to discuss the siting of information for the mammoth excavation finds
generated some interest from the public and it will depend on resources for funding for
infrastructure. However the toilet block at West Runton gap is scheduled to be renovated.
The family owners of The Craft are erecting a fence around their land opposite the Dormy
Hotel and cutting the grass. The Gold Coast Caravan Park have enquired if they can cut
brambles adjacent to Moyes Close field. It was confirmed that this was now Norfolk
Wildlife Trust land and they would be informed of this.
The shared services proposal is still being considered. The boundary review may add
another village to Runton.
Cllr Hawkins – reported a faulty lamp on The Gap E. Runton. The Clerk would report.
Also the tap on the shower on the beach was missing. Mrs. Butkofer informed that it
would be replaced.
Cllr. Bakewell mentioned Norman Lamb’ tour on 1st September. The Clerk confirmed
posters would go up soon. Also that the allotments committee would make further
inspections soon.
Cllr. Bothwell reported that vegetation alongside the A149 was overgrown also the ivy on
the Lugger Stile wall. This would be trimmed back at the end of the season.
Cllr. Annis asked about the Allotment competition. It was confirmed that this had been
shelved after last year. Also that the owners of The Craft were marking boundaries.
Cllr. Bedwell reported a rumour about housing on The Craft, but there is no plans for this
to happen.
16/108. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as September 27th East Runton Village Hall at 7.15pm.


Signed.......J. Simpson Chairman........Date........27th September 2016.........

 

JUNE 2016

RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH JUNE 2016 AT EAST RUNTON VILLAGE HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. M. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Hodson, Mrs. J. Bothwell, Mr. D. Bakewell, Mr. B. Bedwell, Mr. K. Jonas, Mr. C. Hawkins, Mr. S. Bacon, Mr.R. Annis, Mr. R. Spinks.
The Clerk, Mrs. B. Emery. Mrs. S. Butikofer representing NNDC. Four members of the public.

16/078. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
POLICE RPT. Agreed.
Mr. Richard Brownsell spoke on behalf of himself and residents on the application for House On The Green supported by two other residents present. All were concerned by the height of the proposed building and the proximity to their properties.
Mr. Cushion reported that the apparently abandoned car on the common had been removed.

There were no further comments and the Chairman closed the public session.

16/079. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE – PCSO G. Bridges unable to attend.

16/080. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.

16/081. TO AGREE THE MINUTES OF MEETING HELD 24TH MAY 2016
Having been circulated beforehand the above minutes were agreed as a true record and signed by the Chairman. Proposed R. Spinks, seconded J. Creasey.

16/082. MATTERS ARISING – The Chairman signed the declaration of office countersigned by the Clerk brought forward from the previous meeting.

16/083. CLERK’S REPORT
Correspondence between Mr. Macadam, Mr. Shotten, whose house and garden are mostly affected by the flood water was sent to Darren Mortimer of NCC with copies to District councillors and us.
The Clerk reiterated their concerns to Mr. Mortimer on our behalf also to support the residents. An interesting point was that Mr. Shotten had cycled from the A148 bridge to his house at the cemetery entrance and said that every gully was overflowing which shows the lack of maintenance.
Mr. Macadam also reported to us the situation regarding safeguarding the graveyard and the tree planting which has seemingly been resolved to his satisfaction.
Unofficial information had come through that the roundabout at the junction of the A148 and the B1436 was to go ahead next year.

16/084. PLANNING
Decisions:
PF/16/0350 – at Orchid Lee. Approved 15th June 2016.
Applications:
PF/16/0582 – East Runton Newsagents: Replacement of shop front. Sent round by email and presented at this meeting. Councillors approve.
PF/16/0498 – Willow Cottage East Runton (nears Church) decking and ramped approach. Sent round by email and presented at this meeting. Councillors have no objections.
Presented at meeting:
PF/16/0650 at Southways, The Common, W. Runton. – Two storey rear extension to create new lounge and additional room on first floor. The Clerk reported; advice was that NNDC want to refuse this as it is in a conservation area. However Councillors decided to register no objections as the building was at the rear and would not seem to be detrimental to neighbours. No representations had been made to the Parish Council.
PF/16/0760 at House on the Green E. Runton. Conversion + first floor extension for domestic studio (partly retrospective) It was agreed to object to this application on the grounds that – it was overdevelopment of the area, will have an adverse effect on neighbouring properties and there has been little change to the plans. The application has been put in with persistence but with very little change to warrant approval.
PF/16/0768 at Woodlands Mill Lane E. Runton. Construction of a tree/platform (retrospective). No objection to the application.

16/085. TO HEAR REPORT ON READING ROOM PROGRESS AND CONSIDER FLOOR COVERING – this must be done in the WC in any case and would make sense to install in the office area before the furniture/cabinets and computer/printers are put back.
A mini budget was presented. Further costs to Purslows to date are £1967.00 plus vat plus disbursements currently at £142.84 +vat
We will have a fee to pay for the storage. Removal at £60 per hour and storage at £30 per week,. currently up to £420.00. Projected balance to the end of September was £22,627.00 including the reserve of £6000.00 for the proposed path over the common ER. Total projected balance to the end of the financial year was £32,241.00.
After discussion the Chairman proposed that the Clerk be allowed to allocate up to £1000.00 (one thousand pounds) to floor covering needed. This was seconded by R. Spinks and agreed.

16/086. TO HEAR REPORT FROM ALLOTMENTS COMMITTEE ON RECENT INSPECTION
Inspection at Wyndham Park was held on 22nd June. Findings were reported by Mr. Bakewell: Some plots although mostly amenity had been tidied. There were still a few with rubbish on and one which had been burning non garden material. These plots could be terminated and re-let as there was a waiting list for Wyndham Park. It was agreed that due to the nature of the area and close proximity to the houses that a certain amount of amenity if tidy was acceptable. If tenants were given notice to quit, the Council may have to clear the plots.
Mr. Jim Long (WP resident) reported that he has been cutting the footpath at the back of the allotments as it is very overgrown. Also has cut the car park on the cliff top and suggested a dog bin for the area. The Chairman proposed that a dog waste bin be installed. Seconded by Mr. Bakewell and agreed. Further inspections would now be done on other sites.
The Chairman thanked the committee.

16/087. TO HEAR COMMONS REPORT – GRASS CUTTING, WILDLIFE AREA, POND ETC;
The cutting at East Runton seems to have gone badly wrong. The first cut was not completed ie; no strimming. The second cut was done on 23rd June but again no strimming and the area near the pond not done at all with other areas completely left. Norse have been informed and are to look into it. A reimbursement has been agreed for the poor work.
Mr. Brandish reported on West Runton and Spring Pond: The data loggers’ details will be looked at to ascertain if the borehole has had an adverse effect on the levels in the pond. Since the borehole has been switched off levels have gone up slightly and are maintaining. The borehole will not now be used to it’s full capacity but only occasionally.
Mr. Bacon reported that some residents were concerned about the Lower Common pond. Councillors have also been worried that the pond will be lost. It appears that not much can be done as there is now no feed to the pond from the upper Top Common pond.

16/088. TO CONSIDER COMPUTER UPGRADE.
The computer is six years old and the specs are not good enough to take W10. The Clerk presented costs to councillors. Advice was that a completely new machine was not necessary but an upgrade costing two hundred and fifty five pounds would be sufficient for Parish Council work. Councillors were agreed that the upgrade should take place. Proposed C. Hawkins seconded R. Spinks.

16/089. FINANCE
i. Income: £40,000.00 Loan for Reading Room work
ii. .Direct Debits paid:
e.on energy £118.05 for May street lighting
Unicom £70.21 Telephone and broadband includes mobile and diverted calls.
Npower £111.22 Reading Room electricity
Anglian Water £30.77 water charge
ICO £35.00 fee for data protection (annual)

iii. Invoices to agree for payment:
T.M. Browne Ltd £38,919.60 – retrospective payment to confirm and agree.
Stuart Meakin £75.00 internal audit
Darling and Son £70.00 cutting The Hurn
ER Village Hall £15.00 hall hire
Barbara Emery £864.94 Salary and expenses – includes pay award increase backdated to 1st April = two months £17.30
HMRC £158.83 tax and NI on above
TT Jones Electrical £213.60 lighting maintenance three months

Total paid out and to agree …………………………………… £40468.62
Balance…………………………………………….£41,561.91 includes reserves of £7500
Vat claim has been sent in for £8172.48
The above was all accepted and agreed.
iv. Statement of Accounts and Governance Statement.
Accounts having been approved for year ended 31st March 2016, the Statement of Accounts was agreed and signed by the Chairman and Clerk. Proposed J. Simpson, seconded R. Spinks.

16/090. CORRESPONDENCE
From:
Mr. Warner – concerning exit from Shawcross Road W. R. Clerk has replied.
Mr. W. Macadam – concerning flooding in Davy Hill and Crematorium report.
Mr. S. Giffin – concerning rental of Moyes Close Clerk has replied.
Mr. Jim Long – concerning cutting of W. Park car park, allotment path and dog mess
Norse – reply to complaint about ER common. By email.
Simon Purslow – regarding Reading Room latest figures. Dealt with by Clerk.

16/091. MEMBERS REPORTS
Mr. Bedwell: Continuing to lobby Highways about the poor state of the surface of Sandy
Lane West Runton.
Mr. Annis: Concerned about the buses using Sandy Lane West Runton. Mr. Simpson pointed
out that nothing could be done about it as the weight restriction was only advice and not a
legal limit.
Mr. Bacon: Gullies all along the north side of the A149 between Wyndham Park and East
Runton High Street were all blocked exacerbating flooding. The Clerk was instructed to
inform Highways to request they be unblocked and maintained
Mr. Brandish: The path around the bottom of Incleborough Hill adjoining the Macadam
land was overgrown. The Clerk would contact Mr. James Macadam. Also queried who was
responsible for cutting grass around the triangle in Renwick Park. Mrs. Butikofer had been
informed that County Council were doing it. It was reported that NNDC had cut the area in
the past. Also queried the Calveswell Lane sign. Mrs. Butikofer has asked for it to be
replaced although there was some dispute as to who had damaged it.
Mr Hawkins: Reported that parking tickets were being issued to cars parked on the grass
verge on the approach to East Runton from the west.
Mrs. Hodson: Grass verges had been cut but were left untidy with grass cuttings on the paths.
Mrs. Bothwell: Pothole in the entrance to Felbrigg Road near The Reading Room. The Clerk
had reported this before and would do so again.
Mrs. Butikofer was invited to report: Communications had taken place with Steve White
(highways engineer) about the drains and the gully at the junction of A140/Beach Rd, East
Runton. The roundabout on Felbrigg Road.A148 is being started next year.
Regarding the “trod” for East Runton common – apparently NCC are waiting for contact from
Runton Parish Council. The clerk confirmed that a letter received from NCC informed that
they would be contacting us shortly. Grass cutting in Golf Close WR area had been reported.
The meeting about the Mammoth scheduled for 13th July has been put back; date to be
confirmed. A devolution meeting on this day had revealed little about the future as yet.


16/092. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING 26th July 2016,
West Runton Church Hall 7.15pm. Confirmed.

The meeting closed at 8.30pm.


Signed…J. Simpson……Chairman Date 26th July 2016…

MAY - ANNUAL PARISH COUNCIL MEETING 2016

RUNTON PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING HELD BY THE ABOVE ON 24TH MAY 2016 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. Brandish – Vice Chairman. Mr. J. Creasey, Mrs. J. Bothwell, Mrs. J. Hodson, Mr. C. Hawkins, Mr. B. Bedwell, Mr. D. Bakewell, Mr. R. Spinks. The Clerk – Mrs. B. Emery. (NNDC) Mrs. S. Butikofer. PCSO G. Bridges.

16/059. TO ELECT THE CHAIRMAN
Mr. Brandish (Vice Chairman) took the chair in the absence of the Chairman and asked for nominations for the Chairman. Mr. Creasey proposed Mr. John Simpson be re-elected to the role. Mr. Simpson had indicated previously that he would be willing to stand if nominated. Mr. Bakewell seconded the proposal and it was agreed unanimously by a show of hands.

16/060. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE This was deferred until the next meeting.

16/061. TO ELECT A VICE CHAIRMAN
Mr. Brandish asked for nominations. Mr. Bakewell proposed Mr. Brandish be re-elected. Mr. Brandish agreed to stand again. This was seconded by Mr. Bedwell and agreed unanimously by a show of hands.

16/062. TO AGREE OPEN SESSION FOR MEMBERS OF THE PUBLIC AND GUEST SPEAKERS.
PCSO G. Bridges gave a detailed report for the year and answered questions from councillors. The Clerk was given a copy of the report. The next surgeries were for the 3rd June from 3pm-4pm at East Runton Lower Common. 18th June from 10am-11am at West Runton in the centre of the village on The Hurn.

16/063. TO RECEIVE AND ACCEPT APOLOGIES
Received and accepted from Councillors: Mr. J. Simpson (Chairman) Mr. K. Jonas, Mr. S. Bacon and Mr. R. Annis. Also apologies from Mr. M. Baker for (NCC).

16/064. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS – None declared.

16/065. TO AGREE THE MINUTES OF MEETING HELD 26TH APRIL 2016
The above having been circulated beforehand were agreed as a true record of proceedings by all. Proposed R. Spinks seconded C. Hawkins.

16/066. MATTERS ARISING
There were no matters arising from the minutes.

16/067. CLERK’S REPORT
The car on Sparrows Park should be removed by about 3rd June. District Council have been in contact with the owner and if it is not gone by the date above they will remove it.

16/068. PLANNING
Decisions:
PF/16/0287 Ceres conversion to residential – permitted 22nd April 2016.
PF/16/0242 9 Wyndham Park extension to rear – permitted 27th April 2016.
PF/16//0159 Home Cottage Rosebery Rd WR extension to rear – permitted 27th April 2016.
Applications:
PF/16/0408 Brackenhurst, Shawcross Rd WR. – erection of 3 bay garage/shed. No objection raised to the above.

16/069. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES ON OTHER COMMITTEES AND TO APPOINT SUCH REPRESENTATIVES FOR THE YEAR 2016-2017:-
Current representatives on the following committees.

Runton Parish History Society:
Current representative - Mr. Ray Spinks reported that the History Society was thriving but had not had meetings recently owing to the renovations taking place at the Reading Room. The biggest difficulty was finding people to give talks in this small community. Often the charge was too high and a loss on too many events was not desirable. Exhibitions however would continue and a bigger display in the Reading Room would be possible when it is completed. Mr. Spinks re-iterated the pledge of £500 towards the renovations on behalf of the RPHS.

Playing Field Management committee:
Current - Mr. Ray Spinks reported that the committee had not yet had an AGM but hopefully this would take place soon.
East Runton Village Hall committee:
Current - Mrs. Jane Hodson reported that the hall events and administration ran smoothly and continued being successful.
Ploughlet Charity:
Current - Mrs. Jane. Hodson. Mrs. Jane Bothwell. Mrs. Hodson asked Mr. Creasey as a trustee to report, who explained that the main aim of the charity was to provide help to the less fortunate residents and this continued as usual at Christmas time. The accounts were healthy.
Commons working party:
Current - Mr. Martin Brandish, Mr. Bruce Bedwell. The nature group were still meeting monthly. The cutting and baling was no longer being done. Instead a cut and collect service was being maintained by the same contractor as last year.
Representative for SNAP (Safer Neighbourhood Action Panel)
Current - Mr. Martin Brandish. The main priorities were continuing as; speed, control and high visibility controls in various areas.
Reading Room working party:
Current - Mr. Ray Spinks, Mr. David Bakewell, Mr. Richard Annis. Mr. Spinks suggested that as the work which the working party were monitoring was now being done there was no need for the working party to continue. This was agreed. Therefore there would be no election to this working party.
Allotments committee.
Appointed in 2015.
Mr. David Bakewell, Mr. Richard Annis. Mr. Chris Hawkins, Mr. Ray Spinks.
Mr. Bakewell suggested that it was time for another look at Wyndham Park site after a reasonable time had elapsed since letters were sent out requesting improvement. Other sites would now be inspected also.
All of the above representative of other bodies and working parties had agreed to continue and therefore; the proposal by Mr. D. Bakewell was to re-elect all above en block with the exception of the Reading Room Working Party now deemed defunct. This was seconded by Mrs. J. Hodson and agreed by all by a show of hands.

16/070. ALLOTMENTS
To agree next allotment inspection date. To consider a request to rent Moyes Close field.
The committee would agree a date between them and report at the next meeting. There was some discussion about renting the field and the Clerk reported that she had been in contact with the Allotments Association and would need to check the files in order to give them details of the plots. The Association would then check to see if the land was Statutory and if so then the Secretary of State’s agreement was needed to de-regulate. If not then we can go ahead with a decision as to the future of Moyes Close field and what is known as the “Fishermens” allotment in Cliff Lane E.Runton.

16/071. TO HEAR COMMONS REPORT
Mr. Brandish reported that the commons had been cut. It was thought that W. Runton had not been cut as well as last year and this would be queried. It was a high standard of work last year and for the cost, would need to continue. The Spring pond has a small amount of trickle but this was not enough in very dry times.

16/072. TO AGREE AND SIGN ACCOUNTS FOR YEAR ENDING 31ST MARCH 2016.
The above having been circulated beforehand by email (hard copies were available) were agreed for signature and internal audit. This was proposed by Mr. Spinks and seconded by Mr. Bedwell.

16/073. FINANCE
i To appoint Internal Control Officer - Currently Mr. J. Creasey
(councillor) It was proposed by Mr. Brandish seconded by Mr. Hawkins
that Mr. Creasey be re-elected. With Mr. Creasey’s acceptance this was agreed by
all.
ii To appoint Internal Auditor - Currently Mr. S. Meakin (independent) It was proposed by Mr. Spinks seconded by Mr. Bakewell that Mr. Meakin be re- appointed. Agreed by all.
iii Income Report: £5764.00 precept including the grant of £264.00
iv Direct Debit Report
e.on energy £114.25 for April street lighting
Unicom £66.77 Telephone and broadband includes mobile
Anglian Water £39.60 water for Moyes Close allotments
Anglian Water £12.19 water for West Runton allotments
v To agree invoices for payment.
Darling and Son £70.00 cutting The Hurn
Norse £211.20 commons at ER
NNDC £180.00 inspection fee for Reading Room work
ER Village Hall £15.00 hall hire
Barbara Emery £813.08 Salary and expenses
HMRC £149.85 tax and NI on above
Norse £1479.20 Playing field six monthly charge
Norse £2385.18 Commons – being queried as normally receive this later in the year.
Total to agree …………………………………… £5,303.51
Balance……………………………………………£44,757.29 includes reserves of £7500

16/074. TO HEAR READING ROOM REPORT AND CONSIDER EXTRA WORK
The loan request has been sent in for 26th May 2016.
Extra work to be considered. This will have to be done as the items are too rotten to repair.
See below the recommendations from the builder.
1. Prepare and install 1no. new window sill to office window : £138.00 excl. vat
2. Cut & splice timber repairs to 2no. office windows : £170.00 excl. vat 
“The toilet window requires minor repairs which is included in our original tender.  The high level window in the Snooker Room has extensive wet rot decay and we feel that the repair works would be comparable with the cost to replace, therefore our quote to replace complete as existing, accessed internally would be £1,281.25 excl. vat
Again we feel that repair works to the front door and frame would be cost prohibitive therefore our quote to replace complete as existing in hardwood would be £1,252.78 excl. vat
Finally our quote to remove the internal door and replace rotten door frame and reinstate the door to the WC would be £248.00 excl. vat and the same to the door between the Foyer and Snooker Room would be £278.00 excl. vat”
Total of extras above £3368.03 + vat £673.06 recoverable. Contingency of £1500.00. to add”.
After discussion, it was decided that the above extra work must be carried out in order to complete the renovations successfully without have to go back at a later date and thereby incur unnecessary extra expense. It was proposed by Mr. Brandish seconded by Mr. Spinks that the above work be agreed to. This was agreed by a show of hands unanimously.
16/075. CORRESPONDENCE
NALC information received about training.
HMRC regarding changes to the way vat is recovered.

16/076. MEMBERS REPORTS
Mrs. Butikofer reported that since being elected she had received thirty six call and twenty seven letters from constituents regarding various items of concern. The District Council had now agreed to refurbish the toilets on West Runton gap and were looking at extending the opening times. Because of the new Coastal Path it was desirable to have them open all the year round along the route. It was hoped that potholes and poor surfaces in Beach Road East Runton will be done. Signs at Renwick Park will be replaced but Calveswell Lane is classed as a private road so will not have a new replacement sign. It is hoped to organise a meeting at West Runton to discuss representation of the Mammoth; possibly something at the shelter near the beach and/or another site in the village.
There is some talk of shelving the representation of District Council at Parish Council meetings. This is not acceptable and will be fought against.
Mr. Creasey reported that the Dozy Dormouse has been sold at E. Runton. Also the pavements along the Cromer Rd., from the three ways to the church are gritty with sand and road grit.
Mrs. Hodson asked if there were any celebrations of the Queen’s birthday planned in the parish. The Clerk suggested that we could have an history exhibition tied in with an open day when the Reading Room is finished. Mrs. Hodson also reported parking on the bend west of E. Runton.
Mr. Bakewell reported that grass on the east/west division on Renwick Park has not been cut this year and potholes have been reported.

16/077. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
The above will be on Tuesday 28th June 2016 East Runton Village Hall commencing at 7:15pm.

The meeting closed at 8.50PM.

Signed…J. Simpson…….Chairman. Date…28th June 2016……